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2018-11-26Town of Wappinger Regular Meeting Minutes 20 Middlebush Road Wappingers Falls, NY 12590 townofwappinger.us Joseph Paoloni (845)297-5771 Monday, November 26, 2018 7:30 PM Town Hall Call to Order Attendee Name Organization Title Status Arrived Richard Thurston Town of Wappinger Supervisor Present 7:30 PM William H. Beale Town of Wappinger Councilman Present 7:30 PM Angela Bettina Town of Wappinger Councilwoman Absent 7:30 PM Robert Johnston Town of Wappinger Councilman Present 7:30 PM Michael Kuzmicz Town of Wappinger Councilman Present 7:30 PM Joseph P. Paoloni Town of Wappinger Town Clerk Present 7:30 PM Grace Robinson Town of Wappinger Deputy Town Clerk Present 7:30 PM Bob Gray Consultant Engineer Present 7:30 PM Vincent Bettina Town of Wappinger Highway Present 7:30 PM Salute to the Flag Agenda and Minutes 1. Motion To: Adopt Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Johnston, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Richard Thurston, William H. Beale, Robert Johnston, Michael Kuzmicz ABSENT: Angela Bettina 2. Motion To: Acknowledge Nov 7, 2018 Minutes RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Robert Johnston, Councilman AYES: Richard Thurston, William H. Beale, Robert Johnston, Michael Kuzmicz ABSENT: Angela Bettina 3. Motion To: Acknowledge Nov 13, 2018 Minutes Town of Wappinger Page 1 Printed 12/6/2018 Regular Meeting Minutes November 26, 2018 RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Robert Johnston, Councilman AYES: Richard Thurston, William H. Beale, Robert Johnston, Michael Kuzmicz ABSENT: Angela Bettina IV. Public Portion 1. Motion To: Open Public Portion RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Robert Johnston, Councilman AYES: Richard Thurston, William H. Beale, Robert Johnston, Michael Kuzmicz ABSENT: Angela Bettina 2. Motion To: Close Public Portion V. 1. RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Johnston, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Richard Thurston, William H. Beale, Robert Johnston, Michael Kuzmicz ABSENT: Angela Bettina Discussions Village/TOW Award of $2.48m Sewer Grant Grant writer for the village, Scott Williams, addressed a potential sewer grant for the Woodhill Greens apartments and the Wildwood sub -division. He reminded the board that the total amount for the project is 6.2MM. The project will receive 40% or just under 2.5MM which is the largest grant in Dutchess County. He distributed a non-binding letter to proceed by the town on behalf of the 2 special districts. 60% of the cost will be distributed between the two special districts, i.e. The Woodhill Green Condominiums and the Wildwood Sewer district. Supervisor Thurston said that the village and the town can re -apply for the water grant. The town will have till May 2020 to enter into this intent to proceed which is not a legal contract. The cost will include the decommissioning of the Wildwood plant. Mike Tremper gave a history of the Wildwood plant built in 1959 by Lafko and Alexander. Wildwood meets the quality permit issued in the 1960s. When it rains it goes above the flow limit. 3 years ago the limits changed and the plant does not meet the limits. He recommends doing this now or being forced to do it later. He addressed the details and liabilities of sewage flows. Town of Wappinger Page 2 Printed 12/6/2018 Regular Meeting Minutes November 26, 2018 Engineer Bob Gray added that this is one of three treatment plants that were all built around the same time that are antiquated. He added that the plant is being replaced with a pump station and is serving as a shared service which is why we received the grant which we wouldn't get if we were forced to remedy Wildwood on our own. By participating in this and having a successful project will give the town a favorable look by the state for future grants to remedy the other antiquated sewer plants. 2. Local Law Prohibiting Parking During Snow Emergencies Jim Horan distributed documentation for the revised Local Law 10 and included the town clerk which are published in these minutes. He amended the original document to delineate parking into two separate sections, one for commercial parking and one for winter parking. He also clarified an 'advisory' versus an'emergency'. Winter storm warning is when 9 inches is forecast in 24 hours or 6 inched in 12 hours. An advisory is when you expect at least 4 inches of snow. The New York State definitions are also published in these minutes. VI. Resolutions RESOLUTION: 2018-270 Authorizing Agreement For Repairs To Carnwath Elevator WHEREAS, Supervisor of Buildings and Grounds, Steven Frazier, has advised that the elevator in the Dormitory Building in Carnwath Farms needs repairs; and WHEREAS, the elevator is needed so that files in storage at Carnwath can be relocated to the newly created file storage area in the Emergency Services Building as well as provide access to the upper floors of the building; and WHEREAS, the elevator is a Westinghouse model which is no longer in production and it has been difficult to find a qualified elevator technician that is familiar with the model; and WHEREAS, the Supervisor of Buildings and Grounds attempted to solicit three quotes for the elevator repairs however, the only qualified vendor found was Uplift Elevator of NY, Inc.; and WHEREAS, Uplift Elevator conducted an inspection of the elevator and was able to put it into manual operation, but additional repairs estimated to cost $7,800.00 will be required for safe operation of the elevator as set forth in the attached work proposal; and WHEREAS, the Town Board agrees that it is in the best interest of the Town to make the required elevator repairs; NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The Supervisor of Buildings and Grounds is hereby authorized to enter into a contract with Uplift Elevator of NY, Inc. to perform the elevator repairs at a price of $7,8000.00. in accordance with attached quote dated October 9, 2018; 2. The following budget transfer is hereby authorized to fund the purchase. Amount From Line I To Line $7,800.00 A0915 Unallocated Fund I A.7110.0406 Carnwath Farms Town of Wappinger Page 3 Printed 12/6/2018 Regular Meeting Balance Minutes November 26, 2018 Payment for the aforementioned repairs shall be made by purchase order and after receipt of the equipment and approval of a voucher as required by Town Law. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2018-270 From Line To Line $ 50,180.00 A0915 Unallocated Fund Balance A1315.200 Comptroller Equipment Yes/Aye.. No/Nay. Abstain Absent D Adopted , ❑ Adopted as Amended Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Defeated William H. Beale ... Voter .......................... 0 ❑ .................................................... ❑ ❑ ❑ Tabled AnelaBettina .......................... II gIII Voter ......... ❑ .................. ❑ ............. ❑ ................. D ....... . ❑ Withdrawn n Robed 7ohnston ....................Mover.. Seconder D .......D...... ❑ ❑ ❑ chaelKuzmicz ❑...... ❑...... ❑..... Dated: Wappingers Falls, New York November 26, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-271 Resolution Authorizing Agreement For Development Of Financial Software WHEREAS, the Town of Wappinger requires financial software to manage the budget of the Town, assess and collect taxes, pay employees and vendors and provide necessary services to taxpayers; and WHEREAS, the purchase of customized software is not subject to competitive bidding; and WHEREAS, the Town Comptroller has evaluated various companies' financial software solutions and has determined that Edmunds & Associates, Inc. has proposed a software suite that is best suited to the needs of the Town; and WHEREAS, Edmunds & Associates, Inc. has extensive experience developing software solutions for various municipalities; and WHEREAS, upon the recommendation of the Town Comptroller, the Town Board believes that the purchase of the new software is warranted; NOW, THEREFORE, BE IT RESOLVED: The Town Board hereby authorizes the Town Supervisor to execute an agreement with Edmunds & Associates, Inc. for the purchase of software and technical services in accordance with attached proposal at a cost of $50,180.00. 2. The following budget transfer is hereby authorized to fund the purchase. Amount From Line To Line $ 50,180.00 A0915 Unallocated Fund Balance A1315.200 Comptroller Equipment Payment for the software shall be made by purchase order and after receipt of the equipment and approval of a voucher as required by Town Law. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 4 Printed 12/6/2018 Regular Meeting Minutes November 26, 2018 Vote Record - Resolution RES -2018-271 DAdopted............................ ............................ ............... ................ .............. ❑ Ado ted as Amended Yes/Aye No/Nay Abstain Absent Yes/Aye No/Nay Abstain Absent 0 Adopted ❑ Adopted as Amended Richard Thurston Voter D ❑ ❑ ❑ ❑ Defeated William H. Beale Voter 0...... ❑ ❑ ❑ ❑ Tabled AnelaBettina Voter ❑ ❑ ❑ D ❑ WithdrawnRobert Johnston Seconder 0 ❑ ❑ ❑ Michael Kuzmicz Mover D ❑ ❑ ❑ Dated: Wappingers Falls, New York November 26, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-272 Resolution Authorizing Agreement With Third -Party Administrator For Employee Flexible Spending Accounts WHEREAS, the Internal Revenue Code authorizes employees to pay pre-tax earnings into a Flexible Spending Account or a Dependent Care Account (collectively "FSA") and such earnings are not subject to income taxes, and WHEREAS, the Internal Revenue Code provides an employer does not have to pay FICA tax on earnings paid into an FSA which would result in a savings to the Town; and WHEREAS, the Town has solicited several proposals from FSA Third -Party Administrators detailing the services provided to employees and the associated costs to the Town; and WHEREAS, Town Employees have expressed support for the opportunity to have FSA's; and WHEREAS, a contract for a Third -Party Administrator is a professional services contract not subject to competitive bidding; and WHEREAS, providing Town employees with the ability to contribute to their FSA's would be financially beneficial to the Town and its employees; NOW, THEREFORE, BE IT RESOLVED: The Town Board hereby authorizes the creation of Flexible Spending Account and Dependent Care Account for eligible Town Employees; 2. The Town Board hereby designates OCA to act as the Third -Party Administrator to manage the FSA's for the Town's employees. The Town Board hereby authorizes the Town Supervisor to execute an agreement with OCA to provide Third -Party Administrator services in accordance with the proposal attached. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2018-272 DAdopted............................ ............................ ............... ................ .............. ❑ Ado ted as Amended Yes/Aye No/Nay Abstain Absent Town of Wappinger Page 5 Printed 12/6/2018 Regular Meeting Minutes November 26, 2018 ❑ Defeated Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Tabled William H. Beale Seconder D El Absent ❑ El Withdrawn ................................................ Angela Bettina ................................................................................ Voter ElEl❑ . 0 Richard Thurston Robert Johnston ....................... Voter..... ....... D....... . ...... ❑........,........❑ ........,........❑ ..... -William H. Beale .............. Michael uzmic.................... Kz Mover, .. ....... D...... ...... ❑...... ......❑ ................... ..... Dated: Wappingers Falls, New York November 26, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-273 Resolution Authorizing Agreement With Camo Pollution Control, Inc. For Management, Supervision, Operation And Maintenance Of The Town Of Wappinger Water And Wastewater Treatment Facilities And Systems WHEREAS, Camo Pollution Control, Inc. (hereinafter "CRMO") is licensed by the New York State Department of Environmental Conservation to operate Water and Wastewater Treatment Plants; and WHEREAS, NYS DEC regulations require operators of Water and Wastewater Systems to be licensed; and WHEREAS, a contract with a licensed operator of Water and Wastewater Systems is a professional services contract not subject to competitive bidding; WHEREAS, CRMO has provided long and valuable service to the Town of Wappinger as the operator of its Water and Wastewater Systems and is recognized a leader in the industry; and NOW, THEREFORE, BE IT RESOLVED: The Town Board hereby designates CRMO to manage, operate and maintain the Water and Wastewater Treatment Facilities, Distribution and Collection Systems within the Town of Wappinger; and The Town Board hereby authorizes the Town Supervisor to execute the Agreement for Management, Supervision, Operations and Maintenance of the Town of Wappinger Water and Wastewater Treatment Facilities and Systems with CRMO, in the form attached hereto. The foregoing was put to a vote which resulted as follows J Vote Record - Resolution RES -2018-273 Yes/Aye No/Nay Abstain Absent D Adopted ❑ Adopted as Amended Richard Thurston Voter D ❑..,,.. ...,.... ❑ ..❑...... ❑ ❑ Defeated -William H. Beale .............. --Mover ......E.... .... ❑.. ❑ ... ❑ Tabled Angela Bettina ....................... Voter .................. ❑ ................ ❑ ❑ .,........ D ....... . ❑ Withdrawn Robert Johnston .......Voter ... ,....... D .... ❑ ......,...... ❑ .... ❑ ... Michael Kuzmicz Seconder 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York November 26, 2018 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 6 Printed 12/6/2018 Regular Meeting Minutes November 26, 2018 RESOLUTION: 2018-274 Standard Work Day and Reporting Resolution for Elected and Appointed Officials WHEREAS, the Office of the New York State Comptroller requires municipalities to establish Standard Work Days for elected and appointed officials who participate in the New York State and Local Retirement System; NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby establishes the following standard work days for elected and appointed officials and will report the following information for these officials to the New York State and Local Retirement System based on their record of activities: Title Standard Work Day (Hrs./day) Name Current Term Begin & End Date Record of Activities Result Not Submitted Elected Officials Yes/Aye Abstain Town Supervisor 7 Richard Thurston 01/01/2018-12/31/2019 N/A* .. Town Clerk 7 Joseph Paoloni 01/01/2016-12/31/2019 21.67 0 Superintendent of Highways 7 Vincent Bettina 01/01/2016-12/31/2019 27.5 ................... Town Justice 7 Carl S. Wolfson 01/01/2016-12/31/2019 4.07 Angela Bettina Town Justice 7 Heather Kitchen 01/01/2018-12/31/2021 8.60 El Withdrawn Town Councilmember 6 William Beale 01/01/2018-12/31/2019 11.11 ❑ Town Councilmember 6 Angela Bettina 01/01/2018-12/31/2019 N/A* Town Councilmember 6 Robert Johnston 01/01/2018-12/31/2019 N/A* Town Councilmember 6 Michael Kuzmicz 01/01/2018-12/31/2019 11.56 *Declined to participate in the NYS Retirement System. Appointed Officials Assessor 7 Christian Harkins 10/01/2013- 09/30/2019 21.80 Dog Control Officer 7 Jerald Owens 01/01/2018-12/31/2019 9.22 BE IT FURTHER RESOLVED, that a copy of this Resolution with attachments with any social security numbers and retirement registration numbers redacted shall be prominently posted on the Town's website and the Official Signboard of the Town for a period of not less than 30 days; and BE IT FURTHER RESOLVED, that within 15 days after the expiration of the posting period, the Town Clerk shall file the completed RS 2417-A form with the Office of the New York State Comptroller. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2018-274 Yes/Aye Abstain Absent D Adopted ......No/Nay .. ❑ Adopted as Amended Richard Thurston Voter 0 ❑ ❑ ❑ ❑ Defeated William H. BealeSeconder ................... 0 ❑ ❑ El. ❑ Tabled Angela Bettina Voter El❑ ❑ D El Withdrawn Robert 7ohnston Voter .............D........,........❑........,........❑........,.......❑..... 0 ❑ ❑ ❑ MichaelKuzmicz Mover Town of Wappinger Page 7 Printed 12/6/2018 Regular Meeting Dated: Wappingers Falls, New York November 26, 2018 Minutes November 26, 2018 The Resolution is hereby duly declared Adopted. RESOLUTION: 2018-275 Correspondence Log Resolution Authorizing the Acceptance of the Correspondence Log F-CorroespondenceLog - 2011 oO -11 -26 Number To From Date Date Ileo' Re: Agenda [date 11-26-I081 Town Hoard Vincent H,ettina 1111412'0118 '11114121018 NYS Vehicle & Traffic 1 Hig fh a Law V2612,018 11,26,-1002 Town Ho•a.rd Vincent H,ettina 11116`2'018 11128121018 P'ostingi Motor Equipment Operator —1 1 1 1281210 1 8 NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows J Vote Record - Resolution RES -2018-275 Yes/Aye No/Nay Abstain Absent D Adopted ❑ Adopted as Amended Richard Thurston Voter D ❑ ❑ ............................ ...... ❑ ..... ❑ Defeated William H. Beale.....................Voter...... .... ..................... Voter... . ....... .... D....... . ...... ❑..................❑ . ......❑ ..t.. . ❑ Tabled Angela Bettina Voter ❑ ❑ ❑ D ❑ Withdrawn Robert Johnston Seconder0 ............ ❑ o ...... 0 ..... Michael Kuzmicz v Moer D....... ❑...... ❑ ❑ Dated: Wappingers Falls, New York November 26, 2018 The Resolution is hereby duly declared Adopted. VII. Items for Special Consideration/New Business RESOLUTION: 2018-260 Resolution Adopting "Local Law Amending Chapter 230 Of The Town Code Prohibiting Parking During Snow Emergencies." WHEREAS, a Resolution was duly adopted by the Town Board of the Town of Wappinger introducing a proposed Local Law entitled "Local Law Amending Chapter 230 of the Town Code Regulating Parking During the Winter" for consideration by the Town Board; and WHEREAS, the Town Board determined that the proposed Local Law was not subject to environmental review; and Town of Wappinger Page 8 Printed 12/6/2018 Regular Meeting Minutes November 26, 2018 WHEREAS, a Public Hearing was duly advertised in the Southern Dutchess News and the Poughkeepsie Journal, the official newspapers of the Town; and WHEREAS, a Public Hearing was held on November 13, 2018 and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed Local Law or any part thereof; and WHEREAS, based on the comments received at the public hearing, the Town Board revised the Local Law to restrict its scope to prohibit parking during snow emergencies, as they are defined in the Local Law; and WHEREAS the revised Local Law is now entitled "Local Law Amending Chapter 230 of the Town Code Prohibiting Parking During Snow Emergencies"; and WHEREAS, the Town Board of the Town of Wappinger after due deliberation, finds that it is in the best interest of the Town to adopt said Local Law; and WHEREAS, said Local Law has been in pdf form and received by the members of the Town Board of the Town of Wappinger for at least ten (10) days, exclusive of Sunday, prior to the adoption of this Resolution; NOW, THEREFORE, BE IT RESOLVED, as follows: The Town Board of the Town of Wappinger hereby adopts the Local Law entitled "Local Law Amending Chapter 230 of the Town Code Prohibiting Parking During Snow Emergencies" a copy of which is attached hereto and made part of this Resolution. The Town Clerk is directed to enter said Local Law in the minutes of this meeting and into the Local Law book for the Town of Wappinger and to give due notice of the adoption of said Local Law to the Secretary of State of New York. The Town Highway Superintendent is authorized and directed to place new signs describing the parking restrictions at all principal entrances to the Town of Wappinger as required by New York State Vehicle and Traffic Law. The foregoing was put to a vote which resulted as follows J Vote Record - Resolution RES -2018-260 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Richard ThurstonVoter D ❑ ❑ El El Defeated William H. Beale ..................... Voter ... D ........,........ ...... ❑. ,................,....... ❑ ❑..... 0 Tabled Angela Bettina .......................Voter ... .......❑ ........,........❑ ....... ..... ,........ ❑ ..................El . ......D ..... Fl Withdrawn Robert Johnston .................... ... Seconder .......... 0 ................... ❑.................. ❑ ................ ..... Next: 12/10/18 7:30 PM Michael Kuzmicz Mover .......0...... ...... ❑................. ❑ ...... .....❑ ..... Dated: Wappingers Falls, New York November 26, 2018 The Resolution is hereby duly declared Tabled. 2. Additional Highway Salt Requirement Town of Wappinger Page 9 Printed 12/6/2018 Regular Meeting Minutes November 26, 2018 Highway Superintendent has to make a decision on salt bid by April. He used aggregate salt on the county and state roads as it was necessary to get to our town roads during last emergency. He ordered 1,230 tons at $75 per ton with Dutchess County. On December 31st New York State will be charging us a $3.50 per ton storage cost or $4,305. The bill will be paid with 2019 money. Mr. Bettina suggested a brine system which can work at lower temperatures and realize a 15% savings on salt. 3. Rental of Highway Department Office Trailer A repair of the office will cost 50K to fix. The rental of an office trailer will delay the need to repair given the plans to rebuild the highway garage in the near future. VIII. Executive Session 1. Motion To: Enter Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Robert Johnston, Councilman AYES: Richard Thurston, William H. Beale, Robert Johnston, Michael Kuzmicz ABSENT: Angela Bettina 2. Motion To: Return From Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Johnston, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Richard Thurston, William H. Beale, Robert Johnston, Michael Kuzmicz ABSENT: Angela Bettina IX. Resolution Approved After Executive Session RESOLUTION: 2018-276 Resolution Designating A Hearing Officer In Proceedings Under § 75 Of The Civil Service Law WHEREAS, at its November 7, 2018, Special Meeting, the Town Board approved the filing of written charges and specifications against a certain employee in a proceeding pursuant to Civil Service Law X75 for removal or other discipline; and WHERAS, the Town Board wishes to designate a hearing officer to conduct the hearing required pursuant to Civil Service Law �75; and WHERAS, the Town served a copy of the charges and specifications against the employee who retained counsel in the proceedings; and Town of Wappinger Page 10 Printed 12/6/2018 Regular Meeting Minutes November 26, 2018 X. WHEREAS, counsel to the Employee has requested that the hearing date scheduled for December 5, 2018 be adjourned approximately one week due to a conflicting appearance; NOW, THEREFORE, BE IT RESOLVED: 1. The Town Board hereby designates Frederick D. Romig, Esq. as the Hearing Officer to conduct the proceedings and he shall be granted all powers as authorized by Civil Service Law X75. 2. The Town Board authorizes the employment of a stenographer to make a record of such hearing. 3. The designated Hearing Officer is direct to a recommendation of findings of fact, determination of guilt and if guilty a recommended penalty to the Town Board as required by Civil Service Law X75. Compensation for the services of the designated officer is hereby set at $225.00 per hour and shall be payable upon submission of a voucher as required by the Town Law. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2018-276 Yes/Aye.. No/Nay.. Abstain.. Absent.. D Adopted El Adopted as Amended Richard Thurston Voter 0 ................... El .................. ❑ ..... El Defeated William H. Beale ..................Voter D .. ❑ ......,........ ❑.... ❑ ❑ Tabled Angela Bettina .................... Voter ... ,....... El......,...... El..... ,....... ❑ ..... . .... D .... El Withdrawn RobertJohnston ....................... Seconder ............... D ................... ❑ ................. ❑ .................. ❑ Michael Kuzmicz Mover D ❑ 0 ❑..... Dated: Wappingers Falls, New York November 26, 2018 The Resolution is hereby duly declared Adopted. Adjournment Motion To: Wappinger Adjournment & Signature The meeting adjourned at 10:30 PM. Joseph P. Paoloni Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Robert Johnston, Councilman AYES: Richard Thurston, William H. Beale, Robert Johnston, Michael Kuzmicz ABSENT: Angela Bettina Town of Wappinger Page 11 Printed 12/6/2018 Uplift Elevator of NY Inc. 151 West Lincoln Avenue Mount Vernon N.Y. 10550 (718) 231- 6666 ".311111re TOWN OF WAPPINGER 20 Middlebrush Road Wappingers falls N.Y. 12590 Att: Steve Frazier Date Invoice # 10/9/2018 33475 Page 1 Terms Due Date Location Net 30 11/8/2018 CARNWATH FARM Item Description Serviced Quantity Rate Amount Repair 1) TROUBLE SHOOT FOR NON 850.00 850.00 FUNCTIONAL ELEVATOR 2) IDENTIFY AND PROVIDE INDICATOR FOR DIRECTIONAL CIRCUIT 3) ACTIVATE ELEVATOR AND GET UP AND DOWN TRAVEL THROUGH MANUAL MEANS. 4) SURVEY ELEVATOR AND SFIAFTWAY TO PROVIDE RECOMMENDATIONS TO RESTORE AUTOMATIC SERVICE **RECOMMENDATIONS" I)SHAFTWAY SAFETY LIMITS( SLOWDOWNS,NORMALS AND FINALS) TO BE REPLACED AND REWIRED 2) DOOR LOCKS ON EACH LANDING TO BE, REPLACED AND REWIRED 3) ELEVATOR DOOR OPERATOR TO BE OVERHAULED AND PARTS REPLACED AS NEEDED 4) ELEVATOR GATE SWITCH(DOOR SAFETY) TO BE REPLACED AND REWIRED 5)CONTROLLER AND MACHINE -1-0 BE SERVICED AND PARTS LUBRICATED AND CLEANED FOR PROPER FUNCTION Account Total Balance Subtotal Sales Tax (0.0%) Total Payments/Cred:its Talance Due Page 1 [uplift Elevator of NY Inc. 151 West Lincoln Avenue Mount Vernon N.Y. 10550 (718) 231- 6666 TOWN OF WAPPINGER 20 Mlddlebrush Road Wappingers falls N.Y. 12590 Art: Steve Frazier Cate Invoice 10/9/201.8 33475 Terms Due Date I ccaticn 11/8/2018 CARNWATI-I FA.RItir1 Net 30 Item Description Serviced Quantity Rate Amount ** THE ELEVATOR HAS NOT FUNCTIONED IN SOME TIME. THE PARTS TO BE REPLACED ARE RUSTED AND FROZEN IN POSITION. IF ADDITIONAL PARTS ARE TO BE REPLACED, T1IER:E WILL BE AN ADDITIONAL COST TO BE APPROVED PRIOR TO ANY WORK. **IF ADDITIONAL PARTS ARE FOUNT) TO BE FUNCTIONAL. WITH MINOR REPAIR OR SERVICE, THERE WILL BE NO ADDITIONAL, COST ASSOCIATED. COST FOR ALL PARTS AND LABOR AS OUTLINED ABOVE 7,800.00 TAX EXEMPT Account Taal Balance Subtotal $850.00 Sales Tax (0.0%) $0.00 Total $850.00 Payments/Credits $0.00 Balance Due $850.00 edmunds R associates S i"m p Ie cf oi, i G solution s. Proposal Presented to: Wappinger Town,, NY 11/14/2018 John Wray, Regional Account Executive johnw@edmundsassoc.com 301 Tilton Road I Northfield, NJ 08225 Phone: 888.336.6999 Wappinger Town, NY Proposal Summary Section Application License Fees Travel & Training Costs Services & Other Application Fees Hosting Service Fees Conversion Fees Total Proposed Cost Fees/Costs $29,700.00 $ 0.00 $1,680.00 $4,800.00 $14,000.00 $50,180.00 11/14/2018 Maintenance Fees $7,169.00 Initial training, implementation, and travel costs are included with the license fees. Training is a combination of on-site and remote sessions. If more hours are desired for a specific application, the hours from another may be allocated to additional training in that area. The first year of support and maintenance are included with the license fees. The fees listed are for year two support and maintenance. The annual maintenance fees include all federal and state mandated changes, annual upgrades and enhancements, unlimited phone, email, and web based support, and user group membership. All software applications are warranted for one year from the date of installation. A purchase order must be sent prior to initiating a work order for installation and training to be scheduled. *Additional notes are on the last page of this proposal. Please forward all Purchase Orders to: Edmunds & Associates, Inc. c/o Jessica Jensen 301 Tilton Road I Northfield, NJ 08225 P: 888.336.6999 1 F: 609.645.3111 Email: JessicaJ@EdundsAssoc.co www.EdmundsAssoc.com f✓ www.edmundsassoc.com Page 2 of 7 Wappinger Town, NY 11/14/2018 1 Application List Price Extended Price Training Hours Finance Super Suite 1 $15,000.00 $15,000.00 24 Electronic Requisitions 1 $4,500.00 $3,600.00 12 Utility Billing 1 $10,500.00 $10,500.00 20 WIPP Utility (On-line Inquiry and Payments) $1,200.00 $600.00 2 Sub Total: $29,700.00 With an Edmunds & Associates solution, a true Windows application with a graphical user interface is delivered. All applications are ODBC compliant and utilize a SQL database which allows for seamless integration with products such as MS ExcelTM, MS Word"" and many GIS packages, to name a few. Smart Phone Apps — All applicable Smart Phone Apps are included with the associated mcsj module at no additional cost. Security - The software features a