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2020-01-08 Town of Wappinger Reorganization Meeting ~ Minutes ~ I. Call to Order Attendee Name Organization Title Status Arrived Richard Thurston Town of Wappinger Supervisor Present 7:00 PM William H. Beale Town of Wappinger Councilman Present 7:00 PM Angela Bettina Town of Wappinger Councilwoman Present 7:00 PM Christopher Phillips Town of Wappinger Councilman Present 7:00 PM Al Casella Town of Wappinger Councilman Present 7:00 PM Tim Moot Consultant Engineer Present 7:00 PM Jim Horan Consultant Attorney Present 7:00 PM Michal Sheehan Highway Superintendent Present 7:00 PM II. Salute to the Flag III. Adoption of Agenda 1. Motion To: Adopt Agenda RESULT: ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella IV. Acknowledge Minutes 1. Motion To: Acknowledge Minutes of December 9, 2019 RESULT: ADOPTED \[UNANIMOUS\] MOVER: Christopher Phillips, Councilman SECONDER: William H. Beale, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella Town of Wappinger Page 1 Printed 3/13/2020 V.Resolutions A. Proceedural RESOLUTION: 2020-1 Resolution Adopting The Rules Of The Town Board WHEREAS, the Town Board previously adopted a set of rules to ensure the orderly WHEREAS, the Rules of the Town Board of the Town of Wappinger were modified by Resolution 2009-092, adopted on June 8, 2009. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. hereto. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-1 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-2 Resolution Designating The Time And Place For Holding Town Board Meetings For The Calendar Year 2020 BE IT RESOLVED, that the Regular Monthly Meetings of the Town Board of the Town of Wappinger shall be held at 7:00 PM, at the Town Hall, 20 Middlebush Road, in the Town of ndth Wappinger, Dutchess County, New York, in the evening of the second (2) and fourth (4) Monday of each month, or at such other place or time within the Town of Wappinger as the Town Board shall from time to time designate. BE IT FURTHER RESOLVED, that when a regularly scheduled Town Board meeting occurs on a holiday, the meeting will be held on the following Tuesday, or at such other time as the Town Board shall designate. BE IT FURTHER RESOLVED, that the meetings of the Town Board, including any adjourned or rescheduled meetings shall be posted in Town Hall on the Town bulletin board and on the Town website. The Town Clerk is directed to take whatever steps are necessary to have Town of Wappinger Page 2 Printed 3/13/2020 such Town Board meetings accurately reflected on the Town bulletin board and Town website. BE IT FURTHER RESOLVED, that the months of July, August, November, and thth December will have only one meeting of the Town Board; specifically July 13, August 24, thth November 9; and, December 14. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-2 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Voter Tabled Christopher Phillips Mover Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-3 Resolution Authorizing The Use Of A Mechanical Check Signing Device BE IT RESOLVED, that the voucher order checks of the Town of Wappinger may be signed with a facsimile signature of the Supervisor of the Town or, in the absence or unavailability of the Supervisor, the facsimile signature of the Deputy Supervisor, as reproduced by a mechanical check-signing device or machine provided that the safeguards specified by the manufacturer and inherent in the operations of such device are properly observed; and BE IT FURTHER RESOLVED, that the Town Clerk shall file a certified copy of this Resolution with all banking institutions which are depositories of the monies and funds of the Town of Wappinger as soon as practicable after the adoption of this Resolution, for the purpose of indicating authority for the use of such facsimile signature; and BE IT FURTHER RESOLVED, that the Supervisor or Deputy Supervisor of the Town of Wappinger be and is hereby authorized and empowered to take all steps which may be necessary and proper to acquire a mechanical check-signing devise for use in conformity with this Resolution. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-3 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 Town of Wappinger Page 3 Printed 3/13/2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-4 Resolution Designating Official Newspaper For The Town Of Wappinger BE IT RESOLVED, that the Southern Dutchess News, a newspaper regularly published in the Town of Wappinger, Dutchess County, New York, and having a general circulation in the Town, and being a newspaper entered as second class mail matter, be and the same hereby is designated as the official newspaper of the Town; and BE IT FURTHER RESOLVED, that the Poughkeepsie Journal, published in the County of Dutchess and having general circulation within the Town of Wappinger, Dutchess County, New York, be and is hereby designated as an additional newspaper for the publication of Town Notices when, and if, so directed by the Town Board; and BE IT FURTHER RESOVLED, that the Town Clerk be and he or she is hereby authorized and directed to give notice of such designation to the publisher of such newspapers. