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2018-07-23Town of Wappinger Regular Meeting Minutes 20 Middlebush Road Wappingers Falls, NY 12590 townofwappinger.us Joseph Paoloni (845)297-5771 Monday, July 23, 2018 7:30 PM Town Hall I. Call to Order Attendee Name Organization Title Status Arrived Richard Thurston Town of Wappinger Supervisor Present 7:30 PM William H. Beale Town of Wappinger Councilman Present 7:30 PM Angela Bettina Town of Wappinger Councilwoman Present 7:30 PM Robert Johnston Town of Wappinger Councilman Present 7:30 PM Michael Kuzmicz Town of Wappinger Councilman Present 7:30 PM Joseph P. Paoloni Town of Wappinger Town Clerk Present 7:30 PM Grace Robinson Town of Wappinger Deputy Town Clerk Present 7:30 PM Jim Horan Consultant Attorney Present 7:30 PM II. Salute to the Flag III. Adoption of Agenda 1. Motion To: Adopt The Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Johnston, Kuzmicz IV. Acknowledge Minutes 1. Motion To: Acknowledge Minutes of June 25, 2018 RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Robert Johnston, Councilman AYES: Thurston, Beale, Bettina, Johnston, Kuzmicz V. Public Portion 1. Motion To: Open Public Portion Town of Wappinger Page I Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 A question was asked to move up the Code of Ethics discussion. Supervisor Thurston explained it was nut on the agenda to simply distribute it and discuss on Aupaust 6th. RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Robert Johnston, Councilman AYES: Thurston, Beale, Bettina, Johnston, Kuzmicz 2. Motion To: Close Public Portion RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Robert Johnston, Councilman AYES: Thurston, Beale, Bettina, Johnston, Kuzmicz VI. Discussions 1. Public Sector Human Resource Consultants - A. Bettina 15 Minutes Postponed until August 6th. 2. Summer Camp and Community Day Planning.Update - Director Fulton 12 Minutes Director Fulton informed that the final summer camp count was 156 participants. She promised to prepare a summary report from a mid -camp questionnaire. She gave a community day update. Mrs. Thurston came to the podium to discuss a Wappinger Inter -Cultural Woman's association. They plan on organizing a flea market sale at the community day. 3. Schlauthaus Park and Robinson Park Update - Steve Frazier 12 Minutes Steve Frazier spoke on construction and renovation at the Schlathaus park house. Details are available on the online video. VII. Resolutions RESOLUTION: 2018-165 Resolution Authorizing Payment In Lieu Of Taxes Agreement With Wappinger 9D Solar, LLC - (Harkins/Thurston) WHEREAS, Wappinger 9D Solar, LLC ("Owner") owns a 48.67 -acre parcel of vacant real property located in the Town of Wappinger, County of Dutchess on Route 9D having a Tax Id Number 6057-04-898012; and WHEREAS, Wappinger 9D Solar, LLC intends to lease the property to NEXAMP FREE HOLDINGS LLC, to construct a 1.995 Megawatts AC Solar Farm; and WHEREAS, the Town of Wappinger Planning Board has granted Site Plan and Special Permit Approval to the proposed Solar Farm; and Town of Wappinger Page 2 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 WHEREAS, Solar Energy Systems are entitled to an exemption from real property taxes pursuant to NY Real Property Tax Law §487; and WHEREAS, the Town of Wappinger has not opted out of the exemption provided by RPTL §487; and WHEREAS, the Owner has submitted, or will submit, to the assessor of the Town of Wappinger a RP -487 Application for Tax Exemption of Solar or Wind Energy Systems or Farm Waste Energy Systems, demonstrating its eligibility for a real property tax exemption pursuant to RPTL Section 487; and WHEREAS, pursuant to RPTL § 487 (9)(a), the Town has indicated its intent to require a Payment in Lieu of Taxes ("PILOT") Agreement with the Owner, under which the Owner (or any successor owner of the Project) will be required to make annual payments to each of the Taxing Jurisdictions for each year during the fifteen -year term of the exemption; and WHEREAS, the Owner has proposed a Payment in Lieu of Taxes (PILOT) Agreement with the Town of Wappinger, the County of Dutchess and the Wappinger Central School District in accordance with RPTL § 487; and WHEREAS, a Draft PILOT agreement for all three taxing entities has been provided and reviewed by the Supervisor, the Assessor and the Attorney to the Town; and WHEREAS, the PILOT Agreement provides for a pro -rated sharing of the PILOT Revenue between the taxing jurisdictions based upon the amount of $6,500 per Megawatt of solar farm capacity with a 2 percent escalator per year for 15 years, which term is the life of the tax exemption for solar energy systems pursuant to RPTL § 487; WHEREAS, for example in year one of the agreement the total PILOT would be $12,967.50 which would be allocated as follows: School $9,72563, Town $1,556.10 and County $1,685.78; and WHEREAS, the construction of a Solar Farm is consistent with the energy policies of the State of New York; WHEREAS, the land on which this Solar Farm is constructed is not suitable for other types of construction and providing a tax exemption would enhance the tax base and spur economic development in the Town of Wappinger; WHEREAS, on April 10, 2018, the Wappinger Central School District adopted a resolution by which it opted out of the exemption for Solar Energy Systems provided under RPTL §487; and WHEREAS, the Owner has advised that in this economic climate, it is not economically viable to construct and operate the project without a property tax exemption; and NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The Town Board hereby authorizes the Supervisor to sign the annexed PAYMENT IN LIEU OF TAXES AGREEMENT FOR SOLAR ENERGY SYSTEMS with the Wappinger 9D Solar, LLC on behalf of the Town of Wappinger for a 1.995 MW AC Solar Farm on Tax Parcel 6057-04-898012. Town of Wappinger Page 3 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 2. The Town Board hereby expresses its desire that the Wappinger Central School District reconsider its decision to opt out of the Solar Energy Tax Exemption under RPRTL §487 and negotiate PILOT agreements with solar developers on a case by case basis. The Town Board authorizes and directs that the Town Clerk forward certified copies of this resolution to the Town Assessor, the Dutchess County Real Property Tax Services Agency Director and the Wappinger Central School District. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2018-165 Yes/Aye Abstain Absent D Adopted ......No/Nay .. ❑ Adopted as Amended Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Defeated William H. Beale ................... Voter ....,....... ..... D ......,...... ....... ❑ ..... ❑ .... ....... ..... ❑..... ....... .. ❑ Tabled ftelaBettina Voter D ❑ ❑ ❑ ❑ Withdrawn Robert Johnston ...................... Seconder ............... D .................. ❑ ................. ❑ .................. ❑ ....... Michael Kuzmicz Mover D El 0 El Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-166 Resolution Setting Escrow For Furnia Drainage District - (Roberti/Thurston) WHEREAS, HYBRIDHOMESDEVELOPERS, LLC ("Developer") owns a 7.562 -acre parcel of vacant real property located in the Town of Wappinger, County of Dutchess on New Hackensack Road having a Tax Id Number 6158-02-948876; and WHEREAS, HYBRIDHOMESDEVELOPERS, LLC filed an application with the Town of Wappinger Planning Board (417-5185) for approval of a 9 Lot Subdivision including a road; and WHEREAS, Federal and State Stormwater regulations require the Developer to construct certain stormwater facilities which shall be dedicated to the Town after completion; and WHEREAS, the Stormwater Regulations require the Town to make sure that the Stormwater facilities are properly maintained in the future; and WHEREAS, the creation of a Drainage District for the subdivision in accordance with the procedures of Article 12 of the Town Law is appropriate for the maintenance of the stormwater facilities; and WHEREAS, HYBRIDHOMESDEVELOPERS, LLC is the owner of all of the real property that is situate in the proposed Drainage District; and Town of Wappinger Page 4 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 WHEREAS, the creation of a Drainage District requires the review of the Engineer to the Town and the Attorney to the Town and it is appropriate to require the applicant to fund an escrow account to reimburse the Town for the services of its professionals; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. HYBRIDHOMESDEVELOPERS, LLC shall pay to the Town of Wappinger the sum of $5,000 Dollars which shall be held in escrow to pay for the services of the Engineer to the Town and the Attorney to the Town for the preparation and review of the Map, Plan and Report of the Furnia Drainage District and any other associated documents or resolutions. 2. Any unused portion of the escrow shall be returned to the applicant. 3. Upon the posting of the escrow, the Engineer to the Town is directed to prepare the Map, Plan and report for the Furnia Drainage District pursuant to Article 12 of the Town Law and submit said MPR to the Attorney to the Town for its review. After the MPR is deemed completed, the Attorney to the Town shall submit the same to the Town Clerk for filing in his office and forward a copy to the Town Board for its review in accordance with Article 12 of the Town Law. The foregoing was put to a vote which resulted as follows: J Vote Record - Resolution RES -2018-166 Yes/Aye No/Nay Abstain Absent D Adopted El Adopted as Amended Richard Thurston Voter 0 ❑ ...,....... ❑ ❑ ❑ Defeated -William H. Beale ..............- ... Voter... ... D ......,........❑.. ....... ....... ........ ❑ ..... ...... .... ...... . . .... ❑ .... ❑ Tabled AnelaBettina .......................... Voter ......... D .................. ❑ ............. ❑ ................. ❑ ....... . ❑ Withdrawn n :Robert Johnston Seconder D ❑ ❑ MiCbaefKuzmicz Mover Z E 0 E Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-167 Resolution Increasing Stipend For Planning And Zoning Board Members - (Roberti/Thurston) WHEREAS, the members of the Planning Board and the Zoning Board of Appeals ("Board Members") provide important services to the Town of Wappinger; and WHEREAS, Town Law §271(1) authorizes the Town to compensate the Board Members for their services which the Town has done for many years; and WHEREAS, the stipend for the services of the Board Members have not been increased in some time; and WHEREAS, the Town Board appropriated funds in the 2018 Budget to increase the stipend paid to the Board Members; NOW, THEREFORE, BE IT RESOLVED: 1. The stipend paid to Board Members shall be as follows: Town of Wappinger Page 5 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 For Meetings For Site Visits Chairman of Planning Board $65 per meeting $50 per day Planning Board Member $55 per meeting $40 per day Chairman of ZBA $50 per meeting $30 per application ZBA Member $40 per meeting $30 per application This resolution shall take effect immediately. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2018-167 Yes/Aye.. No/Nay.. Abstain.. Absent.. El Adopted 0 Adopted as Amended Richard Thurston Voter ...Seconder 0 El❑ .................. ❑ ❑ DefeatedWilliam H. Beale ............... ................ ......0..... ❑ ❑ ❑ El Tabled fteiaBettina Voter D ❑ ❑ ❑ ElWithdrawn Robert 7ohnston Voter .............. 0 ................... ❑ .................... ❑ .................. El MichaelKuzmicz Mover 0 ❑ ❑ ❑....... Dated: Wappingers Falls, New York July 23, 2018 Amended. The Resolution is hereby duly declared Adopted as RESOLUTION: 2018-168 Spook Hill Municipal Grant Resolution - (Johnston) WHEREAS, the Greystone Programs, Inc. is applying to New York State Office of Parks, Recreation and Historic Preservation for a grant under the EPF: Parks, Preservation and Heritage Grant Program for a project titled "Dutchess County Accessible Community Trail System" for the creation of universally accessible park amenities at Spook Hill Park. WHEREAS, the grant application requires the applicant to obtain the approval/ endorsement of the governing body of the municipality or municipalities in which the project will be located; NOW, THEREFORE, be it resolved that the governing board of the Town of Wappinger hereby does approve and endorse the application for a grant under the EPF: Parks, Preservation and Heritage Grant Program, for a project known as "Dutchess County Accessible Community Trail System." The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2018-168 Yes/Aye.. No/Nay.. Abstain.. Absent.. D Adopted El Adopted as Amended Richard Thurston Voter 0 ................... ❑❑ .................. El❑Defeated ..... William H. Beale ..................Voter D .. ❑ ......,........ ❑.... ❑ ❑ Tabled fteiaBettina Voter 0 ❑ ❑ ❑ ❑ Withdrawn RobertJohnston .................. Seconder ...Mover...,.........D........,........❑ D ❑ ................. ❑ .................. ❑ Michael Kuzmicz 0 ❑..... Town of Wappinger Page 6 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-169 Resolution Authorizing Change Order No. 1 For The Emergency Services Building Renovation Project HVAC Construction Contract No. 17-003H - (Gray/Beale) WHEREAS, by Resolution 2017-165 adopted by the Town Board on October 10, 2017, the Town Board awarded a bid to DJ Heating & Air Conditioning, Inc. (HVAC Construction Contract) in the amount of $779,130.00 for renovations to be made to the Emergency Services Building; and WHEREAS, the Engineers to the Town, Morris Associates Engineering & Surveying Consultants, PLLC, by email dated July 13, 2018, have approved Change Order No. 1, a copy of which is attached hereto, resulting in a new contract price of $768,999.00. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. The Town Board hereby approves Change Order No. 1, which decreases the total contract price by the amount of $10,131.00, resulting in a new reduced contract price of $768,999.00, a copy of which Change Order is attached hereto. The foregoing was put to a vote which resulted as follows: J Vote Record - Resolution RES -2018-169 Yes/Aye Abstain Absent D Adopted ......No/Nay .. ❑ Adopted as Amended Richard Thurston ..................... Voter D ❑ ❑ ❑ ElDefeated William H. Beale ............... .Mover...,....... ............ D ......,...... ❑ ❑ ......,..... ❑..... ❑ Tabled ftelaBettina Voter D El❑ ❑ El Withdrawn Robert 7ohnston Voter ........ 0 .................❑....... El ❑ ,........❑...... ❑ ..... Michael Kuzmicz Seconder D ❑ Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-170 Resolution Authorizing Change Order Nos. 13 & 14 For The Emergency Services Building Renovation Project General Construction Contract No. 17-003G - (Gray/Beale) WHEREAS, by Resolution 2017-165 adopted by the Town Board on October 10, 2017, the Town Board awarded a bid to J.C. Millbank Construction Co., Inc. (General Construction Contract) in the amount of $563,500.00 for renovations to be made to the Emergency Services Building; and Town of Wappinger Page 7 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 WHEREAS, the Town Board previously approved Change Order Nos. 1 through 12 to the aforementioned contract in the total amount of $192,448.00, which resulted in a revised contract sum in the amount of $755,948.00; and WHEREAS, the Engineers to the Town, Morris Associates Engineering & Surveying Consultants, PLLC, by email dated July 6, 2018, a copy of which is attached hereto, have approved two additional Change Orders as hereinafter set forth, which two Change Orders will result in a new contract price of $770,454.17. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby approves the following two Change Orders: A. Change Order No. 13, which increases the total contract price by the amount of $2,631.17, resulting in a new contract price of $758,579.17, a copy of which Change Order is attached hereto; and B. Change Order No. 14, which increases the total contract price by the amount of $11,875.00, resulting in a new contract price of $770,454.17, a copy of which Change Order is attached hereto. The foregoing was put to a vote which resulted as follows: J Vote Record - Resolution RES -2018-170 Yes/Aye No/Nay Abstain Absent D Adopted El Adopted as Amended Richard Thurston Voter 0 ❑ ...,....... ❑ ❑ ❑ Defeated -William H. Beale ..............- ... Voter... ... D ......,........❑.. ....... ....... ........ ❑ ..... ...... .... . .... ❑ .... ...... . ❑ Tabled AnelaBettina .......................... Voter ......... D .................. ❑ ............. ❑ ................. ❑ ....... . ❑ Withdrawn :Robert Johnston Seconder D ❑ ❑ MiCbaefKuzmicz Mover Z E 0 E Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-171 Resolution Authorizing Kent Road Traffic Study - (Johnston) WHEREAS, residents in the vicinity of Kent Road and Central Avenue have voiced concerns about speeding and other traffic issues on the highways of the Town and recently submitted a petition to the Town; and WHEREAS, the Town of Wappinger adopted Local Law 4 of 2000 to make the intersection of Kent Road and all way stop intersection; and WHEREAS, a municipality is required to conduct a traffic study by qualified professionals to receive qualified immunity for the installation of any traffic calming or any traffic control measures; and WHEREAS, the NYS Department of Transportation advises that speed control and safety is normally accomplished by routine enforcement. NOW, THEREFORE, BE IT RESOLVED, as follows: Town of Wappinger Page 8 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 1. The Town Board hereby authorizes the Supervisor to sign a contract with Frederick P. Clark Associates, Inc. to conduct a traffic study for Kent Road and the intersecting roads in an amount not to exceed $13,000. 2. The Town Board hereby authorizes the following budget line transfer: Amount From Line To Line $ 13,000 A0915 Unallocated Fund Balance A3310.400 Traffic Control Contract Expense 3. The Town Board authorizes and directs the Supervisor, the Superintendent of Highways, the Engineer to the Town, the Town Attorney and any other Town Staff to assist when called upon for the preparation of the traffic study. The Town Board also authorizes and directs the Supervisor or his designee to inform the Dutchess County Sheriff s Office and the New York State Police about the speeding issues along Kent Road and request regular enforcement of speed limits in the area. The foregoing was put to a vote which resulted as follows: J Vote Record - Resolution RES -2018-171 From Line To Line $ 45,000 B0915 Unallocated Fund Balance B3120.200 Vandalism Patrol, Equipment Yes/Aye No/Nay Abstain Absent D Adopted ❑ Adopted as Amended Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Defeated William H. BealeSeconder ... .................... 0 ....... ..... ❑ ....... ..... ❑ ...... .... El ...... . El Tabled AngelaBettina Voter D ❑ ❑ ❑ ❑ Withdrawn RobII ert 7ohnston ....................Voter.... Mover 0 .......0...... ❑ ❑ .❑...... ❑ .❑..... MichaelKuzmicz ❑...... Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-172 Resolution Authorizing Purchase Of Police Cars For Town Patrol - (Johnston) WHEREAS, the Town of Wappinger owns police cars for use by the Dutchess County Sheriff s Office for a dedicated Town Patrol; and WHEREAS, the existing vehicles are beyond their useful life, so a replacements are required; and WHEREAS, Sergeant Jonathan Begor of the DCSO received a quote from a vendor that was awarded a contract by Onondaga County, so the quote is not subject to competitive bidding; NOW, THEREFORE, BE IT RESOLVED: 1. The Supervisor is hereby authorized to enter into a contract for the purchase and installation of two 2018 Ford Utility Police Interceptors from Van Bortel Ford which will be outfitted by Hudson Valley Public Safety Lighting for a total price of $79,881.20 in accordance with the quote attached hereto. 2. To fund this purchase, the following budget transfers is hereby authorized to pay for the costs associated with the purchase of Amount From Line To Line $ 45,000 B0915 Unallocated Fund Balance B3120.200 Vandalism Patrol, Equipment Town of Wappinger Page 9 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 The Town Supervisor is directed to submit purchase orders for the purchase of the aforementioned equipment and payment for the equipment will be made upon receipt of the equipment and approval of a voucher as required by Town Law. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2018-172 Yes/Aye No/Nay Abstain Absent D Adopted ......No/Nay .. ❑ Adopted as Amended Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Defeated William H. Bcale Voter 0 ❑ ❑ ❑ ❑ Tabled ftelaBettinaVoter .......................................... Seconder D ❑ ❑ ❑ El Withdrawn Robert JohnstonMover .................. ...Seconder ..............................El.......... D ........,........❑....... o o ,........❑...... ❑ Michael Kuzmicz Voter.... ❑...... El..... Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-173 Resolution To Authorize The Naming Of Road Located Within The Myers Corners Landing Subdivision - (Roberti/Johnston) WHEREAS, in order to comply with the Dutchess County Enhanced 9-1-1 Response Program, the Town must name public and private roads within the Town; and WHEREAS, the Applicant for the Myers Corners Landing Subdivision has requested that the road located within the Myers Corners Landing Subdivision, be named Miracle Circle. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. The Town Board hereby names the road located in the Myers Corners Landing Subdivision to Miracle Circle in accordance with an email dated July 19, 2018 from Lora Madero, Senior Tax Map Technician, of the Dutchess County Real Property Tax Services. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2018-173 Yes/Aye No/Nay Abstain Absent D Adopted ❑ Adopted as Amended Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Defeated William H. Beale Voter 0 ❑ ❑ ❑ ❑ Tabled AnelaBettina Seconder D ❑ ❑ ❑ ❑ Withdrawn Robert Johnston .................... Mover 0 .......0...... ...... ❑ ❑ ......❑ ................ ❑ ..... Michael Kuzmicz Voter.... ❑...... Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 10 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 RESOLUTION: 2018-174 Resolution Authorizing Contract With Dutchess County For Website And It Services - (Thurston) WHEREAS, the Town of Wappinger maintains a website which needs frequent updating to provide the most current information to Town residents and other interested persons; and WHEREAS, the Town of Wappinger does not currently have staff available with the technical expertise to design and maintain the website; and WHEREAS, the Dutchess County Office of Central and Information Services provides website hosting, website design and other technical expertise to municipalities in Dutchess County through contractual arrangements; and WHEREAS, private website designers do not have the experience with municipal website design that Dutchess County OCIS has and they cannot provide comparable value; and WHEREAS, the Town Board hereby determines that it is in the best interest of the Town to enter into a contract with Dutchess County OCIS for website design, hosting and IT services. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The Town Board hereby authorizes the Supervisor to sign the annexed Town of Wappinger IT Services Agreement with the County of Dutchess on behalf of the Town. 2. The Town Board hereby authorizes the following budget line transfer: Amount From Line To Line $17,000.00 A0915 Unallocated Fund Balance A1480.400 Public Inform & Services, Contr Expend 3. The Town Board authorizes and directs the Supervisor, and all Department Heads and their designees to assist with the design of the new Town website. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2018-174 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Richard Thurston Voter. ❑ D ❑ ❑ ❑ Defeated .............................. William H. Beale ........................................................................ Voter 0 ❑ o .. 0 0 Tabled Angela Bettina ..................... ...Mover..., .......D...... ❑ ...... ❑...... ❑..... ❑ Withdrawn RobertJohnston.................... Voter ... , .......D ...... ......❑ ...... ...... ❑ ...... ❑ ..... Next: 8/6/18 7:30 PM Michael Kuzmicz Seconder 0 ❑ o 0 Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Tabled. RESOLUTION: 2018-175 Approving Memorandum Of Understanding For Intermunicipal Collaboration To Promote Sustainable Water And Wastewater Systems - (Thurston) WHEREAS, the City of Beacon, Town of East Fishkill, Town of Fishkill, Village of Fishkill, Town of Wappinger (TOW), and the Village of Wappingers Falls are hereby Town of Wappinger Page 11 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 referred to as participants in the above named agreement; and WHEREAS, the TOW Supervisor and the TOW Board are interested in entering into such agreement; and NOW, THEREFORE, BE IT RESOLVED, that the annexed Memorandum of Understanding is hereby accepted and approved; and BE IT FURTHER RESOLVED, that the Supervisor be and hereby is authorized to execute the Memorandum of Understanding with the above named municipalities The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2018-175 Yes/Aye No/Nay Abstain Absent D Adopted ElAdopted as Amended Richard Thurston Voter D ❑ ❑ ❑ El Defeated William H. Beale ..................... Voter 0...... ❑ ❑ ❑ ❑ Tabled AnelaBettina Voter 0 ❑ ❑ ❑ ❑ WithdrawnRobert Johnston Seconder 0 ❑ ❑ ❑ Michael Kuzmicz Mover D ❑ ❑ ❑ Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-176 Resolution Adopting Town Of Wappinger Social Media Policy - (Thurston) WHEREAS, the use of Social Media sites such as Twitter, Facebook, Pinterest, Linkedin, Instagram, and others (collectively "Social Media") has become commonplace in today's world; and WHEREAS, Social Media provides an effective means of conveying information to Town residents and other interested parties about services, events, disasters, emergencies, legislative actions, town news and other areas of interest; and WHEREAS, it is in the best interest of the Town of Wappinger to have a written Social Media Policy in place to clearly set forth the procedures and policies of the Town; NOW, THEREFORE, BE IT RESOLVED 1. The Town Board hereby adopts the TOWN OF WAPPINGER SOCIAL MEDIA POLICY dated July , 2018 which is annexed hereto and shall be made a part of the minutes of this Meeting. 2. The Town Clerk is directed to file a certified copy of this resolution together with the annexed Social Media Policy in the Records of the Town. 3. Every employee of the Town shall be provided with a copy of the TOWN OF WAPPINGER SOCIAL MEDIA POLICY and they shall sign a form that they have received and reviewed a copy of said policy. The TOWN OF WAPPINGER SOCIAL MEDIA POLICY shall take effect immediately. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 12 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 Vote Record - Resolution RES -2018-176 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Richard Thurston Voter 0....... ❑ ❑ ❑ ❑ Defeated .....................over William H.Beale ..,.................,................,................,.............. M D ❑ ❑ ❑ 0 Tabled Angela Bettina ........................Voter ... .......D...... ......