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2016-12-21 Town of Wappinger 20 Middlebush Road Wappingers Falls,NY 12590 Regular Meeting townofwappinger.us Minutes — Joseph Paoloni (845)297-5771 Wednesday, December 21, 2016 7:30 PM Town Hall I. Call to Order Attendee Name Organization Title Status Arrived Lori A. Jiava Town of Wappinger Supervisor Present 7:30 PM William H. Beale Town of Wappinger Councilman Present 7:30 PM William Ciccarelli Town of Wappinger Councilman Present 7:30 PM John J. Fenton Town of Wappinger Councilman Present 7:30 PM Michael Kuzmicz Town of Wappinger Councilman Present 7:30 PM Joseph P. Paoloni Town of Wappinger Town Clerk Present 7:30 PM Grace Robinson Town of Wappinger Deputy Town Clerk Present 7:30 PM Albert Roberts Consultant Attorney Present 7:30 PM Bob Gray Consultant Engineer Present II. Salute to the Flag III. Adoption of Agenda 1. Motion To: Adopt Agenda Amended to add Resolution 2016-314. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ........... RESULT: ADOPTED [UNANIMOUS] MOVER: John J. Fenton, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz IV. Accept Minutes 1. Motion To: Acknowledge Review of December 12, 2016 Minutes ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ........... RESULT: ADOPTED [UNANIMOUS] MOVER: William Ciccarelli, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz Town of Wappinger Page I Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 V. Correspondence Log RESOLUTION: 2016-307 Correspondence Log Resolution Authorizing the Acceptance of the Correspondence Log Correspondence L - 20,16-12-21 N11mber To From Date I Date Rec"I Rea A eider Date 12-21-331 Towii Board Hca hsoii4jlle Fire District 121131231 121141201 Cegkatioi71Aiiiinl Eledoii 1212112316 12-21-332 Towii Board Albert P.Roberts 121161201611211912016 Emergeny Serices BLjildhig Roof Re sir 1212112316 NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-307 Q Adopted Yes/Aye No/Nay Abstain Absent .. . ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ William H.Beale Seconder Q ❑ ❑ ❑ ❑ Defeated ... ............... ... .... ... .................. ...................................... .. ❑ Tabled William Ciccarelli Voter Q ❑ ❑ ❑ ❑ Withdrawn JoJ.Fenton Mover Q ❑ 0 hn 0 ... .. Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York December 21, 2016 The Resolution is hereby duly declared Adopted. VI. Public Portion 1. Motion To: Open Public Portion ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ........... RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William Ciccarelli, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz 2. Motion To: Close Public Portion Town of Wappinger Page 2 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William Ciccarelli, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz VII. Discussions 1. Intersection of Kent Rd and Central Avenue Councilman Fenton asked to reschedule this discussion to Jan 23rd. 2. Motion To: Amend Resolution 2016-299 to re-schedule the Public Hearing until January 23rd Town Clerk Joseph Paoloni addressed the board concerning Resolution 2016-299 where he had not yet received any of the information to publish the legal notice from Attorney Jim Horan. He suggested re-scheduling it until January 23rd, 2017 to give Mr. Horan more time to come up with the documents. The board agreed. ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Lori A. Jiava, Supervisor AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz VIII. Resolutions RESOLUTION: 2016-308 Resolution Amending Resolution 2016-277 (Reimbursement Intent Resolution) In Connection With Tall Trees Emergency Interconnection Adopted By The Town Board On October 24, 2016 WHEREAS, the Tall Trees wells failed and an emergency interconnection was made between the Tall Trees Water System and the United Wappinger Water District (UWWD) water main located in/under Wheeler Hill Road; and WHEREAS, the emergency interconnection consisted of an aboveground connection; and WHEREAS, by letter dated September 15, 2016 from the Dutchess County Health Department, the Town was directed to make a permanent underground connection between the Tall Trees Water System and UWWD water main located in/under Wheeler Hill Road; and WHEREAS, Robert J. Gray, P.E. of Morris Associates Engineering and Surveying Consultants, PLLC, the Engineer to the Town, originally estimated that the costs to make this permanent underground connection would be $120,000; and WHEREAS, this permanent underground connection is undertaken as part of a project to formally extend the UWWD to include all the area presently served by the Tall Trees Water Improvement Area(TTWIA); and WHEREAS, by Resolution adopted by the Town Board on October 24, 2016 (Resolution No. 2016-277), the Town Board adopted a Reimbursement Resolution intending to bond the costs of this interconnection at a cost not to exceed $120,000; and Town of Wappinger Page 3 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 WHEREAS, after the solicitation of proposals for said project, the bid from the lowest responsible bidder was in the amount of$134,000. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. It is hereby resolved that Resolution 2016-277 adopted by the Town Board on October 24, 2016 is hereby amended to reflect the amount to be bonded will be $134,000, the actual amount of the bid submitted by the lowest responsible bidder. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-308 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava VoterQ ❑ ❑ ❑ ❑ Defeated William H.Beale ...................Mover ... .......Q........,........❑.... ❑.. ...,.... ..❑..... ❑ Tabled William Ciccarelli Seconder Q ❑ ❑ ❑ .... ❑ Withdrawn John J.Fenton Voter Q ❑ ❑ ❑ ............ ...... ............. ........ Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York December 21, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-309 Resolution Authorizing Employee Vacation Rollover Requests WHEREAS, several Town of Wappinger Highway Department union employees have requested to carryover unused vacation days into calendar year 2017. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby approves the following requests made by the Town of Wappinger Highway Department employees to carry unused vacation days into calendar year 2017 as follows: Name Number of Carry Over Vacation Days Daniel Barry 10 John Barry 10 Kevin Bohannon 1 Craig Bova 10 Craig Chatlos 2 William Hockler 6 David Montfort 8.5 Town of Wappinger Page 4 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 Matthew Moss 6 Michael Sheehan 10 David Varco 4 The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-309 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ .. . .. . .. ...., ❑ DefeatedWilliam H.Beale Voter Q ❑ ❑ ❑ .......I....................I.. . ............,...................................... ❑ Tabled William Ciccarelli Seconder Q ❑ ❑ ❑ ❑ Withdrawn John J.FentonMover Q ❑ ❑ ❑ Michael Kuzmicz................... .Voter ....,.........Q........,........❑..... ❑........,.......❑..... Dated: Wappingers Falls, New York December 21, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-310 Resolution Authorizing Amendment To Waste Water Transmission Contract Between Village Of Wappingers Falls And Town Of Wappinger WHEREAS, the VILLAGE and the TOWN both discharge waste water to the Tri-Municipal Sewer Plant located in the Town of Poughkeepsie; and WHEREAS, the VILLAGE and the TOWN have common boundaries and, for design considerations, it is more practicable for certain TOWN properties to discharge waste water through the VILLAGE'S waste water transmission lines, and, concomitantly for certain VILLAGE parcels to discharge waste water through TOWN owned waste water transmission facilities; and WHEREAS, by Agreement dated May 2, 2011, the VILLAGE and the TOWN entered into an Agreement which permitted certain properties located within the jurisdictional limits of the VILLAGE to discharge waste water through waste water transmission pipes (Sewer Main) owned by United Wappinger Sewer District(hereinafter"UWSD"); and WHEREAS, on the third "Whereas" clause located on page 4 of said Agreement, certain parcels were formally designated as "VILLAGE AUTHORIZED PARCELS" consisting of the following: Current Owner Tax Grid Number Hollowbrook of Dutchess, LLC 135601-6158-19-688002 Hollowbrook Associates, LLC 135601-6157-07-709968 TGS Associates (Riverbend H Parcel) 135601-6158-20-779013; and WHEREAS, the VILLAGE and the TOWN have agreed to amend the "VILLAGE AUTHORIZED PARCELS" to include a parcel of property currently owned by 6-20 Marshall Road, LLC and commonly known as 6-20 Marshall Road, Wappingers Falls, New York, and further described as tax grid number 135601-6157-07-735965; and Town of Wappinger Page 5 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 WHEREAS, the TOWN has determined it has waste water transmission capacity sufficient to allow it to transmit sewage from the 6-20 Marshall Road, LLC property (above identified) to the Tri-Municipal Sewer Plant through the Sewer Main owned by UWSD; and WHEREAS, the VILLAGE and the TOWN have determined that the most efficient and practical way for transmitting sewage from the 6-20 Marshall Road, LLC property to the Tri- Municipal Sewer Plant is through the Sewer Main maintained and operated by UWSD. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board Members hereby acknowledge they have reviewed the terms and conditions of the Amendment Agreement and find the proposed amendments to be reasonable and acceptable. The Town Board hereby authorizes and directs the Town Supervisor to execute the Amendment Agreement between the Village of Wappingers Falls and the Town of Wappinger in substantially the same form as attached hereto, subject to any revisions of the terms and conditions as deemed appropriate and necessary by the Attorney to the Town. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-310 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ❑ Defeated William H.Beale Voter... Q.............. ❑ ... ❑.......,... ..❑....... .......... ...... ....... ......... ....... .. .. ....... ....... ....... ..... ❑ Tabled William Ciccarelli Voter Q ❑ ❑ ❑ ........................ . ............. ................. ....... ........ ................ ....... ❑ Withdrawn John J.Fenton Seconder Q ❑ 0 0 .. Michael Kuzmicz Mover Q ❑ ❑ ❑ Dated: Wappingers Falls, New York December 21, 2016 The Resolution is hereby duly declared Adopted. 4. Motion To: Transfer Funds Supervisor Jiava asked to approve the following Transfers: Town Hall Building Repairs is line A1620.482 with an unutilized balance of$2,500 Transfer$5,000 from A1620.483 foreclosed property maintenance to A1620.482 Building repairs Transfer$15,000 from A1910.400 Unallocated Insurance to line A1620.482 Building repairs Transfer$15,000 from A1930.400 Judgement&Claims to line A1620.482 Building repairs Transfer$100,000 from A1990.402 Contingency Reserve to line A1620.482 Building repairs Total amount to transfer to A1620.482 =$135,000 New budget amount for line A1620.482 Building Repairs=$137,500 Town of Wappinger Page 6 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: William H. Beale, Councilman SECONDER: William Ciccarelli, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz RESOLUTION: 2016-313 Resolution Awarding Bid For Town Hall Building Windows Replacement Project WHEREAS,the Town Board authorized the Engineer to the Town, Morris Associates Engineering and Surveying Consultants, PLLC, to solicit bids for the replacement of windows in Town Hall; and WHEREAS,bids were duly solicited and the following bids were received on December 19, 2016 as follows: Contractor Base Bid Option 1 Option2 Standard Glass of Poughkeepsie, Inc. $143,500 $ 2,800 $22,400 Basec Corp. $ 95,600 $17,400 $12,740 WHEREAS,by email dated December 20, 2016 from Inez Maldonado on behalf of Supervisor Lori A. Jiava, it was requested that option 2 (replacement of the skylight) be chosen as part of the award; and WHEREAS,it has been determined that the lowest responsible bidder is Basec Corp., with a base bid in the amount of$95,600 and an option 2 bid in the amount of$12,740. NOW, THEREFORE,BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby awards the bid for the replacement of windows in Town Hall to Basec Corp.,in the base bid amount of$95,600 and an option 2 bid in the amount of $12,740. In accordance with the bid specifications, the Town Board hereby authorizes the Supervisor to execute the contract documents as prepared by Morris Associates Engineering & Surveying Consultants, PLLC, including the Notice of Award and Notice to Proceed and forward a copy to Basec Corp., after the Attorney to the Town has confirmed that Basec Corp., has duly executed the contract documents, has supplied the necessary Performance Bond, Payment Bond and insurance certificates all as otherwise specified by the bid specifications. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-313 Q Adopted Yes/Aye No/Nay Abstain Absent .,.. . ❑ Adopted as AmendedLori A.Jiava Voter . Q ❑ ❑ ❑ .. ............. .. .... Q .. ..... ❑ . ......... .. .... ❑........,... ..❑......., ❑ Defeated WilliamH.Beale Mover ❑ Tabled William ...... Ciccarelli Voter Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton Seconder Q ❑ ❑ ❑ . Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York December 21, 2016 Town of Wappinger Page 7 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-314 Resolution Terminating Members Of The Recreation Committee WHEREAS, the Town of Wappinger Recreation Committee consists of eight (8) members appointed by the Town Board for a period of two (2) years; and WHEREAS, the Recreation Committee Members serve at the pleasure of the Town Board and the individual Members may be removed by the Town Board at any time, with or without cause; and WHEREAS, the present term of the Recreation Members will terminate on December 31, 2017; and WHEREAS, the Town Board elects to accept the resignations, of the appointment of two (2)Board Members. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby terminates, without cause, the appointment of Randy Ross and Marjorie Schifini, effective immediately. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-314 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ❑ Defeated William H.Beale ............... Voter....,....... Q ❑ ... ❑ ❑ ... ❑ Tabled William Ciccarelli Seconder. Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton...................... ...Voter... Q........,........❑.......,........❑........,.......❑..... Michael Kuzmicz Mover Q ❑ ❑ ❑ Dated: Wappingers Falls, New York December 21, 2016 The Resolution is hereby duly declared Adopted. IX. Town Board Review of Vouchers RESOLUTION: 2016-311 Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board -DDD The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Claim Packet: 2016-DDD Town of Wappinger Page 8 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 Vendor A B DB T16 (Aflac T33 (General (General (Highway Insurance) (Parkland Town Part Fund) Trust) wide) Town) Central Hudson 73.03 Central Hudson 35.09 Central Hudson 53.13 Central Hudson 3,507.53 N & S Supply 2.16 NY COMCO 64.00 1,924.00 Southern Dut News 100.00 Home Depot 70.41 Home Depot 19.43 Home Depot 41.00 Home Depot 12.02 Home Depot 27.31 Signal Graphics 465.25 Lehigh Lawn 7,200.00 Expanded Supply 103.32 Econolight 551.96 United Auto Supply 46.29 Ben Funk Inc 652.65 Davies Hardware 59.98 Hud River Truck 