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2014-192 2014-192 Resolution Accepting Engineer's Report For Town Hall Roof Replacement Project At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls,New York, on August 11. 2014. The meeting was called to order by Barbara Gutzler, Supervisor, and upon roll being called,the following were present: PRESENT: Supervisor - Barbara Gutzler Councilmembers - William H. Beale Vincent F. Bettina Ismay Czarnecki Michael Kuzmicz ABSENT: The following Resolution was introduced by Councilwoman Czarnecki and seconded by Councilman Beale. WHEREAS. the Town Board previously requested that the Engineer to the Town conduct an investigation into the condition and integrity of the Town Hall Roof; and WHEREAS, the Engineer to the Town, Robert J. Gray, P.E., prepared an Engineer's Report dated July 2014 on the condition of the Town Hall Roof and recommended its replacement. NOW,THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby accepts the Engineer's Report prepared by Morris Associates, PLLC, dated July 2014, on the condition of the Town Hall Roof. 3. The Town Board hereby accepts the recommendation contained in said Report that the Town Hall Roof be replaced. 4. The Town Board further authorizes the Attorney to the Town and the Engineer to the Town to take all steps necessary to prepare notices to bidders, bid specifications, contract documents and related materials and to otherwise solicit public bids as soon as bond authorization Resolutions and proceedings are concluded. 5. The Town Board acknowledges that the replacement of the Town Hall Roof is a Type D Action as defined by 6 NYCRR 617.5(SEQR)and Chapter 117 of the Code of the Town of Wappinger(WEQR) and, accordingly, the Town Board hereby expressly determines that this is an action that does not require environmental review pursuant to the provisions of either SEQR or WEQR. The foregoing was put to a vote which resulted as follows: BARBARA GUTZLER, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE ISMAY CZARNIECKI, COUNCILWOMAN Voting: AYE MICHAEL KUZMICZ, COUNCILMAN Voting: AYE Dated: Wappingers Falls,New York 8/11/2014 The Resolution is rebv v declared adopted. vj EPH P. P LONI, TOWN CLERK �s PREPARED FOR: TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK MA#W212224 JULY 2014 PREPARED BY: MORRIS ASSOCIATES, PLLC 9 ELKS LANE POUGHKEEPSIE, NY 12601 ------------ ENGINEERS REPORT Introduction The purpose of this report Is to assess the overall condition of the roofing system at the Town of Wappinger Town Hall. Furthermore, this report shall offer the opinions and recommendations of this office regarding the same. The information contained in this report is based primarily upon a field inspection performed by Tim Gleason of this office on August 23, 2012; thereafter an inspection report (dated September 24, 2012)was prepared and submitted to the Town of Wappinger. The Town of Wappinger Town Hall Is located at 20 Middlebush Road in the Town of Wappinger NY. The Town Hall structure was constructed in or around 1985 with an addition at the southeast corner constructed at some later date. The Town Hall is a one story building, approximately 15.000 s.f. (square feet) in size. The exterior bearing walls of the structure are primarily masonry, cavity wall truss) roof framing. This determinaon is basconstruction ed pan cnstruction drawl gs pepa ed by Hayward and Pakan Associates dated September 11, 1984. It should be noted that the opinions and recommendations of this office are made in consideration of the Building Code of New York State, 2010 (BCNYS), though the structure pre-dates the requirements of this Code. The photographs referenced herein are attached as an addendum at the end of this report. All photographs were taken on August 23, 2012, General Condition of Roof System Components The existing roof materials appear to be consistent with the building original construction, Therefore the roofing materials are estimated to approximately 30 years old and are therefore at the end of their useful life. Asphalt Composition Shingles (Photos 1 and 5) - Asphalt composition shingles cover approximately 13,000 s.f. of the building's roof area, as such they are the buildings primary roof covering material. The asphalt composition shingles were noted overall, to be dry. brittle and cracked. It was also noted that shingles are missing entirely in numerous locations, leaving