❑ ...... ...... ................ ..... El Withdrawn RobertJohnston .....................Seconder .........0 .................❑ ................ ..... ❑ .................. . ......❑ ..... Next: 8/6/18 7:30 PM ..................... Michael Kuzmicz Voter ................ D................... El.................. ......................... 0 Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Tabled. RESOLUTION: 2018-177 Resolution Accepting First Reduction In The Security Posted With The Performance Agreement Secured By A Surety Bond In Connection With Hilltop Village At Wappinger (The Regency At Wappinger) - (Roberti/Thurston) WHEREAS, by Resolution 2015-145, the Town Board accepted a Performance Agreement executed by Toll Land V, Limited Partnership and personally guaranteed by James Fitzpatrick, as Division President, secured by a Surety Bond issued by Arch Insurance Company in the principal sum of Three Hundred Seventy -Seven Thousand Eight Hundred 00/100 Dollars ($377,800.00) in favor of the Town of Wappinger as the guarantee of completion of the construction, installation and dedication of improvements required for the Hilltop Village at Wappinger (The Regency at Wappinger); and WHEREAS, Toll Land V, Limited Partnership has completed most of the required improvements for said subdivision; and WHEREAS, by email dated July 17, 2018, Robert J. Gray, P.E. of Morris Associates Engineering & Surveying Consultants, PLLC, has recommended a reduction in the security posted to the sum of One Hundred Fifty -Five Thousand Eight Hundred 00/100 Dollars ($155,800.00); and WHEREAS, the Town Board hereby agrees to and authorizes a reduction in the security posted with the Performance Agreement, and hereby agrees to accept a reduced Surety Bond in the sum of One Hundred Fifty -Five Thousand Eight Hundred 00/100 Dollars ($155,800.00) as security to guarantee the completion of the remaining work. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby agrees to accept a reduced Surety Bond in the amount of One Hundred Fifty -Five Thousand Eight Hundred 00/100 Dollars ($155,800.00), as the security posted with the Performance Agreement so as to ensure that the improvements required for Hilltop Village at Wappinger (The Regency at Wappinger) will be properly completed and maintained as required by the Planning Board Resolution of Approval dated March 18, 2013. The Surety Bond previously posted in the sum of Three Hundred Seventy -Seven Thousand Eight Hundred 00/100 Dollars ($377,800.00) is hereby authorized to be released by the Town Clerk to Toll Land V, Limited Partnership upon delivery of a reduced Surety Bond in the sum of One Town of Wappinger Page 13 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 Hundred Fifty -Five Thousand Eight Hundred 00/100 Dollars ($155,800.00) in form acceptable to the Attorney to the Town. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2018-177 D Adopted El Adopted as Amended Yes/Aye No/Nay Abstain Absent Yes/Aye Abstain Absent D Adopted ......No/Nay .. ❑ Adopted as Amended Richard ThurstonMover 0 El ElElDefeated William H. Beale ................... Voter ....,....... ..... D ......,...... ....... ❑ ..... ❑ .... ....... ..... ❑..... ....... .. ❑ Tabled ftelaBettina Voter D ❑ ❑ ❑ ❑ Withdrawn RobertJohnston ...................... Seconder ............... D ❑ ❑ ❑ MichaelKtz'Z Voter D................. ❑.................. ❑................ ❑....... Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-178 Resolution Authorizing Solicitation Of Bids For Schlathaus Park Building Repairs - (Frazier/Kuzmicz) WHEREAS, the Supervisor of Buildings and Grounds advised the Town Board that certain repairs to the Buildings at Schlathaus Park are required; and WHEREAS, the Town Board directed the Engineers to the Town to prepare bid specifications for the repair work in accordance with General Municipal Law §103 and such specifications have been completed and are ready for publication; and WHEREAS, the Parkland Trust may be used to pay for the capital improvements under this public works project; NOW, THEREFORE, BE IT RESOLVED: 1. The Town Clerk is directed to publish the bid solicitation materials in the official newspaper of the Town in accordance with the provisions of General Municipal Law § 103, and the codes, rules and regulations of the Town of Wappinger. 2. The Engineers to the Town are directed to publish the bid solicitation materials through Bidnet Direct, the Empire State Purchasing Group, and any other trade publication or bidding cooperative that it deems appropriate. 3. All sealed bids shall be submitted to the Town Clerk in accordance with the bidding instructions and shall be publicly opened by the Town Clerk at the time set forth in the notice to the bidders. 4. The Town Clerk shall prepare a report of the bids received and send it to the Town Board. Any bid award is subject to future action by the Town Board in accordance with General Municipal Law § 103, reserving the right to reject any and all bids in accordance with applicable law. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2018-178 D Adopted El Adopted as Amended Yes/Aye No/Nay Abstain Absent Town of Wappinger Page 14 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 ❑ Defeated Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Tabled William H. Beale Voter D ❑ ❑ ❑ El Withdrawn ............................................................................................................................... Angela Bettina Voter 0 El ElRobert Richard Thurston Johnston .................... ... Seconder.........0....... ❑❑ . ...... ❑................. .............. ...❑ ..... William H. Beale ..................Voter Michael uzmic.................... KzE'l' Mover .. ....... D...... ...... ❑...... ......❑ ................... ..... Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-179 Resolution Authorizing Transfer Of Funds For Purchase Of Tractor Mounted Stump Grinder - (Frazier/Kuzmicz) WHEREAS, Supervisor of Buildings and Grounds, Steven Frazier, has advised that his department is in need of a tractor mounted stump grinder; and WHEREAS, the Town Board has agreed that it is in the best interest of the Town to purchase the tractor mounted stump grinder; and WHEREAS, in order to cover the cost of the tractor mounted stump grinder, it will be necessary to transfer funds between budget lines. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Supervisor of Buildings and Grounds is hereby authorized to purchase the tractor mounted stump grinder at a cost not to exceed $2,500.00. 3. The Town Board hereby authorizes the following budget line transfers to cover the cost of the tractor mounted stump grinder: Amount From Line To Line $3,000.00 A.7110.0239 A.7110.0212 Parks Contingency Equipment 4. Steven Frazier is directed to submit a purchase order for the purchase of the tractor mounted stump grinder. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2018-179 Yes/Aye.. No/Nay.. Abstain.. Absent.. D Adopted El Adopted as Amended Richard Thurston Voter 0 ................... ❑❑ .................. El❑Defeated ..... William H. Beale ..................Voter D .. ❑ ......,........ ❑.... ❑ ❑ Tabled AngelaBettina Voter 0 ❑ ❑ ❑ ❑ Withdrawn RobertJohnston ....................... Seconder ............... D ................... ❑ ................. ❑ .................. ❑ Michael Kuzmicz Mover D ❑ 0 ❑..... Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-180 Town of Wappinger Page 15 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 Resolution Authorizing Temporary Borrowing From Unallocated Highway Fund Balance For Paving - (V. Bettina/Thurston) WHEREAS, by Resolution 2018-144, adopted by the Town Board on June 11, 2018, the Town Board authorized the issuance of $1,600,000 in Serial Bonds to be issued by the Town to pay for cost of paving improvements for certain highways of the Town of Wappinger; and WHEREAS, the Town Comptroller has further advised the Town Board that there are unallocated fund balances within the Highway Account which could be temporarily loaned to pay for paving costs until the Bond is issued. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The Town Board hereby authorizes the Supervisor and Comptroller to temporarily borrow up to $600,000.00 from the Highway unallocated fund balance to pay paving contractors, and paving materials and other incidental work performed for paving Town highways. 2. The Town Board herebv authorizes the following budizet line transfer: Amount From Line I To Line $ 600,000.00 DB0915 Unallocated Fund Balance DB5130.200 Machinery, Equipment & Capital Outlay The Town Board directs that upon the issuance of the authorized Serial Bonds, any funds temporarily borrowed shall be reimbursed to the unallocated fund balance of the Highway Fund prior to December 31, 2018. The foregoing was put to a vote which resulted as follows Vote Record - Resolution RES -2018-180 Yes/Aye.. No/Nay.. Abstain.. Absent.. D Adopted El Adopted as Amended Richard Thurston Seconder 0 El❑ ❑ ❑DefeatedWilliam H. Beale ..................Voter .. D .......,...... ❑ ..... ,...... ❑ .... ❑ .... ❑ Tabled fteiaBettina Voter 0 ❑ ❑ ❑ ❑ Withdrawn Robed 7ohnston .................. Voter ...Mover...,.........D........,........❑ D ❑ ................. ❑ ................. ❑ ....... Michael ki zm ( z 0 ❑ Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-181 Resolution Authorizing Purchase Of Fuel Management System - (V. Bettina/Thurston) WHEREAS, a fuel management system is used by the Town to monitor fuel that is dispensed into vehicles of the Highway Department, the Town Patrol and various Town Departments; and WHEREAS, the existing system is malfunctioning and is beyond its useful life, so a replacement system is required; and Town of Wappinger Page 16 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 WHEREAS, the Superintendent of Town Highways has received a quote from a vendor that participates in a nationwide purchasing cooperative of which the Town of Wappinger is a member, so the quote is not subject to competitive bidding; NOW, THEREFORE, BE IT RESOLVED: 1. The Town Superintendent of Highways is hereby authorized to enter into a contract for the purchase and installation of a fuel management system from American Petroleum Equipment & Construction, Inc. in accordance with the quote attached hereto. 2. To fund this purchase, the following budget transfers is hereby authorized to pay for the costs associated with the purchase of Amount From Line To Line $ 15,000 A0915 Unallocated Fund Balance A5132.400 Garage, Contract Expenses The Town Superintendent of Highways is directed to submit purchase orders for the purchase of the aforementioned equipment and payment for the equipment will be made upon receipt of the equipment and approval of a voucher as required by Town Law. The foregoing was put to a vote which resulted as follows: J Vote Record - Resolution RES -2018-181 Yes/Aye No/Nay Abstain Absent D Adopted ❑ Adopted as Amended Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Defeated -William H. Beale ..............- Voter... D ......,...... El.....,....... ❑ ..... . .... El.... El Tabled Angela Bettina ......................... D ............❑........,...... ❑ .. ........ ❑ .... El Withdrawn Robert Johnston .......... Snr ecoVoterde .. ..........Mov D .......D...... ❑ ❑ .❑...... ❑ .❑..... ,.,MichaelKuzmicz er ❑...... Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-183 Resolution Authorizing An Amendment To The Agreement For Expenditure Pursuant To Highway Law § 284 - (V. Bettina/Thurston) WHEREAS, by the adoption of Resolution 2018-7 on January 8, 2018, the Town Board authorized the execution of the AGREEMENT FOR THE EXPENDITURES OF HIGHWAY MONEYS between the Town Board and the Superintendent of Town Highways pursuant to Section 284 of the Highway Law ("284 Agreement") for 2018; and WHEREAS, the original 284 Agreement appropriated $450,000 for the paving of certain roads in the Town of Wappinger; and WHEREAS, the Town of Wappinger has approximately 100 miles of Town Highways so approximately 5 miles of roads should be resurfaced each year to reach a target of repaving all highways in the Town inventory every 20 years; and WHEREAS, the Town Board and the Superintendent of Town Highways have agreed that 7.38 miles of highways should be resurfaced in 2018 to make up for a shortfall of paving in 2017; and Town of Wappinger Page 17 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 WHEREAS, the 7.38 miles of Town highways that will be paved in 2018 are set forth in the revised 284 Agreement which is annexed hereto; and WHEREAS, the Town Comptroller has estimated that the resurfacing of the 7.38 miles of road will cost approximately $1,440,000 Dollars; and WHEREAS, by the adoption of Resolution 2018-144 on June 11, 2018, the Town Board authorized the issuance of $1,600,000 in serial bonds for paving work; NOW, THEREFORE BE IT RESOLVED, that the Town Highway Superintendent and the Town Board agree that the monies levied and collected in the Town for repair and improvement of highways, and received from New York State for State Aid for the repair and improvement of Highways shall be expended in accordance with the annexed AMENDED AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS; and BE IT FURTHER RESOLVED, that the Supervisor and the Town Board are hereby authorized and directed to execute the attached AMENDED AGREEMENT FOR THE EXPENDITURES OF HIGHWAY MONEYS in duplicate and file said agreement with the Town Clerk; and BE IT FURTHER RESOLVED, that the Town Clerk is directed to forward one executed Agreement to the Dutchess County Commissioner of Public Works in his capacity as County Superintendent of Highways. The foregoing was put to a vote which resulted as follows: J Vote Record - Resolution RES -2018-183 Yes/Aye.. No/Nay. Abstain Absent D Adopted , ❑ Adopted as Amended Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Defeated William H. Beale ... Voter .......................... 0 ❑ .................................................... ❑ ❑ ❑ Tabled AnelaBettina .......................... II gIII Voter ......... D .................. ❑ ............. ❑ ................. ❑ ....... . ❑ Withdrawn n Robeaf 7ohnston ....................Mover.. Seconder D .......D...... ❑ ❑ ❑ chaelKuzmicz ❑...... ❑...... ❑..... Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-184 Resolution Introducing a Local Law Amending the Town Of Wappinger Code of Ethics - (Thurston) WHEREAS, the Town Supervisor introduced a draft amendment to the Town's Code of Ethics; and WHEREAS, the Town Board agrees that the amendment to the Town's Code is appropriate; and, WHEREAS, the Town Board accepts this draft to consider setting a Public Hearing at the August 6th meeting for adoption at September 10th meeting. NOW, THEREFORE, BE IT RESOLVED 1. The Town Board hereby acknowledges receipt of the proposed amendment to the Code of Ethics, a copy of which is annexed hereto and shall be made a part of the minutes of this meeting. Town of Wappinger Page 18 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 2. The Town Board will consider the proposed amendments to the Code of Ethics until its next meeting on August 6th, 2018. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2018-184 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Richard Thurston Voter 0....... El El lDefeated William H. Beale Voter ....................................................o D ❑ .................. 0 ....... 0 Tabled Angela Bettina........................Seconder.........0...... ......❑...... ......❑...... .....❑..... Fl Withdrawn RobertJohnston.................... Voter ... .......D...... ..... ❑ ..... ...... ❑................. ❑ ..... Next: 8/6/18 7:30 PM Michael Kuzmicz Mover D ❑ o 0 Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Tabled. 20. Motion To: Consensus on Design of Gateway Signs Town of Wappinger Page 19 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 RESOLUTION: 2018-186 WQIP Grant For Wildwood Sewer and Woodhill Green Wastewater Consolidation Town of Wappinger Page 20 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 WHEREAS, the Town of Wappinger is applying to New York State Department of Environmental Conservation for a grant under the Water Quality Improvements Program for a project titled Wildwood Sewer and Woodhill Green Wastewater Consolidation. WHEREAS, the grant application requires the applicant municipality to obtain the approval/ endorsement of the governing body of the municipality or municipalities in which the project will be located; NOW, THEREFORE, be it resolved that the governing board of the Town of Wappinger hereby does approve and endorse the application for a grant under the Water Quality Improvement Project, for a project known as Wildwood Sewer and Woodhill Green Wastewater Consolidation and located within this community and have the Town of Wappinger, 'Attorney -To -The Town', be involved in the process. The foregoing was put to a vote which resulted as follows: J Vote Record - Resolution RES -2018-186 DAdopted ........................................ ............................ ............... ............................... El Adopted as Amended Yes/Aye No/Nay Abstain Absent ElDefeated Richard Thurston Voter 0 ❑ ❑ El Yes/Aye No/Nay Abstain Absent D Adopted ❑ Adopted as Amended Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Defeated WilliamH.Beale................. Mover.... ..... D .... ..D....... ❑ ...............❑...... ❑ ... ❑ Tabled Angela Bettina.........................Voter... .... ❑ ............. ❑ .. ...... ....❑...... ❑ Withdrawn Robert Johnston .................... Voter D ❑ .......,........ ❑ ❑ ..... Michael Kuzmicz Seconder 0 ❑ ❑...... ❑ Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-187 LGEP Grant For Wildwood Sewer District Consolidation WHEREAS, the Town of Wappinger is applying to New York State Department of State for a grant under the Local Government Efficiency Program for a project tided Wildwood Sewer District Consolidation. WHEREAS, the grant application requires the applicant municipality to obtain the approval/ endorsement of the governing body of the municipality or municipalities in which the project will be located; NOW, THEREFORE, be it resolved that the governing board of the Town of Wappinger hereby does approve and endorse the application for a grant under the Local Government Efficiency Program, for a project known as Wildwood Sewer District Consolidation and located within this community and have the Town of Wappinger, 'Attorney -To -The Town', be involved in the process. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2018-187 DAdopted ........................................ ............................ ............... ............................... El Adopted as Amended Yes/Aye No/Nay Abstain Absent ElDefeated Richard Thurston Voter 0 ❑ ❑ El Town of Wappinger Page 21 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 ❑ Tabled William H. BealeMover To 0 El❑ Date Ree" ❑ ❑ Withdrawn ............................. Angela Bettina .. ....................................................... Voter 0 ❑ ....................................... ❑ ❑ 712312818 ...................... RobertJohnston ............. Voter ................. D ................. ❑ ................ ❑ ....... ❑ 7/23/2818 Michael Kuzmicz.................... Seconder .......... 0........ ...... ❑...... ...... ❑ ...... ........❑ ..... Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-185 Correspondence Log Resolution Authorizing the Acceptance of the Correspondence Log Correspondence Lag - 2018-01-23 Number To From Date Date Ree" Re: Agenda Date 87-23-881 Town Board Vincent Bettina 812512.818 612512815 Highway I Posting Mechanic Position 712312818 87-23-882 Town Board Hu hsonville Fire District 6/27/2818 6/27/2818 Financial Report 1 Audited / Dec. 31, 2817 7/23/2818 87.23-883 Joseph Paoloni Barbara Roberti 6/26/2818 6/27/2.818 Performance & Maintenance Bonds, July 2818 7/23/2818 87-23-884 Town Board Michael Kell 6/28/2818 7/3/2818 Notice Form / Liquor License 7/23/2818 87.23-885 Town Board Vincent Bettina 719!2818 719/2818 Hi hwa l Mechanic Appointment 7/23/2818 87-23-8076 Town Board Andrea O'Brien 611212818 711812818 Notice Form I Liquor License 712312818 87-23-887 Town Board Carl F. Wolfson 71312818 711812818 Justice Report for the Month of May, 2018. 712312818 87.23-888 Town Board Carl F. Wolfson 711812818 711812818 Justice Report for the Month of June, 2818 7/23/2818 87.23-889 Town Board Heather L. Kitchen 711812818 711812818 Justice Report for the Month of June, 2818 7/23/2818 NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: J Vote Record - Resolution RES -2018-185 Yes/Aye No/Nay Abstain Absent D Adopted El Adopted as Amended Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Defeated William H. Beale Voter 0 ❑ ❑ ❑ ❑ Tabled AngelaBettina ....................... Seconder D ❑ ❑ -.....,........ ❑ ....... . ❑ Withdrawn Robert Johnston Voter„ 0 ❑ ❑ ❑ Michael Kuzmicz Mover 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 22 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 VIII. Items for Special Consideration/New Business IX. Executive Session 1. Motion To: Enter Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Johnston, Kuzmicz 2. Motion To: Return From Executive Session 3. RESULT: ADOPTED [UNANIMOUS] MOVER: Richard Thurston, Supervisor SECONDER: Robert Johnston, Councilman AYES: Thurston, Beale, Bettina, Johnston, Kuzmicz Resolutions Approved After Executive Session RESOLUTION: 2018-182 Resolution Authorizing Payment Of Attorneys Fees Pursuant To Court Order (Thurston) WHEREAS, the Superintendent of Town Highways commenced an Article 78 Proceeding against the Town Board and Civil Service Employees Association Local 1000 regarding certain amendments to the contract for Highway Department Employees; and WHEREAS, the Superintendent of Town Highways prevailed in his litigation and was awarded attorneys fees by the Hon. Victor G. Grossman, J.S.C.; and WHEREAS, by a decision and order dated December 11, 2017, the Hon. Victor G. Grossman, J.S.C. ordered the Town of Wappinger to pay attorney's fees to the law firm of Shaw, Perelson, May & Lambert, LLP in the amount of $42,581.04; and WHEREAS, the Town Board appropriated $15,000 for legal claims in the 2018 Budget which is insufficient to satisfy all claims that may become due, so a transfer of funds is required; NOW, THEREFORE, BE IT RESOLVED: 1. The following budget transfer is hereby authorized to pay for the legal fees awarded by the Court: Amount From Line To Line $43,000.00 A0915 Unallocated Fund Balance A1930.400 Judgments & Claims/Contr Expend 2. The Comptroller is hereby directed to issue a check to Shaw, Perelson, May & Lambert, LLP in the amount of $$42,581.04 pursuant to the Court order. This resolution shall take effect immediately. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 23 Printed 8/7/2018 Regular Meeting Minutes July 23, 2018 Vote Record - Resolution RES -2018-182 Yes/Aye Abstain Absent D Adopted ......No/Nay .. ❑ Adopted as Amended Richard ThurstonVoter 0 El ElElDefeated William H. Beale ................... Voter ....,....... ..... D ......,...... ....... ❑ ..... ❑ .... ....... ..... ❑..... ....... .. ❑ Tabled ftelaBettina Voter D ❑ ❑ ❑ ❑ Withdrawn RobertJohnston Seconder .............D........,........❑........,........❑........,.......❑..... D ❑ ❑ ❑ MichaelKuzmicz Mover Dated: Wappingers Falls, New York July 23, 2018 The Resolution is hereby duly declared Adopted. X. Adjournment Motion To: Wappinger Adjournment & Signature The meeting adjourned at 11:00 PM. Joseph P. Paoloni Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William H. Beale, Councilman SECONDER: Robert Johnston, Councilman AYES: Thurston, Beale, Bettina, Johnston, Kuzmicz Town of Wappinger Page 24 Printed 8/7/2018 ZONING ADMINISTRATOR Barbara Roberti - Ext. 128 PLANNING BOARD & ZONING BOARD OF APPEALS SECRETARY Bea Ogunti — Ext 122 To: From Date: Re: TOWN OF WAPPINGER ZONING DEPARTMENT 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590 (845) 297-1373 Ext. 2 Fax (845) 297-0579 www.townofwappinger.us MEMORANDUM Supervisor Thurston and Board Members Barbara Roberti, Zoning Administrator March 19, 2018 PB and ZBA Member stipends & ZBA Fee Schedule for surrounding Municipalities SUPERVISOR Dr. Richard L. Thurston TOWN BOARD William H. Beale Robert Johnston Angela Bettina Michael Kuzmicz We are reviewing the ZBA Application Fees and stipends for the Planning Board and Zoning Board of Appeals members. First: I have broken down our current fee schedule for the Zoning Board of Appeals and show the 2018 proposed fees. If this board approves the changes in the fees, we would include them in the zoning updates and revisions. Second: Shown are current stipend amounts that the Planning Board and Zoning Board of Appeals currently receive and the proposed stipend for 2018. During the budget process for the 2018 year, an increase in the stipend received by the members was increased. Until and only if this current board approves the changes in stipend, the current 2017 stipend will continue to be in effect. Lastly, you will see a ZBA fee study along with what if any the other municipalities offer as a stipend to their board members. Town of Wappinger, Zoning Board of Appeals Fees: CURRENT PROPOSED 2018 Area / Use Variance: $250 Residential $500 Residential Area / Use Variance: $500 Commercial $1,000 Commercial Interpretation: $150 Residential $325 Commercial Escrow: Use variance — ZBA Board to set escrow fee at first meeting on application. (Last time fees increased. I-25-2010) Town of Wappinger, Planning Board and Zoning Board of Appeals Stipend: CURRENT PROPOSED 2018 Planning Board Chairman: $50 per meeting $65 per meeting Planning Board Member: $40 per meeting $55 per meeting Site Visit: $50 Chairman $50 Chairman per day $40 Members $40 Member per day ZBA Chairman: $50 per meeting $50 No change per meeting ZBA Member: $40 per meeting $40 No change per meeting Site Visit: $50 Chairman per application $30 per application $40 Members per application $30 per application 2 Town / Village Area Variance Use Variance Escrow Stipend Beacon $250 Residential $250 Residential $1,000 None $500 Commercial $500 Commercial $250 Interpretations East Fishkill $75 Residential $100 Residential $50 / Chairman $75 Commercial $100 Commercial $35 / Members Fishkill (Town) $300 Residential $300 Residential $1000 Res. "Stipend $750 Commercial $750 Commercial $2500 Comm. **ZBA - $300/yr. Chairman $99/yr. Members **PB - $1180/yr. Chairman $480/yr. Members (One meeting a month for each board.) Town charges $50 for zoning review on all building permits. Fishkill (Village) $1000 Residential $1500 Residential $1000 Commercial $1500 Commercial Hyde Park $400 Residential $500 Residential $600 Commercial $600 Commercial $250 Interpretations $100 Application Change Pleasant Valley $250 Residential $250 Residential $250 Commercial $250 Commercial Poughkeepsie $100 Residential $800 Residential (Town) $300 Commercial $800 Commercial LaGrange $150 Residential $500 Residential (Town) $150 Commercial $500 Commercial 3 None None $2319/yr. Chairman only $45 / meeting $30 / site visit **ZBA - $1947/yr. Chairman $1298/yr. Members "Stipend **PB - $4137/yr. Chairman $2423/yr. Members Wappingers Fls. $250 Residential $500 Residential $125 Chairman (Village) $500 Commercial $1500 Commercial $ 75 Members $150 Interpretation 0 for site visits All stipends are per meeting unless marked as per year. 4 CHANGE ORDER PROJECT: CHANGE ORDER NUMBER: #1 EMERGENCY SERVICE BUILDING DATE: 07713/2018 20 MIDDLEBUSH ROAD TOWN OF WAPPINGER WAPPINGER FALLS, NY 12590 CONDITIONING, INC. Contract # 17-003H 9 ELKS LANE TO CONTRACTOR: ENGINEERS PROJECT NO.: 17-003H DJ HEATING & AIR CONDITIONING, INC. MARLBORO, NY 12542 CONTRACT DATE: 07/03/2018 1409 ROUTE 9W MARLBORO, NY 12542 CONTRACT FOR: DATE: HVAC CONSTRUCTION The Contract is changed as follows: To reflect credits to owner for unused General Contingency Allowance. (see attached summary) NOT VALID UNTIL SIGNED BY THE OWNER, ENGINEER AND CONTRACTOR. The original Contract Sum was.......................................................................................... $ 779,130.00 Net change by previously authorized Change Orders ..................................................... $ 0.00 The Contract Sum prior to this Change Order was........................................................... $ 779,130.00 The Contract Sum will be decreased by this Change Order in the amount of .................... -$ 10,131.00 The new Contract Sum including this Change Order will be ................................................ $ 768,999.00 The Contract Time will be unchanged. The date of Substantial Completion will be unchanged. ENGINEER CONTRACTOR OWNER ADDRESS DJ HEATING & AIR TOWN OF WAPPINGER MORRIS ASSOCIATES CONDITIONING, INC. 20 MIDDLEBUSH ROAD 9 ELKS LANE 1409 ROUTE 9W WAPPINGER FALLS, NY 12590 POUGHKEEPSIE, NY 12601 MARLBORO, NY 12542 BY: BY: BY: DATE: DATE: DATE: CHANGE ORDER CONTRACT SUMMARY TOTAL BID PRICE ADJUSTMENT ITEMS: CHANGE ORDER AMOUNT (Credit to owne FINAL CONTRACT AMOUNT $779,130.00 10.131.00 $ 768,999.00 EAdocuments\T Wappinger\a W2015\W21500.238 ESB Construction\Poss-Changes\07-13-18-HVAC CO#1\C.O. #1 HVAC.doc 1 CHANGE ORDER FORM CAP701 e Dag CHANGE ........ ... ........ .. ...... ....... .. ....... ESB # 13 6/11/2018 Architect's Project Number: 17-0030 TOWN OF WAPPINGER QPr Contract Date: 1110812017 20 MIDDLESUSH ROAD WAPPINGER FALLS, NY 12569 J C MILLBANK CONSTRUCTION CO INC GENERAL CONSTRUCTION 9 ELKS LANE 128 DRAKE ROAD 20 MIDDLEBUSH ROAD POUGHKEEPSIE. NY 12601 PLEASANT VALLEY, NY 12569 WAPPiNGER FALLS, NY 12569 M ..... .. .... .... ..... . .. ..... ............. . — ----- OurProjectCode: 17-001G eh J C MILLBANK CONSTRUCTION CO INC Date Software by: PEM Software Systems, Inc. 128 DRAKE ROAD PLEASANT VALLEY, NY 12569 EMERGENCY SERVICE BUILDING 16 MIDDLEBUSH ROAD 0 WAPPINGER FALLS, NY 12590 4) ------ ----- -------- - . ...... - ----- P.ISTRIBUTE Ta Original Contract Sum: $563.500.00 7O -n, rLJ Contractor &h,, Previous Change Orders: $192,448,00 Architect Field LJConstruction Manager Contract Sum: $755,948.00 Tb'e Contraci c Value of this Change Order: $2,631.17 New Contract Sunt:- $75851 7q 17 The ex r to ..-d-,pm -te 0 TJJ.q.,Contract is Qhar>t Ftalt w .2 _qqd_q!5_ Additional Hardware per Kelley Bros:: $2022,11,6 Labor: 210,00 0 $2232.16 0 15%n OH & P: 334.83 Total: $2566.99 UJI Bond: 64,18 Total: $2800.15 C� 0) UJI eY Q 0 as . .. .. ..... Q MORRIS ASSOCIATES J C MILLBANK CONSTRUCTION CO INC TOWN OF WAPPINGER E 9 ELKS LANE 128 DRAKE ROAD 20 MIDDLEBUSH ROAD POUGHKEEPSIE. NY 12601 PLEASANT VALLEY, NY 12569 WAPPiNGER FALLS, NY 12569 ..... .. .... .... ..... . .. ..... ............. . — ----- . .... ...... Signature Date Date Date Software by: PEM Software Systems, Inc. I �1300-803-1315 CopydWlt 2014 C0 ,,CHANGE ORDER FORM CAP701 TQ: TOWN OF WAPPINGER 20 MIDDLEBLISH ROAD WAPPINGER FALLS, NY 12569 F�r , otn-. J C MILLBANK CONSTRUCTION CO INC 128 DRAKE ROAD PLEASANT VALLEY, NY 12569 --- --- ------------ Original Contract Sum. $563,500.00 Previous Change Orders: $44x4_4e-,Uer Contract Sum:a 16 Value of this Change Order, $11,875.00 New Contract Sum: TheContraCt-iS'rC,ha."gQd..ja.SF(),ItQW!�;. -Change-Ord r.,RumbQc _KMOQTdgr_ atq;� ESS #14 6113/2018 .. .. ...... . Architect's Project Numbec 17-003G CQ=R.Qtfor�: Contract Date: 1110,912017 GENERAL CONSTRUCTION Our Project Code: 17-001G "rvl�v EMERGENCY SERVICE BUILDING 16 MIDDLEBUSH ROAD WAPPINGER FALLS, NY 12590 bisTRIBUTE TO: Owner contractor [71 Other Construction ManagI]er ug Architect L.J Field 195A ___ � ------- 7)79 .17_Tbg_QQn &P.q.Q I _QM a 758 . _P etiQ_ 7 Work shall include: Demo and remove 152 sf of existing concrete walk(section between 2 new pours plus one slab of new pour -necessary to remove as it currently ramped to meet the lower level of the old walk) leaving curb intact Pour new waiksections with 40001b wire reinforced concrete as indicated. Rremove and replace additional 33x6 section at the same time: 10,000 15% OH & P: $1500 Total: $11,500 Bond.- 375 Grand Total: $11,875 Amh0t®rt MORRIS ASSOCIATES 9 ELKS LANE POUGHKEEPSIE, NY 12601 Signature Qqntractw J C MILLBANK CONSTRUCTION CO INC TOWN OF WAPPINGER 128 DRAKE ROAD 20 MIDDLEBLISH ROAD PLEASANT VALLEY, NY 12569 WAPPINGER FALLS, NY 12569 Signature Signature Date Date nate Software by: PEM Software Systems, inc. 1-800-803-1315 Copy0ght20140 TO: HUDSON VALLEY PUBLIC SAFETY LIGHTING 53 WEST CEDAR STREET * POUGHKEEPSIE, NY 12601 (845) - 452-5800, FAX (845) - 471-5593 23259 SGT. JON BEGOR WAPPINGER GENERAL TWN 20 MIDDLEBUSH ROAD WAPPINGER FALLS, NY 12590 PAGE 1 QUOTATION - SALES ORDER QUOTE NO. 276915 -00 DATE: 7/11/18 Prices firm for 60 days. 23259 GERALD TERWILLIGER WAPPINGERS GENERAL TWN 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590 WE ARE PLEASED TO SUBMIT THE FOLLOWING QUOTE FOR YOUR CONSIDERATION. SII:Q# Q'l<'Y 11)11,:,CIf 111`11100' U NIII'➢"MICE IMISCOU 7ti"1<' l<'O'l<'1IC. 1 1 LEGACY SOLO WC 48" B/R/R/R $3,200.00 $3,200.00 IA 1 LIGHTBAR STRAP KIT #83 $76.00 $76.00 1B 1 CARBINE SIREN SYSTEM 1C 1 CANTROL CONTROLLER ROTARY KNOB 3 1 100 Watt Siren Speaker $202.00 $202.00 4 1 SA -315 MT Kit Ford Explorer D $33.00 $33.00 5 2 ION Light WHITE $95.00 $190.00 6 2 ION Light RED $95.00 $190.00 7 4 ION LIGHT RED BLUE $95.00 $380.00 8 2 Vertex Super Led Clear $85.00 $170.00 8A 2 VERTEX Supr-LED RED $85.00 $170.00 9 1 Headlight Flasher 16 SUV Inter $105.00 $105.00 10 1 HIDE A BLAST RED/BLUE $138.00 $138.00 11 1 TILT SWITCH WITH MOUNT $26.00 $26.00 12 1 UTILITY VEHICLE 24" CONSOLE $400.00 $400.00 13 1 CONSOLE INTERNAL CUP HOLDER $40.00 $40.00 14 1 Brother Arm Rest Printer Brkt $270.00 $270.00 connfill ued on f fflowwkig page QUOTE NO. 276915 -00 SGT. JON BEGOR PAGE 2 DATE: 7/11/18 sil,:Q# Q'ry Ilbll?',OfYI[➢"TIfON U NIf'l<'➢"IIZICIF IlbISCOU 7ti"1<' l<'O'lA11, 14A 1 Ipc 4" Mounting Brk Whelen 15 1 Fold Up Equipment Tray For $202.00 $202.00 2013-17 Ford Intercpt Utility 15A 1 8.5" Telespng Pole side mtn $142.00 $142.00 15B 1 ACTADP,HDM,SLIDE,TS,SP $290.00 $290.00 16 1 FRONT PARTITION IOXL $708.00 $708.00 17 1 EXPANDED METAL PARTITION $372.00 $372.00 FOR FORD UTILITY 18 1 12 VOLT ELECTRICAL PACKAGE $325.00 $325.00 WITH CHARGE GUARD 19 1 MAGNETIC MIC 20 1 HARDWARE/ELECTRICAL CHARGE $25.00 $25.00 21 1 HVPSL INSTALLATION $3,136.00 $3,136.00 HVPSL INSTALLATION VEHICLE GRAPHICS 23 1 VEHICLE GRAPHICS $325.00 $325.00 Subtotal $11,115.00 Shipping & Handling $225.00 Grand Total $11,340.00 Signature/Delivery: Date: Please Print Name: 9M Town of Wappinger 20 Middlebush Rd http://www.vanbortelpilot.com/vbford/V Rd East Rochester, NY 14445 585-586-7705 Fax 585-586-7706 Item Description 4 FAII N 6 -Speed Automatic Transmission License Plate Bracket - Front pot Lamp LED D. Driver Only (Unit y Pre -Wiring for grille LED lights, siren and speaker 60 Rear Console Plate 1_85R Front Headlamp / Police Interceptor Housing Only 125.00 Rear View Camera (mirror display) F8-7RF-1--7$ F --m-0 Fs F-0-00 Delivery to Region 5 _Reg5 1 __$ HVPSL Quote 276915-00 18) F—F _1FFs$_[" Term is Net 15 Days A.R.V. Delivery from factory to dealer is estimated at 16-20 otal Price: weeks. This Quote Expires In 60 Days or final Order date, whichever comes first. Quantity on this Order: 2 Accepted By: Title Date IM I THIS AGREEMENT, made this day of , 2018, by and between the COUNTY OF DUTCHESS, a municipal corporation with offices at 22 Market Street, Poughkeepsie, New York 12601 (hereinafter referred to as the "COUNTY") and the TOWN OF WAPPINGER, with its principal place of business at 20 Middlebush Rd. Wappingers Falls, NY 12590 (hereinafter referred to as the "MUNICIPALITY"), WITNESSETH: WHEREAS, the COUNTY has offered local municipalities the opportunity to participate in IT related shared services, and WHEREAS, the MUNICIPALITY desires that the COUNTY develop a new website for the MUNICIPALITY to improve and expand its outreach to the public, and WHEREAS, the COUNTY also offers other IT services which the MUNICIPALITY may have interest in using in the future NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: 1. SCOPE OF SERVICES B. As part of this agreement the Municipality may opt to use a range of other County IT Services. These include, but not limited to, PC Support, Networking, Software Development, IT Consulting and Needs Assessments. These services will be billed based on the hourly rate set forth in paragraph 2D below. 2. FEES A. New Website Development — The "fixed" cost for the development of the new website is $14,000. This is inclusive of all Design, Development, Training and Porting of content from the existing website as well as one full year (12 months) of web hosting and support. This cost is based on conversion of the existing townofwappingerus, site pages in addition to the new Special Features and Functions identified in Appendix A. If the Municipality requests additional enhancements or website sections, these will be billed based on a pre -agreed number of hours using the hourly rate set forth in paragraph 2D below. -I- 10&1=2 Pmrolifillearomm, - - The County will provide a discounted rate of $90/hour to the municipality for any work beyond what is covered in paragraph 1A and Appendix A. This rate applies to any County IT services including, but not limited to, networking, tech services, project. management, IT assessments and development services. The first year of annual fees for any of the Services A -C below will be prorated based on the remaining portion of the year, this starting with the month after the new Website is "live" (except as noted below under paragraph A). The annual fees for the second year and beyond will be invoiced in full on or about January 30 each year. A. Website Hosting/Support — The $2,500 annual fee includes: i. Starts after 1" Year of operation. ii. Hosting at Dutchess County OCIS secure site mn�� v. Bug fixes and security patches vi. 9am-5pm, Monday -Friday phone support for Website and Opentext CMS (Thm is to cover questions and problem resolution) Same Day Response (maximum 24 hour window) 1111WOUN WITNUMNOW =-W-15 y-AM410101111 1111111111101filVALIC-2 i. Maintenance Fees to GoviDelivefy Inc. MORE= M N $3,87 When MuqJcJ�alAY_§ ins off on we site design $3,875 When the webs��ive $7,750 Total One-time Fee: 10&1=2 Pmrolifillearomm, - - The County will provide a discounted rate of $90/hour to the municipality for any work beyond what is covered in paragraph 1A and Appendix A. This rate applies to any County IT services including, but not limited to, networking, tech services, project. management, IT assessments and development services. The first year of annual fees for any of the Services A -C below will be prorated based on the remaining portion of the year, this starting with the month after the new Website is "live" (except as noted below under paragraph A). The annual fees for the second year and beyond will be invoiced in full on or about January 30 each year. A. Website Hosting/Support — The $2,500 annual fee includes: i. Starts after 1" Year of operation. ii. Hosting at Dutchess County OCIS secure site mn�� v. Bug fixes and security patches vi. 9am-5pm, Monday -Friday phone support for Website and Opentext CMS (Thm is to cover questions and problem resolution) Same Day Response (maximum 24 hour window) 1111WOUN WITNUMNOW =-W-15 y-AM410101111 1111111111101filVALIC-2 i. Maintenance Fees to GoviDelivefy Inc. MORE= M N iii. Annual meeting to review DutchessDelivery and discuss how the Municipality may expand or improve its use C. Onsite Support, additional training and any requested website enhancements will be billed at the OCIS standard Development rate for municipalities. This Agreement will take effect upon the date of execution by the County and will expire on December 31, 2021. This agreement will automatically be renewed for a one-year term each year thereafter, unless the Municipality notifies (DCIS in writing by September 30 of that year. The County will notify, in writing, the Municipality by August 31, 2021 of changes to the fee schedule. The Municipality may then have the option to discontinue the agreement for the following year. In order to provide the Municipality with sufficient time to find alternative IT services, the Municipality may opt in writing for an extension of the current agreement until March 31, 2022. The paragraph "2. Fees" will be prorated for that three month period. Z satisfaction, the County may terminate the Municipality's website service effective the date of that determination. A. Without cause. The County or Municipality may terminate this Agreement upon thirty (30) days' prior written notice to the other party of its intent to terminate without cause. B. With cause. The County or Municipality may terminate this Agreement effective immediately, with subsequent written notice to be given to the other party of termination with cause. N limitation, any excess costs incurred by the Municipality in completing the services under this Agreement by the use or employment of other contractors or otherwise. 5. CORRESPONDENCE The Municipality should send all correspondences to: Dutchess County OCIS 503 Haight Ave. Poughkeepsie, NY 12603 U by the Contractor are determined to be irregular by the auditor. This paragraph shall survive the termination of the Agreement. The County Shall Not Be Charged for Severance Pay Incentives, The County is aware that from time to time contract agencies engage in programs such as early retirement plans which rewarMi employees with a severance payment as an incentive toward voluntary resignation. The County of Dutchess is prohibited by the New York State Constitution from making a gift of public funds and such severance pay incentives amount to such a gift, Therefore, notice is hereby given that County funds shall not be used for the purpose of a severance pay all any such incentive. If an audit of payments made under this contract reveals that such payments have been made, the Contractor shall immediately reimburse the County for the full amount with interest upon receipt of a written demand from the County. In addition, the County may declare this agreement null and void. IN WITNESS WHEREOF, this Agreement has been executed by the duly authorized officers of the respective parties. TQWN OF WAPPINGE DUTCHESS COUNTY, NEW YORK (Municipality) Approved as to Form 0 mo N By: County Attorney's Office By: Marcus J. Molinaro, County Executive Date: A. WappingerDelivety (Wappinger's version of DutchessDelivery) B. Public Alerts and Advisories (incorporated into the website and DutchessDelivery) C. Consolidated Calendar (of meetings/events as added for different boards/departments) D. Digital Newsletter (can be distributed via DutchessDelivery) E. "Maps and Directions" function for Wappinger's municipal buildings F. Website Feedback Survey GLanguage Selection (Ability for residents to select a language to display the web pages) Redesign the townofwappinger,us website with a new look and feel. This will include color schemes and graphic elements to unify the website based on collaboration with the Municipality about its branding. liDesign/Develop the website to be "Responsive" to adapt across a broad range of devices including smart phones, tablets, laptops and desktops. iii. The County will provide two (2) different design prototypes of a new Home page for the Municipality to consider. Then to ensure agreement on the design concept, the County will design a minimum of five (5) pages as determined by the Municipality; based on the selected prototype. 0 The Municipality will sign -off on the des,ign before the County proceeds with the development of the new website. iv. Develop a new navigation to allow easier access of the site to municipal services, information and activities. V. Develop the website using OpenText content management system (CMS). This will provide the Municipality with the ability to make its own web content changes and add «• The CIVIS will provide templates for easy content updating, content scheduling capabilities, security, approval levels, etc. vi. A design architecture will be created to allow for easy accommodation of new pages and features as well as future sub -sites. vii. Website will be designed to display correctly in the current version of all major browsers; these minimally including: IE, Firefox and Chrome and Safari. viii. The Website will be developed based on ADA / 508 standards compliance. ix. Website usage statistics (for instance from Google Analytics) K. Incorporate DutchessDefiveiy public outreach subscriber service into select weT pages. This will include "Page Watch" function; which identifies web • change" and instructs DutchessDelivery to send out emails/text messages to subscribers that •• I LOW= The County will initially provide training to selected municipal staff to ensure that the municipality can make its own website content changes without involvement from the County. This will include: • OpenText Content Management System (CMS) training for up to ten (10) municiK.. l employees that will •- responsible • updating website pages. • Special website functions including the Consolidated Calendar and Publit Alerts HE= The County will move the current website content to the templates of the new website. Prior to this, meetings will be held with the municipality to determine which content should be moved versus outdated content that will not be ported to the new •• DurchessDeliverY A. Administer and maintain a current contract with GovDeIivery Inc. I I I I I I I I I I I III Ir I � I n! I Ing T Meet with the municipality to provide insight into DutchessDefivery and brainstorm how the GovDelivery Inc, product can best be used. Work with the municipality to help choose topics for residents to subscribp- Design the header and footer graphics for the email correspondences. This be consistent with the County's DutchessDefivery design. The graphics will highlighted with the name "(municipality name) Delivery', municipal website U I and the mayor/supervisor name (if desired). The municipality may choose colors for the header/footer graphics. iv. Train up to three (3) municipal designees on how to implement and maintain t - GovDelivery Inc. functions on the municipal website and how to "advanced Bulletin" feature. D. Provide on-going phone support to the municipality via County staff and/or GovDelivery Inc. E. Annual meeting with the municipality to discuss Dutchess Delivery and how the Municipality may expand or improve its use (if requested by the municipality). 1AWRIONIZILRIAVA A_4;1 MEXELUMEM 113211111111JO =-ff7TmVF-Tsr-1R=- ME= Be available to meet with County Staff as needed during the design/development process to provide insight into the look and feel of the new website in a timely manner, This will minimally involve: Sign -off on the design "prototype" pages before the County proceeds with the ,,tevelopment of the new website. 4. 4. 121112ORWO! i'l I Ill 1! W" �4.. � 0 - - mom= Provide up to ten (10) staff members that will be trained on making content changes. The intent is that the municipality can make their own website content changes without involvement from County Staff. This will involve the use of OpenText Content Management templates. Opent�xt and administration of the municipality's instance of DutchessDelivery. mnz= ii. Review the ported content to identify any necessary corrections or changes. DutchessDelivery B. Ensure that municipal staff or its designee will maintain knowledge to continue to administer DutchessDefivery. C. Manage its DutchessDefivery operation (e.g. sending the public correspondences, creating newsletters, etc.) D. Use the agreed standard header/footer for all DutchessDefivery related correspondences. E. Maintain the cross -promotion of County topics on the municipal website. Sandra Vacchio From: Oscarlece, Stephen <soscarlece@dutchessnygov> Sent: Wednesday, March 28, 2018 1:21 PM To: Richard Thurston Cc: Sandra Vacchio Subject: FW: Website Proposal for the Town of Wappinger Attachments: SharedServicesWebsiteFunctionality-Wappinger.pdf Supervisor Thurston. 1611 1 � III �IgI I The attached document is a detailed Website Proposal. This includes information about advanced functions and applications that would be included; such as our GIS -based mapping application called INFOACCESS A IS I F1 ITATO I Ma' • Base Website Package with many advanced features - $11,000 • DutchessDelivery Outreach — optional - $1,500 • Public Alerts and Advisories — optional - $1,500 • Consolidated Calendar — optional - $1,500 • Recite Me website accessibility — optional - $1,450 -estimated Annual Website Support/Hosting Fees, don't begin until 1 -year after website goe live. ($2,500) p�gipfi1, 1 1 503 Ha�ght Avenue Rw,mhkeensie. NY 12601 Phone845-486-2450 Fax: 845-486-2460 Email: soscaDu .LLece a�.tchessn L wwwjutck, a� r n Fewo I b Pa g e Dutchess County Office of Central and Information Services (OCIS) is pleased to provide th proposal to Town of Waiier to design, develop and host a new town website. i As part of the Town of Waiier website, OCIS will incorporate advanced features from tl-m- as-rre sites. Below are some key features and functions that are included on the "Base" Website. Also provided are a few "Optional Features" that the Town of Wappinger may select for an ?dditional fee. This allows the town to only pay for features that it believes most important. — - ------ --------- Town of Wappinger website. ORION A. Fully Responsive Website allowing for ease of use by a broad range of devices x including smart phones, tablets, and workstations B. "Full" Content Management empowers municipal staff with the ability to update all website content on their own without needing to know web languages such as is HTML • Content updates will be made by municipalities through easy-to-use x Templates. • Provides a workflow to allow entry & authorization (approval) of Web x Content changes. C. Department Information x x D. Boards and Committees Information x x E. Editable Home Page photo/content "slider" to promote different events and x services. F. Iml2roved Navigation for easy access to services and information. This includes x advanced Search function. G. Integration of County Website services with those on the Municipal Website. • This will allow residents to easily find services without having to first know "Does the municipality or the County provide the service?" x • Connection to key County services that residents are most interested in, for instance: Senior Services, Veterans Services, Health & Human Services 2 1 P a g e H. Deliver information to residents that goes beyond the services of the municipal ........... ... government. 0 Community Services Limited 0 Tourism/Leisure 0 State Services 0 Federal Services 1. Language Selection and Text Resizing option on every page to help non-English speaking residents and others that may be sight impaired. 0 Ability for residents to select a language to display pages just as we have on the County Website 0 Text Resizing button to instruct how to increase the size of the text. J Map Directions function for municipal buildings K New InfoAccess GIS -based facility that will map and highlight information about the Town of .i• «" locations such as: census data, calendar events, location of public alerts, places of interest districts/boundaries, elected representatives, and more L Website Feedback Survey W Ability to include Documents, Photos and Videos on Website Iill!lllllllllllllI I Im i I IIIII II I'11�111 ��!11111 pi LEMM * Hosted service managed by the County's OCIS * Content reviewed, adjusted and moved from current website (If analytics are available we will use these in evaluating your site and provide the best course for moving forward) * Photos taken and edited as needed (Up to one full day included) * One Year Free Maintenance and Unlimited Phone Sup -Port included Base Website Price: $11,000 (excludes any "Optional" Items selected from next page or additional features or web pages that are beyond the scope of the current Town of .«« «~ site. 31 Page A. DutchessDe/ivery Public Outreach Service ($1,600 one-time) Residents receive email s or text messages for ($2,500 annual) info advisories for topics that they subscribe to. reflects $500 discount • Subscribe to topics such as: advisories/alerts, meetings/minutes, newsletters, etc. x • "PageWatch" automatically detects when a change has occurred on a web page and sends residents notifications that relate to their subscribed topics of interest. • Digital Newsletters • The municipalities version promoted on County Website B. Public Alerts/Advisories incorporated into the Municipal Website ($1,500) • Includes non -emergency and emergency advisories (road closures, maintenance notices, etc.) x • Integrates with NY -Alert emergency related advisories • Allow residents to look at Municipal and/or County Alerts • Integrates with DutchessDelivery public outreach (if purchased) C. Consolidated Calendar ($1,500) • Municipal Events and Meeting are entered into an easy-to-use Calendar. x x May include attachments, meeting minutes and links to website pages. • Your calendar can be integrated with DutchessDefivery (if purchased). Giving you the ability to notify residents of Municipal meetings and/or x events. • Allow residents to view events on the Town of Wappinger and/or County x calendars 41 P a g e Town of Wappinger Welbsite — Pricing Summary Z, BASE Website Package (described on pages 1-2) $11,000 t�ptional Features A. Dutchess Delivery Outreach Service (described on page 3) $1,500 B. Public Alerts and Advisories (described on page 3) $1,500 C. Consolidated Calendar (described on page 3) $1,600 D. Recite Me Software to improve website accessibility for $1,450 people with disabilities estimated ��111,11,, 21 "FA Website Hosting/Maintenance/Support (First year is free) $2,500* 0 * Fee starts after Is' Year of operation a Hosting at Dutchess County DCIS secure site 0 Daily backups / Plus part of Disaster Rec. Process 0 Bug fixes and security patches 0 Unlimited 9am-5pm, Monday -Friday phone support (This is to cover questions and problem resolution) 0 Same Day Response (maximum 24 hour window) Optional Features A. Dutchess Delivery Outreach Service ("includes $500 annual $2,500** discount and no annual fee paid until after I $I year of operation — Special reductions as part of full website packacie) S ecial B. Public Alerts and Advisories $0 C. Consolidated Calendar $0 D. Recite Me Software to improve website accessibility for $1,460 people with disabilities estimated DUtChess County is pleased to s rM t . � =V, F 17 W,7 *"Reirribursement from New York State may be available from NYS Local Government Efficiency grant program 1 n I lirml;Nmrsumm below are a few optional features that the town may purchase ;111•11111111 ipl�!!I Residents receive emails or text messages for information advisories for topics that they ezu*scribe to. • Subscribe to topics such as: advisories/alerts, meetings/minutes, newsletters, etc. • Website can be setup with "Page Watch" function to automatically send residents notifications when website content has changed that relates to topics of interest Digital Newsletter The municipalities version promoted on County Website One-time and Annual Costs Population under 10,000: $1,000 Setup Fee and $1,500 Annual Fee ($500 discount) Population over 10,000: $1,600 Setup Fee and $2,500 Annual Fee ($500 discount) • Includes non -emergency and emergency advisories • Integrates with NY -Alert emergency related advisories • Allow residents to look at Municipal and/or County Alerts 0 Integrates with DutchessDelivery public outreach (if purchased) Municipal Events and Meeting are entered into an easy-to-use Calendar. May include attachments, meeting minutes and links to website pages. • Calendar events will be part of Dutch essDefivery (if purchased). Thus residents can automatically be notified of Calendar meetings/events. 