30.05 Hillman Signs 51.95 Optimum 141.45 Acorn Plbg 599.00 Town of Wappinger Page 9 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 Aflac 131.90 Allstate Phil Dobrovich 75.00 ITC Telephone Sery 290.25 Delta Dental 298.73 1,556.30 Inter City Tire 20.00 John Weber 150.00 Total $4,319.11 $3,970.26 $2,731.92 $131.90 $7,200.00 Vendor LC LD LH T14 Paid (Cameli (Chelsea (Hughsonville (Allstate) Lighting) Lighting Lighting District) District) Central Hudson Central Hudson Central Hudson Central Hudson 93.05 2,846.90 990.40 N & S Supply NY COMCO Southern Dut News Home Depot Home Depot Home Depot Home Depot Home Depot Signal Graphics Lehigh Lawn Expanded Supply Econolight United Auto Supply Ben Funk Inc Davies Hardware Hud River Truck Hillman Signs Town of Wappinger Page 10 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 Optimum Acorn Plbg Aflac Allstate 920.68 Phil Dobrovich ITC Telephone Sery Delta Dental Inter City Tire John Weber Total $93.05 $990.40 $2,846.90 $920.68 $23,204.22 Vendor LC Town Board Hold (Cameli Lighting) Central Hudson 73.03 Central Hudson 35.09 Central Hudson 53.13 Central Hudson 7,437.88 N & S Supply 2.16 NY COMCO 1,988.00 Southern Dut 100.00 News Home Depot 70.41 Home Depot 19.43 Home Depot 41.00 Home Depot 12.02 Home Depot 27.31 Signal Graphics 465.25 Lehigh Lawn 7,200.00 Expanded Supply 103.32 Econolight 551.96 United Auto 46.29 Supply Ben Funk Inc 652.65 Davies Hardware 59.98 Hud River Truck 30.05 Hillman Signs 51.95 Optimum 141.45 Acorn Plbg 599.00 Aflac 131.90 Allstate 920.68 Town of Wappinger Page 11 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 Phil Dobrovich 75.00 ITC Telephone 290.25 Sery Delta Dental 1,855.03 Inter City Tire 20.00 John Weber 150.00 Total $23,204.22 $0.00 $23,204.22 I,Joseph P. Paoloni,Town Clerk of the Town of Wappinger, hereby certify that the vouchers listed above were audited by a majority of the Town Board at the public meeting December 21, 2016, and allowed to the claimants the amount opposite his/her name. The Town Supervisor is hereby authorized to submit such claims to the Accounting Department for payment. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-311 Q Adopted Yes/Aye No/Nay Abstain Absent .. . ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ William H.Beale Seconder Q ❑ ❑ ❑ ❑ Defeated ... ............... ... .... ... .................. ...................................... .. ❑ Tabled William Ciccarelli Voter Q ❑ ❑ ❑ ❑ Withdrawn Jo . Q Fenton Mover ❑ 0 hnJ0 ... .. Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York December 21, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-312 Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board -EEE The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Claim Packet: 2016-EEE Vendor A B DB T92 T99 (General (General (Highway (Planning (Town Town wide) Part Fund) Escrows) Board Town) Escrow) Scott Volkman 4,620.00 NYS Empire H/I 9,575.12 9,820.91 Prem 4,224.17 Town of Wappinger Page 12 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 Royal Carting 10 806.44 Signal Graphics 615.69 Signal Graphics 47.28 47.28 Thomson West 208.00 Law Al Roberts 11,632.50 245.00 210.00 Al Roberts Al Roberts 3,850.00 Al Roberts 1,905.00 Al Roberts 595.00 Al Roberts 490.00 Al Roberts Al Roberts Al Roberts 157.50 1,015.00 Al Roberts 122.50 Al Roberts 542.50 Al Roberts 87.50 Vehicle Trking Solut 936.00 Pine Plains Tractor 62,094.00 Craig Bova 258.26 Matt Moss 400.00 Celia Sigalow 140.00 Transla Staples 20.82 Elizabeth Spinzia 350.00 Atlas Star 134.00 Bill Beale 297.44 Reimburse Amazon 423.69 Amazon 413.65 Town of Wappinger Page 13 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 Auto Zone 283.99 Auto Zone 223.98 Roberts IT 2,547.49 Consulting Matthew Bender 60.80 Kevin Bohannon 67.44 Hillyard 25.21 Total $103,396.44 $12,129.64 $11,990.58 $1,767.50 $210.00 Vendor A HWN WU SM SU Paid (General (Wapp (Wapp (Midpoint (Wapp Town Water U n ited Sewer) U n ited wide) Main) Water) Sewer) Scott Volkman NYS Empire H/I Prem Royal Carting Signal Graphics Signal Graphics Thomson West Law Al Roberts 1,487.50 Al Roberts 6,702.50 Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts 35.00 Al Roberts 122.50 Al Roberts Al Roberts Al Roberts Al Roberts Vehicle Trking Solut Pine Plains Tractor Town of Wappinger Page 14 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 Craig Bova Matt Moss Celia Sigalow Transla Staples Elizabeth Spinzia Atlas Star Bill Beale Reimburse Amazon Amazon Auto Zone Auto Zone Roberts IT Consulting Matthew Bender Kevin Bohannon Hillyard Total $122.50 $6,702.50 $1,487.50 $35.00 $0.00 $137,841.66 Vendor Town Board Hold Scott Volkman 4,620.00 NYS Empire H/I 23,620.20 Prem Royal Carting 10,806.44 Signal Graphics 615.69 Signal Graphics 94.56 Thomson West 208.00 Law Al Roberts 13,575.00 Al Roberts 6,702.50 Al Roberts 3,850.00 Al Roberts 1,905.00 Al Roberts 595.00 Al Roberts 490.00 Al Roberts 35.00 Al Roberts 122.50 Al Roberts 1,172.50 Al Roberts 122.50 Al Roberts 542.50 Al Roberts Town of Wappinger Page 15 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 87.50 Vehicle Trking 936.00 Solut Pine Plains Tractor 62,094.00 Craig Bova 258.26 Matt Moss 400.00 Celia Sigalow 140.00 Transla Staples 20.82 Elizabeth Spinzia 350.00 Atlas Star 134.00 Bill Beale 297.44 Reimburse Amazon 423.69 Amazon 413.65 Auto Zone 283.99 Auto Zone 223.98 Roberts IT 2,547.49 Consulting Matthew Bender 60.80 Kevin Bohannon 67.44 Hillyard 25.21 Total $137,089.16 $752.50 $137,841.66 I,Joseph P. Paoloni,Town Clerk of the Town of Wappinger, hereby certify that the vouchers listed above were audited by a majority of the Town Board at the public meeting December 21, 2016, and allowed to the claimants the amount opposite his/her name. The Town Supervisor is hereby authorized to submit such claims to the Accounting Department for payment. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-312 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ...... ........ . ❑ Defeated William H.Beale Seconder Q ❑ ❑ ❑ ❑ Tabled William ................ ....... ...... ... .... .. ..... . .. ...... .. Ciccarelli Voter Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton Mover Q ❑ ❑ ❑ . Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York December 21, 2016 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 16 Printed 1/11/2017 Regular Meeting Minutes December 21, 2016 X. Items for Special Consideration/New Business 1. Motion To: Authorize the Town Attorney to Investigate the Matter of Payment of Avello Brothers Bills Councilman Kuzmicz called the board back into session to ask the Town Attorney to investigate the matter of bill payments to the Avello Brothers and asked to discuss it on January 9th, 2017. ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William H. Beale, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz XI. Adjournment Motion To: Wappinger Adjournment& Signature The meeting adjourned at 8:07 PM. Joseph P. Paoloni Town Clerk ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: William H. Beale, Councilman SECONDER: William Ciccarelli, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz Town of Wappinger Page 17 Printed 1/11/2017 m CD m 0 0 � r r c N N y r r Q cu L Q NN� L.L 0 /00y IL 0 C d U � W m � U N Q 04 0 M � U V-� L E 10 t U W A' CD (0 ♦ N_ N_ RS N N ® (.0 CD r r CD O O e M `p r CM A\ Q r r N N e LLJCM CM CD cm W r e _ r e ® U r L� L c ii L o cs L > O cc = Q II'I 0 I � � ca ca 0 0 mm li 0 0 I— I— d r N .0 O O E ci 01 � r r Z CV CV N N Packet Pg. 18 r r 9fughsonville Fire District o Film'. (P.O. Box 545-Town of Wappinger'45 4S5 °rf _7fughsonvi[(e,New Tork12537 ORGANIZED O� 4944 &.t �SCU� 'yf ITA7E OF 6 ' www.HFD45.org Tel(845)297-4194 x t sdWMM day..d Tax;(845)297-4560 fou th londay of Each Mm th Board of Fire Commissioners Ronald P.Andrews—Chairman Timothy N.Laffin—Chief of Department William Spinelli,Jr.—Deputy Chairman Edward D'Anna n 151 Assistant Chief Erin Beale,Jason Morse,Sr. Tyler J.Pettit—2 Assistant Chief Mark Liebermann CERTIFICATION Official return of votes cast for Hughsonville Fire District Officers Annual Election December 13,2016. For the office of Fire District Commissioner-5 year term CLTotal number of ballots voted: Number of candidates to be elected to said office: 1 For the office of Fire District"Commissioner, 5 year term,the candidates named below received the number of votes set opposite his name: cm Erin Beale................................................ ° ITll I'�—Vu V L�L �! Write In....................:..................................... (�I " Blanks............................................................. DEC 14 2016 cme Spoiled Ballots................................................. TOWN OF WAPPINGER cm TOTAL............................................................. `f®UVN CLERIC STATE OF NEW YORK COUNTY OF DUTCHESS: The undersigned, each for himself or herself, does hereby certify the foregoing returns of the ballots cast for the above office at the Election held on the a''day of December 2015, in the Hughsonville Fire District,Town of Wa inger are correct. 9 Margar 'Keefe Ray nd J. Reiryhardt Chair n of Elect' n inspectorof Election n inne Reinhardt m Flo er Spector of Election ire District Secretary +h Filed with the Town Clerk,Town of Wappinger this day of December 2016. Packet Pg. 19 ., xug1WonViffe Tete `Lh7t / t aFEry . CVVJ lSc\�saN o�fl�f FIRE B O. Box,545—Town of Wappinger *S 945 "� �fughsonviRe New Tork12.537 C G Oi16ANRED FSVL i^ 0� 1944 Oft ryffTATE of www.HFD45.org Tel.(845)297-4194 WectsSecondW d esdayand 'Fa--((845)297-4560 Fourth Mond y ofEach Month Board of Fire Commissioners Ronald P.Andrews—Chairman Timothy N. Laffin —Chief of Department William Spinelli—Deputy Chairman Edward J.D'Anna —1s'Assistant Chief Erin Beale,Jason Morse,Sr., Tyler J.Pettit —2ntl Assistant Chief Mark Liebermann OATH OF INSPECTORS OF ELECTION STATE OF NEW YORK ) COUNTY OF DUTCHESS ) ss. WE THE UNDERSIGNED,having been designated to act as Chairwoman,Inspectors of election, and ballot clerks, for the purpose of conducting an Annual Election of the qualified voters of the Hughsonville 24 , Fire District, in the Town of Wappinger, County of Dutchess,New York,held at the Fire District headquarters, ItoLJ 88 Old Hopewell Road, Wappingers Falls,New York at 6:00 p.m. to 9:00 p.m. (Prevailing time) on December 13, 2016, DO