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-4 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-5 Resolution Designating Various Banks As The Official Depositories For The Town Of Wappinger RESOLVED, that the banks listed below, all located and authorized to do business in the Town of Wappinger: Putnam County Savings Bank M&T Bank Tompkins Mahopac Bank Rhinebeck Bank Citizens Bank TD Bank North JP Morgan Chase Trustco Bank Ulster Savings Bank Town of Wappinger Page 4 Printed 3/13/2020 RESOLVED, that until further order of the Town Board of the Town of Wappinger, the maximum amount that may be kept on deposit at the aforementioned Banks at any one time is Five Million Dollars ($5,000,000.00). RESOLVED, that the Town Supervisor of the Town of Wappinger is hereby authorized to execute and deliver all security and custody agreements relating to the pledge of collateral by the Bank as security for the deposit of public funds by, and the investment of public funds of, the Town of Wappinger government and the custody of such collateral and investments all in such form as may be approved by any such officers, such approval to be evidence of the execution of any such agreement. RESOLVED, that the Town of Wappinger is authorized to accept an Eligible Surety Bond as security for the deposit of public funds by the Town of Wappinger, having such terms and conditions as shall be approved by resolution of the Town of Wappinger or as set forth in the investment policy adopted by the Town of Wappinger. RESOLVED, that the Banks are hereby appointed as an agent of and custodian for the Town of Wappinger to hold collateral pledged by the Banks as security for deposits of public funds by the Town of Wappinger and to hold investments of the Town. RESOLVED, that the following officers of the Town of Wappinger be and hereby are, and each of them hereby is, authorized to open accounts or otherwise to conduct business with the aforementioned Banks and to deposit any of the funds of the Town of Wappinger in the Banks either at its head office or at any of its branches: Town Supervisor Town Clerk Receiver of Taxes Justices of the Justice Court Such officers are also authorized to give any and all instructions to charge accounts of the Town of Wappinger which they have opened with the aforementioned Banks. Any one or more of these officers are also authorized to enter into agreements with the Banks with respect to products or services relating to the accounts or other Bank services, including, but not limited to, wire and other funds transfers products, night deposits, safe deposit boxes and direct deposit of payroll, in whatever form as may be approved by that officer. RESOLVED, that until further order of the Town of Wappinger, any funds of the Town of Wappinger deposited in the aforementioned Banks or placed with the Banks for investment are subject to withdrawal, transfer or charge at any time and from time to time, electronically or otherwise, upon checks, authorizations, letters or other instruments, orders, items or instructions for the payment or transfer of money when made, signed, drawn, accepted, endorsed or given, orally, in writing, or by any other means, on behalf of the Town of Wappinger by any one of the following: Town Supervisor Town Clerk Receiver of Taxes Justices of the Justice Court RESOLVED, that the Banks are hereby authorized to pay any such check, authorization, letter, or other instrument, order or item or execute any such instructions or effect any such withdrawal, transfer or charge and also to receive the same from the payee or any other holder without inquiry as to the circumstances of issues, withdrawal, transfer or charge or the disposition of the proceeds, even if drawn to the individual order of or paid to any signing person, or payable to the Banks or others for his or her account, or tendered in payment of his or her individual obligation, and whether drawn against an account in the name of the Town of Wappinger or in the name of any officer or agent of the Town of Wappinger as such, and, at the Town of Wappinger Page 5 Printed 3/13/2020 option of the Banks, even if the account shall not be in credit to the full amount of such instrument, withdrawal, transfer or charge. RESOLVED, that the Banks, as designated depository of the Town of Wappinger, be and hereby are requested, authorized and directed to honor all checks, authorizations, letters, or other instruments, orders, items or instructions for the payment or transfer of money when made, signed, drawn, accepted, endorsed or given in the Town of Wappinger name on its account(s) (including but not limited to those drawn to the individual order of or paid to any person or persons whose name or names thereon as signor or signers thereof or who deliver such instructions) when bearing or purporting to bear the facsimile signature(s) of any one of the