0 Allow residents to view Municipal and/or County calendars C. Recite Me, Software to improve website accessibility for people with disabilities. (Price based on size of website) 7.1 Q,a MEMORANDUM OF UNDERSTANDING FOR INTERMUNICIPAL COLLABORATION TO PROMOTE SUSTAINABLE WATER AND WASTEWATER SYSTEMS The municipalities of City of Beacon, Town of East Fishkill, Town of Fishkill, Village of Fishkill, Town of Wappingers, and Village of Wappingers Falls together hereinafter referred to as "the Participants" support increasing the sustainability of drinking water and wastewater systems regionally to ensure the protection of public health, water quality, and communities. To ensure that systems have a strong foundation to address challenges of today and the future, the Participants are committed to work together to help these systems face the challenges of aquifer protection, reservoir protection, well protection, aging infrastructure, regulatory requirements, costs and long-term planning. In recognizing that the -City of Beacon, Town of East Fishkill, Town of Fishkill, Village of Fishkill, Town of Wappingers, Village of Wappingers Falls share borders and close historical, cultural, and economic ties. The Participants also seek to expand the current level of economic and investment opportunities. The Participants agree as follows: ARTICLE I Objective The purpose of this Memorandum of Understanding (hereinafter "MOU") is to establish a formal and flexible framework between the Participants to foster scientific, capital, human resource, and technological collaboration for water and sewer services, strengthen communication, enhance trust and boost economic development. In doing so, the Participants share the following common objectives: a) To engage in mutually beneficial research, regulator, trade, investment and innovation activities related to water and wastewater systems; b) To encourage innovation, development in new and existing systems by fostering joint R&D, enhancing Intermunicipal business relationships, and facilitating collaboration among the Participants c) To ensure adequate capacity, inflow, infiltration, and treatment methodology and address emergency preparedness for backup services; and d) To cooperate to develop an Intermunicipal framework with which to attract inbound investment to our communities. MEMORANDUM OF UNDERSTANDING FOR INTERMUNICIPAL COLLABORATION TO PROMOTE SUSTAINABLE WATER AND WASTEWATER SYSTEMS ARTICLE II Areas of Cooperation The Participants intend to strengthen and facilitate trade and investment cooperation through initiatives focused particularly on, but not limited to, the following goals: a) Sustainable infrastructure investment. Again, what does sustainability mean. b) Hydrogeological analysis of existing and potential opportunities and threats to existing and potential water sources. c) Environmental Protection and Other Technologies. d) Mutually beneficial trade practices for the sale of water and wastewater services. e) Advancement of long range planning practices for water and sewer services, quality and capacity. f) Public education of and about water and sewer services g) Pursuit of other opportunities for collaboration and efficiencies h) Risk assessment and emergency mitigation. ARTICLE III Working Group The Participants respectively designate a joint committee comprised of one representative of each municipality (Working Group) to oversee the implementation of the objectives of this MOU. The Working Group shall meet on a regular, periodic basis and at least twice annually. The Participant designees, through consultation, shall mutually decide upon the time and place of each meeting. Other government agencies, chambers of commerce, business associations and/or interested parties maybe invited to participate in the Working Group and/or other initiatives undertaken pursuant to this MOU. Participants agree to alternate the chairmanship of any Board or Committee formed, rotating on a yearly basis. 2 MEMORANDUM OF UNDERSTANDING FOR INTERMUNICIPAL COLLABORATION TO PROMOTE SUSTAINABLE WATER AND WASTEWATER SYSTEMS ARTICLE IV Specific Activities 1. Sustainability of Community Water and Wastewater Systems Sustainable water and wastewater systems are critical to ensuring the sustainability of developed communities. Emphasis on promoting asset management planning, water and energy efficiency practices, and other sustainable utility management practices are important to ensuring long-term technical, managerial and financial capacity. The Participants will work together on the following activities: a. Encourage system -wide planning that takes into consideration sustainability goals, including asset management and the evaluation of green solutions such as green infrastructure, water reuse strategies, energy management and water conservation, to help ensure that projects and communities are sustainable. b. Share and distribute resources, tools and trainings that promote long-term sustainability. c. Provide training and information to encourage the adoption and adaptation of effective utility management strategies as funding allows. d. Coordinate Zoning ordinances to support aquifer protection districts and other initiatives. 2. System Partnerships To attain the necessary technical, managerial and financial capacity to provide clean and safe water, municipal water systems may need to develop partnerships with other systems. These partnerships can provide opportunities to collaborate on compliance solutions, operations and maintenance activities and share costs with other nearby systems, thereby enabling them to become financially sustainable and provide safe and affordable water to their communities. The Participants will work to: a. Develop a common understanding of system partnerships and coordinate effectively when interacting with communities, utilities, and other stakeholders. 3 MEMORANDUM OF UNDERSTANDING FOR INTERMUNICIPAL COLLABORATION TO PROMOTE SUSTAINABLE WATER AND WASTEWATER SYSTEMS b. Work with technical assistance providers to assist communities with system partnership options as well as identify funding opportunities available if collaboration is pursued. c. Coordinate funding, where appropriate and possible, to further system partnership activities, such as shared infrastructure or establishing shared management. d. Work together to further define barriers and refine approaches for encouraging system partnerships. 3. The Participants have decided that specific activities to achieve the objectives of this MOU may include: e. Conduct analysis of current assets and mapping of same; f. Cross-referencing of inventories and condition assessment; g. Impact and feasibility analysis; h. Contingency planning; i. Emergency hazard mitigation; j. Fixed asset sharing analysis; k. Coordination of Zoning ordinances to create aquifer protection districts; 1. Identification of grant funding ARTICLE V Availability of Personnel and Resources This MOU once in effect upon signature, does not create any legally binding rights or obligations for any Participant. All activities undertaken pursuant to this MOU are subject to the availability of funds, personnel and other resources of each Participant. The personnel designated by the Participants for the execution of this MOU shall work under the orders and responsibility of the organization or institution to which they belong, at all times maintaining their employment relationship with that organization or institution. Their work will not create an employer-employee relationship with any other organization or institution, so in M MEMORANDUM OF UNDERSTANDING FOR INTERMUNICIPAL COLLABORATION TO PROMOTE SUSTAINABLE WATER AND WASTEWATER SYSTEMS no case shall that other organization or institution be considered as a substitute or joint employer of the designated personnel. ARTICLE VI Compliance with Applicable Laws (comments from County & State DOH, NYSDOS, etc. Work to be performed includes: m. Legal Feasibility Analysis n. Grant funding opportunities and requirements o. County and state legal requirements ARTICLE VII Interpretation and Application Any difference that may arise in relation to the interpretation or application of this MOU shall be resolved through conciliation among the participants. ARTICLE VIII Final Provisions This MOU shall become effective upon its signature, and shall remain in effect for an indefinite duration, subject to the provisions below. This MOU may be modified at any time by mutual consent of the Participants. Any modification shall be made in writing and specify the date on which such modification is to become effective. N". MEMORANDUM OF UNDERSTANDING FOR INTERMUNICIPAL COLLABORATION TO PROMOTE SUSTAINABLE WATER AND WASTEWATER SYSTEMS Any of the Participants may at any time, withdraw from this MOU by providing a written notice to the other Participant thirty (3o) days in advance. The termination of this MOU shall not affect the conclusion of the cooperation activities that may have been formalized during the time this MOU is in effect, unless the Participants mutually decide otherwise. City of Beacon Town of Fishkill Town of Wappinger Town of East Fishkill Village of Fishkill Village of Wappingers Falls n Town of Wappinger Social Media Policy 1. General Policy Statement. 1.1. This policy provides overall guidance for Town of Wappinger ("TOW" or the "Town") Government use of social media. Individuals and entities that participate in social media on behalf of the Town shall abide by this policy. 1.2. Social media tools are creative and interactive forms of online communication. They provide a platform for the Town to develop stronger and more successful relationships and communications with members of the public, residents, visitors and organizations ("Members of the Public"). Social media refers to the creation and exchange of information among individuals through Internet -based applications. This includes, but is not limited to, information in the form of text, pictures, videos, links to other sites or any other type of communication posted to the approved social media site. 1.3. Social media provides the TOW with the ability to: 1.3.1. Promote Town programs and initiatives by engaging Members of the Public; 1.3.2. Provide Members of the Public with an additional way to interact with the Town; 1.3.3. Complement and integrate traditional media for wider message distribution; 1.3.4. Engage in local and Dutchess County discussions on relevant TOW issues; 1.3.5. Act as a service provider and connect Members of the Public with programs or information; and 1.3.6. Provide public outreach to share pertinent government issued informational messages. 1.4. All content posted on the social media pages, including comments submitted, and including that removed, and a list of subscribers or "followers", is considered a public record and subject to the New York State Freedom of Information Law. Any content removed based on the guidelines below should be retained and maintained by the Town Clerk pursuant to the TOW Record Retention Policy to the extent technologically feasible. 1.5. Social media accounts may include but are not limited by definition to the following Facebook, Twitter, Instagram, Linkedln, and YouTube. 1.6. Town social media sites are intended to be informational. Users should not use these forums for making any official communications to the Town; for example, reporting crimes or misconduct, requesting an inspection, giving notice required by any statute, regulation or ordinance, such as, but not limited to, notices of claims. 1.7. Since Town social media sites will not be maintained 24 hours a day, 7 days per week and immediate responses to any requests via post, email, direct message, etc. may not occur, the readers should be advised accordingly. 1 1.8. The Town reserves the right to not reply or decline to reply to any/all comments posted to its social media accounts. It is also understood that the Town will not automatically "friend", "like", "follow" or "connect" to users who follow, comment or "like" Town posts. 2. Employee Use of Social Media. Any employees representing the Town via its social media sites shall conduct themselves at all times as representatives of the Town and in accordance with the Employee Handbook and other applicable policies. When a Town employee posts or responds to a comment in his/her capacity as a Town employee, the employee should do so in the name of the Town Department, and the employee shall not share personal information about him or herself, or other Town employees except as required for Town business. 3. Creation and Use of TOW Social Media Sites. 3.1. Registration. All existing official Town social media sites must be approved by the Town Board ("Board") and registered with the TOW Supervisor's Office (TSO). The Board and the TSO retain the ability to deny the creation of any new social media account if the requesting Office, Department, Committee, or individual ("Organization") cannot provide a legacy system and a unique need for said account. Prior to starting a new social media account, one must submit an application on the TSO, using the registration form provided by the TSO. 3.2. Organization Use. Each Organization involved in a social media effort must have a clear understanding of the Town's social media policy. Additionally, Organizations must clearly define internal policies to complement the overall Town policy. This internal policy must include roles and responsibilities for any personnel involved in managing social media, including affinity groups, vendors and volunteers, and a process to ensure there is consistent messaging across all media that the Organization uses for public communication, including social media. Training should be provided for employees authorized to engage in social media on behalf of the TOW. Employees not authorized to engage in social media should be warned of the potential consequences of posting in an official capacity. 3.3. Organization Policies and Procedures. Organizations should develop an organizational structure and Department -specific social media policy consistent with Town -wide policies. It should address the following elements: 3.3.1. Roles and responsibilities for staff members that create and manage the Organization's social media presence. This must include a protocol for responding to complaints or other service requests, and complying with records retention policies; 3.3.2. Organization members or staff responsible for managing social media sites must be trained on the use of social media and records management issues presented by social media. This includes review and approval processes for social media messaging and content, if deemed appropriate. Online communication should be consistent with any information and advice provided through other media and forums; 2 3.3.3. Oversight of the social media site(s) developed within the Organization (whether developed internally or through a vendor or consultant); 3.3.4. Clear protocol for personal posts and comments by non-social media Organization staff on official accounts; and 3.3.5. Consultant/Vendor/Contractor guidelines for use of social media. 3.4.Internal process to address customer issues, questions or complaints. An Organization's social media policy may depend on the nature and purpose of the Organization. One central contact should be designated to oversee the Organization's social media program and to coordinate with TSO for policy updates. 3.5. Consultant / Vendor / Contractor Use of Social Media On Behalf of an Organization. Vendors or contractors hired by an Organization to assist in developing Organization's social media presence must comply with all elements outlined in this policy and any other additional internal policy that an Organization may develop. In contracting out social media related tasks, it is critical that the Organization retains permanent ownership of the created webpages. For legal review of the vendor contracts, please contact TOW's legal counsel. 3.6.13randing Social Media Accounts as Official Town Sites. Organizations engaging in social media should clearly brand their websites as an official government presence. At minimum, this requires the following: 3.6.1. the profile image should include the Town seal and/or cover photos that are obviously identifiable or representative of the Town and shall not include individuals or groups of people. 3.6.2. the account should clearly link to the social media user policy, language in the blog to indicate that this is an official account, and the account name should indicate that it is TOW property; 3.6.3. It is important to represent the Town with a consistent message across all forms of communication, including social media platforms; and 3.6.4. Certain official program initiatives may require the development of a non -branded social media sites. Organizations interested in launching issue -specific campaigns without clear government association should contact their agency's legal counsel and TSO. 3.7.Employees Using Social Media in Their Official Capacity. 3.7.1. Most often, social media accounts are created to represent the TOW and its Organizations. Occasionally, an Organization might want to create an official social media 3 account for an individual, like the head of the Department, or a press officer. Personnel may be authorized to use social media for many reasons, including (but not limited to) promoting an Organization's message, engaging with other government and community leaders, or participating on an Organization's social media site as subject matter experts. 3.7.2. Personnel authorized to engage with Members of the Public via social media platforms as part of their TOW work should comply with all TOW and Organization guidelines while doing so. Personnel should also keep in mind that they are representing their Organization and TOW at large with every social media interaction. 3.7.3. Accounts created and maintained by individuals to use for official purposes become TOW municipal property and do not transfer to the employee should they leave the TOW Government. 3.7.4. Personnel who wish to use social media in a personal capacity must indicate they are only representing themselves, and cannot do so on Town time and using Town resources, including personnel. 4. Security. 4.1 It is important to take all necessary steps to ensure that social media accounts are secure from accidental or purposeful attacks. 4.2 Passwords must be adequately complicated to prevent cyberattacks. It is advised that passwords are never sent through email, but are communicated verbally. If a cyberattack is suspected, the agency must first contact TSO. 5. Legal Considerations. 5.1.While there are many benefits to working with social media, there are some areas of legal vulnerability that are unique to these forms of communication. 5.2. Content Posting and Sharing. 5.2.1. Many social media platforms allow users to share and post their own personal photos, videos and other creative content on fellow users' account pages and sites. The TOW should not allow or encourage this practice. 5.2.2. Organizations should work with the TSO in crafting their social media message and strategy. Organizations may, where necessary, are allowed to post to outside links including, but not limited to, other Organizations, news outlets, and other social media 21 pages. However, Organizations should create original content where possible, and a majority of published content needs to be original. 5.3.Privacy. 5.3.1. As TOW social media sites grow in popularity and usage, issues of privacy become paramount. Organizations (particularly those that handle sensitive or protected information) need to be mindful of customers' privacy and identities. Organizations with fundamental privacy concerns (e.g. Recreation Department that is serving minors or manage health information) should consider their customers' privacy before joining the various social media platforms disclosing customer involvement. In addition, those Organizations may choose to alert customers that by affiliating with certain social media sites, they may be openly associating themselves with the specific Organization or TOW service. 5.3.2. Organizations posting material featuring identifiable private individuals and children are encouraged try to get permission where possible/feasible before publication. Releases or permissions should be in writing or by an email authorization from the source confirming that the TOW's use is acceptable. 5.4. Terms of Service. 5.4.1. When private individuals and organizations join social media sites, the sign -on process almost always includes a Terms of Service (TOS) clause. New members must agree to the individual site's Terms of Service before they are granted full -access privileges to the site. TOS clauses vary across social media platforms; as such, Organizations should carefully read the TOS of each social media tool before developing its presence. For example, many of the sites provide that the site's operator is automatically provided with a broad license to any posted material, that the user consents to choice of law and venue in a remote jurisdiction and that the site's operator has the right to place advertising in close proximity to the user's content. 5.5. Moderating Customer Input. 5.5.1. Social media platforms often provide users the ability to voice their opinions and reactions to posted information. This may result in comments or feedback from users that concern TOW or Organization officials, department heads or other staff. An Organization should not use social media if it is uncomfortable with the idea of users posting negative or unsavory comments about itself, its leaders, or its programs. In other words, if the agency is uncomfortable with the level of exchange on a particular site, the site may not be appropriate for that agency. 5.5.2. To keep track of incoming feedback and follower contributed content, Organizations should check their social media sites at least once a day. If a TOW social media site is 5 created under guidelines or policies that limit the site to a particular topic (as opposed to general or all-purpose agency communications), off -topic comments or contents may be deleted under the guidance of TOW legal counsel. Otherwise, agencies may not delete or modify comments that are posted or otherwise sent or shared by outside parties on their social media sites. For guidance on the narrow exceptions (e.g., obscene comments, hate speech, solicitations and comments that violate the Terms of Service of the host site), please contact the TOW's legal counsel to determine an appropriate response. 5.6. Notice. 5.6.1. The interactive nature of social media enables Organizations to directly engage customers. However, Members of the Public also have the ability to communicate with Organizations and may choose to report an issue, request a TOW service or seek more information regarding a TOW program available to them over the various social media sites. For information requests that the Organization cannot accommodate, or if a service complaint needs to be submitted, agencies should loop TSO and TOW legal counsel into the conversation and then they will then offer a reply. 5.6.2. All employees should be alerted to the fact that a request received through a social media site may also serve as a notice of some possible issue or problem. For example, if a customer notifies the TOW Highway Department about a pothole over a social media site and another resident or visitor is subsequently injured by the same pothole, the notification may potentially be used by the injured as part of a resulting legal action. Any suspicious comments of this nature should be communicated to TOS and/or TOW Legal Counsel. 5.6.3. All social media sites maintained by the Town shall clearly set forth that they are maintained by the Town as the Town's "official" social media accounts. The following disclaimer shall appear on all Town social media sites: The Town be the sole owner of all social media accounts and the Town reserves the right in its sole discretion to delete any postings it deems offensive or inappropriate, and reserves the right to deny access to any individual who violates the Town's social media policy without prior notice. Postings other than by Town officials do not constitute opinions of and are not endorsed or approved by the Town. The Town specifically disclaims any and all liability to for any damages, which may result from accessing links to other posts, pages, or website that are not owned, operated, controlled or reviewed by the Town. Inappropriate content, includes, but is not limited to: • Potentially libelous comments; • Comments on disability, religion, or national origin; • Private, personal information offered without express consent, • Hyperlinks to materials not directly related to the discussion; • Material known to be plagiarized; 9 • Commercial promotions, including for-profit advertisements or products for sale; • Content appearing to be "spam • Comments pertaining to organized political activities, including political endorsements; • Comments not topically related to the particular post being commented upon; • Comments that promote, foster, or perpetuate discrimination on the basis of creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation; • Comments that include vulgar, offensive, derogatory, threatening or harassing language, racist; personal attacks or unsupported accusations; • Obscene or sexual content or links to obscene or sexual content; • Illegal activity or encouragement of illegal activity • Information that may tend to compromise the safety or security of the public or public systems • Comments from children under 13 cannot be posted in order to comply with the Children's Online Privacy Protection Act. By posting on a Town media site, users acknowledge that they are at least 13 years old • Content that violates a legal ownership interest of any other party. and • Any content that is not deemed to be in the best interest of the Town. 5.7. Freedom of Information Law (FOIL). 