single sign -on approach that allows for user based security. This provides access to modules based on the employee's security profile. The security is module and task specific. Integration - All modules are fully integrated. A single source of entry minimizes data entry errors and streamlines organizational processes. The system dynamically posts all related entries to the appropriate modules. Reporting - Along with standard system reports, customized reporting is also provided. Through built-in custom reporting tools, users can create and save personalized reports that can be exported directly into MS ExcelTM. Reporting flexibility allows users to create unlimited custom reports that are accessible at any time. PDF Forms - All required forms can be generated within the application. This reduces the need to have pre-printed forms, such as pre-printed checks or utility bills. Create customized letters by merging in any field from the system. Letters can be created, printed, and documented in the corresponding record. Attachments - The ability to attach any type of file to records, accounts, and employees along with scanning images directly into the software is provided. There is no limitation with the amount or size of those items you wish to attach. i✓ www.edmundsassoc.com Page 3 of 7 Wappinger Town, NY 11/14/2018 Services & Other Applications Installation II Hosting Fees Hosting Fees - Level I The future year's cost for hosting services are: Year 2 - Hosting Fees - Level 1 $3,750.00 Year 3 - Hosting Fees - Level 1 $3,950.00 Year 4 - Hosting Fees - Level 1 $4,150.00 Year 5 - Hosting Fees - Level 1 $4,360.00 Cost $1,680.00 Sub Total: $1,680.00 Cost $4,800.00 Sub Total: $4,800.00 MCSJ Solutions can be a self -hosted or hosted software solution. This proposal is for a hosted solution. Contact your sales representative if you would like a cost proposal for a self -hosted software solution. Hosting The fees proposed represent the first year's cost for hosting services. Each additional year is defined in the contract. There is a three (3) year minimum contract for hosting services. The hosting fees are in an addition to the application license fees and annual maintenance costs as represented in this proposal (see page 2, "Proposal Summary"). MCSJ hosted solutions include a redundant backup to multiple locations. SQL Database MS SQL may be used. If MS SQL is desired, the client must procure the solution from a third -party vendor. The implementation of our software in hosted environments is supported, and a third -party vendor can be recommended for this application. Project Management Edmunds & Associates, Inc. has a goal to make the transition from a legacy system as painless as possible. Project management includes planning, monitoring, and reporting of progress to ensure the success of the software implementation. The Client's Project manager and an Edmunds & Associates Project Manager will work in concert to identify the scope of the project, estimate the work involved, and create a project schedule with appropriate resources. The project plan is then developed to describe the tasks that will lead to a successful implementation. The project is carefully planned, implemented, monitored and controlled. Problem resolution, risk management, opportunity management, change management, software configuration management, and data management are included, identified, and documented throughout the project. Project Managers and Training and Implementation employees have been involved in hundreds of similar successful projects. www.edmundsassoc.com Page 4 of 7 Wappinger Town, NY Maintenance Finance Super Suite I Electronic Requisitions I Utility Billing I WIPP Utility (On-line Inquiry and Payments) 11/14/2018 Fees $3,308.00 $945.00 $2,316.00 $600.00 Sub Total: $7,169.00 Edmunds & Associates has a dedicated support team that is available Monday through Friday, 8am to 5pm. During training, an "active training client" status puts customer calls to the top of the queue. The training of the support team builds an understanding of the processes required to run local and county government as well as authorities. The technical support team continuously receives outstanding evaluations from our current customer base; therefore, the client retention rate is 98%. Success is measured by tracking our response time to customer issue. We closely monitor our performance adding additional staff when needed. Edmunds & Associates provides the most comprehensive support and maintenance program in our industry and it contains many unique features no competitor can match. Our annual software support includes under 2 -hour call response, free application upgrades and enhancements, customer support portal, educational webinars and seminars, and user group membership and conferences. www.edmundsassoc.com Page 5 of 7 Wappinger Town, NY 11/14/2018 1 Conversion Services Cost Finance - Chart of Accounts $0.00 Finance - Vendor Master File $0.00 Finance - COA Transaction History (Detail) $6,000.00 Utility - Master File $2,000.00 Utility - Transaction History (Detail) $6,000.00 Sub Total $14,000.00 Edmunds & Associates, Inc. has experience converting data from numerous legacy systems. Once an initial copy of data is extracted, data mapping takes place. Once tested by Edmunds, a test database is installed for the client; it is the responsibility of the client and Edmunds to verify that data is mapped properly. If needed, changes are made and data is verified and approved by the client. A final conversion is completed and tested with mock processing and report verification prior to going live. The conversion may be modified based on client needs. Please notify the account executive of any changes to be made to the cost proposal. If an updated proposal is not desired, simply remove the line item from the total price and include those necessary on the purchase order. Summary Conversions — Unless otherwise stated, summary conversions include all standard information plus three years of summarized history, including opening and closing balances on accounts. Detailed Conversions - Unless otherwise stated, detail conversions include all standard information plus three years of detailed history, including opening and closing balances with transactions. f✓ www.edmundsassoc.com Page 6 of 7 Wappinger Town, NY 11/14/2018 Optional Hardware Quantity Unit Price Cost Sub Total $0.00 Edmunds & Associates, Inc. is a reseller of the hardware components listed, the cost of these items are NOT included in the proposal total. Please include the quantity of each item desired with the cost on the purchase order to ensure accurate purchasing. Proposal Notes: www.edmundsassoc.com Page 7 of 7 edmunds R associates simple. solutions. Edmunds & Associates, Inc. MCSJ Contract - City of Samples A. Introduction. This contract dated day of defines the responsibilities of the City of Samples (client) purchasing MCSJ computer system application software and/or hardware from Edmunds & Associates, Inc. (vendor). The attached Proposal for MCSJ Application Software dated day of is an addendum to this contract. B. Vendor Responsibilities and Mutual Promises and Covenants Whereas, Edmunds & Associates is responsible for providing all hardware, system software, and MCSJ application software on the attached proposal, and Unless otherwise noted training of MCSJ application software and installation of system software and hardware is the responsibility of the vendor, and Whereas, Edmunds & Associates, Inc. is committed to providing the client with the highest level of support that is needed to ensure a successful installation. Now therefore, in consideration of the mutual promises and covenants, the parties hereto agree that the client shall pay Edmunds & Associates, Inc., an amount as set forth herein, for services set forth in this document and in the vendor's response to the RFP (or attached proposal), all of which are hereby incorporated into and made part of this Contract. In addition the parties hereto agree as follows: C. Client Responsibilities. The client is expected to maintain the training schedule that is agreed upon and strict adherence to this schedule and performance of the tasks assigned to the client will greatly assist in the implementation of the client's new software application system. The client's staff must dedicate adequate time and their undivided attention during training and completion of required tasks between sessions. D. Confidentiality. Each parry acknowledges that, in the course of its performance of this Agreement, it may obtain Confidential/Personal Information of the other parry. The duty to protect any such Information shall survive the termination of this Agreement. The Recipient of any such Information 301 Tilton Road, Northfield, NJ 08225 P: 609.645.7333 1 www.EdmundsAssoc.com edmunds R associates simple. solutions. shall use the same level of care to protect the Information of the Discloser that Recipient takes to protect its own confidential information. Recipient shall not disclose the Confidential Information of Discloser to any employees, contractors, or other third parties except as specifically authorized by Discloser or as necessary to perform Recipient's obligations under this Agreement. Recipient may only use the Information disclosed by the Discloser as necessary to perform its obligations under this Agreement. Recipient shall indemnify Discloser for damages or costs incurred by Discloser as a result of the unauthorized use, disclosure or distribution of any Information facilitated by Recipient's breach of these confidentiality obligations. E. Hardware. All hardware provided by the vendor will either meet or exceed the specifications listed on the latest proposal, and unless noted otherwise, the manufacturer's product listed on the proposal will be that provided by the vendor. Now therefore, no responsibility is assumed for hardware not purchased from Edmunds & Associates, and the original manufacturer warrants all hardware proposed for one year. F. Third Party Software. Whereas, all third party software purchased by the client is covered by the original manufacturer's warranty and is bound by the stated license agreement, and the vendor assumes no responsibilities for these products. Now therefore, support for these products is solely from the original software manufacturer and not from the vendor and this includes off the shelf software products such as MS Office, Lotus, and the like. G. MCSJ Application Software. Whereas, all Edmunds & Associates' MCSJ application software is covered by a one-year warranty that includes any upgrades or modifications made to the application software during this time period, and client is licensed to use each MCSJ application software module purchased from the vendor at one site and may copy the software for backup purposes only. The client's MCSJ application software license is renewed on an annual basis by payment of a software support and license fee. Now therefore, MCSJ software end user documentation is for the client's use only and may not be distributed outside of the client's site. 301 Tilton Road, Northfield, NJ 08225 P: 609.645.7333 1 www.EdmundsAssoc.com t edmunds R associates simple. solutions. H. Support Agreements and Fees. Whereas, vendor provides annual support and licensing agreements for both MCSJ application software and any hardware or system software provided by us, the first year which starts upon MCSJ installation, is provided at no charge to the client. Now therefore, regardless of when you purchase your computer system, the client will be invoiced for support, licensing and maintenance on a calendar year basis and if the client purchases the system in the middle of a year, the first year's invoice will be prorated to account for the time remaining from the clients first year of gratuitous support. All maintenance fees are due on January Pt of the year that is to be covered by the agreement. Edmunds & Associates breaks down support into two areas; MCSJ application software and hardware and/or system software. The application software support and licensing is mandatory to continue the use of the vendors MCSJ application systems. The cost of application software support for the first non -gratuitous year will be based upon the MCSJ application software product's current list price. The hardware and system software maintenance agreement is strongly recommended, but is not mandatory to receive service on these items. If a hardware agreement has not been executed, the client will be billed on a time and materials basis. I. Payment terms and costs Annual support agreements are invoiced separately each calendar year as per section H. 301 Tilton Road, Northfield, NJ 08225 P: 609.645.7333 1 www.EdmundsAssoc.com t edmunds R associates simple. solutions. J. Conversion of Existing Data Whereas, if Edmunds & Associates, Inc. agrees to convert some or all of the clients existing data, the cost and detail of this project will be on the attached proposal. Any increase of conversion scope will be an additional cost and will not proceed without client acceptance and approval. It is the client's responsibility to get the data in a format acceptable to the vendor. If a third party is used to assist in the conversion, and for any reason the third party does not perform, is laggard in performing this task, or performs in error, Edmunds & Associates is not liable or susceptible to any damages and reconciliation of converted data is solely the responsibility of the client. K. Software License Whereas, Edmunds & Associates hereby grants to Client a personal, nonexclusive, and nontransferable license and right, for the duration of this Agreement, to use any software accessed or obtained by Client hereunder solely in accordance with the applicable Request for Proposal and for no other purposes. Now therefore, client shall not, and shall not permit End Users to (a) distribute, sell, assign, transfer, or sublicense the software, or any part thereof, to any Third Party; adapt, modify, translate, reverse engineer, de -compile, disassemble, or create derivative works based on the software or any part thereof, (c) copy the software, in whole or in part, without including appropriate copyright notices; (d) except for providing electronic banking services to Client's customers, use the