following: Town Supervisor Town Clerk Receiver of Taxes Justices of the Justice Court and the Banks shall be entitled to honor and to charge the Town of Wappinger for all such checks, authorizations, letters, or other instruments, orders, items or instructions regarding the payment or transfer of money, regardless of by whom or by what means the actual or purported facsimile signature or signatures thereon may have been affixed thereto if such facsimile signature or signatures resemble the facsimile specimens from time to time filed with the Banks by the recording officer or other officer of the Town of Wappinger. RESOLVED, that the Town Supervisor of the Town of Wappinger is authorized to open one or more accounts with the Banks for the provision of investment advisory, custodial and ) and to execute agreements (including amendments thereto) on behalf of the Town of Wappinger with respect to the Account. RESOLVED, that the following officers of the Town of Wappinger are authorized to instruct the Banks, in writing, orally, electronically or by means of telex, TWX, facsimile transmission, bank wire or other teleprocess, regarding any notices, instructions or requests made by the Town of Wappinger in accordance with any security agreement with the Banks, and the establishment, modification or replacement of investment objectives for the Account, the purchase, sale, transfer or other disposition of funds or property held in the Account, the transfer of funds or property into the Account, and any other matters concerning the Account: Town Supervisor Town Clerk Receiver of Taxes Justices of the Justice Court RESOLVED, that the Town of Wappinger be and hereby is authorized to certify to the Banks the names of the present officers of the Town of Wappinger and other persons authorized to sign for it (including but not limited to persons to whom such officers or authorized persons have delegated their authority) and the offices respectively held by them, if any, together with specimens of their signatures, and in case of any change of authorized persons or of any holder of any such office or holders of any such officers, the fact of such change and the name of any new officers and the offices respectively held by them, if any, together with specimens of their signatures; and the Banks be and are hereby authorized to honor any checks, notes, drafts, bills of exchange, acceptances, undertakings, authorizations, letters, or other instruments, orders, items or instructions or agreements or other documents signed by any new officer or officers in respect of whom it has received any such certificate or certificates or by any such person with the same force and effect as if said officer or said officers or person were named in the foregoing resolutions. Town of Wappinger Page 6 Printed 3/13/2020 RESOLVED, that the Banks be promptly notified in writing by the Town of Wappinger Clerk of any change in these resolutions, such notice to be given to each office of the Banks in which any account of the Town of Wappinger may be maintained or from which any product or service affected by such change is provided to the Town of Wappinger, and that until it has actually so received such notice in writing it is authorized to act in pursuance of these resolutions, and that until it has actually received such notice and has had a reasonable opportunity to act upon such notice, it shall be indemnified and saved harmless from any loss suffered, claim or liability incurred by it in continuing to act in pursuance of these resolutions, even though these resolutions may have been changed. BE IT FURTHER RESOLVED, that the Town Clerk be, and is hereby directed to give notice of adoption of this Resolution to each of the aforementioned banking institutions. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-5 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-6 Resolution Establishing The Amount Of Undertakings To Be Furnished By Officers, Clerks And Employees Of The Town Of Wappinger BE IT RESOLVED, that all the official bonds and undertakings by the officers, clerks or employees of the Town of Wappinger may be in the form of a blanket undertaking from any duly authorized corporate surety and said undertaking shall indemnify the Town of Wappinger against the loss of the type more particularly set forth in Article 2, Section 11 of the Public Officers Law. The foregoing was put to a vote which resulted as follows: The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-6 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 Town of Wappinger Page 7 Printed 3/13/2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-7 Resolution Establishing Petty Cash Funds For Various Offices WHEREAS, pursuant to Town Law §64 (1-a), the Town Board is authorized to establish petty cash funds for any Town officer, head of a department or office in the Town, for payment, in advance of audit, of a properly itemized or certified bill for materials, supplies or services furnished to the Town for the conduct of its affairs and upon such