5.7.1. Organizations should ensure that relevant staff are provided with guidelines and training before posting any material to social media sites. Once information has been posted, it may be considered an agency record subject to applicable retention requirements and to the Freedom of Information Law (FOIL), under which government records are made available upon request to members of the public. Even if the communication, information, photo, video, etc. is immediately removed from the host site, once it is has been featured on a social media site, it still may be subject to record retention requirements and to FOIL. The same would be true of third party comments or materials posted on the agency's social media sites. 5.7.2. All TOW social media should be archived to the extent possible. TOW's IT Consultant should try to procure a social media archiving tool and provide guidance on appropriate record keeping practices. 7 6. Applicability. 6.1.. This policy shall apply to all Town Organizations as well as any affiliated government or non-government agency or official permitted by the Town to post on Town media sites. 6.2.. Notwithstanding the above, nothing in this Policy is designed to interfere with, restrain, or prevent employee communications regarding wages, hours, or other terms and conditions of employment. Nor is it meant to imply any restriction or diminishment of an employee's right to appropriately engage in protected concerted activity under law. Town employees have the right to engage in or refrain from such activities as they choose. 6.3. Anyone with information as to a violation of this Policy is to report said information to the appropriate Organization Head. Once the Organization Head is informed of the violation, a formal process, consistent with the Employee Handbook, Union Contract, and/or applicable law, will commence. 6.4. An employee who violates this Policy will be subject to disciplinary action up to and including termination of employment. 9 , m I -P0,11 ZIA th ers AMERICA'S UWAY HOME BUILDER' June 21, 2018 Barbara Roberii TOMI 017 wappillger 20 MiddfOmsh Road Wappinger, NY 12590 R Regency at'Wappinger (Hilltop Village.) All Angles Hill Roadjown of Wapph )get', NY fl-ed-tv-11m, hegm"�W Deal, Nis, Roberti: .flats letter- is as fol.11r); I I I I I !t. HIGHWAY SUPERINTENDENT Vincent Bettina 10 H1614WAY DRIVE WAPPINGERS FALL S. NY 12590 pin quer, DEPUTY SUPERINTENDENT Frank Greggo (845) 297-9451 Ofe (845) 298-0524 Fax SECRETARY Karal Kelly I X-11"Alizirs] Al 7,111 W W Iff" 01 0 Office of The Superintendent of Highways To: Richard Thurston, Supervisor CC: Vincent Bettina, Fredrick Awino, Craig Roberts From: Karol Kelly, Highway Secretary Re: Gas Monitoring System SUPERVISOR Richard Thurston 845-2974158 Main TOWN BOARD William H. Beale Angela Bettina Robert Johnston Michael Kuzniicz TOWN CLERK Joseph Paoloni I have been having problems with our gas monitoring system. It is used to monitor gas usage for the Highway Dept., Town Hall, Dog Warden, Town Patrol and Recreation. This system is outdated and is not working properly. I have spoken with Craig Roberts on numerous occasions and he has tried to get the system up and running but could not. The software is antiquated and obsolete. Therefore, our only option is to go with a whole new system. I have gotten a quote from American Petroleum Equipment. This would involve making a change to our gas pumps and a new software system. Attached is a copy of the estimate in the amount of $16,054.20. This system was originally installed around 2006. Karol Kelly, Highway Secre �ryy 63 Orange Avenue Walden, NY 12586 Name / Address Town Of Wappinger Highway Dept 0002334 Ship To Date Estimate # 6/12/2018 755 n Project Description Qty Rate Total Customer requests an estimate to replace the existing fuel 0.00 0. OOT management system and integrate to cmstmg electronic pawfW and new software.Pricing is based on NJPA costs. pulse mAput boards 2 351.00 702.00T FueMaster 2500plusG system to control two exiting pumps, now 1 9,312.00 9,312.00F FMU at the fiad Wand, 100 wokees, pok= a"er, PC modcm,software Installation Prevailing wage rates apply when on site, travel, small 1 4,951.00 4,8fl,00T parts to disable old system, install new system, start-up, up to 4 hours trab2ing. I year parts and labor warranty on the new CqtUpMCnL Sales Tax 8.000/0 1,18910 sign the proposal , add a purchase order and return via fax -845-7784110 or e-mail-boboa apecco.biz Total $16,054.20 n aa*- I= h..&V th. . 63 Orange Avenue Walden, NY 12586 Name / Address Town Of Wappinger Highway Dept 0002334 Ship To M - Date Estimate # 6/12/2018 755 n POWA Project Description Qty Rate Total Customer requests an estimate to replace the existing fiicl 0.00 O.00T management system and integrate to existing electronic pumps, and new softwarc.Pricing is based on NIPA costs. pulse output boards 2 351.00 702.00T FuelMaster 2500plusG system to control two existing pumps, new 1 9,312.00 9,312.00T FMU at the fuel island, 100 prokees, prokee encoder, PC modcm,soflwarc Installation: Prevailing wage rates apply when on site, travel, small 1 4,851.00 4,851.00T parts to disable old system, install new system, start-up, up to 4 hours training. I year parts and labor warranty on the new equipment. Sales Tax 8M% 1,189.20 sign the proposal , add a purchase order and return via fax -845-778-4110 or e-mail-boboa apecco.biz Total $16,054.20 n POWA AMENDED AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS AGREEMENT between the Town Superintendent of the. Town of Wappinger, Dutchess County, New York, and the undersigned members of the Town board. Pursuant to the provisions of Section 284 of the 1 IighwayLaw, we agree that moneys levied and collected in the Town for the repair and improvement of highways, and received from the State for State Aid for the repair and improvement of highways, shall be expended as follows: 1. GENERAL REPAIRS. The sum of $1,132,704.00 shall be set aside to be expended for primary work and general repairs upon 100 miles of town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks or renewals thereof. 2. PERMANENT IMPROVEMENTS. The following suras shall be set aside to be expended for the permanent improvement of Town highways. SEE LIST OF TOWN HIGHWAYS ON ATTACHED SCHEDULE On the. Roads listed on the attached schedule for a distance of 7.38 miles, there shall be expended not over the sure of $1,835,702.45. The paving on the roads shall be: Type 6 Width of traveled surface Varies Thickness 2.5 Subbase Milled as required. ecuted in duplicate this 23rd day of July 2018 Supervisor " . tr, ,t - Councilman. .k W' r Cou` cilman County Superintendent of Highways Councilman le co N a, Town Superintendent of Highways Note: This agreement should be signed in duplicate by amajority of the members of the Town :board and by w Town Superintendent. Both copies must be approved by the County Superintendent. One copy must be filed in the Town Clerb:s office and one in the County Superintendent's office. c01 -)IL S D0 ,NOT.I-f-AT TO I3T FILED .IN AL I3.f1]\'Y i��C�4��`1�� JUL 2 5 2018 j 1,1 2 wA ,tl R Packet Pg. 74 SCHEDULE OF ROADS TO BE PAVED IN 2018 Road Name Miles Est. Cost Status BOXWOOD CLOSE 0.15 $ 51,687.45 DANA PLACE 0.10 $ 27,931.20 DOROTHY HEIGH'T'S 0.42 $ 81,685.45 COMPLETED FLINTROCK ROAD 0.33 $ 106,679.05 HEATHER COURT 0.08 $ 25,448.90 HI VIEW ROAD 0.61 $ 178,838.35 KETCHAM OWN ROAD 1.90 $ 411,083.20 COMPLETED LARNIEL COURT 0.06 $ 21,000.55 LOR MAR COURT 0.35 $ 130,223.25 LOSEE ROAD 0.94 $ 210,431.75 MOCASSIN VIEW ROAD 0.22 $ 67,326.25 NANTUCKET DRIVE 0.09 $ 28,897.05 PARK HILL DRIVE 0.70 $ 177,109.65 PINE HILL DRIVE 0.24 $ 46,515.05 COMPLETED PLAZA ROAD 0.21 $ 39,318.55 RIVERVIEW DRIVE 0.32 $ 33,368.70 RUSSETT LANE 0.08 $ 21,000.55 SHADY BROOK LANE 0.15 $ 45,191.40 WOODLAND COURT 0.43 $ 131,966.10 TOTALS: 7.38 $ 1,835,702.45 !2Lylt J T rill ien Town of Wappinger Code of Ethics Article I Intent; Applicability of Other Laws.' § 20-1 Statement of Intent. The Town Board of the Town of Wappinger ("TOW'or or "Town") recognizes that there are state statutory provisions authorizing towns to establish rules and standards of ethical conduct for public officers and employees which, if observed, can enhance public confidence in local government. In the light of a tendency today on the part of some people to downgrade our local governments and to discredit our public servants and our free institutions generally, it appears necessary that every effort be made to assure the highest caliber of public administration of this town as part of our state's important system of local government. It is the purpose of this chapter to implement this objective through the establishment of standards of conduct, to provide for punishment of violation of such standards and to create a Board of Ethics to render advisory opinions to the town's officers and employees as provided for herein. § 20-2 Applicability of Other Laws. The standards, prohibited acts and procedures established herein are in addition to any prohibited acts, conflicts of interest provisions or procedures prescribed by statute of the State of New York and are also in addition to common law rules and judicial decisions relating to the conduct of town officers to the extent that the same are more severe in their application than this chapter. Article II. Ethical Standards. § 20-3 Definitions. As used in this chapter, the following terms shall have the meanings indicated: 'I he /regret Code on Al.), 1.3, 1970 h),1,ocal l,a iv No, 2 /970 (1h -070 k(hics Caad ). ,,r20-4 aa)`ihc 070 F'alaaa;.a 1 `aaale araral Ar-lacle 18 q1'1hc Me ar))acca�°r and aaar�lrlaay°arr�.a aa)lhe /�raar�ar �Y) �arlrlraarl.�a�a�°��°arra laarvaarll a�er-fain a�aaar�l�a�a.a aa�`�araa�a�°a�.a�. §806 ��I'l�� General Municipal 1,aiv rcqui� c° (s Me l oivn Board gI'lhe l oivn q1'War/rpn,,,ycr° lo acaao/rf ru/c( g1'elhical conc ucl )aar°hratlrlaaa 0))accrr araralMal.�cf.(fa ndard(s, gl'conducf aear.(s,ona hl.)° ex/res°led gI'lheiv, and ,l erode aal calraa;.r Ilaaaalararce aa) the llaw "s aa�(la::ers, ervlrlaay°cc.a, arara0 xicxilrera aal`arary Bland (ar.(s, hcrciarar)icr alar)ancd) aa,°aalr ac° (s/ccf to Me in leei.alalion (rajaarc Me /wvn Bland or an , Board, holding ,y aa1 aarvc.afivcna.a in caaar)liel Ivil r (a))aaJarl alaaaaar.r, lrravarle cxi/rloy°xiarari in caaar1Caaal ga°allraa))aaarl alaaaaar.a, )aaaaaa�°aa�x�lrl �°x�arara aI(, araral.aaach a aalrer.aaandara°ala ar.r earl° he ala�a�rred a: dvi.aahlaa. 1 (a) "Board" means the governing board of the TOW and any municipal administrative board (e.g. planning board, zoning board of appeals, Tax Grievance Board, etc.), commission, Town Court of Justice, Special District, or other TOW agency or body. (b) "Code" means the Town of Wappinger Code of Ethics. (c) "Interest" awuns a dire or or alulerial helh!fi/ UCCrUil2�2, 10 U TOW olficer or ealplo,vee, h1w does nol include unY hen(jil urisingjroal 1heprovision or recelpi of an, `VserVic(!S �2,0vhTU11 " V UMilUble to 1he residenis or hjxpqYer� of1he TO W or ('111, arecl of1he aiunicipahly, or a hj"fiz[1 c/ass ol'such residenis or laxpa " vem A Alunicipae l o/ ,ficer or alplo " Vee is deelved/o have an, inleresl in anYprivale husiness or oq2,unizulion, m)hen, he or she, his or her V)ouse, or a awaiher ofhis or her household, is an, om)ner, pariner, alealher, direclor, olficer, eaiplo " v(!e, slakeholder, or direcil "V or in'direcil,v om)ns or conlrols ivore 1hun, .5% qflhe organt zalion'.�; oulslandingslock or other equilYinleresl (d) "Municon dfty" or Town awuns the lomvi, ol'[Vuppinger, or any board, commission, district, council or other agency, department or unit of the government of the Town of Wappinger. 7 he word "Alunicipal" to the alunicipali(V (e) "Municipal officer or employee or TOH,(# ,ficer or eniplo)ee" ilneuns an officer or employee of the Municipality, whether paid or unpaid, including members of any administrative board, commission or other agency thereof and fizoher including, any e/ecled or appoln, led TOW olficial, including, 1he lomm, Clerk; Tomm, Historian, Legislalive Aid, dinY Pepuly, losuale" anY ealplo,vee of1he T0i No person shall be deemed to be a Municipal officer or employee solely by reason of being a volunteer fireman or civil defense volunteer, except a fire chief or assistant fire chief ,)o1z[se, child, slep-child, uncle, auva, nephem, niece,fiM cousin,, or household alealher of anzinicipal olficer or eaiplo,vee, und individuals hUV1112, U11V oflhese relalion,ships lo 1he,V)oiztse of1he o/ ,ficer or eaiplo,vee §20-4 Conflicts of Interest. No Town employee shall have any interest, financial or otherwise, direct or indirect, or engage in any business or transaction or professional activity or incur any obligation of any nature which is in substantial conflict with the proper discharge of his duties in the public interest. §20-5 Generul Ethical Standards. upp/Y generallY an'd aresuNecl lo alore delailed discussion, in 1his Chapler,- 2 (a) No Town employee shall accept other employment which will impair his independence of judgment in the exercise of his official duties. (b)No Town employee shall accept employment or engage in any business or professional activity which will require him to disclose confidential information which he has gained by reason of his official position or authority. (c) No Town employee shall use or attempt to use his or her official position to secure unwarranted privileges, fivi,(.j(.°e(ji or ivalerial hevielh, or exemptions for himself or hersel,' a relaaV(y, Or (M,'V J)r V(J1(! Og2,(Miz Ii � oti, evi, m,hech he or she is (,ieeil,,ie(l Io have uii, iideresl, or,lbr others. (d)No Town employee shall engage in any transaction as representative or agent of the Town with any business entity in which he or .she has a direct or indirect financial interest that might reasonably tend to conflict with the proper discharge of his or her official duties. (e) A Town employee shall not by his or her conduct give reasonable basis for the impression that any person can improperly influence him or unduly enjoy his or her favor in the performance of his or her official duties or that he or .she is affected by the kinship, rank, position or influence of any party or person. (f) Each Town employee shall abstain from making personal investments in enterprises which he or .she has reason to believe may be directly involved in decisions to be made by him or her or which will otherwise create substantial conflict between his or her duty in the public interest and his or her private interest. (g) Each Town employee shall endeavor to pursue a course of conduct which will not raise suspicion among the public that he or s he is likely to be engaged in acts that are in violation of his or her trust. ,�,'20-6 Disclosure ofinterest in hTishition and other matters. e�° " �y� r � � �y y or iveivher of aqv Boar(], �yeV& (,ieeive(l Io have cm, itaeresi, Vhe ��ficer or eifrl)lo'vee shall (Jischose ivi, mJr litig Vhe iialure re o Vhevaeresly 3 (h) The disclosureshall he ivade when, lhe ivaller requiring, discloslirefiml coaws below lhe Alunicipal 0/ 'cer, eaiplovee, or Board, or when, lhe Allin,icipal 0/ ,ficer, ealplo " Vee, or Bourd,fiml acquires knomVe(h2,e oflhe i[l,l(!r(!Sl WqUiriv2�2, (JISCIOSure, whichever is ecjrlier (c) In the cuse ofu pemonserving, in, an, eleclive 0/wir ! � a ,fice, lhe di, c /(), , ( , h // heft/ed with lhe governing Board oflhe TOW In u// other cuses, lhe disclosure shall befiled wilh lhe pemon's supervi sor or, �flhe pemon, does not have a supervisor, lhe disclosure shall befi/ed with lhe Alun,icipal 0/ ,ficer, eaiplo we or Board huving lhepower to uppoini to lhe pemon"S posilion- M, cj(�dilion, in, lhe cuse pemon, serving, on, a Alunicipal Board, a copy oflhe disclosureshall befi/ed with lhul Bourd An," v disclosre uivade to a Bourdshall he al(Ak j)Izth1iCI,V (11 U ITW(!1ill,12, of ihe Board an' alusl he included in, lhe ivinules o0he aweling, ,�,'20-7 Recusalandabstention. (a) No AluniciPal olficer, ealplo,vee, or alealber o 'unv Board, alcyparlicipule in ('111, v decision, or lake any o lhe cxerclse ol,discrelion" including, discussing, lhe ivaller and voling, on, il, When, he or she knows or has reason, to know lhul lhe aclion, could confix a direcl or or alulerial henelh on, hiaue�for herw�l,u relulive, or an,"v v privale husineSS Or Oq2,U[liZUliO[l, vi, which he or she is deeived to have ('111, inlerest (h) In, lhe evenl lhul lhisseclion, prohibils a Alunicipal 0/ ficer, ealplo " Vee, or alealber o 'unv Bourd'IrOITI CWAJ,012�2, Or U I)OMY Or duiv., l Vi 'he po wer or duiv is vesled in, a Alunicipal 0/ , 'ficer as a Iflember of a Board, lhen, lhe po wer or dizaYshallhe cxercised or perlbrined by lhe other awaihem oflhe Board; or if lhe power or duiv thal is vesled in, a Ahzinicipal 0/ individually, then, lhepower or (IttlYshall he his or her depuly or, iflhe 0/ 'ficer does not have a depulY, the power or dizaYshall he perlbrived by unolher pemon, to whom lhe 0/ ficer aic�,v 1umfizd1,v delegale lhe litn' c I i on, ('13) iflhe power or dul ' v is vesled in, a Alunicipal eaiplo " vee, he or she alusl refix lhe ivaller to his Or her and lhe ianvediale supervisorshall designale unolher pemon, to cxercise or perlban lhe power or alt/Y. M 20-8 Prohibition inapplicable; disclosure, recusal and abstention not required, (a) This Code'S prohibition on use q/'a Alunicipul position, disclosure requirelvelds, an'd requiWITI(MYS WIUIIII�2, 10 recusal and ahslenlion, shall nol upp/Y wilh rcyecl to lhe,fi)11oMng, ivallem.- doplion, ofthe Alunicipalil.Y'S annual bu(4'el anY llnuller requiring, the cxercise of(liscrelion, that direcllY c#,fixis un,Y oflhe,fi)11oMng, groups ofpeople or a lumfizd c/ass ol'such grolips.- ,ficem or ealplowes; ('11) u// residents or laxpa "vem oflhe Altzinicipality, yecicj/ district or an, area, huadel, or flVard oflhe Altzinicipalit'v; or (lit) the genwral public; or unY i1naller that does not require the cxercise of(liscrelion- which coilnes below a Board when, a i1n(.#orilv o 'lhe Board'S total V awaihemhip would olhemise he prohibiledIlroll"I acling, hY this Code; which coil re below a Alunicipal o/ 'cer when, the o/ 'cer would he prohibiled'Iroiln ucling, by this Code and the i1naller cannol he 1cjMfiz[1l,v delegaled to unolher perwill- ,�,'20-9 Investments i , n, conflict with, (# ,ficial duties. (a) No Alunicipal o/ ,ficer or ealplo,vee lvcj,v acquire lhejbllowing inveslawnis invesavents that can, he reasonahl 'v cape cled to require ivore than Vorcidic recusal and ahslenlion, under this Code; or o1jreg givenY in, the cxercise or Bey rlbrivance ol'his or her o/ ficial powem (,IVl,(] (h) Thissection, does nolprohibil a Altzinicipal o/ ( ! ! ( al !al x ofan'Y BourdIlroal acquiring, anY other invesovenis or lhellbllowing assels., real properl v located wilhin, the Alunicipalit'v and used as his or her pemoncj/ residence'. I realproperty or husiness located within, the und Or (3) hondy or notes issued h ' y the Alunicipulil ' y and acquired inore than, ,ficial dulies. No Alunicipul 0/ ren'dilion, o5 dgin'yusin'ess, colviver °hal, prolLysional or other types ofservices, When, the eivplo5pvenl. ("u) can he reasonahly cxpecle to require i�rore than, ,V)orudic �°�y�°��sul an'd abstention 5�r.��°,ylian/ to this (,"ode (h) can he reasonably cxpecled to require disclosure re or use o Or elvph�yee (d) requires representation o u peryon or oq2, unizulion other than, the AlIzIn'icipulity in connection with SeVe�2,dJVeOn, nQ2,.01eUVeons or any other ivaVVer to Which the Altzini °ipulity is a pcjrVy ("d) No Alunicipul 5))ecer or elvph� ee lvd5y cre le, uske br, purytte or accep/ d ori peryon, or oq2, unizulion or their own, hushness that has a ivaller requiring, the cxercise of(e "ceVS n, pending . below the Altzinicipul 5)f cer or eivpl 5yee, either individually or us a Ivelfiber ofu Bourd, while the ivaller is pending or within, Yl (b) No Alunicipul 0/ 1)(XyOn Or Oq2,UniZUnOn, or their own, husiness in connection with any Ivaller involvin,g the cxercise of discretion, below the Altzinicipul office, Bourd, depurilv eni or colvp( rUhh! Og2,(111,i ilio nal iztnil,fi)r which he or she serves. 0 (" No Alunicipal o/ c) ficer or ealplo,vee, u/ anY liffh! (#i(TRTWII�2, US U AlIzIlliCil)(11 o/ 'ficer or ealplo "Vee, ala " v represen't or render services to a privale perwn, or oq2,unizulion, or their own, husiness in, connection with anY particular transaction in, which he orshe perwnall , v participated while RTWII�2, US U AlIzIlliCipal officer or ealplo,WC ,x,'20-42 l-er,,voniilr(�I)resentions tindehiinisper nii(gy(1,, This Code shill nol he a Alli nicipal officer or ealplo,vee (a) represevding hiilnseor herw�l,or his or her youse or ininor children, below the Alunicipali1v In, a pemonal hizil Vlol a husiness, Ivaller" or (h) USS(Tlill,�2, U Chliai againsl the Alunicipali1v on, his or her own, hehcj�l,' or on, hehcj�fofhis or her ,youse or aiinor chih,�wtl- �,'20-4 3 Use ql'Munic4ml resources. (a) Alli n'IcIpal resources shall he rased ,1br la"fizd Allinicipal purposes oVll " V. Allinicipal resources include, bul are Vlol lilviled to, Allinicipal pemonvlwl, alli'd the Alunicipalily's li'loney, Vehicles, equipawni, ivalerials, supplies or other propert,v (h) No Alunicipal o/ ,fic 11) a cer or eaiplovee aicy use or perivil the use ol'Alizini I r(!S0Iz1rC(!S,1br permVI'al or private plirposes, hiza this provision, shall nol he con,sirizied as prohibiting: any use of Allinicipal resources authorized by /aw or Altzinicipal the use ol'Alunicipal orprivulepurposes when, provided to a Allinicipal officer or eaiplo,we as part del 'his or her coalpen'salion". or ('13) the occusional and incidental use during, the husiness da v of Alun,icipal lelephonws an'd Ivallem SUCh usfilivilv care and changes in, work, schedulc No Alunicipal o/ ficer or elvp,�o,vee shall cause the AluniciPalitY to yen d ivore than, is 7 reasonahl 'v necessur " V,lbr tran"yorlation" ITWU/S Or 10(h2,ill,�2, ill, CO[Mh!CliO[l, with ,fi 0/ ia c / travel. ,�,'20-44 Interests in, Contracts. (a) No Alunicipal officer or eaiplo,vee aicy have an, interest in, a convacl that is prohibited h,vseclion, 801 oflhe Genwral Alunicipal Lcjw (h) 1"'Very Alunicipal 0/ 'ficer and ealplo,veeshall disclose inleresis in, contracts with the Altzinicipalil " v (,it the liaw and in, the ivanner required hYseclion 80 3 of the Genwral Alunicipal Lcjm) /,"Xcepl as otherwise required hY (a) No Alunicipal olficer or eaiplo,we, either individual1v or as a Alealber ofu Board, ala " v participate in, an"' v decision, yecificcj// , v to appoint, hire, proivole, disciplinw or dischaq2,e a relative 'Ibr an'y position (,it, lbr or within, the AlunicipalitY or a Alunicipal Board (h) No Alunicipal 0/ ,ficer or emplo " vee ma "v supervise a relative in, the perlbrivan,ce oflhe relalive' (?/ S �i(.,i(.Ilpower,,�;or(li4lie,�;. 1 �,20- / 6 Political Solicitations and Donations to Political (. ampq I gns. fid .No Altzinicipal or i0/,fi(,Jr(j awaiher shall direcdv cer, eaiplo " vee, or Bo ,vl,dlr(!Cl1 , V COIVIRV, i'vIdlice; ivake or proinise to ivake, or accepiftom a subordinale Alunicipal 0/ ,ficer, ealplowe, Board awaiher, henelicial third part , y, or profi!ssional consulluni to the TOW, an", v political contribution or don,alion, whether h,vgili ofiltioneY, service, in,-killld ("including, bul not lilviled to anY paYlven'l ol"Ibod or an, even't) or contribution, donation or provision ofolher lhingS ofvulue; provided, however, this prohibition, does Vl,()/ (11)1) V 10 �2,(!,vl,(!rU1 CMdribulion's or donalions i1nude to a political partY without use or by any Allinicipal 0/ cer or ellf1plovee or fi ofan'Y 11flealber ofu Board No Alunicipal 0/ ,ficer, ealplo "Vee or Board Ivelllber alav acl or decline to act in, relation to appointing, hiring, orproivoling, (hschuq2,ing, disciplining, Or any i1nanvier changing, the 0/ 1, ,ficial runk, slultzis or cony)e iwalio i, of a iv ,ficer, ellf1plo " Vee, or Board 11flealber or an, upplican'l,lbr a posilio 1, as a Alunicipal officer, ei1np1o,v(!e, or Board i1twiltiber, on, the husis o0he giving, m or wilhholding or nwglecling to ivake un," v contribution or donalion, ofalonw"v or service or anY other valuable lhing,lbr No profi!ssional consizillant to the TOW i1nav i1nuke any contribution Or donation, or an'dservices to or on, hehu�fofun,,Iv Altzinicipal 'ficer or ealplo " Vee, or to or on, hehu�fofun,,,v individual cuaipaign, or charitable Oq2,U[l,iZUliO[l,, or "Friends o/"' organizalion asso cia led wilhsizich Altzinicipal 'ficer or ealplo,vee or Board awaiher, provided, however, this prohibilio i, does 11,01 (11)1)/,V 10 �2, (!,vl,(!rU1 con'Iriblilion's, donations, or in-kind covaribizilions ("Such as i10TIS) alude to a political pariv without yecific designation 'Ibr use or by any Allinicipal 0))1c x r !a1p1o,vee or ofan'Y alealber of Bour(I (d). In the event that a Allinicipal 0/ ,ficer, ellnplo,vee, or Board llnellnher receives andonation or in-1kind contribution prohibited bythis q�,'20- / 6, he or she anisl pronvipil v disclose to the TOW Board un," vsizich conviblilion, Or don,alion" including, the idenlit,v oflhe and the aivoina or value thereof ('(!). In the event that anY /aw or courl decision, shall legalize certain, contributions or donalions to Alunicipal 0/ ,ficem, ealplo "th thvees or Board Ineinhem, en, e q/ ,fix,ledpemon,shall reciltse hhvse�for herw�ljrolv unY an' (1// related alullem (/) In, the eveva that an"' v TO W prol�!ssioncjl conwildiava ivakes anY improper or i11Q2,U1 COvllrihl11liOvlS Or donalions lltnder this Code or under relevant /aws or rQ2,1111(MOIIS, SUid IYokssional con'sulluld Ulld (112Y Oq2,U[liZUliO[l, Or association, 'filialed with said prokssional conwildiava, shall he harred'Irom anY pro/ecls, work, or contracts with the Ablinicipalit'v,lbr a period OfFive (",5) Yeam'Iroiln the dule of Such in,1ruclion- ,x,'20-47 (a) No Alunicipal 0/ ,ficer or ealplo,vee or alel'tiber ofanY Alunicipal Board who acquires confiden'lial inlbrivalion, in, the coillr,W ol'CWAJ,012�2, his or her ,ficial po wem Or divies aicjY disclose or use such inlbralulion, un,less the disclosure or use is required h " v /aw or in, the coilime ofexerg, cisin o r 1) erlb an ing his or her 0/ ,ficialpower, (h) 1,"ach Alunicipal officer, ellnplovee and ilneilnher o any Board, shall sign, a .'onfidentialitv Agreeawnl under this Section, / 6 0 20-48 Gs. (d - un ° lid l l�ficer, � aiplo"ve , or i�r�y�� ber of djn� v I ��d Mrd shd ill ,� �� i ,, ��y U ��e�/ in, �e��luleon, ofsecVeon, 80,l- a(' l)(a) of lhe General (h) No Alunicipal 0/ No Alunicipal 0/ r(!C(JV(! (111,"V �2,�fi, Or I?'P7,tllll)ll" �2,Ii`ti" jroai the ,`ti"uive donor, huiJ ng an, u'vi'nial Vh y of �°�yd�,��onah1v d�l�l��yd��°,�� to he ��V�y��,�ed to n lr.