SOLEMNLY SWEAR that we will support the Constitution of the State of New York, and that cm we shall faithfully discharge the duties of office of Chairman, Inspectors of Election, and Ballot Clerks at suchcm Annual election called to a vote as set forth and described in the Notice calling the Annual election. SWC-, � — � a WILLIAM D.SVLLUI, 1717 Notary Public,State of New York / '\ No.01SP6094340 Qualified in Dutchess County Inspect O of Election and Ballot Clerk C41 rw Commission Expires 06/1612019 Packet Pg. 20 • J L�I Wgh on V N./.G Tire ` ist /.Id.t 5.1.a � .,• yk o P�ot1 OF FGPF f FIRE «JJ T.O. Box 545—Town of Wappinger45 Mughsonville,New Tork12537 * CNf6ANRED CVti or 1944 yo�� f, yFlTA7E OF www.HFD45.org Tek(845)297-4194 Neets Secmd'Wednesday=d 97ax;(845)297-4560 `fourth`Mmiday of�Eaah 9.torzth Board of Fire Commissioners Ronald P.Andrews—Chairman Timothy N_ Laffin—Chief of Department William Spinelli—Deputy Chairman Edward J.D'Anna—11 Assistant Chief Erin Beale,Jason Morse,Sr., Tyler J.Pettit—2"a Assistant Chief Mark Liebermann CERTIFICATE OF THE FIRE DISTRICT SECRETARY I, Kim Flower, fire district secretary of the Hughsonville Fire District, in the Town of Wappinger, County of Dutchess, State of New York,HEREBY CERTIFY that I have compared CL the annexed copy of the Certificate of Inspectors of the Election as to the results of the voting at the Annual Election duly called and held in said Fire District on December 13, 2016,with the original thereof,which was filed with the Board of Fire Commissioners in my office as Fire District Secretary, following said annual election, and the same is a true copy of said original Certificate and of the whole thereof so far as the same relates to the vote for the following: cme 1. One Commissioner for a five (5)year term submitted at such Annual Election coUJI IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Corporate Seal of said cm Fire District this 13th day of December, 2016. cm e cm i ' t8 Fir p istrict Secretary Packet Pg. 21 . STENGER ROBERTS DAVIS & DIAMONDLLP 1136 Route 9 Wappingers Falls, New York 12590 (845)298-2000 FAX(845)298-2842 www.srddlaw.comREC e-mail:info@srddlaw.com December 16, 2016 DEC 9 2016 Town Board Town of Wappinger TOWN OF VVAPPI�IG Kenneth M.Stenger 20 Middlebush Road OWN CLERK Albert P.Roberts Wappingers Falls,New York 12590 Thomas R. Davis Attention: Hon. Lori A. Jiava, Supervisor Stephen E. Diamond Re:- Emergency Services Building Roof Repair Project Contract-w-More Consulting Corp. CL Joan F.Garrett— Dear Lori and Board Members: James P.Horan— Ian C.Lindars In connection with the above referenced matter in which More Consulting Corp, was the successful bidder,please be advised I have reviewed the Darren H. Fairlie following documents which were submitted in accordance with the bid Fred Clarke SpeClfiCatlOriS: ° Acord Certificate of Liability Insurance dated December 15, 2016 issued cm OF COUNSEL through The B & G Group, Inc. on behalf of Great Divide Insurance Co. cm Scott L.Volkman as to Insurer A(commercial general liability, umbrella liability and Karen MacNish contractors liability), Wesco Insurance Co. as to Insurer B (automobile cm Jessica J.Glass liability)and Navigators Insurance Co. as to Insurer C (commercial umbrella) identifying More Consulting Corp. as the insured and the Town E PARALEGALS of Wappinger as certificate holder and have determined that the proof of Sandra A.Oakley insurance named therein is consistent with the insurance requirements set Dawn M. Paino forth in the bid documents and the requirements of the Town of Dorothy A.Purtill Wappinger. Please note that the Town of Wappinger is an additional Christine M.Schnittert insured and that coverage will be "primary and non-contributory"with a Rita M.Worthington waiver of subrogation as required by the contract documents. CLOSING COORDINATORI have also reviewed a Certificate of Workers' Compensation Insurance Maria L.Jones issued by New York State Insurance Fund with a policy effective period from January 1, 2016 to January 1, 2017 and I find that More Consulting `ALSO ADMITTED IN FL 8 MA Corp. is properly covered by such insurance. ALSO ADMITTED IN CT ALSO ADMITTED IN NJ ...._... .. ........_......._..___.......,............................._....... ...._............................................... ..... 1 JPage Packet Pg. 22 I have also examined the Performance Bond and Payment Bond issued in connection with this project on behalf of More Consulting Corp., issued by Fidelity and Deposit Company of Maryland in favor of the Town of Wappinger bearing Bond No. PRF9221993 in the principal amount of$98,711.00 and find that both documents are acceptable as to form and consistent with the bid documents. Very truly yours STENGER, ROBERTS, DAVIS &DIAMOND, LLP e ALBERT P. ROBERTS APR/so cc: Hon. Joseph P. Paoloni, Town Clerk(w/original bonds) Robert J. Gray, P.E. (w/copies) Thomas Harvey, P.E. More Consulting Corp. (w/copies) e LLJ e M e cm ................. ........._..... ._........_. .._...._....... .......... _.....__....... ..._......._ ................. _..___.._ ........_...... _.......... ................ .... ...._........_...... 