terms as set forth in Town Law § 64 (1-a). NOW, THEREFORE, BE IT RESOLVED, that the Town Supervisor, Town Justice Court, and the Town Recreation Department are hereby authorized and directed to establish a petty cash fund, in a sum not to exceed Five Hundred Dollars ($500.00) for each such petty cash fund; and BE IT FURTHER RESOLVED, that the Town Receiver of Taxes is authorized to open a petty cash fund in a sum not to exceed One Thousand Dollars ($1,000.00); and BE IT FURTHER RESOLVED, that the Town Clerk is authorized to open a petty cash fund in a sum not to exceed One Hundred Fifty Dollars ($150.00); and BE IT FURTHER RESOLVED, that all such disbursements made from petty cash funds and the audit of such funds shall be made in accordance with the express provisions, terms and conditions of Town Law § 64 (1-a). The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-7 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-8 Comptroller WHEREAS, pursuant to Town Law §29(10-a), the Town Board may authorize the Supervisor to submit a copy of the annual update report to the State Comptroller (required by General Municipal Law §30) to the Town Clerk in lieu of preparing an annual financial report accounting for all monies received and disbursed by her, together with certificates of the bank or trust company where the Town monies are deposited which show the amount of such monies on deposit; and Town of Wappinger Page 8 Printed 3/13/2020 WHEREAS, the information included in the report under General Municipal Law §30 is reports results in a duplication of efforts. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the Supervisor to submit a copy of the annual financial update document for the Town of Wappinger, required by General Municipal Law §30, to the Town Clerk in lieu of the report of the Supervisor required by Town Law §29 (10); and BE IT FURTHER RESOLVED that the Supervisor shall file the copy of the annual financial update document for the Town of Wappinger with the Town Clerk within 60 days after the close of the fiscal year, or within such additional time that is granted by the State Comptroller pursuant to General Municipal Law §30; and BE IT FURTHER RESOLVED that the Town Clerk directed to cause notice of the filing of such report to be published within 10 days after receipt thereof in a form approved by the State Comptroller, in the official newspapers of the Town; and BE IT FURTHER RESOLVED that this authorization pursuant to Town Law §29(10- a) shall continue from year to year unless it shall be rescinded by further action of the Town Board. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-8 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-9 Resolution To Authorize The Town Supervisor, Town Highway Superintendent And Town Board To Execute The Agreement For The Expenditure Of Highway Moneys WHEREAS, pursuant to Section 284 of the Highway Law, the Town Board and the Town Highway Superintendent are required to enter into a written Agreement stating the places and manner in which the Highway fund appropriation for repairs and improvements are to be expended; and NOW, THEREFORE BE IT RESOLVED, that the Town Highway Superintendent and the Town Board agree that the monies levied and collected in the Town for repair and improvement of highways, and received from New York State for State Aid for the repair and improvement of Highways shall be expended in accordance with the annexed Agreement for the Expenditure of Highway Moneys; and BE IT FURTHER RESOLVED, that the Supervisor and the Town Board are hereby authorized and directed to execute the attached AGREEMENT FOR THE EXPENDITURES OF HIGHWAY MONEYS in duplicate and file said agreement with the Town Clerk; and Town of Wappinger Page 9 Printed 3/13/2020 BE IT FURTHER RESOLVED, that the Town Clerk is directed to forward one executed Agreement to the Dutchess County Commissioner of Public Works in his capacity as County Superintendent of Highways. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-9 Yes/Aye No/Nay Abstain Absent Adopted Adopted as Amended Richard Thurston Voter Defeated William H. Beale Mover Tabled Angela Bettina Seconder Withdrawn Christopher Phillips Voter Next: 3/9/20 7:00 PM Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Tabled. RESOLUTION: 2020-10 Resolution Authorizing Attendance At The 2020 Association Of Towns Annual Meeting WHEREAS, the Town Board of the Town of Wappinger has annually authorized members of the Town Board, Planning Board, Zoning Board of Appeals, Town Clerk and certain employees of the Town of Wappinger to attend the New York State Association of Towns Annual Meeting and Educational Conference in New York City; and WHEREAS, the Town Budget for Fiscal Year 2020 includes educational expense line items for various Town departments; and WHEREAS, the Town Board of the Town of Wappinger has determined the purpose of attendance at the Conference to be primarily educational and requires all attendees to attend a minimum of four (4) hours of daily educational seminars and to provide proof of such attendance; and WHEREAS, the Town Board hereby authorizes payment of related expenses for attendance at the conference as follows: - Registration at the Conference; - Overnight accommodations for a maximum of three (3) nights for all Town Board Members, Town Clerk and Justices; - State Office of the State Comptroller guidelines. WHEREAS, the Town Board seeks to appoint a delegate and an alternate delegate to the conference on behalf of the Town of Wappinger. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes and approves the following elected officers, appointees and employees of the Town to attend the 2020 New York State Association of Towns Meeting and Educational Conference in New York City: Town Supervisor, Members of the Town Board, Town Clerk, Deputy Town Clerk, Members of the Planning Board, Members of the Town of Wappinger Page 10 Printed 3/13/2020 Zoning Board of Appeals, Zoning Administrator, Planning and ZBA Secretary, Accountant to the Town, Chief Clerk to the Justice Court, Town Justices, Superintendent of Highways; and, the Confidential Secretary to the Town Supervisor. 3. The Town Board hereby authorizes the pre-payment to the New York State Association of Towns for the conference registration costs, overnight accommodations and Comptroller guidelines. executed voucher by each attendee. 4. The Town Board hereby appoints Christopher Phillips to serve as the delegate to the Association of Towns at the February 2020 Annual Meeting and hereby appoints Al Casella as the alternate delegate for said meeting. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-10 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. B. Compensation Resolutions RESOLUTION: 2020-11 Resolution Establishing Paid Holidays BE IT RESOLVED, that the Town Board hereby establishes the paid holiday schedule for calendar year 2020 as follows: January 1, 2020 Martin Luther King Day January 20, 2020 President February 17, 2020 Good Friday April 10, 2020 Memorial Day May 25, 2020 Independence Day July 3, 2020 Labor Day September 7, 2020 Columbus Day October 12, 2020 Election Day November 3, 2020 November 11, 2020 Thanksgiving Day November 26, 2020 Thanksgiving Day Friday November 27, 2020 Christmas Day December 25, 2020 Town Hall Floating Holiday December 24, 2020 Town of Wappinger Page 11 Printed 3/13/2020 Highway Floating Holiday July 6, 2020 The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-11 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-12 Resolution To Adjust Town Of Wappinger Mileage Reimbursement Rates For 2020 WHEREAS, pursuant to Town Law §116(1), the Town of Wappinger compensates personal vehicle for Town business; and WHEREAS, the Internal Revenue Service has established the allowable reimbursement rate for 2020 at the rate of $0.60 per mile for business miles driven. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby establishes and authorizes the allowable mileage reimbursement rate to a Town employee at $0.60 per mile for business miles driven whenever a Town employee uses his/her personal vehicle for Town business, effective January 1, 2020. This rate shall remain in effect until modified by further Town Board Resolution. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-12 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-13 Town of Wappinger Page 12 Printed 3/13/2020 Resolution Establishing Pay Scale For Part-Time Town Patrol Personnel BE IT RESOLVED, that the pay scale for the Town of Wappinger Patrol personnel, as provi police protection and surveillance services of Town parks, various other Town properties, and the performance of such other police services and duties as may be assigned by the Town Board of the Town of Wappinger, be and the same is hereby fixed and established in accordance with BE IT FURTHER RESOLVED, that Sergeant Neil Stuart of the Dutchess County Patrol, and his annual salary is hereby set at $__________, payable quarterly by verified voucher as services are performed; and BE IT FURTHER RESOLVED, that all deputy services providing vandalism patrol services to the Town of Wappinger, shall be paid on an hourly basis in accordance with the personnel shall be paid upon verified voucher as services are performed. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-13 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-14 Resolution Establishing Salaries For Elected Officials In The Town Of Wappinger BE IT RESOLVED, that the annual salaries for calendar year 2020 for the following named elected Town Officials be in the same hereby are fixed and established at the following rates in accordance with the duly adopted budget of the Town of Wappinger for calendar year 2020, retroactive to January 1, 2020: 2020 Title $61,000.00 Supervisor $31,465.00 Town Justice $31,465.00 Town Justice $11,883.00 1 Councilman $11,883.00 1 Councilman $11,883.00 1 Councilman $11,883.00 1 Councilman $83,661.00 Highway Superintendent $60,634.00 Town Clerk Town of Wappinger Page 13 Printed 3/13/2020 BE IT FURTHER RESOLVED, that the salaries of the persons holding the aforementioned positions shall be divided over a 52 week pay period, and paid weekly, retroactive to and commencing on January 1, 2020, and thereafter for the remainder of the 2020 calendar year. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-14 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-15 Resolution Establishing Pay Scale For Seasonal Recreation Department Employees In The Town Of Wappinger WHEREAS, the Town of Wappinger Recreation Department employs seasonal employees necessary to provide the various recreation programs which are funded by the Town. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby establishes the wages for the following seasonal employees employed or to be employed by the Town of Wappinger Recreation Department for calendar year 2020 to be paid weekly commencing with the first Friday following the start of employment as hereinafter set forth: Title Salary Fund Total Employees Summer Camp Director $19.00/hour B.7310.101 1 New Head Counselor $13.30/hour B.7310.102 2 Returning Head Counselor $13.80/hour B.7310.102 1-2 New Certified Counselor $12.30/hour B.7310.103 Pending Enrollment Returning Certified Counselor $12.80/hour B.7310.103 Pending Enrollment New Un-Certified Counselor $11.80/hour B.7310.103 Pending Enrollment Returning Un-Cert. Counselor $12.30/hour B.7310.103 Pending Enrollment Tennis Instructor $30.00/hour A.7140.101 1 Fishing Instructor $25.00/hour A.7140.115 1 Basketball Instructor $25.00/hour A.7140.107/105 1 Aerobics Instructor $50.00/session A.7140.104 1 Gymnastics Director $30.00/hour A.7140.103 1 Gymnastics Asst Director $16.00/hour A.7140.103 2 Gymnastics Assistants $11.80/hour A.7140.103 5-8 Town of Wappinger Page 14 Printed 3/13/2020 Indoor Soccer Instructor $25.00/hour A 7140.119 1 Pickleball Instructor $25.00/hour A.7140.120 1 3. The Recreation Director is authorized to employ seasonal/part-time employees in accordance with the aforementioned salary scale in accordance with the practices and policies of the Town of Wappinger. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-15 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-16 Resolution Establishing Remuneration For Water Meter Readers In The Town Of Wappinger BE IT RESOLVED, that for calendar year 2020, the remuneration for Town of Wappinger Water Meter Reader Meters is hereby established at the rate of $1.30 per manual meter read and $0.65 per radio meter read, until further action of the Town Board; and BE IT FURTHER RESOLVED, that for calendar year 2020, the remuneration for Town of Wappinger Water Meter Reader Meters for Repair and Maintenance of meters is hereby established at the rate of $13.00 per hour, until further action of the Town Board; and BE IT FURTHER RESOLVED, that payment to the Water Meter Reader shall be in accordance with the number of water meters read and the Town Supervisor is authorized and empowered to pay the Water Meter Reader upon proof of the number of water meters read as confirmed by the Town Accountant. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-16 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Voter Tabled Christopher Phillips Mover Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 Town of Wappinger Page 15 Printed 3/13/2020 The Resolution is hereby duly declared Adopted. C. Event Resolutions RESOLUTION: 2020-17 Resolution Authorizing Use Of Martz Field Park For The Town Of Wappinger Easter Egg Hunt WHEREAS, the Town of Wappinger Department of Parks and Recreation will be sponsoring and coordinating the Town of Wappinger Easter Egg Hunt to be held on Saturday April 4, 2020 (rain date April 5, 2020); and WHEREAS, the Town of Wappinger Department of Parks and Recreation requests the use of Martz Field Park for the Town of Wappinger Easter Egg Hunt and to expend required funds therefore. NOW, THEREFORE, BE IT RESOLVED, AS FOLLOWS: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the use of the Town Hall Senior Center and surrounding grounds on Saturday, April 4, 2020 for the Town of Wappinger Easter Egg Hunt, under the direction and management of the Town of Wappinger Department of Parks and Recreation. 3. The Town of Wappinger Department of Parks and Recreation is authorized to expend funds not to exceed the sum of One Thousand Dollars ($2,500.00) for candy, eggs, refreshments and prizes. Said funds are to be paid out of Budget Line A7550.400. The event budget is exclusive of payroll for staff working the event which is separately budgeted in the respective payroll line items. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-17 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-18 Resolution Authorizing Use Of Schlathaus Park For The Town Of Wappinger Memorial Day Ceremony WHEREAS, the Town of Wappinger Recreation Department will be sponsoring and coordinating the Town of Wappinger Memorial Day Ceremony to be held on Monday, May 25, Town of Wappinger Page 16 Printed 3/13/2020 2020; and WHEREAS, the Town of Wappinger Recreation Department requests the use of Schlathaus Park for the Town of Wappinger Memorial Day Ceremony and to expend required funds therefore. NOW, THEREFORE, BE IT RESOLVED, AS FOLLOWS: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the use of Schlathaus Park on Monday, May 25, 2020 for the Town of Wappinger Memorial Day Ceremony, under the direction and management of the Town of Wappinger Recreation Department. 