��ynce Vhe ol'fi er, ealplo'vee' or ��d�rd ��waiher in, Vhe �yx�y�°°� ise orl��yl°l1��°i�rd�nce of h s or her 0/ 'ficial wem or dulies Vhe gcould reasonah1v he cxpecled to inflizience Vhe 0/fice ealplo"vee' or ��d�rd ��lealher in, Vhe �yx�y�°°� ise or l��yl°l1��°i�rd�nce of h s or her 0/ 'ficial wem or dulies or Vh y gefi is enV yndy l as a reward,lbrany 1/ tial acli n, �� Vh�y l�d�rV oflhe 0/ ficer or eaiplo've y. (d) For purposes q lh s seclion, a "g fi " includes anYlhing ql' value, whe her n, Vhe .Ibrar of ivoney, in-kind services, olher service, loun,, Vravel, enlerlcjinvvenl� hayeIalelY, Vhing orproinise, or in, djvi,,,v olherjbrar. The value or a coarpd cable ilei r he jir ivarkel value lickel enliVling Vhe holder to ,lbod, relreshawnis, enlerlain len'V, or anv other henelh is Vhefijce value othe lickel, or Vhe cosi to Vhe donor, wiiichever is grecjlerPelerminalion, o Whether ivulliple gfisjroat d1,0,vl�2,1(y (10,vlO (10/ldIm IvUSI h(y 1111(lde by d��,l�; ing l� gelher Vhe value �l� dill g�fi�� °� ceived'I oai Vhe donorhY din, �l'fic r or eaiplo"ve y during,Vhe lwelr��y�.��ionlh periodpreceding ing the �°�y�°elpi o Vhe i�rosl �°�yc eni �2, off to he inlended to nht�ynce Vhe �yx�y�°°�°ise or l��yl°�brillicItI (I ol'h s or her �l/ficeal consizillant Vhal seekanzinicipal actio n, involving Vhe cxercise elf (lescrelion, h or with Vhepurlicipulion o the ��fic er or earplo'vec to he inlended as a reward'Ibr 0�ficeal acVeon, when, Vhe g.�fi esjroiln a privuVe pemon TOW prokssoral consizilluni, or og2, nizulion, Vhul has obla ned I'minicipal action, inwolving Vhe cxercise of descrelion, by or with Vhe 10 participation ofihe 0/ 'V 'ficer, eI'np1o'V(!e' or Board iveivher diztring Ihe precedi ig im*e ivovdhs. (e) I 'hissection, does nol prohibil unY o1her gifi, including: �2ifiS IVU(k 10 U I)rol)(!rlv "Friends (?1'7()W" accouni (,'w long as il is SuNec/ losiricl (ICCOUniabililY and audil, and mhichfiztn,(A are to he Used in, prolvolion, qI-IOW111, S(TVIC(N SuCh as recrealional aclivilies, Senior aclivilies, and TOW huildingS, purk� and groun,(A �2,ifiS,IrOITI U JR!M0,vi, m)ilh ufivvilv or pemonul relalionship M)iIh Ihe Ih 0/ '�er m)hen, e ivake il 'ficer, elvplo " Vee, or Board lvelv clear 1hal Ihe pemonul relalionship, ralher 1han, Ihe recipieni'ssializis as a Municipal olficer, eivplo'vee, or Board iveivher is Ihe priinarr the giff- gifis given on-V)ecial occusion's, such as ivarriage, illness or or raireiveni, m�hich are Inodesi, reasonable an'd cusiolvarr" (4) unsoliciled udverii,012�2, Or IYO11101iOIR11 ITIUI(TiUl of Iiiih! inirinSic value, such as pens, pencils, nole pu(A, and cu/endum 1hal are no/ Iz1S(!dIfi)r J)(!MOvRJ/ CUIT11)(Ji�2,,vI, J)Iz1rJ)OS(!S,- (5) um'jr(A' plaques undflomxhuving a value ofseve'vdv- ve doflum or /ess mhich are ill WCO� 2,11,iii011 O1'S(!rViC(! US U Mun,icipal 0/ vee, or Board iveivher, or o1herservice Io 'ficer, elvplo" Ihe or (6) lveu/s and relreshilnetas provided m�hen a Municipal 0/ ' '(r, elvplo'vee' or Board lvelvher is a V)(!(,jk(!r or parlicipani al uJoh- rehfied profi!ssion'ul or educalional conkrence or progral'n und Ihe iveals and rqlreshive'vas are Ivade available Io u// puriiclpu'vas Article 111. Board of Ethics. ,x,'20-49 Establishment; composition; service without compensation. (a) There is hereby established a Board of Ethics consisting offive members, to be appointed by the Town Board, all of whom shall reside in the Town of Wappinger and who shall serve without compensation and at the pleasure of the Town Board of the Town of Wappinger. A majority of such members shall be I I persons other than town employees but shall include at least one member who is an elected or appointed town employee of the Town of Wappinger. (b) the iveivhers ol'such he recoivivendedlo lhelomm, Board by 1heTOW ,tztj)ervisor andinterviem!(1h.,v the ilneivhem ofthe lomn BourJ (c) iveivher of1he Board ofl,"Ihics shall servejbr a three near leriv, Mhich leriv 11,1av he cxlended by thelomm, Boar d,lbr one addilio nal 3 near leriv (d) Akivherof1he Board ofl,.'Ihics inav nol serve on, any Board other than the TO W BourJ ,x,'20-20 Duties. The Board of Ethics established hereunder shall render advisory opinions to Tomemployees and ilneilrhe m Board and, on written request of the Town Board, shall consider and make recommendations to such Town Board as to any amendments of this Code. The opinions of the Board of Ethics shall be advisory and confidential, and in no event shall the identity of the town employee or Board re cher be disclosed except to authorized persons and agencies. The Board ofl,"Theca Shall have sub j)oena I)om!rs and Iva " vsolicil the advice al coue oflegnsl eivIVoYedby the Board ofl,"Ihics, or �fnone, the 7 �) wn 'S leg u/ counseL ,x,'20-21 Promulgation of rules and regulations. Such Board of Ethics, upon its formation, shall promulgate its own rules and regulations as to its form and procedures and shall maintain appropriate records of its opinions and proceedings. ,'20-22. Use of Town Funds,/br Bu(I ,(;,elarY purlmses.. The Town Board "he appropriate (jn,,vnzt(j11ysq1 ficwva moneys from the general town funds for the maintenance of and for (Alvisor " v services to the Board of Ethics established hereunder, but such Board of Ethics may not commit the expenditure of the town moneys except within the appropriations provided herein. Article �,'20-2 3 The Tomm, Clerk ivusl j)roinj)11v cause a coj�y o0his Code and a coj�y ofun,,v ailnendilnent to this (°ode, to he j)os1edj)1z[h1ic1,V and in, the le cal Ived/a as M)e// as each Iniblic building, under the Alunicipahl.Y'S conlrol or .puri sdiclion includin'g, h1lildhv2n,S of (112Y Mslriclinchied ng, Firehouses, 1)rovided hom)(wer, that this (11)1)/,V 10 h1lildhv2n,S /0C(J/(!d ivI, I)l4blic jnjrksThe Code elms he 1)osled m)ilhin, len, dqYsjW1om)ing the dale on, m)hich the Code lakes effi!clAn, ailnendilneta to the Code elms he 1)osled m)ilhin, len, days lb o m) in, g the dale on, m)hich the cvven,(Aneva lakes e/ ffi!cl. 12 C20-24 The Town, Clerk anist proilnpily cause a uyly (Irthi, 0,14 including, an, ailnendilnetas to the Code, to he disl4tiled to cmeg Immyon, who is or becoilnes a Allin,icipal 0/ ,ficer, eaiplo�yee, or awilnher Board oflhe T011K �,'20-25 h"Very I'minicipal olficer, lown, ealph�yee and alealber ofany Board allisl receive a copy of1his Code or an, all"Ien'dil"Ieni to the Code and anisl ucknom)1e(h2, e SUCh receipt and reading,.oflhe Code in, wriling, Such anisl he 'fi/e(l with the Town, Clerk who i1nizist maintainsizich as upiziblic record an'd a copy ofsalve I'misl hefi/ed in, the eaiplo�yee pemonalfilc q�,'20-26 Thefijilure to post IN, ( !ode or an, ailnendilneta to the ( !ode does not qffixl either the applicability or eqlbrceability oflhe Code or the cvinendilnenl �,'20-2T Thefijiltzire ofu I'minicipal officer or eaiplo�yee to receive a copy of1his 1,,'Ihics Code or an, ailnendilneni to the (°ode, or to ucknom)1e(h2,e receipt lhereofin, Wrilill,�2,, (10(!S 11,01 q/ ,fix,l either the applicability or evt1brceability oflhe Code or ailnendilnent to the Codc Arlicle P", Eiifircement, '20-28. Any Alunicipal 0/ ,ficer, el/nph�yee, or any Board awaiher who violates this Code l/nay he cen'sured"fined, sli,yen'ded or rell"loved'Iroal office or ealphylvenl in, the aiunvux provided h ' y hjm). Whether upon, the of the Board of 1,,'Ihics, or hused on, lhefindings oflhe Board oll,'Ihics, the 1'1~1'1 Board ivay pizimizie CiVil Or CrilVilkil lili�2,(Jlion as uppropriclic Arlicle Tf ,ftclive dide. This Code lakes effix'l on, linwerl dule on, which 1,"Ihics Code lakes e/ 13 u Ln co r O N N W !Y M N 1®- 9 co O N i Q .i V t. �aoo0c0cocoaoaDooao (p 0 0 0 0 0 0 0 0 0 a N N N ' N N CV -' N (V N � M m M M M M M c+? Mco m co N N N N N N N N N C f~ h f~ ti ti t` ti ti ti tU a 00 0 N OD 00 00 r N N N N C O _ •U7 _ r M fA ; O C N C C C '� a. (Dco E o00 v m aC d 0 ui c 0 (0 0 CL.2 0 0 0 0 O J¢ J N O O M Q CO � .V O - N C � C C m I-- O O O 0U OL CL N �. C C C CD (o O LL � p U U U `� W L O - V L U ul ML.LaZ2Z:'3�-) o u, 00 00 0o 00 co 00 00 co N dO000000aCD T r r T T T T T T N N N N N N N N N C%4 t• ti M O O O_ ~~ _O Q co ti ti ti ti o co 00 co 00 co c0 00 CO c0 J0 O T r 0 r 0 r 0 T 0 T 0 T 0 T 0 T 0 ++ N � LCS N N N N N N N N C� 0 ~ CSD ~ ti ti ♦W V (o o E U� C C C N = L =D c m Y L m m O O J 0 o 0 L } ♦ N j2Ln�>QcUU2 o O MIL is 00 0 0 0 0 0 mooLmooiommm CV O O p 0 0 0 0 0 0 C? r N CO T LO CO 1• 00 O m 0 0 0 0 0 0 0 0 0 0 0 0 9 9 9 9 9 3 3 m M M M M M M M M z N N CV CV CV N N N N h ti I,- ti ti ti ti ti ti 0 0 0 0 0 0 0 0 0 u Ln co r O N N W !Y M N 1®- 9 co O N i Q .i V t. HIGHWAY SOPERINTENDYNT Vincent Bettina 101 MY11WAY DRIVF WAPPINGERS FALLS, NY1251"g) Email : V1 DEPUTYSUPERINTENDENr FVU111; Orqzpo (845) 297-9451 ()J'c (R45) 299-0524 1{a4 IBM 2ulu)i}143O��' TOWNOF WA-PPINGER (ice of 'I'h e Superintendent of Highways SlAIERVIStett Ric hard Th u rs ton 845-2974158 Main 'I'OWN BOARD William H, Beale Angela Beuina 1tobcal Johnston Michael Kumiez TOWN CLERK Joseph paojoni Posted herewith, is a position description for the position of mechanic, for consideration by the Highway Department bargaining unit employees under the term of an: agreement entered into between the Town of Wappinger and CSEA Local 1000. This posting can be withdrawn at any time prior to the appointment being made by the Superintendent of Highway, A person selected to fill the position will work directly under the Highway Superintendent and / or the Deputy Superintendent and will be answerable to such person(s) for compliance with instructions the incumbent in the position receives from; them and for the satisfactory performance of the duties entailed in the Mechanic position. Typical work duties for an employee in this title are as follows and not meant to be inclusive and does not preclude the Superintendent and / or Deputy from assigning activities, not listed, which could be reasonably expected to be performed by an employee in this title. This position provides routine maintenance and manual work on heavy construction equipment, trucks and automob,iles-found-in:the Highway Department. Applicants must be able to diagnose and perform skilled repairs on gasoline and diesel motor equipment. Perform field repairs, overhaul brake systems, differentials, transmissions, front and rear axle and clutches. Repair and replace electrical system COmPiDnients and adjust steering rfibbhahisms. Cbrnoeteiit in operating riiachihiR shop equipment, welding and metal working machines for fabrication and repairs parts for trucks and automobiles. Must have a Commercial Drivers License (CDL) Class A and Group 2 inspection Certificate. Participates in snow and ice removal and any and all other duties as assigned by the Superintendent of Highways and / or Deputy Highway Superintendent. Please send letters of interest and / or resumes to Highway Superintendent Vincent Beltina. Closing date is July 4, 2018. Anticipated hiring date is on or about July 5,2018. BY: IR Vincent Bettina, Highway SVperintendent JUN 2 5 2018 TOWN OF WAPPINGER CLERI Packet Pg. 90 261 LO co C� 0 LU N ti 9 00 C14 Q E !t - TOWN FINANCIAL REPORT. Audited HUGHSONVILLE FIRE DISTRICT December 31, 2017 HUCHSONVILLE FIRE DISTRfCT -� rifrtti(Ci'f1,'.151c�.K � w5 4 i. -'k HJDHSONVIUE FIRE DIST9tT -- -� Table of Contents wo LIMt i5b LIABILITY POTNE SHIP CERTIFIED PUBLIC ACCOUNTANTS BUSINESS DEVRLOPMENT CONSULTANTS INDEPENDENT AUDITOR'S REPORT Board of Fire Commissioners Hughsonville Fire District P.O. Box 545 Hughsonville, NY 12537 Report on the Financial Statements We have audited the accompanying financial statements of the Hughsonville Fire District, which comprise the balance sheet - modified accrual basis for each fund and account group as of December. 3I, 2017 and the related statements of results of operations and changes in fund balance -modified accrual basis and budgetary comparison for the year then ended, .and the related notes to the financial statements.. , Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with the modified accrual basis of accounting as prescribed by New York State for the preparation of the Fire ' District' s annual financial report; this includes determining that the modified accrual basis of accounting is an acceptable basis for the preparation of the financial statements in the circumstances. Management is a lso'responsible for the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether .due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our'audit. We conducted our audit in accordance with auditing standards generally accepted in the United.. States .of America and the .standards applicable to financial audits contained in Government .4 uditing Standards; issued by the Comptroller General of the United States. 'chose standards require that we plan. and perform the audit to obtain reasonable assurance .about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. rbtcpas:eom 11 Racquet Road, 2678 South Rcyad, Suife;161 P.O,.Box 28.9 Newburgh, N'Y12550 Pou9hkeepsie:,:NY12601 51 Sullivan Street T:. (945) 567-9000 T: (845) 485-5510 Wurtsboro; NY 1279 F" (845) 567-9228 F: (845), 485-5547 T::(845) 888-5656. F, (845) 888.2784 Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of each fund and account group of the Hughsonville Fire District as of December 31, 2017, and their respective results of operation and budgetary results for the year then ended, in conformity with the modified accrual basis of accounting described in Note I C. Basis ofAccounting We drawn attention to Note I C of the financial statements, which describes the basis of accounting. As described in Note I C to :the financial statements, the. financial statements are prepared on the modified accrual basis of accounting as prescribed by New York State for the preparation' of the Fire District's annual financial report, which is a basis of accounting other than accounting principles generally accepted in the United States of America to meet the requirements of New York State. Our opinion is not modified with respect to this matter. Other Matters supple Wary Information Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the Hughsonville Fire District's basic financial statements. The Management's Discussion and Analysis and Fire District Questionnaire are presented for purposes of additional analysis and are not a required part of the basic financial statements: The Management's Discussion,and Analysis and.Fire District Questionnaire have not.been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly,. we do not express :an opinion or provide any assurance on them. Other Reporting Required by Government Auditing Standards In accordance'.with Government Auditing Standards; we have alsoissued out report, dated May 28, 2018, on our consideration of Hughsonville Fire District's internal . control over .financial reporting and on our tests of its compliance with certain provisions of laws, .regulations, contracts and grant agreements, and other matters. The purpose of that 'report is to describe the scope of our testing of internal control over financial 'reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report.is an integral part of an audit.perforrned in accordance with Government Auditing Standards in considering Hughsonville Fire District's ' internal control over financial reporting and compliance. Restriction on Use Our report is intended solely for the information and use of Hughsonville Fire District and New York State and is not intended to be and should not be used by anyone other than these specified parties. 2 t. HUGHSONVILLE FIRE DISTRICT SUPPLEMENTAL INFORMATION MANAGEMENT'S DISCUSSION AND ANALYSIS The accompanying management discussion and analysis of the Hughsonville Fire District's financial performance has been prepared to provide an overview of the District's financial activities for the fiscal year ended December 31, 2017. This .discussion. and analysis is only an introduction and should be read in conjunction with the District's financial statements: Requests For Information This report is designed to provide an overview of the District's finances for those with an interest in this.. ..area. Questions concerning any of the information found in this report or requests for additional information should be directed to the Commissioners at the Hughsonville Fire District, P.O. Box 545, Hughsonville, NY 12537. .Financial Highlights As of the close of the current fiscal year, the Hughsonville Fire District's governmental funds re.ported.an ending fund balance of $1,107,609, a decrease of $759,182 in comparison with the prior year. - At the end of the current fiscal year, unassigned fund balance for the General Fund was $122,056. 0 - Real Property taxes increased by $27,452 in 2017: v r Overview of the Financial Statements This discussion and analysis. is intended to serve as, an, introduction to the. Hughsonville Fire District's .financial statements.. The District's- .financial statements consist. of two components: 1) fund and: account group financial statements and 2) notes to the, financial statements. in addition to the financial statements, this report contains supplemental information which. will enhance the reader's understanding of the Hughsonville Fire�District. Financial Statements The statements consist of the. Fund and Account Group Financial Statements: ' These statements.. focus on the activities' of the individual parts of the District. . There are three parts to' the Fund Financial Statements `1) the balance sheet, 2) the results of operation and changes in fund balance and 3) the budgetary comparison. statement. The next section of the basic financial statements is the notes. The notes. to the financial statements explain in detail some of the data contained in these statements: Financial Analysis of the Hughsonville Fire District Funds The Hughsonville Fire District, like all other governmental entities in New York, uses fund accounting to ensure and reflect compliance with finance -related legal requirements, such as the General Statutes. All of the funds of the District are classified in two categories: governmental funds and fiduciary funds. Governmental Funds: The focus of the Hughsonville Fire District's governmental funds is to provide information on near-term inflows, outflows and balances of usable resources. Such information is useful in assessing the Hughsonville Fire District's financing requirements. Specifically, unassigned fund balance can be a useful measure of a government's net resources available for spending at the end of the fiscal year. The General Fund is the chief operating fund of the Hughsonville Fire District. At the end of the current fiscal year, the unassigned fund balance of the General Fund was $122,056. At December 31, 2017, the governmental funds of the Hughsonville Fire District reported a combined fund balance of $1,107,609, a (40.67) percent decrease over last year. Fiduciary Funds-, The District acts in an agency capacity for. assets associated. with the Length of Service Award Program {" LOSAP"). These assets are recorded in a separate fund because they cannot be used to finance District operations. Budgetary Highlights General Fund actual revenues exceeded budgeted revenues by $91,181. The majority of this amount relates to sales of equipment. General Fund actual expenditures were $921,623 more than budgeted expenditures primarily due to the purchase of a new truck. 3 HUGHSONVILLE FIRE DISTRICT Capital Assets and Debt <4dministration Capital Assets: The District's investment in capital assets as of December 31, 2017 totaled $3,969,302. These assets include vehicles, buildings and improvements, machinery and equipment, and construction in progress. Debt: As of December 31, 2017, the Hughsonville Fire District had general obligation debt outstanding of $807,705. The debt is.backed by the full faith and credit of the District. .The District's total debt decreased by $114,478 during the 2017 fiscal year. CONDENSED FINANCIAL INFORMATION Statement of Operations.- Revenue: perations:Revenue: Property Tax Revenue $ 878,090 $ 850,638 Other Revenue. 101,141 _ 141,989 Total Revenue 979,231 892;627 Expenditures: Fire - Personal Service. Fire - Equipment and Capital Outlay Fire - Contractual Expenditures State Retirement System Local Pension Fund Workers Compensation Debt Principal and Interest Other Expenditures Total Expenditures Other Financing Sources: Proceeds from Issuance of Serial Bond Change in Fund Balance 4 49,195 47,310 2017, 50,339 2016 Balance Sheet Information: 4,856 $,111 49,974 35,316 Current Assets $ 1,164,811 $ 2,146,374 LOSAP Assets $ 759,266. $ 684,149 Capital Assets $ 3,969,302 $ 3,017,003 Other Long -Term Assets $ 20,593 $ 19,901 Current Liabilities $ 57,102. $ , .. 279,583 General Obligation Debt $ 807,705: $ 922,183 Other Long -Term Liabilities $ 14,457 $ 14,743 Fund Balances: Nonspendable $ 1,050 $ 340,989 Restricted $ 984,503 $ 742,459 Assigned :. $ $ 669,81.1 Unassigned ,.:. $ , 122,056 $ 113;532 Statement of Operations.- Revenue: perations:Revenue: Property Tax Revenue $ 878,090 $ 850,638 Other Revenue. 101,141 _ 141,989 Total Revenue 979,231 892;627 Expenditures: Fire - Personal Service. Fire - Equipment and Capital Outlay Fire - Contractual Expenditures State Retirement System Local Pension Fund Workers Compensation Debt Principal and Interest Other Expenditures Total Expenditures Other Financing Sources: Proceeds from Issuance of Serial Bond Change in Fund Balance 4 49,195 47,310 1,136,474. 50,339 320,825. 346,256 4,856 $,111 49,974 35,316 39,577: 42;145 132,882 76,202 4,630 4,315 1,738,413 669,994 - 669,811 $ (759,182) $ 952,444 t. IfUGHSONVILLE FIRE DISTRICT BALANCE SHEET - MODIFIED ACCRUAL BASIS ALL FUND TYPES AND ACCOUNT GROUPS LIABILITIES, FUND BALANCE AND OTHER CREDITS Liabilities: Accounts Payable $ 53,730 $ - $ - $ . - Accrued Liabilities 1,938 - - Net Pension Liability (Note If A) - - - 12,551 Deferred Inflow of Resources, Pension (Note If A) - 1,906 que to Other Funds 1,534 - - Agency Liabilities, - 759,266 Long -Term Debt(Note IID - - - 807,705 Total Liabilities 57,202 759,266 822,162 Fund Balance and Other Credits: -Investments in Non -Current Government Assets - - 3,989,895 - Nonspendable Fund Balance 1,050 - - - Restricted Fund Balance 984,503 - - - Unassigned Fund Balance 122,056 - - - Total Fund Balance and Other Credits 1,107 609 - 31989,895 - Total Liabilities; Fund Balance and Other Credits $ 1,164,811 $ 759,266 $ 3,989,895 $ 822,162 See Notes to Financial Statements. 5 t. Governmental 'Fiduciary Fund As of December 31, 2017 Fund Type Type ' Account Groups Non -Current Non -Current Governmental Governmental ASSETS AND OTHER DEBITS General Agency Assets Liabilities Assets: Cash $ 179,258 $ - $ - $ - Cash, Special Reserves 982,969 - - Service Award Program Assets (Note II B) - 759,266 - - Due From Other Funds 1,534 - - - Prepaid Expenses 1,050 - - - Deferred Outflow of Resources, Pension (Note Il A) - - 20,593 - Capital Assets (Note II C) - - 3,969,302 - Other Debits: Provision to be Made in Future Budgets - - - 822,162 Total Assets and Other Debits $ 1,164,811 $ 759,266 $ 3,989,895 $ 822,162 LIABILITIES, FUND BALANCE AND OTHER CREDITS Liabilities: Accounts Payable $ 53,730 $ - $ - $ . - Accrued Liabilities 1,938 - - Net Pension Liability (Note If A) - - - 12,551 Deferred Inflow of Resources, Pension (Note If A) - 1,906 que to Other Funds 1,534 - - Agency Liabilities, - 759,266 Long -Term Debt(Note IID - - - 807,705 Total Liabilities 57,202 759,266 822,162 Fund Balance and Other Credits: -Investments in Non -Current Government Assets - - 3,989,895 - Nonspendable Fund Balance 1,050 - - - Restricted Fund Balance 984,503 - - - Unassigned Fund Balance 122,056 - - - Total Fund Balance and Other Credits 1,107 609 - 31989,895 - Total Liabilities; Fund Balance and Other Credits $ 1,164,811 $ 759,266 $ 3,989,895 $ 822,162 See Notes to Financial Statements. 5 t. HUGHSONVII.LLE FIRE DISTRICT RESULTS OF OPERATION AND CHANGES IN FUND BALANCE - MODIFIED ACCRUAL BASIS GOVERNMENTAL FUNDS For the Year Endes! .December 31, 2017 General Revenues: Real Property Taxes $ 878,090.. Payments in Lieu of Taxes 8,736 Interest and Earnings Sales of Equipment Unclassified 2,990 75,000 14,415 Total Detail Revenue 979 231 Expenditures: . Fire - Personal Service - 49,195 Fire - Equipment and Capital Outlay 1,136,474 Fire - Contractual Expenditures 320,825 State Retirement System Local Pension Fund , 49,974 Social Security - Employer Contributions 3,912 Workers Compensation._ 39;577 Unemployment Insurance 408 Disability Insurance- 310 Debt Principal - Installment Purchase . Debt Interest - Installment Purchase 11.4,478 18,404 Total Detail Expenditures 1,738413 Other Financing Sources/(Uses): Iriterfund Transfers In Interfund Transfers Out 240,784 Total Detail Other Financing Sources/(Uses)_ Changes in Fund Balance Fund Balance - Beginning (759,182) 1,866,791 Fund Balance - Ending: $ 1,107,609 HUGHSONVILLE FIRE DISTRICT BUDGETARY COMPARISON STATEMENT GOVERNMENTAL FUNDS Expenditures: Fire - Personal Service 86,625 Actual Amounts 37,430 Fire - Equipment and Capital Outlay Budgeted Modified Accrual Variance`ruith For the Year Ended December 31, 2017 Amounts Basis Budget GENERAL 15,000 4;856 10,144 Revenues: 45,000 49,974 (4;974) Real Property Taxes $ 878,090 $ 878,090 ffi - Payments in Lieu of Taxes 7,700 8,736 1;036 Interest and Earnings 1,000 ..1,730: 730.. Sales of Equipment - 75,000 75,000 Unclassified - 14,415 14,415 Total Detail Revenue 886,790 977,971 91,181 Expenditures: Fire - Personal Service 86,625 . 49;195 37,430 Fire - Equipment and Capital Outlay 250,481 1,136;474 (885,993) Fire -. Contractual Expenditures 366,184 320,825 45,359 State Retirement System 15,000 4;856 10,144 Local Pension Fund 45,000 49,974 (4;974) Social Security - Employer Contributions 3,000 3;912 (912) Workers Compensation 49,500 39,577 9,923 Unemployment Insurance 1,000 408 592 Disability.Insurance - 110 (310) Debt Principal -,Installment Purchase - 11.4,478 (114,478) Debt Interest - Installment Purchase - 18,404 18,404 Total Detail Expenditures 816,790 11738,413 ' 921,623) Other Financing Uses:._ 70,000 Interfund,Transfers Out 70,000 (240,784) 170,784 Total Detail Other Financing Uses 70,004 240;784 170,784 Changes in Fund - (1,001,226) (1,001,226) General Fund Balance - Beginning _1,124,332 1,124,332 - General Fund Balance - Endine $ 1,124,332 $ 123,106 $ (1,001,22 RESERVE Revenues: Interest and Earnings $ - $ 1,260 $ 1,260 Other Financing Sources: Interfund Transfers In 70,000 240,784 170,784 Total Detail Other Financin Sources 70,000 240,794 170,784 Changes in Fund Balance 70,000 242,044 172,044 Reserve Fund Balance - Beginning 742,459 742,459 - Reserve Fund Balance - Ending $ 812,459 $ 984,503 $ 172,044 See Notes to Financial Statements. :7 t. HUGHSONVILLE-FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: The Hughsonville Fire District (the "District") was established in 1934.and is governed by the general laws of the State of New York (the "State"). The Board of Fire Commissioners is the legislative body responsible for overall operations. The notes to the financial statements are an integral part of the statements and are intended to be read with them. A. ENTITY DEFINITION CRITERIA FOR FINANCIAL REPORTING PURPOSES All activities and functions performed for the Hughsonville, Fire. District are its direct responsibility. No other organizations have been included or excluded from the reporting entity. The financial reporting entity includes organizations; functions and activities over which elected officials exercise oversight responsibility.