software in any manner to provide service bureau, time sharing, or other computer services to Third Parties; (e) export the software outside the United States, either directly or indirectly. L. Merchant Service Provider Edmunds & Associates does not support any 3rd party merchant service provider payment services or interfaces other than MCSJ WIPP (Web Inquiry/Payment Portal) which is fully integrated. Any 3rd party integration, reconciliation, support or technical services will be billable at $ 225 per hour. 301 Tilton Road, Northfield, NJ 08225 P: 609.645.7333 1 www.EdmundsAssoc.com t edmunds R associates simple. solutions. K. Acceptance In Witness Whereof, it is the intent of the parties that Vendor and Client have signed this Contract and further, that the parties have executed this Contract the day and year first written above. Witness: Witness: Edmunds & Associates, Inc. Richard L. Evoy, President City of Samples Printed name/title 301 Tilton Road, Northfield, NJ 08225 P: 609.645.7333 1 www.EdmundsAssoc.com t • Acupuncture • Alcoholism treatment • Allergy shots and testing • Ambulance (ground or air) • Artificial limbs • Blind services and equipment • Car controls for handicappecl* • Chiropractor services • Coinsurance and deductibles • Contact lenses • Crutches, wheelchairs, walkers • Deaf services -- hearing aid/batteries, heading aid animal & care, lip reading expenses, modified telephone, etc. • Dental treatment • Dentures • Diagnostic tests • Doctor's fees • Drug addiction treatment & facilities • Drugs (prescription) • Eye examinations and eyeglasses • Home health and/or hospice care • Hospital services • Insulin • Laboratory fees • LASIK eye surgery • Medical alert (bracelet, necklace) • Medical monitoring and testing devices* Nursing services Obstetrical expenses Occlusal guards, Operations and surgeries (legal) Optometrists Orthodontia • Orthopedic services Osteopaths • Oxygen/oxygen equipment • Physical exams (except for employ- ment-related physicals) . Physical therapy - Psychiatric care, psychologists, psy- chotherapists . Radial Jkeratotomy . Schools (special, relief, or handi- capped) - Sexual dysfunction treatment Smoking cessation • Surgical fees Television: or telephone for the hea i ing impaired: Therapy treatments* Transportation (essentially and pri- marily for medical) care; limits apply Vaccinations • Vitamins (prescription only)* Weight loss programs* • X-rays COPY OF PRESCRIPTION AS WELL AS DETAILED RECEIPT RE0UIRECg FOR REIMBURSEMENT. Acne medications & treatments Allergy & sinus, cold, flu & cough remedies (antihistimines, deconges- tants, cough, syrups, cough drops, nasal sprays, medicated rubs, etc.) Antacids & acid controllers, (tablets, liquids, capsules) Antibiotic antiseptic sprays, creams & ointments • Anti-diarrheals Anti -fungals • Anti -gas & stomach remedies • Anti -itch & insect bite remedies Anti -parasitics • Digestive aids. 10 * Baby care, (diaper rash ointments, teething gel, rehydration fluids, etc.) • Contraceptives (condoms, gels, foams, Suppositories, etc.) • Eczema & psoriasis remedies • lEye drops, ear drops, nasal sprays • First aid kits • Hemorrhoidal preparations • Hydrogen peroxide, rubbing ailcohol • Laxatives • Medicated banclaids & dressings • Motion sickness remedies • Nicotine medications (smoking ces- sation, aids) • Pain relievers (aspirin, ibuprofen, acetaminophen, naproxen, etc.) • Sleep aids & sedatives - Wart removal remedies, corn, patches ELIGIBLE FOR REIMBURSEMENT WITH DETAILED RECEIPT ONLY (NO PRESCRIPTION REQUIRED): • Breast pumps for nursing mothers • Braces & supports • Contact lens solution • Diabetic testing supplies/equipmer • Durable medical equipment (powe chairs,, walkers, wheelchairs, CPAP equipment & supplies, etc.) • Home diagnostic (pregnancy tests, ovulation kits, thermometers, bloo( pressure monitors, etc.) • Non -medicated banclaids, ro0ed bandages & dressings • Reading glasses All OTC items listed are examplo !t. IRS Code Section 213(d) FSA Eligible Medical Expenses An eligible expense is defined as those expenses paid for care as described in Section 213 (d) of the Internal Revenue Code. Below are two lists which may help determine whether an expense is eligible. For more detailed information, please refer to IRS Publication 502 titled, "Medical and Dental Expenses," If tax advice is required, you should seek the services of a competent professional. Deductible Medical Expenses • Abdominal supports • Abortion • Acupuncture • Air conditioner (when necessary for relief from difficulty in breathing) • Alcoholism treatment • Ambulance • Anesthetist • Arch supports • Artificial limbs • Autoette (when used for relief of sickness/disability) • Birth Control Pills (by prescription) • Blood tests • Blood transfusions • Braces • Cardiographs • Chiropractor • Christian Science Practitioner • Contact Lenses • Contraceptive devices (by prescription) • Convalescent home (for medical treatment only) • Crutches • Dental Treatment • Dental X-rays • Dentures • Dermatologist • Diagnostic fees • Diathermy • Drug addiction therapy • Drugs (prescription) • Elastic hosiery (prescription) • Eyeglasses • Fees paid to health institute prescribed by a doctor • FICA and FUTA tax paid for medical care service • Fluoridation unit • Guide dog • Gum treatment • Gynecologist • Healing services • Hearing aids and batteries • Hospital bills • Hydrotherapy • Insulin treatment • Lab tests • Lead paint removal • Legal fees • Lodging (away from home for outpatient care) • Metabolism tests • Neurologist • Nursing (including board and meals) • Obstetrician • Operating room costs • Ophthalmologist • Optician • Optometrist • Oral surgery • Organ transplant (including donor's expenses) • Orthopedic shoes • Orthopedist • Osteopath • Oxygen and oxygen equipment • Pediatrician • Physician • Physiotherapist • Podiatrist • Postnatal treatments • Practical nurse for medical services • Prenatal care • Prescription medicines • Psychiatrist • Psychoanalyst • Psychologist • Psychotherapy • Radium Therapy • Registered nurse • Special school costs for the handicapped • Spinal fluid test • Splints • Sterilization • Surgeon • Telephone or TV equipment to assist the hard -of -hearing • Therapy equipment • Transportation expenses (relative to health care) • Ultra -violet ray treatment • Vaccines • Vasectomy • Vitamins (if prescribed) • Wheelchair • X-rays Eligible Over -the -Counter Drugs' • Antacids • Sinus Medications and Nasal sprays • Wart removal medication • Allergy Medications • Nicotine medications and nasal • Antibiotic ointments • Pain Relievers sprays • Suppositories and creams for • Cold medicine • Pedialyte hemorrhoids • Anti -diarrhea medicine • First aid creams • Sleep aids • Cough drops and throat lozenges • Calamine lotion • Motion sickness pills *Effective January 1, 2011, FSA funds may no longer be used for Over -the -Counter drugs and medications - other than insulin - without a prescription from a medical provider. Non -Deductible Medical Expenses • Advancement payment for services to be rendered next year • Athletic Club membership • Automobile insurance premium allocable to medical coverage • Boarding school fees • Bottled Water • Commuting expenses of a disabled person • Cosmetic surgery and procedures • Cosmetics, hygiene products and similar items • Funeral, cremation, or burial expenses • Health programs offered by resort hotels, health clubs, and gyms • Illegal operations and treatments • Illegally procured drugs • Maternity clothes • Non-prescription medication • Premiums for life insurance, income protection, disability, loss of limbs, sight or similar benefits • Scientology counseling • Social activities • Special foods and beverages • Specially designed car for the handicapped other than an autoette or special equipment • Stop -smoking programs • Swimming pool • Travel for general health improvement • Tuition and travel expenses a problem child to a particular school • Weight loss programs Ineligible Over -the -Counter ®rugs • Toiletries (including toothpaste) • Vitamins (daily) • Acne treatments • Fiber supplements • Lip balm (including Chapstick or Carmex) • Dietary supplements • Cosmetics (including face cream and moisturizer) • Weight loss drugs for general well being • Suntan lotion • Herbs • Medicated shampoos and soaps FSA Dependent Care Expenses that are Eligible For more detailed information, please refer to IRS Publication 503 titled, "Child and Dependent Care Expenses," If tax advice is required, you should seek the services of a competent professional. Dependent Care Reimbursement An eligible dependent is any dependent who is less than 13 years old and your dependent under federal income tax rules. An eligible dependent may also include your mentally or physically impaired spouse or a dependent who is incapable of caring for him or herself (for example, an invalid parent). The dependent must spend at least eight hours per day in your home. Child care services will qualify for reimbursement from the Dependent Care Reimbursement Account if they meet these requirements: The child must be under 13 years old and must be your dependent under federal tax rules. Note: If your child turns 13 you are married, to be employed during the year, you cannot stop your contribution at that time. The services must be incurred to enable you, or you and your spouse to be employed The amount to be reimbursed must not be greater than your income or the combined income of an employee and spouse, whichever is lower. The services may be provided inside or outside your home, but not by someone who is your minor child or dependent for income tax purposes (for example, an older child). Services must be for the physical care of the child, not for education, meals, etc. If the services are provided by a day-care facility that cares for six or more children at the same time, it must be a qualified day-care center. Dependent Care Expenses that are Eligible Allowable Dependent Care expenses include payments to the following when the expenses enable you to work*: • Child care centers Household services, provided that a • Caregivers for a disabled dependent portion of these expenses are for a or spouse who lives with you qualifying dependent incurred to • Family day care providers ensure the dependent's well-being • Baby-sitters and maintenance • Nursery schools Dependent Care Expenses that are not Eligible Dependent care expenses that are provided to one of your dependents by a family member, unless the family member is age 19 or over by the end of the year and will not be claimed as a dependent Expenses for food and clothing • Education expenses from kindergarten on, such as private school fees • Health care expenses for your dependents • Overnight camps oca r) Office of Comptiant Administration r U,/, Solution, Ba! Almi Advanced technology that focuses on complia on Ain limay '°)Irovlde tax-firee benefits orfly 'to W-2 &,qSII oyees, folr�rn&" &,qSII oyees, re,bees, tIIi e l l" s »u,.ises, cov&red 'tax dq'r)eridervts, »Ii," dl,,flddreri w[,io air e uirid&" age 2 7 loy,b,'le eirld »f t['1 taxaby" mw caririot 'r)�rovlde tax. firee beriefits 'to seff.. IImmqfloy" II Iii dVd iallls (e.g., sole �ml tln&'s, aind rno�re-t['iari-21�% & flod,,iq�A&r, S ml'��)o�ra,bori s[,i&'e[,idd&'s aind fl"ie��", dlIrect f&,n�dy l,n&,nb&'s) IIoem,.ise seff-&,q�floyed ai II not "ernpbyees," Nso, ev&'y acbve eIrq'rfloyee (aind fl,,ieIII," eriIroHed dq'r)eridervts) cov&red Dy ain i'm ist also Ibe Wt['�i a gr'mip '�iea[t['�i obr'�i '�iea[t['�i calre aind 'r)�reveru bve ,iea[t[,i S II°V ce IlmaIridate. �N ori 11) �ii s c di im lii in at lii o in/ I ll lllflrm ur IlRefoirurorm I111ules An FSA is subilect to non discidimi nation testing requirements under C2 d�2 which prohibits discidimi nation in .......... favoir of highly compensated individuals as to eligibility and benefits. We can't possibly list all the FSA designs that could violate Code §105(h). So, ireimeimbeirthis: An FSA that tireats all employees the saime (all wire eligible; the waiting periods wire the saime; no one is tireated differently on the basis of age, years of service, oir compensation; thein wire no differences in imaxiimuim ireiimbuirseiment amounts, types of expenses reimbUrsed, etc,,.) generally ShOUldn't be concerned about Code §105(h) irules. thus, treating employees diffeirently in any way, whether in the plan document oir in operation, raises fired flags that should be checked with counsel as imany discidimi nation problems wire not obvious to the untrained eye. Upon request, OCA will provide non discidimi nation testing for its FSA clients. Over the-Couiri-teir IIDii INo I oii 1E.Efigilble Withouta F:3hysiciairi IRx:: Under health caire irefoirim, expenses for 0 FC imedicines and dirugs (Other than insulin) incurred afteir December 31, 2010 afire only ireiimbuirsable if the imedicines oir dirugs afire prescribed. For purposes of the new restrictions, a prescription for a imedicine oir dirug is a written, electronic, oir Other oirdeir that satisfies the legal requirements for a prescription in that state (including that it be issued by someone authorized to issue prescriptions in that state). Fo show that an 0 FC dirug has been prescribed, employees imust submit the prescription oir Other documentation, along with the otheir independent third pairty substantiation required under i IRS rales. to OGn �fficeol 1 -855 -OCA -0777 1% www.ocal25.com I DZ sales@oca125.com 1-1 Packet Pg. 32 I )CA's soh rban ets YOU effecll,,Jve��y ACCOUl"Ill""S Ca ire Ass isIl"'a lr,�lce aIII � silrn��:fle rfj��,, Health Flexible Spending Account E A Health FSA irefeirs to a imedical ireiimbuirseiment plan that is a Flexible Spending Arrangement (FSA). Employees can W CM use a health FSA to pay for imedical expenses that wire not ireiimbuirsed through insurance oir any otheir arrangement. E CL insurance co pays, deductibles, eyeglasses, and orthodontia wire common examples of Health FSA expenses. Fhe CCUL FSA contribution limit is $2,650. thanks to a 2013 iruling by the Ili , eimployeirs can now allow the eimployee 0 c,,ontribUflon to rollover if the baiance ieft over is $500 or iess. it's c,,alled the "1:::::SA Carryover." 