2Page Packet Pg. 23 8.3.a AMENDMENT TO WASTE WATER TRANSMISSION CONTRACT BETWEEN as VILLAGE OF WAPPINGERS FALLS AND TOWN OF WAPPINGER Pursuant to Article 5-G of the General Municipal Law THIS AMENDMENT TO THE WASTE WATER TRANSMISSION CONTRACT is made this day of December, 2016, by and between, cme VILLAGE OF WAPPINGERS FALLS, a municipal corporation of the State of New York, with offices at cm 2628 South Avenue, Wappingers Falls, New York 12590 cm (hereinafter referred to as "VILLAGE"), as and , 0 W TOWN OF WAPPINGER, E a municipal corporation of the State of New York, with offices situate at 2 20 Middlebush Road, Wappingers Falls, New York 12590 and the UNITED WAPPINGER SEWER DISTRICT (hereinafter collectively referred to as "TOWN"). WITNESSETH: `2 WHEREAS, the VILLAGE and the TOWN both discharge waste water to the Tri- S Municipal Sewer Plant located in the Town of Poughkeepsie; and 0 WHEREAS, the VILLAGE and the TOWN have common boundaries and, for design considerations, it is more practicable for certain TOWN properties to discharge waste water through the VILLAGE'S waste water transmission lines, and, concomitantly for certain a - 1 - Packet Pg. 24 8.3.a VILLAGE parcels to discharge waste water through TOWN owned waste water transmission facilities; and 0 WHEREAS, by Agreement dated May 2, 2011, the VILLAGE and the TOWN entered into an agreement which permitted certain properties located within the jurisdictional limits of E the VILLAGE to discharge waste water through waste water transmission pipes (Sewer Main) 0 owned by United Wappinger Sewer District(hereinafter"UWSD"); and WHEREAS, on the third "Whereas" clause located on page 4 of said Agreement, certain e parcels were formally designated as "VILLAGE AUTHORIZED PARCELS" consisting of the cm M co following: Ui Current Owner Tax Grid Number cm cme Hollowbrook of Dutchess, LLC 135601-6158-19-688002 Hollowbrook Associates, LLC 135601-6157-07-709968 TGS Associates (Riverbend H Parcel) 135601-6158-20-779013 2 e and 0 WHEREAS, the VILLAGE and the TOWN have agreed, upon terms and conditions E hereinafter set forth, to amend the "VILLAGE AUTHORIZED PARCELS" to include a parcel of property currently owned by 6-20 Marshall Road, LLC and commonly known as 6-20 cc Marshall Road, Wappingers Falls, New York, and further described as tax grid number 135601- 6157-07-735965; and 2 WHEREAS, the TOWN has determined it has waste water transmission capacity S sufficient to allow it to transmit sewage from the 6-20 Marshall Road, LLC property (above 0 identified) to the Tri-Municipal Sewer Plant through the Sewer Main owned by UWSD; and -2 - Packet Pg. 25 8.3.a WHEREAS, the VILLAGE and the TOWN have determined that the most efficient and practical way for transmitting sewage from the 6-20 Marshall Road, LLC property to the Tri- 0 Municipal Sewer Plant is through the Sewer Main maintained and operated by UWSD. NOW, THEREFORE, the above-referenced Waste Water Transmission Contract is E amended as hereinafter set forth: 0 1. Recitations Incorporated. The recitations above set forth are incorporated in this Agreement as if fully set forth and recited herein. e 2. The third "Whereas" clause on page 4 of said Agreement is hereby amended to cm M co identify the "Village Authorized Parcels" as follows: "Current Owner Tax Grid Number cm cme Hollowbrook of Dutchess, LLC 135601-6158-19-688002 Hollowbrook Associates, LLC 135601-6157-07-709968 TGS Associates (Riverbend II Parcel) 135601-6158-20-779013 6-20 Marshall Road, LLC 135601-6157-07-735965 0 (hereinafter the "VILLAGE AUTHORIZED PARCELS")." 0 E 3. Article I, paragraph 6 "Sewer Connection Authorized" is hereby amended to read as follows: "6.1. Subject to compliance with the terms and condition of the Agreement, the VILLAGE AUTHORIZED PARCELS which are located within the VILLAGE and the .2 TOWN are hereby authorized to utilize the Sewer Main to discharge waste water or transmission to the Tri-Municipal Sewer Plant. 0 6.2. The TOWN and the VILLAGE hereby confirm that the Hollowbrook E properties have been previously connected to the Sewer Main. E -3 - Packet Pg. 26 8.3.a 6.3. The VILLAGE and the TOWN both acknowledge that the Riverbend H Parcel has received appropriate site plan approval from the Village of Wappingers Falls Planning 0 Board and, accordingly, have been connected to the Sewer Main in accordance with the terms of the original Waste Water Transmission Contract. E 6.4. The VILLAGE and the TOWN confirm that the Riverbend II Parcel has 0 connected at the point of connection as recommended by the Engineer to the Town. 6.5. The 6-20 Marshall Road, LLC parcel will not be permitted to connect to e the Sewer Main until such time as the 6-20 Marshall Road, LLC parcel has received final site cm M co plan approval from the Village of Wappingers Falls Planning Board for a residential complex not Ui to exceed 24 residential dwelling units containing not more than 48 bedrooms. cm cme 6.6. The point of connection of the 6-20 Marshall Road, LLC parcel from the Sewer Main shall be in the sole discretion of the TOWN, upon advice and recommendation of 2 M the Engineer to the Town, and in accordance with Plans prepared by The