` Oversight responsibility is determined on the basis of financial `iuterdependeticy. selection of 'governing- authority, designation of management and accountability for fiscal matters.' to B. FUND ACCOUNTING The District uses funds and account groups to report on itsfinancial position and the results of its operations. Fund accounting is designed. to demonstrate. legal compliance and to aid financial management by. segregating transactions related to certain types of functions or activities. The operations. of each fund are accounted for with a separate ,set of self -balancing accounts that comprise its assets, liabilities, fund balance, revenues and expenditures. Resources are allocated to and accounted for in individual funds based. upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped by type :in the, financial. statements. The following fund types ; and account groups are used by the District. 1. FUND TYPES: . a Governmental Fund:Types -. are those through which most general functions of the District are financed. The acquisition, use and balances of the District's .expendable financial resources. and the related current liabilities are accounted for through governmental funds. i. General Fund The General Fund is the general operating fund of.the District.: it is used to account for all financial resources except those required to be accounted for in other fiinds. ii. Reserve Fund - The Reserve Fund is designed to. segregate resources to providefor future contingencies and plan for major capital outlays, thereby reducing the need to rely on borrowing or outlays. of current revenue. to finance., such. events. For financial reporting purposes, the Reserve fund is included in the General Fund. . b. Fiduciary `Fund Types are use to account for assets held by the District in 'a trustee or custodial capacity. is Agency Fund - The Agency Fund is`custodial.in nature f assets equal liabilities) and does not involve measurement of results of operations. 2. ACCOUNT GROUPS: Account groups are used to establish accounting control and accountability for non-current governmental assets and liabilities. The two account groups are not "funds'', ; They are concerned only with the measurement of financial position. They are not involved with measurement of results of. operations_ Non -Current Governmental Assets Account Group This account group is established to account for the land, buildings, improvements and other equipment utilized by the District for general operating purposes, Non -Current Governmental Liabilities Account Group - This account group is established to account for all long-term obligations of the District. It accounts for assets presently available for retirement of such indebtedness and the amount to be raised in future years to retire those debt obligations. HUGHSONVILLE FIRE DISTRICT C. BASIS OF ACCOUNTING/MEASUREMENT FOCUS The financial statements were prepared on the modified accrual basis of accounting as prescribed by New York State for the preparation of the Fire District annual financial report, which ' is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America. Basis of accounting refers to when revenues, expenditures and transfers - and the related assets and liabilities - are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accounting and reporting treatment; applied .to 'a. fund is determined by. -its measurement focus. Measurement focus is the determination of what should be measured. All Governmental Funds are accounted for on a spending or "financial. flow" measurement focus. Thismeasurement focus means that only current assets and current liabilities are generally .included on their balance sheets. . Governmental Fund operating .statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Real property taxes are recognized as revenue during the corresponding tax year., The taxes are collected in full during. the period earned; therefore, no receivable is necessary. Penalties and miscellaneous revenues are recorded as revenues when received in cash because they are generally not treasurable until actually received. Investment earnings are recorded "'earned since they are measurable and available.' Donated services are not reflected in this financial statement. The value of services performed by the volunteer firefighters has not been determined by the District and is not recorded. Expenditures are generally recognized .under the modified accrual. basis of accounting when the:.related fund liability is incurred. Exceptions to this general rule include principal and interest on ;general long-term debt, which are recognized when due, and any service or payroll related taxes, fringes and benefits, which vest or accumulate, which 'arc charged as an 'expenditure when paid or when'they are to be paid with currently available resources. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes arriounts:represented :by noncurrent assets and liabilities. Since they do `notaffect net current assets; such long- term amounts are not recognized as governmental fund type assets or liabilities.They are instead reported as assets in the Non -Current Governmental Asset Account Group or as liabilities in the Non -Current Governmental. Liabilities Account Group. Amounts paid to acquire capital assets or retire long-term debt are recorded as expenditures in the .governmental funds, D. BUDGETARY DATA The District's budget policies are as follows: 1. No later than 21days prior to the third Tuesday in October, the District Treasurer submits a tentative budget to the Board of Fire Commissioners for the fiscal year commencing the. following January 1st. The.tentative budget. includes proposed expenditures and estimated revenues.. as the means of financing for all funds. .2... After public hearings are conducted to. obtain taxpayers comments, the governing body adopts the budget. Certified copies are filed with the tax roll coordinator no later than November 7th for purposes of preparing the tax levy. 3. All modifications of the budget must be approved by the. Board of Fire.Commissioners. E. ASSETS, LIABILITIES AND FUND BALANCE Cash: Cash includes (1) cash on hand (2) cash in :demand deposits and (3) other types of deposits and accounts that have the same characteristics as demand deposits (deposits or withdrawals maybe. made at any time without notice or penalty). HUGHSGNVILLE FIRE DISTRICT ffughsonville Fire District's investment policies are governed by State Statutes. In addition, the District has its own written investment policy. District monies shallbe deposited in'Federal Deposit Insurance Corporation (FDIC} insured commercial batiks located within the State- of New York. The Board of Fire' Commissioners are authorized to use demand accounts and certtficates of deposit. Collateral is required for demand deposits and certificates of deposit for all deposits not covered by FDIC. Ob.li..ations that may be pledged ,as collateral are obligations of the United States and its agencies and obligations of the State and its Municipalities and School Districts, Deposits: All deposits are carried at cost plus. accrued interest. FDIC insurance coversup to $250,000 per depositor, per insured bank for, cash in time deposits and up to $250;000:per depositor, per insured bank for cash in demand deposits. Deposits with a bank.balance of $1,174,878 are. categorized as follows to give an indication of the level of risk inherent therein at year-end. Category .l includes deposits that are,insured.by the FDIC. Category 2 includesdeposits collateralized with securities held by the pledging .financial institution's trust department or :its agent, in the District's name. Category 3 includes deposits uncollateralized,.including any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent, but not in the District's name. Bank Balance Categories Totals l: :2 3 Cash and cash equivalents in banks $ 250;000 .: $ 924;878 $ $ -1,174,878 Property Tax Receivables: Real property taxes are collected by the Town of Wappingers (the "Town") and remitted to the District. No receivable is generated because ihe' Town remits the entire' amount due to the 'District during the .tax year. Capital Assets: capital . p Acquisitionstthehetimit lande'of purchase and tare al o' recorded in the Non -Current Governme an the various Governmental Funds at ' ntal Assets Account Group at cost. No'depreciation has been provided on general fixed assets. The District has not maintained historical cost.records for all of its capital asset inventory. Due to this lack of cost basis information, the District has valued certain equipment using the estimated historical cost of the capital asset calculated by back -trending. General Obligation Debt: Long-term obligations expected to be financed from governmental funds are accounted for in the Non -Current Governmental Liabilities Account Group. The provision to be made in future Years' budgets for the repayment of these obligations is also recorded in the Non -Current Governmental Liabilities Account Group. Fund Balance -Reserves: Portions of fund balance are segregated for future use and are, therefore, not available .for future appropriation or expenditure. Fund Balance Classification: The following is a brief description of the five fund balance classifications, which are based primarily on the extent to which a government is bound to observe' constraints imposed upon the use of resources reported in governmental funds: Nonspendable: Amounts that cannot be spent in the current period either because of their form or because they must be maintained intact. Prepaid expenses are nonspendable assets because, by definition, the money has already been spent: 10 HUGHSONVILLE FIRE DISTRICT Restricted: Amounts that are subject to externally enforceable legal purpose restrictions imposed by creditors, grantors, contributors or laws and regulations.,of. other governments or though constitutional provisions or enabling legislation. Various New York State statutes allow local governments to establish reserve funds for various purposes.. gince the State regulates the establishmerit, funding and use of these reserves, the District has classified the following reserve funds as restricted fund. balances: a. The Building Fund includes reserve funds established for future repair, improvement and renovation projects. The balance at the end of 2017 was $271,009. b. The Apparatus Fund includes .reserve funds established for future acquisition of new equipment and -repairs. The balance at the end of 2017 was $713,494. Committed: Amounts that are subject to. a purpose constraint imposed by aformal action of the government's highest level of decision snaking authority (tile Board of Fire Commissioners) before the end of the fiscal year. The same level of formal action is required to remove the constraint. Assigned: Amounts that are subject to a purpose constraint that represents an intended use. established. by the government's highest level of decision making authority"or by their designated body or official. The purpose of the assignment must be narrower than the purpose of the General Fun and, .in `funds other than the General Fund, assigned fund balance represents the residual amount of fund balance. Unassigned:. Represents the residual amount of fund. balance in, the ,General Fund. In. funds, other than the General bund, this should only be used to report a deficit balance. F. PERVASIVENESS OF ESTIMATES The preparation of financial statements in conformity with the modified accrual basis of accounting described in Note I C requires management to make estimates and. assumptions that affect the reported. amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those : estimates::. . G. RELATED PARTY The District pays an hourly rate for the part time clerk who is the assistant chairman's spouse; for atotal gross amount of $310 in 20.17.' H. SUBSEQUENT EVENTS The date to which events occurring atter December 31, 2017, the date of the most recent balance sheet, have been evaluated for possible adjustment to the financial statements or disclosure is May 28, 2018; which is the date the financial statements were available to be issued. - ILDETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. PENSION PLANS The District participates in the New York State. and Local Employees' Retirement System (ERS), which is a cost sharing multiple -employer, public employee retirement system. The System offers a wide range of plans and benefits which are related to years of service and final average salary, vesting of retirement benefits, death and disability. Plan Description: The New York State ERS provides retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the New York Retirement and Social Security Law. The System issues a publicly available financial report that includes financial statements and required supplementary information. The report may be obtained by writing to the New York State Employees' Retirement System, 110 State Street, Albany NY 12244. 11 HUGHSONVILLE FIRE DISTRICT Funding Policies: Employees are not required to contribute to the ERS, except for Tier III, IV, V and VI members who joined the New York State and Local Employees' Retirement System after July 27, 1976: Tier 111, IV and members contribute 3% of their salary; Tier VI members' contribution rates 'vary between 3 - 6% depending on their salary. The Comptroller shall certify annually the rates, expressed as proportions of member payroll and employer contributions, used in computing the contributions required to be made by employers to the pension accumulation fund. An Eligible Tier III or IV member with ten or more years of membership, or ten years credited service, will not be required to contribute to the Retirement System, Tier V and. VI members must continue to contribute throughout their employment. The District is required to contribute at an actuarially determined rate. The District's contribution made to the System was equal to 100% of the contribution required for 2017. The required contribution to the pension plan was as follows for the plan years ended March 31: ERS 2017 $ 4,200 ; 2016 $. 6,818 2015 $ 1t,99t Pension Liabilities, Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions: At December 31, 2017, the District reported a liability of $12,551 for its proportionate share of the net pension liability of the ERS..The net pension liability was measured as of March 3.1, 2017 and the total pension liability used to'calculate the net pension liability: determined by an actuarial valuation as of that date. The District's proportion of the net ,pension liability was based on a .projection of the District's long-term share of contributions to the pension plan relative .to the projected 'contributions of all participating members, as actuarially determined. At March 31, 2017,. the District's allocated proportion of the net pension liability was .0001336% for ERS. At December 31 2017, the District reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Differences between expected. and actual experience Changes of assumptions Net difference between projected and actual earnings on pension plan investments Changes in proportion and differences between employer contributions and proportionate share of contributions District contributions subsequent.to the measurement date Total ERS Deferred Deferred Outflows of Inflows of .Resources ..Resources . $ 315 $ 1,906 4,288 - 2,507 9,283 4,200 - $ 20,593 $ 1,906. $4,200 reported as deferred outflows related to pensions resulting from the District's contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended December 31, 2018. 12 HUGHSONVILLE FIRE DISTRICT Actuarial Assumptions .The total pension liability at March 31i.2017. was determined by using an .actuarial. valuation as of April 1, 2016, with update procedures used to roll forward the total pension liability to March. 31, 2017:. The: actuarial valuation used the following actuarial assumptions: ERS Inflation 2.5% Salary increases 3.8°Io Investment rate of return (net of investment expense, including inflation) .. 7.0%9 Discount Rate The discount rate used to calculate the total pension liability was 7%. The projection of cash flows used to determine the discount rate assumes that contributions from plan members will be made at the current contribution rates and that contributions from employers will be made at statutorily required rates, actuarially. Based upon the assumptions, the System's fiduciary net position was projected to be available to make all projected future benefit payments.of current plan members. Therefore, the long term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability.. . Sensitivity of the Proportionate Share of the Net Pension Liability to the Discount Rate Assumption The following presents the District'sproportionate share of the net pension liability calculated using the discount rate of 7% percent, as well as what the District's proportionate share of the net'pension liability would be if it were calculated using a discount rate that is I-percentage=point lower (6'percent). or 1-6ercentage-point higher (8 percent) than the current rate: ERS Current 1%.Decrease, assumption P Increase (6%) (7%) (8%) Hughsonville Fire District's proportionate share of the net pension liability/(asset) " $ 40,085 $ 12,551 $ (10,729) Pension Plan Fiduciary Net Position The components of the current -year net pension liability of the employers as of March 31, 2017; were as follows: (Dollars in Thousands) Employees' Retirement System - Employers' total pension liability S 177,400,586 Plan net position (168,004,363) Employers' net pension liability $ 9,396,223 Ratio of plan net position to the employers' total pension liability 94.7% B. LENGTH OF SERVICE AWARD PROGRAM The information contained in this note is based on information for the Hughsonville Fire District Service Award Program for the program year ended on December 31, 2017, which is the most recent program year for which complete information is available, Penflex, Inc. provided a valuation packet for the fiscal year ended December 31, 2017 for the purposes of completing the audit. Information from that report is contained within this footnote. 13 HUGHSONVILLE FIRE DISTRICT The Hughsonville Fire District established a defined benefit Service Award Program (referred to as a "LOSAP" length of service award program .. under Section 457(e)(1!) of the,Internal Revenlle Code) -effective: January 1, 1990 for the active volunteer frefighter:members of the Hughsonville Fire Department, The program was established pursuant to Article I1 -A of the New York. State General Municipal Law. The program provides municipally -funded deferred compensation to volunteer firefighters to facilitate the recruitment and retention of active. volunteer firefighters. The Hughsonville Fire District is the sponsor of the program and Penflex, Inc, is the program administrator.' Under the program, participating volunteers begin tobe paid a service award upon attainment o£ the program "entitlement age". The amount of the service award paid to a volunteer is based upon the number of years of service credit the volunteer earned under'the program'for perfonning active volunteer firefighter activities. Participation, Vesting and Service Credit: Active volunteer firefighters who have reached the age of 16 and who have completed one year of firefighting service are eligible to participate in the program. Participants acquire a'ponforfeitable right to a service award after being credited with five years of firefighting service or upon. attaining the program's entitlement age while . an active volunteer. The program's entitlement age is 62. An'active volunteer firefghter is credited with a year of firefighting service far each calendar year atter the establishment of the` program in which he or she -accumulates fifty points. Points are granted for the performance of certainfirefighter activities in accordance with a system established by the sponsor on the basis of a statutory list of activities and point values. A participant may also receive credit for five years of active volunteer firefighting service rendered prior to the establishment of the program as an active volunteer firefighter member of the Hughsonville Fire Department. Benefits A participant's service award benefit is paid as a ten .year certain and continuous monthly payment life annuity. The amount payable each month equals $20 multiplied by the total number of years of service credit earned by the volunteer under the point system. The maximum number of years of service credit a participant may earn is 20 years under the program. Currently,there are no. other forms of payment of a volunteer's earned service award under the program. Except in the case of death or total and permanent disablement, service awards commence to be paid when a participant. attains the entitlement age. Volunteers who continue to be active after attaining the entitlement age and beginning to be paid a service award continue to have the opportunity to earn program credit and to thereby increase their service award payments. The program provides death and disability benefits equal to the greater of $10,000 or the actuarial value of the participant's earned service award at the time of death or disablement. The program does not provide extra line -of -duty death or disability benefits. All death and. disability benefits Are "self insured" and are paid from the program trust fund: For a complete explanation of the program, a copy of the program document is available from the Fire District Secretary. Fiduciary Investment and Control: After the end of each calendar year, the fire company prepares and -certifies a list of names of all •persons who were active volunteer members of the fire company during the year and indicates which volunteers earned fifty points. The certified list is delivered to the Board of Fire Commissioners for the Board's review and approval. The fire company must maintain the point system records to verify each volunteer's points on forms provided and/or approved by the Board of Fire Commissioners. The Board of Fire Commissioners has retained Penflex, Inc. (Penflex) to assist in the administration of the program. The services provided by Penflex are described in the following paragraphs.. Based on the certified calendar year volunteer firefighter listings, Pcnflex determines and certifies in writing to the Board of Fire Commissioners the amount of the service award to be paid to a participant or to a participant's designated beneficiary. The person(s) authorized by the Board of Fire Commissioners then authorizes, in writing, the custodian of the Hughsonville Fire District Service Award Program trust funds to pay the service award. No service award benefit payment is made without the written certification from Penflex and the -written directive from the authorized representative of the Board of Fire Commissioners. 14 HUGHSONVILLE FIRE DISTRICT Penflex bills the Hughsotnville Fire District for the services it provides. Penflex invoices are authorized for payment by the Board of Fire'Commissioners in the same manner as any other invoice presented to the District for payment: The District pays Penflex invoices from its General Fund. Article 11-A requires that. program assets be held .in trust for the. exclusive, purpose of providing benefits to participants and their beneficiaries or for the purpose of defraying the reasonable expenses of the operation and administration of the program. The Board of hire Commissioners created a Service Award Program Trust Fund through the adoption of a trust document, a copy of which is available from the Fire District Secretary. The Board of Fire Commissioners is the program trustee: - Authority to invest the program assets .is vested in the program trustee. Program assets are invested in accordance with a statutory prudent person rule and in accordance with the written investment policy statement adopted by the Board of Fire Commissioners. Program Financial Condition: Assets and Liabilities Actuarial Present, Value of Accrued Service Awards as.of December 31, 2017 $ 869,678 Total Net Assets Available for Benefits as of December 3.1, 2017: $ 759,266 Total Unfunded Benefits as of December 31; 2017 $ 110,412 Funding Methodology and Actuarial Assumptions. _ Normal Costs The actuarial valuation methodology used by the actuary to determine the sponsor's contribution is the Attained Age Normal Frozen Initial Liability method. The assumptions used by the actuary to determine the sponsor's contribution and the actuarial present value of benefits are: Assumed rate of return on program investments ..4,50% Tables used for: Withdrawal None Disability RP -2014 Male Mortality.. ,Table ''without projection Retirement RP -2014 Male Mortality. Table :without projection Death (Actives) None Death (Inactives) None *For program cost calculation purposes, all pre -entitlement age active volunteer firefighter participants are assumed to: survive to the entitlement age; remain active and earn 50 points each year; and begin to be paid service awards upon attainment of the entitlement age. Assets and Liabilities Total Assets $ 759,266 Liabilities Total Liabilities - Net Assets Held in Trust for LOSAP Benefits $ 759,266 Receipts and Disbursements ^Plan Net Assets - Beginning - $ 684,149 Changes during the year: . Plan Contributions $ 45,000 Investment Income Earned (including accrued interest) 55,677. Plan Benefit Withdrawals (25,560) Plan Net Assets - Ending $ 759,266 15 HUGHSONVILLE FIRE DISTRICT Contributions Amount of District's contribution recommended by actuary: $ 44,600 Amount of District's actual contribution: $ 45,000 C. ASSETS Capital Assets: Property, Buildings and Equipment - A summary of changes in the general fixed assets during fiscal year 2017 follows: Beginning Balance Increases Decreases Ending Balance Vehicles $ 2,256,582 $ 1,009,267 $ (90,000) $ 3,175,849 Buildings and Improvements 571,529 - - 571,529 Machinery and Equipment 185,892 26,032 - 211,924 Construction Work in Progress 3,000 7,000 - 10,000 Total Capital Assets $ 3,017,003 $ 1,042,299 $ _(90,900) $ 3,969 302 D. LIABILITIES Long -Term Debt: I. The following is a summary of general obligation debt transactions of the District during the year ended December 31, 2017: Long -Term Debt - Beginning New Obligations Obligation Payments Long -Term Debt - Ending Governmental Activities 922,183 (114,478) $ 807,705 2. General obli anon debt payable at December 31, 2017 is comprised of the following individual issues: Original Interest Fiscal Year of Outstanding Description Sale Date Borrowing Rate Final Maturity Princi al 2017 Ladder Truck 10/14/2016 $ 669,811 2.39 % 2026 $ 601,262 Rescue Vehicle 06/27/2006 $ 611,580 4.72 % 2021 206,443 Total General Obligation Debt $ 807,705 3. The annual debt service requirements of the indebtedness are as follows: Principal Interest Total 2018 $ 108,768 $ 24,114 $ 132,882 2019 112,489 20,394 132,883 2020 116,351 16,532 132,883 2021 120,360 12,522 132,882 2022 66,683 8,359 75,042 2023-2026 283,054 17,112 300,166 Total $ 807,705 $ 99,033 $ 906,738 16 ►.23.a_ 0 J d v d 0 cn d L L 0 v LO co r e co r 0 C• w M CV e 0 co 0 cV Q E V HUGHSONVILLE FIRE DISTRICT SUPPLEMENTARY INFORMATION FIRE DISTRICT QUESTIONNAIRE Response 1) Has your district adopted a written procurement policy and is it complied with? Y 2) Has your district contracted to. have an independent audit of its financial statements? Y If not, has the Board of Fire Commissioners performed an internal audit of the Treasurer's records and reports? 