0 Dependent Care Assistance Plan (DCAP) FSA A DCAP is a dependent caire assistance pirogiraim that is also an FSA. the DCAP contribution limit is $5,000 pear household (oir $2,500 if imarried and filing separately). Employees can use a Dependent Care Spending Account when you incuir day caire expenses for a valid dependent to be able to work. Youir day caire services can take place eitheir inside oir outside of youir home. if you afire married, youir spouse imust also work, go to school full dime, oir be incapable of self caire for you to be eligible. Only (a) dependents under the age of thirteen oir (b) dependent adults oir childiren thirteen years oir oldeir who afire imentally oir physically incapable of self caire afire covered. Section 125 Premium Only Plan (POP Plan) 0 A Section 125 Premium Only Plan (POP) is simple a pirogiraim that eimployeirs can use to help employees pay for ceirtain expenses, like health insurance, with pre tax dollars. Employees like these pirogiraims because they can buy benefits with pre tax dollars, giving thein imoire take home pay. OGn �ffkeol to 1 -855 -OCA -0777 1% www.ocal25.com I DZ sales@oca125.com Packet Pg. 337 0IIiAle" x.xxx x. All (II �� k�� , �� D' (.Jgood. � II S II �� II , Ilrym µll llIE-' Ilx mq q � app p p pp p' ryq p' ry ...... p p' ry p' ry p' was G. 'd x�r k x 'd xw� � x� k��x S^��'d x�r 'dPVP �,�� I II Vmxo� 9 �� II 'd x�r G.:d x�r k�x fl ryw.�ti� p p' � app p p ryw.��ti� p p ry �� rr p ryq p ryq k. Vxo� �'d xwn II V o� 9 k.,x Vxo�Vxo� k ✓ h' %.��R G. � Vxo� G. ullxi yllx �� I II II Vmx o� 9 'd xw�^ P ..., I � � I' IIS i:'` �I 'to o� � x� `W�' II '4, � S^�� l . H II IIs.rl g II) y" fl',i e IIR� , e ail ..) I oyl e s mI"i II -iow a I I ow fl',i e eail ..) I oy ee ol ri d. 'to i o l l o vei I''prc j��"��N �,y y gy��"....N��"....N''pp p��"....N " ,., qv, p.��q� �j �P 'q II t11 II �D /d'„)� C"') IIM AM�xwm Mxw7,ft xwm Its "$ �p��n 0 'M1 �M IIS p��"....N ��.„�.„ �, l ,., y p�"��N �^ l Mxwm1u,n�1u,n� III on Is- M A. ,, IMxwmd j� p��"��N f� f� �'��,qA,� on1 Il Mx) rX ft") �°"'"."�I�� r T�ox xflQ:�11,y q gy��"��N ('mM HeaRlh 11:::::SAs aIklow empbyeesto set aslide up t $2,650 per year lira pre ....tax money to coven.. 61hgblle y w IheaRlhcare expenses. In other words, an 11:::::SA Mets you save on taxes for purchases you woUld Ihave t � malke anyway. nd Mth 11:::::SA Carryover, there arevire more reasons to 61ect a II::::]exx Volle Spen6ng� Account tNis year: Q w Peace of Mind O Safely set aside pire:tax money for UnexpecA d medical emergencies withOUt fear of losing money if it isn't needed. t-- Easier to Calculate Employee's don't reed to worry about precisely predicting their out Of pocket i edical expenses. if they set aside too r uch, they can cariryOveir yap to $500 to the next plan year. Flexibility 0 if employees normally set aside $500 to coveir expenses, you can now elect $1,000 without feair Of losing the difference Chis can help you i ake better choices when facing unexpected i edical costs by providing some wiggle room OGn �ffke ad to 1 -855 -OCA -0777 1%www.ocal25.com I ® sales@oca125.com Packet. Pg 34 ACA's Admini W a , �a I T'l a i in i in i a i 'at OC"A's T`JSSk)['I ��S kl) flh�,� .. . .. . .. . . x� �Sst ""t I �Dh`lg 0( W[I�k- D g ( .... . . .... 'r 'I 'Ic, erid, we lod,w 'to go )eyorid �e'�r,igpIzsil' a �ca C off�c(,�D addills. sti atoi We waritto �,,)e orl d"Ie f1rit Ilrie Ilum ovdhrig origohrig 'to elml.,)Ioyei s, eaiII) Ioyees, airid t e l i dq.,)eriderits. Regai diess of gi o s i z e!, Our administrative services include: 0 F:31repaii of IF:SA I eg IDocuii OCA will cireate customized legal plan documents outlining the provisions of vi the eimployee FSA benefit plan. Chis includes a Plan Document, Suimimairy Plan Description, E.: oaird Resolution, CM E Suimimairy of E.: enefit of Coverage, and moire! CL CL M Airvii-mal 105flh)/125 INoiri lIDiscidimiiii-m-doiri I esbirig (Upoiri IFleques-t):: Annual disci dimi nation tests wire designed to w1ow o 0 that eligibility and plan benefits wire applied fairly and consistently, which in tuirn allows the plan sponsor to avoid 0 unfavorable tax consequences. Cus-toii 1E.Eimployee Coimimuirfta-doiri Ilga-teii Whether it's a grOUP Of NIO or a grOUP of five thOiLlsarld, OCA will cireate customized eimployee communication imateirial based upon the groups plan design. Cheiii-ft Cus-tom eir Seii airid I1E.E,imlployee 1E.Educa-doiri Ilgeebirigs:: Fhe client service depairtiment is open firoim 9:00 aim to 5:00 pim Eastern dime Monday through Fhuirsday and until 4:30 pim Eastern dime on Friday. OCA also provides meimbeirs 24/7 access to account balances through ouir website, 24/7 access thiru ouir Ilrnteractive Voice Recognition Phone System (iVR) as well as a imobile application on the Andiroid and iPhone. We also eimphasis upfiront and ongoing edUcation and recommended employee meetings thrOUghOUt the year (i.e. onsite meetings, webin ars, or visits to OCA's office!). OGn �fficeol to 1 -855 -OCA -0777 1% www.ocal25.com I DZ sales@oca125.com Packet Pg. 357 II �� ury n II IIIm it .» III W ,..� III II III III � , �.»� i"m d/��.� ii.� �°��.� iii iil w II° ,. ii II ,.. ii ,.. II II III . ii ,. iii III III . r .. ii .» ,.. . rSsa e III . iiro i�'mm�i� oIII III �� II��.� x �,..� s III II[�'� �.. II, r a .� III . iil III . r .iii III III �� (I1" �.� x inµ ��7" �� IX � llf��lll°�i� Lw11 ��nµ � i f �.�� IP IP e ii q,' III oyee � we I4 s aside d e $ ° �,OooIp,,ylr eII1"'ax �.»� i� i� i� i� �w� �.�� III III /r � ��Ilk 111 i� �. e iir If:flI oye iilr saves 76.50 uii III III ��1I1"'. e w ��/ e&r. /��"aII said, �� ir iir »III r�I i�l es m�'� �m�'�� II� ii, � � �� lira.»� ,- s � � III III a� ��.� s II VIII , �,.� iirn Ip, � III ��.� /r �,.�� iil �,.�� iil �y III i II V III �,.�� .�� iii '� d ��w ��.� rn �,.� l i iirn �, � s iii i�� . II III �� iii i�� al" �.�� III III � lX Q f f / M f» » � �� » �� f f» 111 , , , > ,, , IIl , , , l � , ,l 11 l l ,»>»> � »»I, » »» ,� »> » I »»I »>»> �� »I „Illi) !!, ,,,!!! »,» > ,, »>»» �l�� ,I»IIIl��» I »� !>'Il�� !+ i l�� I, »» �� Ali» I I��I I, !>'!!I!! ! �� llllllalllll 1 1 � !! I i l 11 it i1 t I I II !!!1 1 l l ! � 1 11 J � Ill 11 J l 1 lJ 1 1, l l I ,1.1 t 1 1 � t J. J 1 1 a1 J 1 1 1 J J 1 J J 1J 1 1 1 l I 1 11 �� 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 hlrulllllluiiifiill��lliillllllmiiil�iilllhu0dfriw(u�,udOwm�uiiwliw0uuffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffflfl(((wfuliuliuliullwai�iww�u;,lllllrrJlrrr�rd7rrrrrl11rr11rrJlrrrdrrJ�rrlrrlllr;,ll�rrrrrr�rAlnrrrr�rrrn/7ml+xllmdll+xllxllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll��Jx777lmrr%/Irrrdrrmr11x77777xxxkxllx�xl,udlidfauullff„�irrrrrdlmrr��nrrrdirrrnll+xllxllkrrkrJ�xllxm//rrmdl+rrrkd/rrrrrl/Irrllrrllllllllllllllllllllllllllllllllllllll w O 25-SApalltaiaants 1000 per$2'5,000 � O t- 5 =)CApalltrll.ialatS 5000 pal partlr,ip�ant ' vi O LIRA palticipants pe[ partldi,vnt c 3� 1200 pe[ L. Total $86,000 x7.65% rhe empNoyer WOUld make money in tax s v'lings by Offer'ling these pre-tax benefit programss - ermi Key: FSA Flexible SpendingAccount DCA (Dependent Day Care Account CRA- Commuter Reimbursement Account OGn 4 ice a8 to 1 -855 -OCA -0777 1%www.ocal25.com i ® sales@oca125.com Packet. Pg 36 . 'A's stat�,�� ;) "),f dh(:,: 7, "" �I "1 11 �I �I "I �I �I C)rt al"id T'l l qOIO aH(,')vvS 7fl"S �"')['ICJ U'NDh' k") access fl',ieIi �,,)eriefits fastei al"id ea§er, fl',iari evei ) e f o i e!Em�.,)Ioyees cari access fl',ieIi C', accm,1IIs vt Il rifoi IImatori ori fl',ieIi '� im a i t Ilo o l"i e w II 't fl',ie Mddle myRS-�("', a, fo, i l o l"i e :7C, al"id Aridr(II)d. l 'T"i 0 l� Y S ......... . �, 'I I:( )r, "177"YR!""C", flh,- I0l0 ""'k) R) II, Il0ll0 Or(AwAs (')r )y FINA G ( ('' 111)g"'Ik Zlklll ft,,)r Aridr(')d IIOII (Aw �ts "xi Uhl ll"i II('')ad as ymwm,fld ariy o'fl"iei a o. Pairfidipaints Ihave access lto::: E:3eneflit In-formafion 0 ()MlIne foirims 0 AcCOUnt lodlance infoirimafion [..')&Nt caird tiransacfion Nstoiry 0 ia dllim v�la the SnapGl4lim lfeatLfirel Eimplloyeiir IPoirtWhRepoirfling Capabl!]lI-fies llindlude::: • View account balances • Payment history • Debit card transactions • 'En irolliment/teirimi nations (through ouirCUE.:�RA poirtal) • And imuch imoire! ce as to 1 -855 -OCA -0777 1% www.oca125.com I ®sales@oca125.com 0C I'll ffiPacket Pg. 37 OC"A's Tly""("U"( "XI- 61- t ......... . a J c"I lhrfl,� to ariy accm,�rvt ased e.,)Ioyei e i e f 't a c � a g e M �I"i d of,fe i s a st a c W e d e "i e f 't e ��"i v �� i oriaiervt fliat allows mi ta��,,IdTty ,)etweerl �,,)erlefts. Em�.,)Ioyees cari access flie�i fi,,�rids ri Flex�d�,,Ifle S-'d.,)erdrig Accm,�rvts, Cafetei a I a ��"i s, I eal,fl"i s e Ti e vt A i rarigealerits (hriclt,drig QSEI IRAs), I e a It a', v" rig s, Accm,� "its, M i d ] i a "i s Y a i drig Accm,�rvts. IRS ll::::deirall itegUlaIlio ns reqdlire that every 11 HRA/II::::A imYSOUrce tiransactJon Ike SUbstantlated to con-flirim that the tiransactJon was -foir a qL41l1'fled expense Under the Ibene-fit IpIlan (see IIIDS Notice 2006 69). E..)epending on wN& meirchant, OCA imay oir imay not vdllldate the sWlpe WlthOUt the iml by Ib6irng asked to Sdbimllt Iback Up dOCLUmentation. If the transaction iteqdlires addfionall lIn-foirmation, eimpbyees WIEI itec6lve eimaf!lI notifications reguest ed addfionall dOCLUmentation to v lllid t li the transaction was 61l1glblle Moir it6limbUirseiment. mySource Debit Card Capabilities: • Slnglle SOUrce Card -foir 11 NlI::kA/lI::::A/Coin'lin'ILnteir • Sepairate cairds (lid iteguest ed) Moir each Ibene-fit • ll:::Iay a set copay -foir Office VI§Its/IlRx • ll:::Iay a Ipeircentage -foir Ilex ffice ol to 1 -855 -OCA -0777 1% www.oca125.com sales@oca125.com Oc 11-1 Packet Pg. 38 mo w' II°m µ'u s II IIs edc,°)I[I"t c".)II t t(:') II UII°� II . IIm II . W[Il l( JII°� IIr u(. Ilm II IIS Ilm II° II II s°° IIIIm (. IIS uII IIS II f u��ulli s� . y ye II � � II II uII.,�I(DI IIS u�..� /II II g IIS u� �II�� S II° ')IIT a c".)IrI (SII "ullu.)I�.�y��" �rlls'u��/ Ilu.)��i �.��.�� II ��II SII"w, ao � � II ''v.t a II i d i e II IITi i s II II''i g fli e e ai)oe e fo i q� � aII flI e d e ; w ) & i s e s . a . o II "i e of SII°°u a e e w a y s e II 't Il.,u e a tIl.,u u" o u u g II°u d II a e ct d e o s II t, a e a cII°°u e cII w, o i o u u u" II "uy o u..0 u" ce d e II ") II t Reimbursement breakdown: Ix the eimplloyeir. I Ns wnrOUld aIlso Ibe the olpfio n when OCA Is ISSUIng payiments 61r 1y to the Ipirovlid ir. IDeIlblt Card liiimbuur ime n -L: If applIlIcaUle, OCA wnriillll pirovilde eimplloyeesWith the mySOUirce d Uit Caird. l Ns spe6lafty type d Uit Caird dues not reqUilire any Ipr ftnrndiirng„ IbUt wnriillll have avaf!lIaUle fUnds on It iif/when the p irfililp rnt atteimpts to sWlpe the Caird. OCA wnrlillll aElow the transaction to gra than (spa Ilo ng as the eimplloyee has v fill Ul fU nd) and them it guest a t 1pll rnli hir e nt firoim the employer's bank aCCOUnt typllcaEly wnrliffiirn 2.. bU§Iness days. to 1 -855 -OCA -0777 1% www.oca125.com sales@oca125.com PaCket. Pg 39 E • Mirect Deposllt I liiim buur ime n -L If the irrwlplloyee pirovlldes OCA wn th th liir Ip iron ll Iba niklirng lIn-four a io n theCM 61l1gl!lNe t liirrwlbUir it e nt ainIOUnt Wllll them Ibe pUlll d firoim an aUthoirilzed eimplloyeir bank aCCOUnt and d 1po§lt d CaL into the employee's personal ba nk account. w 0 3 • Paper Check I liiim buur ime n -L If the irrwlplloy dues not §Ign Dnp for 61rt d 1po lit, OCA Wllll ISSUe a p 1p it 0 check r6limbUirseiment. OCA Wllll ISSUe a check off the aUthoidzed eimplloyeir bank aCCOUnt on Bills. OCA dues not have §IgnatUire aUthoirilty on the eimplloyeir aCCOUnt and therefore the check wnrOUld Hirst Ibe sent to theCL 0 irrwlplloy it Moir ligrn tUr . Once §Igned, the check can Ibe t Ud to the Ip irfililp rnt Moir r6limbUirseiment. As an cLQ option, OCA will request am authorized signer at the employer to complete our "signature template". By CO �- oirrwlpll firng ftis olpfio n OCA can IssUe the check 61rtlly to the eimplloyee wnriithOUt It h vlirng to Ibe §Igned Ilby v the eimplloyeir. I Ns wnrOUld aIlso Ibe the olpfio n when OCA Is ISSUIng payiments 61r 1y to the Ipirovlid ir. IDeIlblt Card liiimbuur ime n -L: If applIlIcaUle, OCA wnriillll pirovilde eimplloyeesWith the mySOUirce d Uit Caird. l Ns spe6lafty type d Uit Caird dues not reqUilire any Ipr ftnrndiirng„ IbUt wnriillll have avaf!lIaUle fUnds on It iif/when the p irfililp rnt atteimpts to sWlpe the Caird. OCA wnrlillll aElow the transaction to gra than (spa Ilo ng as the eimplloyee has v fill Ul fU nd) and them it guest a t 1pll rnli hir e nt firoim the employer's bank aCCOUnt typllcaEly wnrliffiirn 2.. bU§Iness days. to 1 -855 -OCA -0777 1% www.oca125.com sales@oca125.com PaCket. Pg 39 J "ii is ii ii m w I'llii : ii . i , • Estimated Number of Lives/ Participants: 20 • Estimated Total Annual Cost (Includes Annual fee): $1,630 " FSA Monthly per participant, per month - -- -- -- — — — F�I�exible Spending FSA Monthly Minimum Fee iccoi int FSA Annual Fee FSA Fee Includes: FSA Takeover administration (previous plan year or midyear takeover) • Health FSA • DCA Debit Card &Additional Debit Card for dependents • POP • Commuter Replacement Debit Card (Lost or Stolen) OCA is full service Third -Party Administrator that providers the following services: HRA, QSEHRA, HSA, FSA, Dependent Care, Cobra, Retiree Billing, Transit & Parking, Wellness, and ERISA Compliance Non -Discrimination Testing Direct Deposit Reimbursement Creation/Maintenance of Legal Plan Documents Paper Check Reimbursement Per Check Fee Customized Employee Communication Material Onsite Employee Meetings t, 1 -855 -OCA -0777 1%www.ocal25.com I ® sales@oca125.com $5.75 $50 $250 Included Included $5 Debit Card Replacement Fee Included (Annual fee) No Charge Included (Annual Fee) $1.00 Included (Annual Fee) Included (Annual Fee) *fee may apply if hotel/public transport is required OGn �ffke ad Packet Pg. 40 SO LUT IONS Town of Wappingers FSA & DCA Proposal Recognized as a leader since 1990, Clarity Benefit Solutions excels in the administration of tax free benefit programs. We have consistently been ranked as one of the nation's largest benefit administrators and voted one of New Jersey's best companies to work for. A majority of our administrators are ECFC certified and staff member must complete 40 hours of in-house training every year. Technology Our commitment to excellence extends to every facet of our organization. Our team of IT professionals is consistently working to provide our clients with the cutting edge web based solutions. Some of the services that we