the substrate exposed to weather. As two years have passed since the above observations were made, it is assumed that the condition of the asphalt composition shingles has further deteriorated. Rubber Roof Membrane (Photos 2 and 4) - Rolled rubber roofing covers approximately 2,000 s.f. of the building's roof area; primarily above the courtroom. This material was noted to be dry, brittle and cracked. It was also noted that the membranes adhesion to the substrate has been significantly compromised, and the membrane is lifting and buckling in numerous locations. This was further evidenced by the presence of several large stones placed along the roof edge as ballast to keep the membrane in place. Engineer's Report for Town Hall Roof Page 2July 16, 2014 Town of Wappinger NY As two years have passed since the above observations were made, it is assumed that the condition of the rubber roof membrane has further deteriorated. Flashings (Photo 3) — As part of the inspection performed on August 23, 2012 by this office, flashings at roof penetrations, roof/wall intersections and at hips and valleys were also inspected. The flashing materials noted varied in material type and age. At roof penetrations it was apparent that additional bituminous material has been applied over the original flashing material. It must be assumed by this office that the application of this additional material was done in response to defects (i.e. leaks)discovered over the course of the structures lifetime. The age of the material appears to vary, some being noted as dry and brittle while others appear to be in good condition. At roof/wall intersections the flashing appear to be primarily intact. It was noted, however that a bituminous material appears to have been applied at various times through the buildings lifetime. At hips and valleys the existing flashing materials were mostly concealed beneath the asphalt composition roof shingles; as such a determination of their condition could not be made without performing invasive procedures beyond the scope of this investigation. As two years have passed since the above observations were made, it is assumed that the condition of the Flashings has further deteriorated. Fascias - The fascias around the perimeter of the structure appear to be wood covered with metal sheeting. It was noted in several locations that this sheeting material and/or its fasteners have been compromised; the sheeting has separated from the wood backing thereby exposing it to weather. The exposed wood does not appear to be pressure treated and is therefore at risk of rot and decay. In addition, the lack of a drip edge was noted in several locations along the roof edge. A drip edge acts as a diverter to direct run-off away from the fascia. Installation of a drip edge is standard construction practice; it was not evident if a drip edge had been installed during the buildings initial construction. Rake Ends—The rake end trim at the gable ends of the roof are of similar construction as the fascias noted above. The rake end trim was noted to be in fair condition. Soffits (Photo 6) — There were two (2) separate soffit conditions noted by the inspector (August 23, 2012) The primary soffit material was noted to be perforated aluminum sheeting, primarily at the small overhangs around the perimeter of the structure. This aluminum sheeting was noted to be in fair condition. There are several locations however, where the fasteners for this sheeting have apparently been compromised, allowing the sheeting to sag and separate from adjacent sheets. E'documents\T Wappingers W2012\W21224 Town Hall Roof Repa AEngineers RepoiI 2014.doc Engineer's Report for Town Hall Roof Page 3July 16, 2014 Town of Wappinger NY The secondary soffit material noted appears to be exterior grade gypsum board and was noted to be located at the building entry locations. This material was noted to be sagging and separating from adjacent sheets, indicating failure of its fasteners. As two years have passed since the above observations were made, it is assumed that the condition of the soffits has further deteriorated. Recommendations The following recommendations are based upon the observations of this office and the evaluation of information pertinent to the scope of this report,including: the original construction drawings apparent methods of construction the age of the structure - information relayed to this