2017-04-17Town of Wappinger
Special Meeting
Minutes
20 Middlebush Road
Wappingers Falls, NY 12590
townofwappinger.us
Joseph Paoloni
(845)297-5771
Monday, April 17, 2017 7:30 PM Town Hall
I. Call to Order
Supervisor Lori A. Jiava called the meeting to order at 7:30 PM.
Attendee Name
Organization
Title
Status
Arrived
Lori A. Jiava
Town of Wappinger
Supervisor
Present
7:30 PM
William H. Beale
Town of Wappinger
Councilman
Present
7:30 PM
William Ciccarelli
Town of Wappinger
Councilman
Present
7:30 PM
John J. Fenton
Town of Wappinger
Councilman
Present
7:30 PM
Michael Kuzmicz
Town of Wappinger
Councilman
Present
7:30 PM
Grace Robinson
Town of Wappinger
Deputy Town Clerk
Present
7:30 PM
Albert Roberts
Consultant
Attorney
Present
7:30 PM
Bob Gray
Consultant
Engineer
Present
7:30 PM
Steve Frazier
Town of Wappinger
Buildings and Grounds
Present
7:30 PM
Ian Lindars
Consultant
Attorney
Present
7:30 PM
II. Pledge of Allegiance
III. Adopt Agenda
1. Motion To: Adopt the Agenda
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Michael Kuzmicz, Councilman
SECONDER:
John J. Fenton, Councilman
AYES:
Jiava, Beale, Ciccarelli, Fenton, Kuzmicz
IV. Capital Projects Discussion
1. Engineer Gray's List of Projects
Engineer Gray provided the Town Clerk with the following list of Projects:
Wildwood Sewer
Mid -Point Park
Town Hall Windows
Emergency Service Building and Gutters
Duct Cleaning
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Special Meeting Minutes April 17, 2017
Meadowood Well Field
Hilltop Well Field
Woodhill Green Sewer
Route 9 Water and Sewer
Carnwath
Town Hall Roof Gutters
Storage
Highway Garage
2. On Going Projects
With regards to the Meadowood and Hilltop well fields, Engineer Gray said that they are 20%
done with this project and 10% timewise. Mid -Point Park will have contracts signed next week.
The Town Hall windows are awaiting delivery and should be on site in two to three weeks. The
Route 9 Water and Sewer need was discussed. Attorney Roberts explained that audit and control
has the deciding factor on what the town can impose on residents for adding services like water
and sewer. The cost in expanding the system to residents is borne by the residents that are being
served. New York State Audit and Control is an agency that reviews the financial and
management practices of state agencies one of which limits the amount of money that can be
imposed on residents due to a capital project. The only reason why the commercial entities were
able to get the services was because they paid for the expansion themselves. In other words,
Water and Sewer expansion on Route 9 has entirely been borne by the private enterprise that it
has served.
Woodhill Greens Sewer and Wildwood Sewer both have a treatment plant that needs attention.
Wildwood Sewer is a special district under the town's authority, but not the Woodhill Greens
complex. Wildwood Sewer and Woodhill Green can be combined in a sewer project due to their
proximity to reduce costs. Wildwood is 60 years old and needs attention. Upgrading Wildwood
without a larger base would most likely exceed the limits set by `New York State Audit and
Control'. Engineer Gray suggested another possibility to pump Wildwood into Woodhill Green
and pass responsibility onto the village as a part of the Tri -Municipal commission. Engineer
Gray summarized the options for Wildwood.
To build a new plant there
To go through to the Town of Poughkeepsie collection system on Vassar Road
To pump it to our own Trunk Line to Myers Corners
To connect to the village via the Woodhill Green apartments
Woodhill Greens apartments asked to be part of the United Wappinger Water district hereafter
referred to as the UWWD. An interconnection between the village and town water district was
proposed by engineer Gray and discussed with costs yet to be determined. Engineer Gray said
that this would make the town and village systems healthier because it gives the town and the
village another source in case of an emergency. He promised to get to report back to the board
with the estimated costs for having the emergency connection from the UWWD. The
conversation switched to Airport Drive and the interconnection between the town and county.
Councilman Ciccarelli asked for a start and finish timeline. Supervisor Jiava said the dry pipe
should be finished in September. Councilman Beale wanted to make sure there were hydrants
put in there for existing properties. The cost would be borne by the entire UWWD district or a
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3.
4.
district by charge because it would benefit the entire water district. It would go from Losee road
to Marshall Road where the village connection is.
The Tall Trees project contract has not been awarded yet because of a `sand grant' that was
applied for but not received. Engineer Gray said that the town went out to bid for the hard
connection, Gleason was the low bidder, but did not want to award the contract until the town
had a signed contract with the dormitory authority for the sand grant for the $150,000. It is still
unsigned.
Town Hall Projects
Town Hall windows will start June 1 st.
The Town Hall Gutters are being put out to RFP. The gutters won't be put up until the leak
problem is fixed. Steve Frazier is working on putting up a heat coil in the valleys to melt the ice
that builds up and causes the ice dams that causes the leaks inside the building. Councilman
Ciccarelli commented "being in the trade for over 40 years, I just can't comprehend putting a
$275,000 roof on and in the first year have it leak." Engineer Gray estimated a July 15th
completion date for the final touches for the roof work, i.e. the installation of the gutters.
The town hall mold issue will not be mitigated until the water from runoff is drained away from
the building and until the ducts are cleaned. The water was seeping underneath the sill plate and
making the carpet damp. The gutters will take care of the problem. Councilman Beale
summarized that the duct cleaning, the air quality testing, and the new gutters should solve the
mold problem. Supervisor Jiava confirmed.
State Police Lease Contract
The outstanding item for the Emergency Service Building is satisfying the State Police and their
needs. They want 75% of the use of the building. Emstar only needs 15% of the building with
10% or 3,000 square feet unused. The state troopers requested improvements that amounted to
$1.8 million. Councilman Ciccarelli pointed out that an agreement be in place before the town
lays out any money. Attorney Roberts added that every state list is subject to an appropriation in
the annual budget. Emstar agreed to pay $2,200 for 2 bays an office and a bathroom. The State
police agreed to pay $8,600. The leases for both the state police and the ambulance carrier are to
be drafted the same with regard to the maintenance. The list will be finalized in the lease in one
document. The proposed date to go out to bid is June 1 st with a July 1 st bid opening and the
bidders must attend the pre-bid meeting. Engineer Gray suggested a meeting with the state
police during the second week in May. Councilman Ciccarelli suggested the unused 3,000
square feet or 10% of the capacity for needed record storage.
5. Motion To: Re -appoint Trish Maupin as Assistant to Receiver of Taxes for another 90 days
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Michael Kuzmicz, Councilman
SECONDER:
William Ciccarelli, Councilman
AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz
6. Town Road Paving
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Councilman Beale outlined the need to determine the number of miles of road that able to be
paved, how much it will cost, and then determine the roads to be paved. Attorney Roberts added
that the goal of miles be determined be done for future years as well. Councilman Kuzmicz said
that the town usually paves 4.9 miles per year. Councilman Fenton suggested that the board tell
him the miles of road to be paved and then pick out the roads to be paved. The board agreed to
meet on Wednesday June 14th for the next workshop.
7. Motion To: Award Port A John bid to Herring Sanitation
Excludes Quiet Acres.
RESULT: ADOPTED [UNANIMOUS]
MOVER: William H. Beale, Councilman
SECONDER: Michael Kuzmicz, Councilman
AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz
V. Adjournment
1. Wappinger Adjournment & Signature
The meeting adjourned at 9:30 PM.
Joseph P. Paoloni
Town Clerk
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