offer: • Online Enrollment • Debit Card Claims Processing • Employee Self Service • Manager Self Service • Online Claims Processing • Paperless Quick Claim • Email Notifications to Plan Participants Through our web -based service technology, we have created efficiencies that allow us to provide superior service. Please visit our website at www.claritybenefitsolutions.com. We have created our website to allow employees and employers to use self service to access information and perform essential functions 24 hours per day! Because our plan is easy to use, more employees will participate, resulting in greater savings to the employer. We understand that our success depends upon consistently delivering the highest quality services and products to our customers. Our goal is to define service levels that exceed our clients' expectations. We have defined our core competencies: • Expedient and Accurate Claims Processing • Personalized Customer Service • Excellence in Legal Compliance • Web -Based Technology Designed to Automate Manual Processes • Employee Education and Compliance FLEXIBLE BENEFIT PLANS Stop Paving Taxes on Employee Benefits The solution is a FLEXIBLE BENEFIT PLAN by Clarity Benefit Solutions. A FLEXIBLE BENEFIT PLAN will: Reduce health care expense. Provide employees with a visible, tax-free benefit. Save the employer and employees tax dollars. A FLEXIBLE BENEFIT PLAN is an IRS qualified program providing employees the opportunity to contribute pre-tax dollars towards benefits. The Employer Benefits- Contributions to a Flexible Benefit Plan are not subject to FICA tax; therefore you save 7.65% of all employee contributions. The Employee Benefits- Contributions to a Flexible Benefit Plan are not subject to FICA, Federal, state and local taxes. This means employees save anywhere from 22% to 40% on every dollar contributed to the plan. Integrating a FLEXIBLE BENEFIT PLAN into your benefits program is the practical, simple approach to enhancing the benefits you are already providing. There are three types of FLEXIBLE BENEFIT PLANS. MEDICAL REIMBURSEMENT ACCOUNT Allows employees to pay for out of pocket medical, dental, vision care expenses with pre-tax dollars DEPENDENT CARE REIMBURSEMENT ACCOUNT Allows employees to pay for eligible child care and adult day care with pre-tax dollars. TRANSIT REIMBURSEMENT ACCOUNT Allows employees to pay for mass transit and work related parking with pre-tax dollars. A well-designed FLEXIBLE BENEFIT PROGRAM is attractive to both employers and their employees because it allows the employer and employees to save money and meet their benefit needs within the current benefit structure. MEDICAL REIMBURSEMENT ACCOUNT WHAT IS IT? A Medical Reimbursement Account is an employer-sponsored account that uses pre-tax dollars to pay for out-of-pocket medical/dental/vision expenses for a participant and their eligible dependents... HOW DOES IT WORK? An employee estimates his annual out- of-pocket expenses for himself and his eligible dependents. The money elected is automatically deducted from his gross pay before Federal, Social Security, State and local taxes are withheld. Participants pay for eligible expenses with their Clarity Care Card. The card debits their pre-tax reimbursement account and pays their eligible provider. If their provider does not accept a debit card the participant can submit a claim, Clarity will process the claim and deposit the tax free reimbursement into the participants designated bank account. Who should Participate With the recent addition of over the counter drugs a medical reimbursement account makes sense for almost everyone. Clarity Benefit Solutions will provide a combination paper and web based enrollment materials plus on-site enrollment meetings to assist in the participants decision making process. WHAT ARE COVERED EXPENSES? Below is a partial list of IRS approved expenses allowed for a Medical Reimbursement Account, for a complete list please visit our website at www.flexaccount.com Here's a partial list: • Acupuncture • Ambulance • Anesthesiologist fees • Animals, specially trained to assist handicapped individuals - buying, training and maintaining • Artificial limbs • Birth Control Pills • Braille books & magazines • Chiropractic fees • Christian Science practitioner fees • Co -Insurance and co payments • Communication equipment for the deaf and hearing-impaired • Crutches • Deductibles • Dental expenses • Dermatologist fees • Diagnostic services • Education aids for handicapped individuals • Eye exams/eyeglasses/contact lenses • Fluoridation of home water -when recommended by dentist • Hearing aids and batteries • Gynecologist fees • Immunizations/vaccinations • Insulin • Laboratory fees • Nursing fees • Obstetrical expenses • Organ donation -expenses for services connected with donating • Orthodontia • Orthopedic shoes • Oxygen • Over the Counter Medication • Physical therapy • Prescription drugs • Psychiatric/Psychologist/Social Worker counseling • Special education for the handicapped, including tuition at special schools • Special equipment in the home or home improvements needed for medical care • Speech therapy • Sterilization • Substance abuse treatment • Support hose • Surgery • Transportation expenses • Well child exams • Wheelchair/durable medical equipment • Wigs, where necessary to mental health of individual who loses hair because of disease • X-rays and x-ray treatments What happens to unused funds Any funds left in a participants account after the plan year has ended are forfeited. An employee can not change their election during the plan year unless they have a change in status. DEPENDENT CARE WHAT IS IT? A Dependent Care Reimbursement Account is an employer sponsored account that uses pre-tax dollars that allows participants to pay for eligible child and elder care expenses provided by qualified caregivers. HOW DOES IT WORK? An employee estimates his annual childcare and or adult day care. The money elected is automatically deducted his gross pay before Federal, Social Security, State and local taxes are withheld. Participants pay for eligible expenses with their Clarity Care Card. The card debits their pre-tax reimbursement account and pays their eligible provider. If their provider does not accept a debit card the participant can submit a claim. Clarity will process the claim and deposit the tax free reimbursement into the participants designated bank account. THE DEPENDENT CARE FSA MAY BE RIGHT FOR YOU IF: you pay for day care for a child under age 13; • you pay for after-school care or day camp for a child under age 13; • you pay for care for a disabled child or adult who is your dependent WHO ARE ELIGIBLE DEPENDENTS? The IRS defines an eligible dependent as: • children under age 13; • a dependent child over age 13, parent or spouse who is physically or mentally incapable of self-care, and who you claim as a dependent on Your income tax return. WHAT ARE COVERED EXPENSES? The IRS defines covered expenses as: • Pre-schools or day-care centers • Individuals who care for your dependent children up to age 13, either in or outside your home. • Home care, non-medical nursing or nursing aide services for a dependent parent who lives with you. • Non-medical care for mentally or physically handicapped dependent children or adults. • day camp. The total amount you can deposit into the Dependent Care FSA is $5,000 ($2,500 for a married person filing separately) or the spouse's earned income. IMPORTANT! Participants are allowed a federal and state tax credit by the IRS which reduces your taxes by a portion of your current day-care (dependent care) expenses. A participant will not be able to claim this credit if they fund these expenses through the Dependent Care Account. Generally, if a participant or a participant and spouse, if filing jointly have total earnings of $23,000 or more are better off using the Dependent Care Account then the tax credit. Clarity will provide a worksheet that will help a participant compare tax savings using the Dependent Care Account and the tax credit. The potential to significantly reduce taxes is enormous. However Clarity recommends that a participant consult their tax advisor if they are not sure which method is best for them. What happens to unused funds Any funds left in a participants account after the plan year has ended are forfeited. An employee can not change their election during the plan year unless they have a change in status. The Clarity Care Card is your card for Better Benefits. Participants can use their Clarity Care Card at eligible doctors, dentists, pharmacies, and vision service locations. The card can support multiple reimbursement accounts including, Dependent Care, Mass Transit and/or Parking accounts, HRA and H.S.A. accounts. What is the Clarity The Clarity Care Card allows participants to pay directly for their eligible expenses at the point of service. This enables participants to avoid the traditional hassles of most plans. No more paying cash for services, filling out and submitting claim forms or, waiting for reimbursement checks. • Deducts payment directly from a participant's reimbursement account, no need to pay cash for services in addition to your payroll deduction. • Increases participation and overall dollars contributed to the plan on average by 60%. • Additional contributions will increase FICA savings and your employee's satisfaction in the plan. • Eliminates the hassle of completing claim forms and waiting for reimbursement checks. • Online access of account information in real-time. • You can check your balance 24/7. • Adds value to your benefit program. • Offsets rising healthcare costs. • Additional cards available for dependents. The Clarity Care Card is the new and simple way to pay for qualified expenses. The card simplifies the process for employees, which leads to greater participation and tax savings for everyone. L d .Q CL M w 0 r_ 0 F_ A FLEXIBLE BENEFIT PLAN is an effective tool in accomplishing specific employee benefit objectives. These include cost sharing, cost containment, and addressing the benefit needs of a changing work force. Clarity will provide a thorough review of your company's employee benefit program, analyzing your current plan and developing long-term strategies and solutions. Once we have designed the customized program for your company, we will provide: • All Plan Documents • Summary Plan Description • Enrollment Forms COMMUNICATIONS AND ENROLLMENT The communication and enrollment of a FLEXIBLE BENEFIT PLAN provides a perfect opportunity for an employer to generate trust and enthusiasm in employees. Employees will have the opportunity to participate in a benefit plan that can increase their take home pay and provide them with increased benefit coverage. For both you and your employees, the establishment of a FLEXIBLE BENEFIT PLAN will be breaking new ground. That is why Clarity offers a complete step-by-step communication and enrollment program including: • An introduction letter announcing the new plan • Benefit enrollment meetings • Employee enrollment kits • Web based enrollment services Some employers want a more customized communication program. Clarity Benefit Solutions will work with your company in designing a custom program to meet your specific needs. Clarity Benefit Solutions provides comprehensive administrative services making your FLEXIBLE BENEFIT PLAN simple for you. No matter how complex your Plan, we will maintain an accurate flow of information and services. PLAN PROCESSING • Review and process claims for medical reimbursement and dependent care accounts. • Issue checks with a detailed description of the claims reimbursed and account balances. • Perform all tests to keep the plan in compliance with all required IRS guidelines REPORTING • Monthly account balance report • Comprehensive annual plan year report TRANSITION/TAKEOVER PROCESS Clarity has a long track record of successful plan takeovers from other Third Party Administrators (TPA), both mid -plan year as well as upon renewal. In order to insure a smooth transition from a current administrator to Clarity, we recommend beginning implementation at least 3-4 weeks prior to the transition date. This allows for the Clarity Implementation Specialist to fully build out the plans, order debit cards, and provide educational materials and training. This allows the new plan year to begin seamlessly upon the transition date and the prior year takeover balances to be uploaded quickly. Clarity does not charge any additional administrative fees to administer the runout periods from a previous TPA. The advantage to having Clarity administer these runout periods is so that the client does not have to pay two administrators at the same time- Clarity for the new plan, and the previous administrator for the runout periods of the old plans. The primary difference between a new plan implementation vs. a transition of existing plans from another administrator is capturing the account balances from the previous administrator a few days after the transition date. The reason for waiting a few days before receiving the account balances is to insure that the previous TPA has sufficient time to finish processing any claims in their system. This enables Clarity to get the most accurate account balances to upload into the system. To allow for this extra time, a two or three day "blackout period" is recommended. This blackout period only affects the runout period for expiring plans and not the new plans which would begin on the desired effective date. Clarity is not authorized to request the Account Balance reports from the previous administrator, however, the Clarity implementation specialist will assist with the entire process and will provide instruction for requesting the report. Each client is paired with a dedicated Implementation Specialist and Client Relationship Manager (CRM) who are involved throughout this entire process to insure a smooth transition without disruption to the employee. A Clarity District Sales Manager is available to attend employee meetings to educate the group on the plans and answer any questions that may come up about the new administration. CLARITY AUTO -SUBSTANTIATION AND QUICK CLAIM SERVICES In 2016, Clarity launched two unique services called "Auto -Substantiation" and "Quick Claim". These two services use technology