office by Mr. Steve Frazier, Building Superintendent (August 23, 2012) time passed (two years) since the above observations were made. Asphalt Composition Shingles — The asphalt composition shingles are beyond the extent of their useful life and should be removed and replaced. Application of a second layer of asphalt shingles is not recommended. Removal of existing shingles will also,facilitate the installation of'ice &water shield' at the perimeter of the roofs edge. Rubber Mem rane —The roofing its useful life and should rubber membrane d be removed andreplaced with asu table locations) roof covering material.ed Flashings—The existing flashings, which vary in age and material should be removed and replaced as part of the replacement work (roof coverings) noted above. Fascias — The existing fascias should be re-fastened to the existing wood substrates to prevent further decay of wood substrates; seams between adjacent sheets of the fascia material should also be caulked or otherwise sealed to prevent further moisture infiltration.. Consideration to remove and replace the existing fascia. materials as part of the replacement work (roof coverings) is also strongly recommended. Dnp edges — The installation of continuous drip edges along the roof edges should be considered an integral part of the replacement work(roof coverings) noted above. Rake Ends—At such time as other repairs and/or corrections of defects is performed, It is recommended that the seams between adjacent sheets of the existing rake end trim be caulked or otherwise sealed to prevent infiltration of moisture. Soffits- Where necessary soffit materials should be re-fastened to the building framing. Consideration should also be given to the removal and replacement of all soffit materials as an integral part of the replacement work(roof coverings) noted above. In brief, it is the recommendation of this office that the entire roofing system be replaced. The roofing system encompasses all of the components noted above. E'.Ydocuments\TWappinger W20121W2'.224Town Hall Roof Repairengineem Report2014doc EngineerPage 4s Report for Town Hall Roof July 16, 2014 Town of Wappinger NY Replacement Cost Estimates Based on the information contained above, this office has estimated the most probable costs associated with the project. The project costs represent both hard construction costs as well as construction contingencies and soft costs such as engineering, legal, inspection, and construction administration services. A breakdown of the estimated costs are as follows: Replace all recommended components Installed Cost Projected Life Bonds and Insurances $ 4,000 General Conditions $ 3,000 Mobilization and Demobilization $ 4,000 Dumpsters $ B4O00 Remove existing Rubber Roofing 000 and underlayment $ 8 g8,000 Removal of existing shingles $ Asphalt Composition Shingles (13,000 s.f,) $ 175,000 25 yeas Membrane Roofing (EPDM) (2,000 s.f.) $ 15 ,850 25 years 0,240 25 years Fascias (793 I-f.) Rake Ends (66 1.) $ 2,500 25 yeas Soffits (Metal; 893 s.f.) $ 12,500 25 yeas Soffits (Gypsum Board; 1200s,f,) $ 1$ 5,550 25 Years Painting (1,200 s.f) 3,000 Construction Sub Total $316,640 10% Construction Contingency $ 31,670 15% (Eng./Legal/Insp./Admin) $ 52,300 Total $400,610 25 years E:\documents\T Wappinger\.W2012021224 Town Hall Rod Repair\Engineers ReporL2014,doc Engineer's Report for Town Hall Roof Page 5July 16; 2014 Town of Wappinger NY Roof Plan F jl F j 18 df I E W ocuments\T Wappingetla W20121W21224 Town Hall Roof Repair Enginaers Report 2014.Ooc Engineer's Report for Town Hall Roof Page 6July 16, 2014 Town of Wappinger NY Photo Addendum a P Photo 1 -Shingles missing in their entirety/Fascia falling off at save 1 V 1 Photo 2-Membrane roof loose laid/ large rock (far end) used as ballast B\documents\T Wapningena W2012\W21224 Tovm Nall Roof RepaltlEv moan Reporl_2C14.doc ------------ Page 7 Engineer's Report for Town Hall Roof July 16, 2014 Town of Wappinger NYs „! r � r ' xt T Photo 3-Flashing r, Ak CAI4 g e i Photo 4-Adhesive/Seal at membrane roof seams decaying and brittle E\tlocune,ts\T Wapoingarla W2012\W21224 Tow,Hall RW R,.AEng,Wa Report_2014.tloc Engineer's Report for Town Hall Roof Page 8 Town of Wappinger NY July 16, 2014 l 4'. T t y t Photo 5 - Particulate worn/washed away k { 3y ati 5- Photo 6- Soffit decaying at Main Entry Eltlocomena;T bNappingarU W20121W21226 Town Heil Roof RepaiAEn,i .,r Repor_2014 tloc