3) Does your district have a written travel policy and is it complied with? W. Y 4) Are monthly bank reconciliations performed? Y 5) What is your district's statutory spending limitation margin (amount) for the next fiscal year? $878,090 6) Does your district have a Length of. Service "Award Program (LOSAP) for volunteer firefighters? Y If so, how are the LOSAP funds invested? Marketable Securities Y Annuities Y Life Insurance N Other (describe) 7) Has your Fite District adopted an investment policy as required by General Municipal Law, . Section 39? Y t. EVA RBT. L€METED LmtLITY PARTNERSHIP CERTIFIWTUBUC ACCOUNTANTS 90SINESS DEVFLOPME.N.T CONSULTANTS INDEPENDENT AUDITOR'SREPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND. ON COMPLIANCE 11 Racquet Road. AND OTHER MATTERS BASED.ON AN AUDIT OF P.O,.Rox 209 FINANCIAL. STATEMENTS PERFORMED IN ACCORDANCE WITH. Poughkeeps%e,:N�12b01 GOVERNMENT AUDITING STANDARDS T> (a 45.)'5.67=9000 T': (845.) 485-551Q 0 Board of Fire Commissioners J d Hughsonville Fire District P.'O.. Box 545 F; {846) $862789 Hughsonville, NY 12537 18 vy d L We have audited, in accordance with the auditing standards generally accepted in the United States of America and L the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller V General of the United States, the financial statements of Hughsonville Fire District, which comprise the balance sheet LO - modified accrual basis as of December 31, 2417, and the related statements of results of operation and changes in r fund balance - modified accrual basis and budgetary comparison for the year then ended, and the related notes to the financial statements, and have issued our report thereon dated .May 28, 2418. N Internal Control Over Financial ReportingLIJ In planning and performing our audit of the financial statements, we considered Hughsonville Fire District's internal ®- control over financial reporting to determine the audit procedures that ate appropriate in the circumstances for the N purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on C„ the effectiveness of Hughsonville Fire District's internal control. Accordingly, we do not express an opinion on the effectiveness of Hughsonville Fire District's internal control. 00 A deficiency in internal control exists when the design or operation of a control does not allow management or 0 cV employees, in the normal course of performing their assigned functions, to prevent or detect and correct d misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal E control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will v not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency or combination of deficiencies in internal control, that is less severe than a material weakness yet important enough to -merit Q attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that have not been identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. rbtcpcs.com 11 Racquet Road. 21578 South ko.ad, Suitt °10t P.O,.Rox 209 Newburgh,:NY 12550 Poughkeeps%e,:N�12b01 51 Sullivan. Sireet T> (a 45.)'5.67=9000 T': (845.) 485-551Q W. urtOora, NY 1279( (845) 567-9�2$ F:'(845) 495-5547 T.,(845) b88-5656. F; {846) $862789 18 ■ Comoliance and Other Matters As part of obtaining reasonable assurance about whether Hughsonville Fire District's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed an instance of noncompliance or other matters that is required to be reported under Government Auditing Standards and which is described in the accompanying Schedule of Findings and Responses as item 17-1. Hughsonville Fire District's Response to Findings Hughsonville Fire District's response to the finding identified in our audit is described in the accompanying Schedule of Findings and Responses. Hughsonville Fire District's response was not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on it. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, andnot to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. ABT CrP,4s, LLP Newburgh, NY May 28, 2018 19 HUGHSONVILLE FIRE DISTRICT SCHEDULE OF FINDINGS AND RESPONSES A. Internal Control Findinjzs No internal control findings noted. B. Comnliauce Findings Budgeting 17-1 Condition: The District does not enter the detailed budget approved by the Board of Commissioners into QuickBooks correctly. Criteria: The annual budget is a legal compliance standard against which the District's operations are evaluated. The District should generate a budget to actual detail J that reflects the approved budget sq the District can monitor its compliance. v Cause: The budget entered into QuickBooks did not accurately reflect the approved 4) budget and the review process did. not include comparing the budget to actual reports generated from QuickBooks to the approved budget submitted to the 0 Town. L Effect: Since the budget in QuickBooks was inaccurate, the monthly budget to actual L U review was ineffective. Recommendation: We recommend that the District implement procedures to ensure the budget LO 00 entered into QuickBooks reflects the approved budget. We also recommend that 00 r the commissioners review the budget to actual report on a monthly basis to N ensure. its accuracy and that the District is complying with the budget. y Response: The Hughsonville Fire District acknowledges the finding and has engaged RBT w CPAs, LLP to revamp our budget to comply with the NYS accounting standards. M This will be completed by the end of the 3rd quarter of 2018, cv n. 0 a, r 0 c•� d E v Q 20 Packet Pg. 114 7.23.a a, 0 J d v d 0 d L L 0 v LO co r e r 0 CV e w M CV n. 9 . 0 e co 0 cV Q E 0 2 t ZONING ZONING ADMINISTRATOR Barbara Roberti - Ext. 928 PLANNING BOARD & ZONING BOARD OF APPEALS SECRETARY Bea Ogunti - Ext 922 CODE ENFORCEMENT OFFICER Susan Dao - Ext 922 Brian Rexhouse — Ext 142 FIRE INSPECTOR Mark Liebermann - Ext 127 CLERICAL ASSISTANT Michele Gale - Ext 123 ao�K 7.23.a TOWN OF WAPPINGER ZONING DEPARTMENT 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590 (845)297-13.73 Fax (845) 297--0579 www.townofwappinger,us To: Joseph Paoloni, Town Clerk From: Barbara Roberti, Zoning Administrato Re: Schedule of Performance & Mainte at cc Bonds for the month of July 2018 June 25, 2018 PERFORMANCE BONDS SUPERVISOR Dr. Richard L, Thurston TOWN 'BOARD William H. Beale Angela Bettina Robert Johnston Michael Kuzmicz SUBDIVISION (Sub.) SECURED SITE PLANS SP BY AMOUNT CALL EXPIRES STATUS All Angels Hes. Subdivision Cash Deposit $104,427.60 No expiration date -accepted by TB 10-17116 Hilltop Village -Toll Land V Surety Bond $462,457.00 #3913 SBGG1368 Hilltop Villaze-Toll Land V Surety Bond $257,330.00 ( Sidewalks, Street Trees & Lighting) #SU1133194 Maloney Heights Subdivision Bond $384,000.00 (Attalah & Joseph Nesheiwat) #775180S No expiration date No expiration date 9/10/18 11/19/18 -reduction accepted by TB 9/29/15 -reduction. accepted by TB 10-11-16 -accepted by TB 2/25/08 In _CIEWE JUN 2 7 2018 TOWN OF WAPPINOER TOWN U Packet Pg. 116 Ridges Subdivision Letter of Credit $104,464.80 511119 6130119 -Reduction accepted by the TB 6126117. MAINTENANCE BONDS SITE PLAN RESTORATION BONDS Calvary Chapel of the H.V. Cash Deposit $ 41,600.00 * * * * * * -Accepted by TB on February 24, 2014. J Released upon Resolution Approval w/ signed maps o cn Dunkin Donuts Cash Deposit $17,000.00 * * * * * * * -Accepted by TB on April 11, 2016 v Released upon LO Resolution Approval w/ signed maps N e Furnia Subdivision Cash Deposit $7,500.00 * * * * * * * * -Accepted by TB on March 12, 2018 M Released upon ti Resolution Approval 9 w/ signed maps N Osborne Square Cash Deposit $2,000.00 ******* -Accepted by TB on April 11, 2016 Released upon Completion of Q Dumpsters Prestige Mini Cash Deposit $4,640.00 * * * * * * * -Accepted by TB on March 24, 2014. Released upon Resolution Approval w/ signed maps Cc: Planning Board Robert Gray Town Board Vincent Bettina Albert P. Roberts, Esq. File Packet Pg. 117 rev05042018 OFFICE USE ONLY 0) 7.23.a rrYE,�� r t4lp L'ac stc„- O Original 0 Amended Date 4 _ � �utilrkl.iF:� 49 Standardized NOTICE FORM for Providing 30 -Day Advance Notice to a Local Municipality or Community Board PI�YI�Y�I I 1. Date Notice was Sent: 06/2$/2018 la. Delivered by; Certified Mail Return Receipt Requested 2. Select the type of Application that will be filed with the Authority for an On -Premises Alcoholic Beverage License: Q New Application 0 Renewal O Alteration 0 Corporate Change 0 Removal O Class Change 0 MSH p� MYt O MSH LUJ For New applicants, answer each question below using all information known to date For Renewal applicants, answer all questions UL 0 3 2018 For Alteration applicants, attach a complete written description and diagrams depicting the proposed alteration(s) For Corporate Change applicants, attach a list of the current and proposed corporate principals ��pp�� For Removal applicants, attach a statement of your current and proposed addresses with the reason(s) for t�QlmYaltUbrOF WAPPINGER For Class Change applicants, attach a statement detailing your current license type and your proposed license type��1 !� For Method of Operation Change applicants, although if not required, you choose to submit, attach an explanation a ailing t o 0 J This 30 -Day Advance Notice is Being provided to the Clerk of the Following Local Municipality or Community Board: d v d 3. Nameof Municipality or Community Board: VILLAGE CLERK OF WAPPINGERS FALLS Applicant/Licensee Information: 0 �+ L 4. Licensee Serial Number (if applicable): Expiration Date (if applicable); L U S. Applicant or Licensee Name: I COR. PRI. INC ado 6. Trade Name (if any): CACIO E PEPS= r 7. Street Address of Establishment: 1942 RTE 376 r 0 N & City, Town or village: WAPPINGERS FALLS , NY Zip Code; 112590 _ 9. Business Telephone Number of Applicant/Licensee: 1(917)697-8610 N 10. Business E-mail of Applicant/Licensee:Irlf0t�C8C102VinC+.GOm n. ao 11. Type(s) of alcohol sold or to be sold: 0 Beer & Cider Q Wine, Beer & Cider (D Liquor, Wine, Beer & Cider r 0 N 12. Extent of Food Service; d 0 Full food menu; full kitchen run by a chef or cook 0 Menu meets legal minimum food availability requirements; food prep area at minimum v 13. Type of Establishment: lRestaurant (full kitchen and full menu required) Q 14. Method of Operation: ❑ Seasonal Establishment ❑ Juke Box ❑Disc Jockey 0 Recorded Music ❑ Karaoke (check all that apply) ❑ Live Music (give details i.e., rock bands, acoustic, jazz, etc.): ❑ Patron Dancing ❑ Employee Dancing ❑ Exotic Dancing ❑ Topless Entertainment ❑ Video/Arcade Games ❑ Third Party Promoters [] Security Personnel [] Other (specify): 15. licensed Outdoor Area: None Patio or Deck ❑ Rooftop ❑ Garden/Grounds ❑ Freestanding Covered Structure (check all that apply) ❑ Sidewalk Cafe ❑ Other (specify): Page l o Packet Pg. 118 opla-reY03292018 OFFICE USE ONLY 0 Original O' Amended Date 49 16, List the floor(s) of the building that the establishment is located on: 1 ST FLOOR 17, List the room number(s) the establishment is located in within the building, if appropriate: 18. is the premises located within 500 feet of three or more on -premises liquor establishments? Yes 0 No 19. Will the license holder or a manager be physically present within the establishment during all hours of operation? IDYes O No 20. if this is a transfer application (an existing licensed business is being purchased) provide the name and serial number of the licensee: Name Serial Number 21, Does the applicant or licensee own the building in which the establishment is located? O Yes (if YES, SKIP 23-26) (D No Owner of the Building in which the Licensed Establishment is Located a7 0 J 22. Building Owner's Full Name: AMC WAPPINGER LLC v 23. Building Owner's street Address: 193 NEW DORP LANE, STE 2RR 0 0. 24. City, Town or village; ISTATEN ISLAND state: NY Zip Code: 110306 L L 25, Business Telephone Number of Building Owner: U LO 00 r e Representative or Attorney Representing the Applicant in Connection with the Application for a License to Traffic in Alcohol at the Establishment Identified in this Notice N W 26. Representative/Attorney's Full Name: MICHAEL KELLY M 27. Representative/Attorney's Street Address: 136 WAVERLY RD ti 0 e 00 28. City, Town or Village: SCARSDALE I State: INY Zip Code: 105$3 0 cV 29. Business Telephone Number of Representative/Attorney: (91 632-6036 Q 30. Business E-mail Address of Representative/Attorney: KELLYMLK136 GMAIL.COM t v Q I am the applicant or licensee holder or a principal of the legal entity that holds or is applying for the license Representations in this form are in conformity with representations made in submitted documents relied upon by the Authority when granting the license. I understand that representations made in this form will also be relied upon, and that false representations may result in disapproval of the application or revocation of the license. By my signature, I affirm - under Penalty of Perjury - that the representations made in this form are true. 31. Printed Principal Name: Principal Signature: Title: JAUTHORIZED REPRESENTATIVE Page 2 Packet Pg. 119 HIGHWAY SUPERINTENDENT Vincent Bettina 10 HIGHWAY DRIVE WAPPINGERS FALLS, NY 12590 Email: (845) 297-44.51 Office SECRETARY Karol Kelly (�ZWF 0,-:� 143 .-o Office 01, die Stipetilk icildell i Of Highways TO: Town Board, Dutchess County Human Resources FROM: Vincent Bettina v RE: MECHANIC APPOINTMENT DATE: July 9, 2018 SUPERVISOR Dr Richard1hursion 845.297-4158, Main TOWN BOARD willia,111 It. Beale Angela 13. Bettina Midiael Kimnicz TOWN CLERK Josopyl Paoimi Be advised that Christian J Toohey is appointed effective this day to fill the Mechanics vacancy that was posted on June 27, 2018. M TOWN OF, WAPPINGER TOWN CLERK angffqprf]�W RTS ABC LAW CONSULTING GROUP LIQUOR LICENSE CONSULTANT WWW.NYS!L1_q_Q( qtt.g W ANDREA@LIQUORAUTHORITY.ORG 914-980-9717 June 12 ,201 Village Clerk — Wappinger Falls 2582 South Avenue Wappinger Falls, NY 12590 Re: Cugino's Restaurant Group Inc. Dba Stephano's Ristorante 41 Middlebush Rd, Wappingers Falls, NY 12590 Dear Village Clerk: Enclosed herewith is a 30 Day Notice to the Municipality, part of the application for a NY State Liquor License. The above-mentioned applicant, Cugino's Restaurant Group Inc. respectfully requests that you consider waiving this 30 -day waiting period so that the application can be filed as soon as possible. If decision is made to waive, could we please have the decision on letterhead sent to my attention. Stephano's Ristorante is currently opened at 32 Market Street and is closing that location and moving to the Middlebush Rd. location. It is an extremely popular venue among the population of Wappingers Falls. If you have any questions or need any additionalinformation, please do not hesitate to contact me. Regards, Andrea O'Brien Liquor License, Consultant Encl. I 7.23.a H OC' E � V E 0 JUL 10 2018 opla=rev 01 /22/16 IEY "RK 1FTA',O 'NITY. OFFiCE USE ONLY 7.23.a O Original O Amended Date Stab~ Liquor Standardized NOTICE FORM for Providing 30 -Day vanced Notice to a Authority Local Munici ail or CommunityBoa (Page 1 of 2 of Fon 1, Date Notice Was Sent: T_ �� 'a. Delivered by: L C r-ef-6(44:� 2. Select the type of Application that will be filed with the Authority for an On -Premises Alcoholic Beverage License XNew Application [] Renewal ❑ Alteration ❑ Corporate Change ❑ Removal ❑ Class Change For New applicants, answer each question below using all information known to date. For Renewal applicants, set forth your approved Method of Operation only. For Alteration applicants, attach a complete written description and diagrams depicting the proposed alteration(s). For Corporate Change applicants, attach a list of the current and proposed corporate principals. For Removal applicants, attach a statement of your current and proposed addresses with the reason(s) for the relocation. For Class Change applicants, attach a statement detailing your current license type and your proposed license type. This 30 -Day Advance Notice is Being Provided to the Clerk of the following Local Municipality or Community Board 3, Name of Municipality or Community Boa Applicant/Licensee information 4. License Serial Number, if Applicable: Expiration Date, if Applicable: f 5. Applicant or Licensee Name: 6. Trade Name (if any): 7. Street Address of Establishment: & City, Town or Village: 9. Business Telephone Number of Applicant/Licensee: 10. Business Fax Number of Applicant/Licensee: 11. Business E-mail of Applicant/Licensee- f 12. Type(s) of Alcohol sold or to be sold: ❑ Beer & der Wine, Beer & Cider Liquor, Wine, Beer & Cider 13. Extent of Food Service:Full food menu; ❑ Menu meets legal minimum food availability requirements; Full Kitchen run by a chef or cook Food prep area at minimum 14. Type of Establishment: 15. Method of Operation: ❑ Seasonal Establishment ❑ Juke Box ❑ Disc Jockey N Recorded Music ❑ Karaoke (Check all that apply) Live Music (Give details: i.e. rock bands, acoustic, jazz, etc.): ❑ Patron Dancing ❑ Employee Dancing ❑ Exotic Dancing ❑ Topless Entertainment [] Video/Arcade Games ❑ Third Party Promoters [] Security Personnel ❑ Other (specify): 16. Licensed Outdoor Area: —=-lone Patio or Deck [] Rooftop ❑ Garden/Grounds ❑ Freestanding Covered Structure (Check all that apply) ❑ Sidewalk Cafe [] Other (specify): Page 2 opia-rev 41 /22/16 ry sTAT r: ar• P{gRTUNlTY. } OFFICE USE ONLY 7.23.a 0 Original Q Amended Date State Liquor Standardized NOTICE FORM for Providing 30 -Day Advanced Notice to a uthority Local Municipolfty or Community Boa (Pace 2 of 2 of For 17. List the floor(s) of the building that the establishment is located on: 1 S. List the room number(s) the establishment is located in within the ldllq building, if appropriate: 19. Is the premises located within 500 feet of three or more on -premises liquor establishments? QYes #No 20. Will the license holder or a manager be physically present within the establishment during all hours of operation7 eYes OP 21. If this is a transfer application (an existing licensed business is being purchased) provide the name and serial number of the Ilcens 22. Does the applicant or licensee own the building in which the establishment is located? Q Yes (If Yes SKIP 23-26) O No Owner of the Building in Which the Licensed Establishment is Located 23. Building Owner's Full Name: _` t `y 24. Building Owner's Street Address: ; 2S. City, Town or Vlllage: State: )' Zip Code: ,-7) T", 26. Business Telephone Number of. Building Owner: -" Representative or Attorney representing the Applicant in Connection with the application for a license to traffic in alcohol at the establishment identified in this notice 27. Representative/Attorney's Full Name: n (�( fir - 28, Street Address: 29, City, Town or Village: State: Zip Code 30. Business Telephone Number of Representative/Attorney: 31. Business Email Address: I am the applicant or hold the license or am a principal of the legal entity that holds or is applying for the license. Representations in this form are in conformity with representations made in submitted documents relied upon by the Authority when granting the license. I understand that representations made in this form will also be relied upon, and that false representations may result in disapproval of the application or revocation of the license. By my signature, I affirm - under Penalty of Perjury - that the representations made in this form are true. 32. Printed Name: Title Signature: X Page 3 t. TOWN JUSTICE HEATHER L. KITCHEN July 3, 2018 TOWN OF WAPPINGER Sn1FIa-� 12,3 JUSTICE COURT 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590-0324 (845) 297-6070 • (845) 297-0145 FAX: (845) 297-0145 COURT HOURS: Tuesday 5:30 P.M. 2nd and 41h Wednesdays 5:30 P.M. 1st and 3rd Thursdays 5:30 P.M. Supervisor Thurston and Members of the Town Board Town of Wappinger Town Hall 20 Middlebush Road Wappingers, NY 12590 Re: Carl S. Wolfson, Town Justice Report for the month of May, 2018: Dear Supervisor Thurston and Members of the Town Board; TOWN JUSTICE CARL S. WOLFSON The following is a report of the cases disposed of during the month of May, 2018; 32 Penal Law matters resulting in $1,110 collected in fines and fees. 261 Vehicle and Traffic Law matters resulting in $24,708.00 collected in fines and fees. 8 Civil matters resulting in $46.00 collected in fees. 1 Town Ordinance matter resulting in no money collected in fines. 2 Bail forfeitures resulting in $200.00 collected. 15 Termination of Suspension fees resulting in $1,120.00 collected. 4 DNA fees collected in the amount of $200.00. I have forwarded a check in the amount of $27,384.00 to the Town of Wappinger Comptroller. Additionally, I am holding $26,390.00 in pending bail. tf l sub t , arl S. Wolfson, Town Justice GV E D cc: Joseph Paoloni, Town Clerk JUL 10 201$ TOWN OF WAPPINGER TOWN CLERIC TOWN JUSTICE HEATHER L. KITCHEN July 10, 2018 TOWN OF WAPPINGER 1�a JUSTICE COURT 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590-0324 (845)297-6070 • (845)297-0145 FAX: (845) 297-0145 COURT HOURS: Tuesday 5:30 P.M. 2nd and 4th Wednesdays 5:30 P.M. 1st and 3rd Thursdays 5:30 P.M. Supervisor Thurston and Members of the Town Board Town of Wappinger Town Hall 20 Middlebush Road Wappingers, NY 12590 Re: Carl S. Wolfson, Town Justice Report for the month of June, 2018 Dear Supervisor Thurston and Members of the Town Board; TOWN JUSTICE CARL S. WOLFSON The following is a report of the cases disposed of during the month of June, 2018; 30 Penal Law matters resulting in no monies collected in fines and fees. 345 Vehicle and Traffic Law matters resulting in $29,760.00 collected in fines and fees. 6 Civil matters resulting in $100.00 collected in fees. 2 Town Ordinance matters resulting in $25.00 collected in fines. 2 Encon matters resulting in $170.00 collected in fines. 2 Bail poundages resulting in $105.00 collected. 29 Termination of Suspension fees resulting in $2,030.00 collected. 1 DNA fee collected in the amount of $50.00. I have forwarded a check in the amount of $32,240.00 to the Town of Wappinger Comptroller. Additionally, I am holding $23,890.00 in pending bail. sub to �.x �` ''tarl S. Wolfson, Town Justice cc: Joseph Paoloni, Town Clerk JUL 10 2018 TOWN OF WAPPINGER TOWN CLERK TOWN JUSTICE HEATHER L. KITCHEN July l Ot', 2018 TOWN OF WAPPINGER JUSTICE COURT 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590-0324 (845) 297-6070 • (845) 297-0145 FAX: (845) 297-0145 COURT HOURS: Tuesday 5:30 P.M. 2nd and 4th Wednesdays 5:30 P.M. 1st and 3rd Thursdays 5:30 P.M. Supervisor Thurston and Members of Town Board Town Hall 20 Middlebush Rd. Wappingers Falls, NY 12590 Dear Supervisor Thurston and Members of the Town Board: TOWN JUSTICE CARL S. WOLFSON The following cases were disposed of while I presided over the Justice Court during the month of June 2018: 106 Vehicle & Traffic Law matters resulting in $14,507.00 collected in fines and fees. 13 Penal Law matters resulting in $655.00 collected in fines and fees. 3 Civil matters resulting in $12.00 collected in fees. 16 Termination of Suspension matters resulting in $1,540.00 collected in fees. 2 Bail Poundage matters resulting in $48.00 collected in fees. 1 Tax Violation matter resulting in $0.00 collected in fine and fees. 1 Family Court matter resulting in $0.00 collected in fees. I have forwarded a check in the amount of $16,762.00 to the Town of Wappinger on July 3rd, 2018. Additionally, I am holding $23,000,00 in pending bail. Respectfully s itte Heather L. 1 en Town Justice cc: Joseph Paoloni, Town Clerk G �3F,C�[�OMCD JUL 10'2018 TOWN OF WAPPINGER TOWN CL.F..RK 12/11/2017 11:29 AM 25BOCA-GWFAX — 845 486 4268 Page I of 4 To: Fax: 8454864268 From: Rose Stem Date: 12/11/2017 11:29 AM Pages: I of 4 (includuilg this page) Subject: Bettina v T/O Wappinger, Index No. 328-2017 Sipled Order attached 12/11/2017 11;29 AM 25BOCA-GWFAX .> 845 486 4,268 DEC/07/2017/THU 1113 AM Sha -A, Perelson PAX No, 84'6-486-42614 MINI 3:355"192-211 I'm IRLUUUMIJ 1 0 In the Mafter of the Application of VINCENT BETTINA, SUPERINTENDENT OP HIGHWAYS FOR TOWN OF WAPPINGEP, Petitioner/Plaintiff, -against- TOWN OF WAPPINGER, TOWN BOARD OF THE TOWN OF WAPPINGER and CIVIL SERVICE EMPLOYEES ASSOCIATION O'CSEA'") LOCAL 1000. AFSCNffi, AFL-CIO, Respondents/Defendants, Index No. 2017-328 [410430 Page 2 of 4 P, 003/004 W`1TF,REA.S this Court rendered a Decision and Order in the above -captioned matter, which held that "the Court awards Petitioner attorneys' fees as be has 'prevailed on issues of public importance that were likely to recut' with respect to his statutory authority, and the Town has taken an adversarial position 'which apparently endorsed the conduct challenged"' oLnd that "[a1ccordingly, Petitioner had the authority to engage in oatside counsel, and for that, shall be reimbursed", and WHEREAS, pursuant to the Decision and Order in the above -captioned matter, the Petitioner's counsel submitted a copy of its retainer agreement and an aTulnatiOn Of services rendered in support of an award of reasonable attorney fees, and the Petitioner's counsel has submitted to the Court a copy of its retainer agreement with the Petitioner and an affirmation of services rendered, establishing Petitioner's attorney fees and costs in this matter in the surn of $48,581.04, and 12/11/2017 11;29 AM 25BOCA-GWFAX -> 845 486 4268 Page 3 of 4 D v3VAT:7 �u [-7� 1 00 A Vol F ow u.mo- U F, FAA im, UIj UU, uv-, d pp b-, the tenuss of thc Dtcisian =d- U.:�;Jex iii th-,, tilt wra a nquast Or a hwarkinag as to thez-d�turt of 0 seiviss, Uzhie =Oun f th-, g nel sha!l bre such a hammy and Qtlknj of e�ht F �i��s�pndaiits havc subimt-i d amy Oppoyhon to the Peffition-er-.25 app-licatiar- for c-- alid, C-C'sTsm Ln Tht, sewn'.1 of S48581 A, M IsS fERMY 0111DER-ED ft-C!Qn�� Re-kowid-ema Towu "k.,7appir.,ger SI&I a) lavy 2AN Qw—n of SEW, ANSO! idin as cour,-stil for TI!e -peddhmel, - ------------- - A Y 12/11/2017 11:29 AM 25130CA-GWFAX - 845 486 4268 To: David S. Shaw, Esq. Mark C. Rushfield, Esq. Shaw, Perelson, May & Lambert, LLP Attorneys for Petitioner/Plaintiff 21 Van Wagner Road Poughkeepsie, New York 12603 Via Fax: 845-486-4268 Steven M. Klein, Esq. Daren I Rylewicz, Esq. Attorneys for Respondent/Defendant CSEA Civil Service Employees Association, Inc. Box 7175, Capitol Station 143 Washington Avenue Albany, New York- 12224 Via Fax: 518-449-1525 David R. Wise, Esq. Mackay Butts & Wise, LLP Attorneys for Town Respondents/Defend ants 3208 Franklin Avenue Millbrook, New York 12545 Via Fax: 845-677-2202 Page 4 of 4