to automate the claims process for HRA's and FSA's which improve the employee day to day experience. Here is how they work: Auto -Substantiation: The IRS requires that Third Party Administrators substantiate certain debit card charges for HRA's and FSA's; this is typically done by sending an email or letter to the participant and requesting that they submit their Explanation of Benefits (EOB) by mail, fax, email, online or via the Clarity Mobile App. The Clarity Auto -Substantiation Service allows the employee to link their medical carrier online account with their Clarity account which enables Clarity to access the EOB automatically so the employee does not have to submit the EOB manually. This results in a more streamlined HRA and FSA experience and results in fewer deactivated debit cards (deactivated cards can be a result of not substantiating debit card charges). Quick Claim: Similar to Auto -Substantiation, the employee can link their carrier online account with their Clarity account. Only instead of Clarity accessing the EOB's to verify a debit card charge, we would access the EOB to generate a claim and automatically send payment to the employee so they can pay their medical bill as they receive it in the mail. With this service, the debit card is typically only used for prescription expenses as all other deductible expenses would be reimbursed automatically and payment sent to the employee. C.larity Benefit Solutions Fee Schedule: Implementation Services and One Time Set -Up Fees • Plan Documents & Summary Plan Descriptions • Enrollment Materials Implementation Fee S 250.00 Section 125 Plan Document Included Card Issuance (per Card) 5 2.00 Annual Renewal Fee 5 0.00 Administration Services Monthly • Review and process reimbursement claims for Medical Reimbursement/Payment. • Review card swipes in accordance with IRS guidelines. • Process reimbursement/provider checks and provide account balance statements. • Provide employees with updated account balances via the Clarity website. Monthly Fees Base Charge 5 25.00 FSA/Dependent Care per Participant Fee 5 4.50 Auto -Substantiation Service Included Additional Options Direct Deposit Base Charge (Optional) Included Direct Deposit per Transaction Fee (Optional) Included Expedited Debit Cards S 25.00 Banking Fees NSF Fee $100.00 Stop Payment 5 25.00 ACH Rejects 5 25.00 Check Re -issuance fee 5 10.00 Office of the New York State Comptroller New York State and Local Retirement System Employees' Retirement System Police and Fire Retirement System 110 State Street, Albany, New York 12244-0001 Standard Work Day and Reporting Resolu for Elected and Appointed Officials RS 2417-A (Rev. 8/15) BE IT RESOLVED, that the Town of Wappinger / hereby establishes the following standard work days for these titles and (Name of Employer) (Location Code) will report the officials to the New York State and Local Retirement Svstem based on their record of activities: Title Standard Name Social Registration Tier 1 Current Term Record of Not Submitted Work Day Security Number (Check Begin & End Activities (Check only Number only Dates Result" if official did Hrs/da ( y) (First and Last) (Last 4 digits) if member not submit Min. 6 hrs is in Tier 1) (mm/dd/yy- their Record of Max. 8 hrs mm/dd/yy) Activities) Elected Officials Town Clerk 7 Joseph Paoloni 01/01/16-12/31/19 21.67 Superintendent of Highways 7 Vincent Bettina 01/01/16-12/31/19 27.5 Town Justice 7 Cad S. Wolfson IE] 01/01/16-12/31/19 4.07 Appointed Officials Assessor 7 Christian Harkins 10/01/13-09/30/19 21.80 Dog Control Officer 7 Jerald Owens 01/01/18-12/31/18 9.22 SEE INSTRUCTIONS FOR COMPLETING FORM ON REVERSE SIDE Joseph Paoloni secretary/clerk of the governing board of the Town of Wappinger of the State of New York, (Name of secretary or clerk) (Circle one) (Name of Employer) do hereby certify that I have compared the foregoing with the original resolution passed by such board at a legally convened meeting held on the 26 day of November , 20 18 on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Town of Wappinger Of 120 (Name of Employer) (Signature of the secretary or clerk) Affidavit of Posting: I, Joseph Paoloni , being duly sworn, deposes and says that the posting of the (Name of secretary or clerk) Resolution began on and continued for at least 30 days. That the Resolution was available to the public on the (Date) ❑ Employer's website at ❑ Official sign board at ❑ Main entrance secretary or clerk's office at on this day (seal) Page 1 of 2 (for additional rows, attach a Packet Pg. 50 El RS 2417-A (Rev. 8/15) Page 2 Instructions for completing the Standard Work Day and Reporting Resolution A. B. C. D. E. F. G. H. I. Title Standard Name Social Registration Tier 1 Current Term Record Not Submitted Work Day Security Number (Check Begin & End of (Check only Number only if Dates Activities if official did (Hrs/day) (First and Last) (Last memberis Result* notsubmit Min. 6 hrs 4 digits) in Tier 1) (mm/dd/yy- their Record of Max. 8 hrs mm/dd/yy) Activities) Elected Officials Highway 8.00 John Smith 0000 0101010-1 1/1/2010- 32.79 Superitendent 12/31/2013 Receiver of 6.00 Michelle Jones 1111 0202020-2 X 1/1/2010- NA Taxes 12/31/2014 Town Justice 6.25 Michael Hall 2222 0303030-3 1/1/2010- 12/31/2011 X Appointed Officials Planning Board 7.00 Joseph Gray 3333 0404040-4 1/1/2010- 17.54 Member 12/31/2010 A. Title: All paid elected and appointed officials (who are active members of the Retirement System) and are not paid hourly and do not participate in a employer's time keeping system that consists of a daily record of actual time worked and time charged to accruals must be listed. For the purpose of the regulation, an "appointed official" is someone who is appointed by an elected official, an appointed official or governing board. They hold an office in an organization or government and participate in the exercise of authority. This also includes appointees of elected and appointed officials such as deputies, assistants or confidential secretaries. B. Standard Work Day: The minimum number of hours that can be established for a standard work day (SWD) is six, while the maximum is eight. A SWD is the denominator to be used for the days worked calculation; it is not necessarily always the number of hours a person works. For example, if a board member only attends one three-hour board meeting per month, you must still establish a SWD between six and eight hours as the denominator for their record of activities (ROA) calculation. C. Name: The official's complete first and last name must be included for identification purposes. D. Social Security Number: The last four digits of the official's Social Security Number must be included for identification purposes. For security purposes, the last four digits of the Social Security Number can be omitted from the publicly posted version. E. Registration Number: The official's Registration Number must be included for identification purposes. Forsecurity purposes, the Registration Number can be omitted from the publicly posted version. F. Tier 1: If the official is a Tier 1 member, this box should be checked. Tier 1 members are not required to keep a ROA G. Current Term Begin & End Dates: All officials listed on the Resolution must have a specified Term End date. Leaving this column blank or listing `Tenure/At Pleasure' is not acceptable. If the official does not have a designated term, the current term for the official who appointed them to the position should be used. If they are appointed by the governing board, the chairman of the board's term should be used. e H. Record of Activities Result*: This column must be left blank if an official does not submit their required sample three-month ROA. To determine the average number of days worked per month, you must divide the total number of hours documented on the three-month ROA by three months to get a one-month average number of hours worked. Then, the one-month average number of hours worked must be divided by the SWD to get the average number of days worked per month. I. Not Submitted: This column must be checked if an official has not submitted the required sample three-month ROA within the 150 day requirement, regardless of whether they are being reported by another employer for the same period. If the Retirement System receives such a Resolution, it will contact the official to notify them of the consequences of not submitting the ROA. Once passed, the Resolution must be posted on your public website for a minimum of 30 days or, if a website isn't available to the public, on the official sign -board or at the main entrance to the clerk's office. A certified copy of the Resolution and Affidavit of Posting must be filed with the Office of the State Comptroller within 45 days of the adoption. The Resolution and Affidavit can be submitted online via the Elected and Appointed Officials Reporting (EAOR) program. *To determine the number of days worked to include on the monthly report for the various payroll frequencies, please refer to the Calculating Days Worked instructions available in the `Reporting Elected & Appointed Officials' section of our website: httr)://www.osc.state.nv.us/retire/emr)lovers/elected appointed officials/index.ghr) 4ROffice of the New York State Comptroller New York State and Local Retirement System Employees' Retirement System Police and Fire Retirement System 110 State Street, Albany, New York 12244-0001 Standard Work Day and Reporting Resol`b for Elected and Appointed Officials Continuation Form RS 2417-B (Rev. 8/15) Title Standard Work Day (Hrs/day) Min. 6 hrs, Max. 8 hrs Name (First & Last) Social Security Number (Last 4 digits) Registration Number Tier 1 (Check only if member is in Tier 1) Current Term Begin & End Dates (mm/dd/yy- mm/dd/yy) Record of Activities Result* Not Submitted (Check only if official did not submit their Record of Activities) Elected Officials Town Justice 7 Heather Kitchen 01/01/18-12/31/21 8.60 ❑ Town Councilmember 6 William Beale 01/01/18-12/31/19 11.11 Town Councilmember 6 Michael Kuzmicz 01/01/18-12/31/19 11.56 ❑ ❑ LLjjEl ❑ ❑ Appointed Officials LI Li El El El El LI Li El El El El LI Li LI LI LI El LI Employer Town of Wappinger Location Code Page 2 of 2 (use with form RS oo ao � T T Q Q Q N N � � N � r r (6 L -j Q CL 3 C O O C CD Z) cr N w TOM 0 ccO C i > c co � a To- ZC O co co Tr N N N QY Y T T O � _ 0 04N 4) o r U T r r 4� i O CL U L. ° L �LL L c c L O mm ` ) c c V U V C_ c O cu w o O m CO C C 3 3 0 0 m 0 0 E o 0 Z N N r r ui N 1 co O N 0) LU w toN r T N V t. HIGHWAY SUPERINTENDENT Vinceat Bettina 10 HIGHWAY DRIVE WAPPIMIMS FALLS, NY 12590 Email : Vbetii p,; ,tuan-ofwa ' es ass DEPUTY 81JPMMTND1NT FRANK GREGGO (i45) 297-9451 Ofc (845) 29"514 Fax SECRETARY Karol Kell} TOWN OF WAPPINGER Office of The Superintendent of Highways NYS VEHICLE AND TRAFFIC LAW 1219 & NYS HIGHWAY LAW 319 SUPERVISOR Richard 'Thurston 5.43-Z97-4158 Main TOWN BOARD William IL Beale Angela Bettina Robert Johasion Michael Kuzmicz TOWN CLERK Joseph Paoloni This is a friendly reminder that per NYS Highway Law 319, the Town of Wappinger Highway Department has no liability in replacing or repairing mailboxes or other fixtures in the Town right of ways. During the course of snow maintenance operations such Items may be unintentionally damaged, We regret that this may happen from time to time, but road safety and maintenance is our priority and utmost importance. At times visibility may not be possible due to the weather conditions or other extenuating circumstances. The Office of the Highway Superintendent, Dutchess County DPW and NYS Department of Transportation have an obligation to keep the roads passable for emergency and public use. Snow removal and snow storage are an incident of that use. There is no statutory or legal authority which grants a property owner or resident any right to place a mailbox in a road or highway right of way. Mailboxes on Highway Right of Way can be displaced by Highway plowing operations during snow N removal. Highway Departments are not responsible by New York State Highway Law to replace r mailboxes. The Town of Wappinger Highway Superintendent will replace the box at no cost, as a courtesy to the Town resident. N (Per NYS Vehicle and Traffic Law 1219) Residents are prohibited by placing any debris, such as leaves, in the road and includes basketball hoops, and trash cans. The placement of snow in the road by residents shoveling or snow blowing, including their plow contractors, Is a violation of the law. Residents can be issued a summons and may also be subject to arrest. Reskients also may not park vehicles in a the road during snow operations and are also subject to summons and their vehide being towed at their expense. The Highway Department is also not ruble for removing snow and I or shoveling the entrances of residential or commercial entrances. Thant you for your assistance in fvilvwing the laws. Please understand that safety is the Highway Departments utmost priority. Res 11y, Vincent. Bettina, Highway Superintendent Cc, Town Clark G�C�C F. �MCD I-IV, 14 2018 TOWN OF WAPPTNGER TOWN CL„FPI< SUPERINTENDENT Vincent Beffina (845) 297-9-15 1 - 011kc (845) 298-0524 — FfA,N SECRETARY Kmvl Kvily ('�.o / �? "E'R TOWN OF WAPPING 1-11GHWAY DEPARTMENT 10 HGHWAY DRIVE WAPPINGERS FALLS, NY 12590 SUPERVISOR Richard "I"hurston TOWN B4OARD Wiffiarn I i, Beale Angela Bettina lzolx"l (A-6wsfoll MiClUld KLIAlliC7 TOWN CLIERK josqx&j Pac)lwli Posted herewith, is a position description for the position of MEO, for consideration by the Highway Department bargaining unit employees under the term of an agreement entered into between the Town of Wappinger and CSEA Local 1000. This posting can be withdrawn at any time prior to the appointment being made by the Superintendent of Highway. A person selected to fill the position will work directly under the Highway Superintendent and / or the Deputy Superintendent and will be answerable to such person(s) for compliance with instructions the incumbent in the position receives from them and for the satisfactory performance of the duties entailed in the MEQ position. Typical work duties for an employee in this title are as follows and not meant to be inclusive and does not preclude the Superintendent and I or Deputy from assigning activities, not listed, which could be reasonably expected to be performed by