Chazen Companies r- identified as "Marshall Road Residential Development, Village of Wappingers Falls, Dutchess County, New York;" the point of connection is depicted on Page of the aforementioned Plans, a copy of which is affixed hereto as Exhibit"A." 4. The provisions of Article I, paragraph 7 are confirmed with the express Ll understanding that the VILLAGE AUTHORIZED PARCELS also include the 6-20 Marshall Road, LLC parcel. S 5. Costs and Attorneys' Fees. As a condition to permit 6-20 Marshall Road, LLC 0 to utilize the Sewer Main, the owners of 6-20 Marshall Road, LLC must agree by separate document that it will be responsible to pay all costs and charges, and assume all duties and responsibilities and comply with the sewer use code or any other regulation governing the use of a -4 - Packet Pg. 27 8.3.a the Sewer Main. The TOWN or VILLAGE may enforce this Agreement by judicial action and the prevailing party shall be entitled to recover its reasonable costs and attorney's fees in any 0 action to enforce this Agreement. 6. Modification. Except as herein altered, amended and modified, the original E Agreement between the VILLAGE and the TOWN dated May 2, 2011 is otherwise ratified, 0 readopted and confirmed. IN WITNESS WHEREOF, the parties have set their hand and seals by their duly e authorized officers as of the date first above written. cm M co VILLAGE OF WAPPINGERS FALLS UJ By: cm Matthew Alexander, Mayor cm TOWN OF WAPPINGER and the UNITED WAPPINGER SEWER DISTRICT 0 By: Lori A. Jiava, Supervisor .2 E 0 - 5 - Packet Pg. 28 8.3.a STATE OF NEW YORK ) ss: COUNTY OF DUTCHESS ) 0 On the day of December, 2016, before me, the undersigned, personally appeared MATTHEW ALEXANDER known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me E that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. 0 Notary Public e cm M co Uj cme cm e STATE OF NEW YORK ) ss: COUNTY OF DUTCHESS ) e 0 On the day of December, 2016, before me, the undersigned, personally appearedLn LORI A. JIAVA known to me or proved to me on the basis of satisfactory evidence to be the E individual whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her capacity, and that by her signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. 3 Notary Public .2 E 0 - 6 - Packet Pg. 29 8.3.a s� e e Co ui e e 8!i e 0 0 An 0 8!i .2 u - 7 - Packet Pg. 30 6v11-111— top 8u gai . � o � � 4�: r (ENS 1W II MIR low 1 1 1 ED im a too. n� V ED Eli ED Q��\ I Flo � 4 � � a �. _��B k� — �ksw of > EW ', al N � �II I II i €; U ffi o Y 'R op w ED nj to N""i MAL lam gin cog 8.5.a MORRIS ASSOCIATES ENGINEERING &SURVEYING CONSULTANTS, PLLC 9 Elks Lane, Poughkeepsie, New York 12601 Tel: (845)454-3411 Fax: (845)473-1962 L 64 Green Street,Suite 1, Hudson, New York 12534 Tel: (518)828-2300 Fax: (518)828-3963 s� December 21, 2016 Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Attn: Lori Jiava Town of Wappinger Supervisor 0 Re: Wappinger Town Hall Windows Replacement contract Dear Supervisor Jiava and Town Board: On December 19, 2016 the Town of Wappinger received two (d) bid proposals for the above referenced project. The breakdown of bid is as follows Standard Glass Base Bid $143,500.00 Add Option 1 (doors) $ 2,800.00 Add Option 2 (skylight) $ 22,400.00 e Basec Corporation Base Bid $ 95,600.00 Add Option 1 (doors) $ 17,400.00 co Add Option 2 (skylight) $ 12,740.00 UJ Per the Bid Documents, the basis of comparison for the contract award was the Base Bid amount. This office has completed the review of the bid proposals. The apparent low bidder is Basec Corporation of Milton, NY with a base bid of $ 95,600.00. 0 Morris Associates has contacted the project references provided by Basec Corporation and all project managers were very satisfied with Basec Corporation. One reference had worked on multiple projects with Basec. All references gave high marks to Basec regarding the quality of work, attention to detail, timeliness of completion, CN4 handling of shop drawings and other documentation, communication and attitude. It is our opinion that Basec Corporation is qualified toperform the.proposed work required for this project. All portions of the bid prepared by Basec Corporation appear to have been correctly executed. E_ldocuments\T Wappirngerla W20161W21628 Town Malt Windows Replacement12046-12-21 Award recomendation.doc Packet Pg. 32 8.5.a Supervisor Jiava and Town Board December 21, 2016 Town of Wappinger Page 2 Re: Wappinger Town Hall Windows Replacement contract Based on the foregoing, this office recommends award of the contract for the Town Hall Windows Replacement project to Basec Corporation. 0 If you should have any questions regarding the above, please contact me at 454- 3411 ext. 30. Very truly yours, MORRIS ASSOCIATES Engineering &Surveying Consultants, PLLC f ..- 7U. Rol�e.rt,J''Gray, P.E. Engineer to the Town RJGIcb cc: Inez Maldonado (via email) Steve Frazier (via email) Joseph Paoloni, Town Clerk, (via email) Albert P. Roberts, Esq, Attorney to the Town (via email) Basec Corporation, contractor (via email) coe UJI 0 0 e e E:Idocurnents\T Wappingerla W20161W21628 Town Hall Windows Replacement12016-12-21 Award recornendation.doc Packet Pg. 33