an employee in this title. Operates a truck in connection with the removal of snow, debris, refuse and the transportation of stone, sand, asphalt and other materials and supplies. Operates a snow plow, sander, water wagon, service truck, sweeper, and utility vehicles. May operate an, air compressor in the breaking of pavements, and chain saw in clearing brush and trimming trees. Performs manual labor such as loading trucks, digging ditches, cleaning and repairing basins, repairing roadways, and erecting signs and fences. Maintains vehicles assigned in a clean condition, including running lights. Assists Supervisor as requested. Prepares all activities and other reports required by Supervisor. May perform routine building and grounds maintenance. Drives workers to and from jobs. May infrequently operate other types of equipment,. Must have a Commercial Drivers License (CDL). Participates in snow and ice removal and any and all other duties as assigned by the Superintendent of Highways and I or Deputy Highway Superintendent. Please send letters of interest and I or resumes to Highway Superintendent Vincent Bettina. Closing date for applications Novemb r 23, 2018. Anticipated hiring date is on or Vincent Bettina, Highway Superintendent V 16 2018 Date of posting November 16, 2018 TOWN'OF WAPPijL)Lf; TOWN CLERH—Pac—ki LOCAL LAW NO. 10 OF THE YEAR 2018 A Local Law entitled "Local Law Amending Chapter 230 of the Town Code Prohibiting Parking During Snow Emergencies." BE IT ENACTED by the Town Board of the Town of Wappinger as follows: Section L• Title. This Local Law shall be known and cited as "Local Law Amending Chapter 230 of the Town Code Prohibiting Parking During Snow Emergencies." Section IL• Legislative Intent. The Town Board of the Town of Wappinger finds and declares that the expeditious removal of snow from the public highways in the Town of Wappinger is required to keep the highways open for emergency vehicles during snow emergencies to protect the health, safety and welfare of the inhabitants of the Town. The Town Board enacts this Local Law to prohibit parking on public streets and highways in the Town of Wappinger, outside the corporate limits of the Village of Wappingers Falls, pursuant to the authority granted by New York State Vehicle and Traffic Law §1660 (18) & (27). A snow emergency shall exist when the National Weather Service has issued an advisory or warning that winter weather conditions are expected to be severe, hazardous or cause significant inconvenience to the traveling public. This Local Law also grants authority to local officials to declare a snow emergency in circumstances where the National Weather Service has not issued advisories for the Town of Wappinger. The Local Law also reorganizes Chapter 230 Article III of the Town Code to include the new section and make the Article internally consistent. Section III: Amendment of Parking Prohibited at All Times § 230-16 entitled "Parking prohibited at all times; parking of commercial vehicles." is hereby deleted and replaced with a new § 230-16 to read as follows: -1- "§ 230-16. Parking prohibited at all times. A. No person shall park a vehicle at any time upon any of the streets or parts thereof described in Schedule XII (§ 230-46), attached to and made a part of this chapter Section IV: Amendment of Parking Prohibited Certain Hours. § 230-19 entitled "Parking prohibited certain hours; all-night wintertime parking." is hereby deleted and replaced with a new § 230-19 to read as follows: "§ 230-19. Parking prohibited certain hours. A. No person shall park a vehicle between the hours specified in Schedule XV (§230-49) of any day, unless otherwise indicated, upon any of the streets or parts of streets described in said Schedule, attached to and made a part of this Chapter Section V: Prohibiting Overnight Parking of Commercial Vehicles Chapter 230, Article III is hereby amended by the addition of a new § 230-19.1 to read as follows: "§ 230-19.1 Overnight Parking of Commercial Vehicles Prohibited A. No person shall park a commercial vehicle between the hours of 7:00 p.m. and 7:00 a.m. the next day on any Town road in any residential zoning district, except in the event of an emergency. (1) For the purposes of this section, a "commercial vehicle" shall be a vehicle which exceeds 18,000 pounds in gross vehicle weight, and includes tractors, road tractor -trailers, rollers, tractor and truck cranes, power shovels, road - building machines, snowplows, road sweepers, sand spreaders, tank trailers and buses, and any other such vehicle used for, intended to be used for, registered for or potentially registered for commercial purposes. (1) Notwithstanding the above, the following shall be exempt from this section: Any authorized emergency vehicle as defined by New York State Vehicle and Traffic Law §101. -2- ii. Any vehicle owned by a municipality or corporation engaged in repairs or improvements to any utility provided by the Town of Wappinger or its authorized agents. iii. Any vehicle owned by a municipality or corporation engaged in repairs or improvements to any street or right-of-way maintained by the Town of Wappinger. iv. Any vehicle which is in the process of picking up or delivering merchandise or other property. V. The temporary parking of any vehicle on a road while the driveway where said vehicle is normally parked is being repaved. Section VI: Wintertime Parking Restrictions Chapter 230, Article III is hereby amended by the addition of a new § 230-19.2 to read as follows: "§ 230-19.2. Wintertime Parking Restrictions A. Overnight Parking Prohibited During Wintertime. (1) Between November 1 of each year and March 31 of the following year, no vehicle shall be left standing or allowed to remain parked upon any public highway of the Town of Wappinger, outside of the corporate limits of the Village of Wappingers Falls, between the hours of 12:00 midnight and 8:00 a.m. during such months. B. Snow Emergency. Declaration and Duration (1) A snow emergency shall automatically exist when the National Weather Service issues any of the following advisories for a forecast area that includes the Town of Wappinger: (a) BLIZZARD WARNING (b) ICE STORM WARNING (c) SNOW SQUALL WARNING (d) WINTER STORM WARNING (e) WINTER WEATHER ADVISORY -3- (2) When the National Weather Service has not issued an winter advisory listed in subdivision B(1) above, the Town Supervisor, the Superintendent of Town Highways or their designees may declare a snow emergency for the Town of Wappinger whenever road conditions become hazardous such that the free movement of fire, health, police or other vehicular traffic may become impeded by reason of snow, freezing rain, sleet or other natural causes. (a) Upon the declaration of a Snow Emergency, the Town of Wappinger shall contact the media and issue public announcements about the snow emergency by any reasonable means available. (b) It shall not be a defense to a charge of violating snow emergency regulations that the vehicle operator or owner was unaware of any such snow emergency announcement. (3) Duration of Snow Emergency. (a) Any snow emergency declared as a result of a National Weather Service Advisory described in subdivision B(1) above shall commence at the issuance of the weather advisory or one hour prior to the commencement of the warned time period stated in the NWS advisory and shall cease 48 hours after the expiration of the NWS advisory, unless otherwise extended or terminated by the Town Supervisor, the Superintendent of Town Highways or their designees. (b) Any snow emergency declared by the Town Supervisor, the Superintendent of Town Highways or their designees shall commence within 30 minutes of the issuance of the declaration, or at such time stated in the declaration, and shall cease 48 hours after the issuance of the declaration of emergency, unless terminated earlier by the Town Supervisor, the Superintendent of Town Highways or their designees. (c) Continuation of the emergency beyond the 48-hour time period shall be conveyed to the public by the Town Supervisor, the Superintendent of Town Highways or their designees through the media and the Town of Wappinger website. C. No Parking During Snow Emergency (1) No vehicle shall be left standing or allowed to remain parked upon any public highway of the Town of Wappinger outside of the corporate limits of the Village of Wappingers Falls during a snow emergency. D. Signs. Signs giving notice of the parking restrictions set forth in subdivisions (A) and (C) of this section shall be posted at all principal entrances to the Town of Wappinger. E. Removal and storage of vehicle. Any vehicle parked in violation of this section is subject to removal and storage in accordance with the provisions of § 230-32." Section VII: Numbering for Codification. It is the intention of the Town of Wappinger and it is hereby enacted that the provisions of this Local Law shall be included in the Code of the Town of Wappinger; that the sections and sub- sections of this Local Law may be re -numbered or re -lettered by the Codifier to accomplish such intention; the Codifier shall make no substantive changes to this Local Law; the word "Local Law" shall be changed to "Chapter", "Section" or other appropriate word as required for codification; and any such rearranging of the numbering and editing shall not affect the validity of this Local Law or the provisions of the Code effected thereby. Section VIII: Separability. The provisions of this Local Law are separable and if any provision, clause, sentence, sub- section, word or part thereof is held illegal, invalid or unconstitutional, or inapplicable to any person or circumstance, such illegality, invalidity or unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, subsections, words or parts of this Local Law or their application to other persons or circumstances. It is hereby declared to be the legislative intent that this Local Law would have been adopted if such illegal, invalid or unconstitutional provision, clause, sentence, subsection, word or part had not been included therein, and if such person or circumstance to which the Local Law or part thereof is held inapplicable, had been specifically exempt therefrom. -5- Section IX: Effective Date. This Local Law shall take effect immediately upon adoption and filing with the Secretary of State as provided by the Municipal Home Rule Law. WON lilWAFAKII&I Local Definitions NATIO"'NAL WEATHER SERVICE N A 1, 0 '- L A N I ( A M U A I' M a i „, P A, L H V f, /I I d 0 1 N 11 �,, I V A 'I rd Local Definitions Albany, NY C60000601 Weather.ggy , Albany, _LLY > Local Definitions Weather Forecast Office '11411110? 10HOW (few Current Hazards Current Conditions Radar Forecasts Rivers and Lakes Climate and Past Weather Local Programs City, ST Enter Your City, ST or Severe Weather Flooding Heat Tropical Wind Winter Cold Frost/Freeze Fog ZIP Code Remember Me B 11 IIZZAIRID WARNING .. issued by your local NWS Forecast Office when snow and strong winds will combine to produce blinding snow (visibility near zero / whiteouts) and deep snow drifts., [-Get Weather] 11CIE s"iroiRim WAIR114:11114G .. issued by your local NWS Forecast Office when 1/2 inch or more of ice .................................................................................................................. accretion are expected.. S114OW SQUAII 11 WAIRITUNG .. issued by your local NWS Forecast Office to provide advance notice of intense, but limited duration, periods of moderate to heavy snowfall, accompanied by gusty winds resulting in reduced visibilities and whiteout conditions., winiwirlEIR s"iroiRim WA-irai .. issued by your local NWS Forecast Office when severe winter conditions are IpoSSiilbIle including for lake effect snow., winiwirlEIR s"iroiRim WARNING .. issued by your local NWS Forecast Office when severe winter conditions are expected including for lake effect snow., :1.2 Ihouir Criteria -for Snow and sleet:: ......................................................................................................................................................................................... * 6+ inches:: in New York State the North Country, I ower 1--ludson Valley, New York City & I ong .Island and for Connecticut, Massachusetts and Vermont. * '7+ inches:: western, central and east central New York., 24 Ihouir Criteria -for Snow and sleet:: ......................................................................................................................................................................................... * 8+ inches:: in New York State for the Lower 1--ludson Valley, New York City & I ong Island and for Connecticut & Massachusetts., * 9+ inches:: New York State excluding the I ower 1--ludson Valley, New York City & I ong Island and for Vermont. winiwirlEIR WEA"iri-clEIR ADVISORY issued by your local NWS Forecast Office when winter conditions are expected to cause significant inconvenience and may be hazardous including for lake effect snow., Snow andLAr 511991 �Qdfteiriia:: .................................................... * 3 inches:: in New York State for the Lower 1--ludson Valley, New York City & I ong Island and for Connecticut & Massachusetts., * 4 inches:: New York State excluding the I ower 1--ludson Valley, New York City & I ong Island & for Vermont. 1F.ir.e..e.Z.i.n.g !Rg.ii.in & FJr..e..eZJ1.n.g !Q..!E1zz1le Irl-teir1w: any accretion of ice less than a 1/2 inch ..... ... .... ..... ... .. ..... .. ..... ....... . ... . . .... ..... ... .. ..... . .................................................................. wim"iriRy MIX .. a mixture of snow, sleet and/or freezing rain., ..................................................................... Radar Current Weather Rivers & Lakes Satellite Forecast Maps Hour by Hour Forecast https://www.weather.gov/aly/preparedness 11/21/2018 Local Definitions i EAPM"�..f Winter Weather G, rraaYphical Hazards Forecaster's Discussion Recreational Forecast Text Bulletins Submit Storm Report RW[► �IId�W�@i"iNlp))�!J)J I �1\\\�� y�MOmo,gll��,,,,� ,,,, I4 ^ rW /�� ti�l�\11\{1 I �1 ` f1111��0 �iIIU,Ullluu�u wy�lJll��ii� `'"uw /II�In1r°' � ullll!/1111111�i 1�i� `�" , I MI r � � Ill�l�(�011i �%IlfrfJ��r�r�r Skywarn Weather Hazard Briefing Air Quality Fire Weather Climate Drought ZI https://www.weather.gov/aly/preparedness