3. The Town of Wappinger Recreation Department is authorized to expend funds not to exceed the sum of Three Thousand Five Hundred Dollars ($3,500.00) for a musical performer, tenting and wreaths. Said funds are to be paid out of Budget Lines A7550.400/B7550.400. The event budget is exclusive of payroll for staff working the event which is separately budgeted in the respective payroll line items. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-18 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-19 Resolution Authorizing Use Of Schlathaus Park For The Town Of Wappinger Halloween Parade WHEREAS, the Town of Wappinger Recreation Department will be sponsoring and coordinating the Town of Wappinger Halloween Parade to be held on Saturday, October 31, 2020(rain date November 1, 2020); and WHEREAS, the Town of Wappinger Recreation Department requests the use of Schlathaus Park for the Town of Wappinger Halloween Parade and to expend required funds therefore. NOW, THEREFORE, BE IT RESOLVED, AS FOLLOWS: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the use of Schlathaus Park on Saturday, October 31, 2020 for the Town of Wappinger Halloween Parade, which will be conducted under the direction and management of the Town of Wappinger Recreation Department. 3. The Town of Wappinger Recreation Department is authorized to expend funds Town of Wappinger Page 17 Printed 3/13/2020 not to exceed the sum of one Thousand Dollars ($1,000.00) for refreshments and prizes. Said funds are to be paid out of Budget Line Item A7550.400. The event budget is exclusive of payroll for staff working the event which is separately budgeted in the respective payroll line items. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-19 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-20 Ceremony WHEREAS, the Town of Wappinger Recreation Department will be sponsoring and on Wednesday, November 11, 2020; and WHEREAS, the Town of Wappinger Recreation Department requests the use of Town NOW, THEREFORE, BE IT RESOLVED, AS FOLLOWS: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the use of Town Hall on Wedneasday, and management of the Town of Wappinger Recreation Department. 3. The Town of Wappinger Recreation Department and the Town Board acknowledge that there is a $500 expenditure for this event. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-20 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 Town of Wappinger Page 18 Printed 3/13/2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-21 Resolution Authorizing Use Of Schlathaus Park For The Town Of Wappinger Tree Lighting Ceremony WHEREAS, the Town of Wappinger Recreation Department will be sponsoring and coordinating the Town of Wappinger Tree Lighting Ceremony to be held on Saturday, December 5, 2020 (rain date December 6, 2020); and WHEREAS, the Town of Wappinger Recreation Department requests the use of Schlathaus Park for the Town of Wappinger Tree Lighting Ceremony and to expend required funds therefore. NOW, THEREFORE, BE IT RESOLVED, AS FOLLOWS: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the use of Schlathaus Park on Saturday, December 2, 2020 for the Town of Wappinger Tree Lighting Ceremony, which will be conducted under the direction and management of the Town of Wappinger Recreation Department. 3. The Town of Wappinger Recreation Department is hereby authorized to expend funds not to exceed the sum of One Thousand Five Hundred Dollars ($1,500.00) for entertainment, refreshments and prizes for said ceremony, the costs of which are to be paid out of Budget Line Item A7550.400. The event budget is exclusive of payroll for staff working the event which is separately budgeted in the respective payroll line items. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-21 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. D. Professional Appointment Resolutions RESOLUTION: 2020-22 Resolution Employing Bond Counsel Services For Calendar Year 2020 BE IT RESOLVED, that Douglas E. Goodfriend of Orrick, Herrington & Sutcliffe, Town of Wappinger Page 19 Printed 3/13/2020 nd LLP, with offices at 51 West 52 Street, New York, NY 10019 be, and hereby is employed and retained as Bond Counsel for departments and agencies such legal services as may be required during calendar year 2020; and BE IT FURTHER RESOLVED, that Douglas E. Goodfriend shall be paid in accordance with the established fee schedule of his firm effective calendar year 2020. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-22 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-23 Resolution Employing Stormwater Management Consultant Services For Calendar Year 2020 BE IT RESOLVED, that Walter Artus of Stormwater Management Consultants, Inc. be, and hereby is employed and retained as Stormwater Consultant for the purpose of furnishing to may be required during calendar year 2020; and BE IT FURTHER RESOLVED, that Walter Artus shall be paid in accordance with the fee schedule set forth in the Letter of Engagement submitted to the Town dated January 1, 2020; and, below. 1. $100 per hour for work conducted directly for the town, including work done in connection to the Town of Wappinger MS4 program, stormwater, drainage, environmental, etc. 2. $110 per hour for work conducted under escrow accounts, i.e. SWPP compliance The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-23 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Town of Wappinger Page 20 Printed 3/13/2020 Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-24 Resolution Appointing Certified Public Accountants To Provide Various Accounting Services And To Audit The Accounts And Reports Of The Town Supervisor, Town Clerk And Town Justices BE IT RESOLVED, that RBT, CPAs, Certified Public Accountants, is hereby retained for the purposes of furnishing such accounting assistance and consultations as may be needed by the Town Supervisor, Town Accountant and Town Bookkeeping staff, as such services may be required from time to time, for the year 2020; and BE IT FURTHER RESOLVED, that RBT, CPAs, Certified Public Accountants, be and they are hereby retained to audit the accounts, books, records and reports of the Town Supervisor, Town Clerk and Town Justices for calendar year 2020; and BE IT FURTHER RESOLVED, that RBT, CPAs, Certified Public Accountants, shall be paid in accordance with their fee schedule set forth in their engagement letter addressed to the Town Board dated January 1, 2020. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-24 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-25 Resolution Designating An Insurance Agent For The Town Of Wappinger BE IT RESOLVED, that Marshall & Sterling, with offices at 110 Main Street, Poughkeepsie, New York, a general insurance agency, licensed to do business in the State of New York, be, and is hereby designated as the Insurance Agent for the Town of Wappinger for calendar year 2020, and for the further purposes of providing such insurance consulting services as may be needed by the Town Board, from time to time hereafter, during calendar year 2020. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 21 Printed 3/13/2020 Vote Record - Resolution RES-2020-25 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. E.Internal Appointment Resolutions RESOLUTION: 2020-26 Resolution Re-Appointing Receiver Of Taxes WHEREAS, by Resolution No. 2018-19, adopted by the Town Board on January 4, 2018, Lee Anne Freno was re-appointed as Receiver of Taxes for a two-year term with the term ending December 31, 2019; and WHEREAS, the Town Board, after due deliberation, wishes to re-appoint Lee Anne Freno to the position of Receiver of Taxes for an additional four-year term effective January 1, 2020 with the term ending December 31, 2023. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby re-appoints Lee Anne Freno to the position of Receiver of Taxes for the four-year term effective January 1, 2020 with the term ending December 31, 2023. Upon re-appointment and taking the oath of office to the position of Receiver of Taxes, Lee Anne Freno shall be paid the salary approved for the position of Receiver of Taxes for calendar year 2020. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-26 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Voter Tabled Christopher Phillips Mover Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-27 Town of Wappinger Page 22 Printed 3/13/2020 Resolution Appointing Town Historian Of The Town Of Wappinger BE IT RESOLVED, that in accordance with the attached job description of the Town of Wappinger Historian; Joseph D. Cavaccini is appointed as Town Historian of the Town of Wappinger for calendar year 2020 and that said Joseph D. Cavaccini has volunteered his services and shall receive no salary for said appointment. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-27 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-28 Resolution Appointing Marriage Officer For The Town Of Wappinger BE IT RESOLVED, that Cheryl Hait be and is hereby appointed as Marriage Officer for the Town of Wappinger pursuant to Article 3, Section 11c of the New York State Domestic Relations Law, for a term of four (4) years, unless earlier removed from office by the Town Board pursuant to Article 3, Section 11c of the New York State Domestic Relations Law; and BE IT FURTHER RESOLVED, that Cheryl Hait shall receive no salary for said position, however, she may accept fees up to $75.00 per ceremony at any ceremony at which she officiates in accordance with Article 3, Section 11c of the New York State Domestic Relations Law. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-28 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 23 Printed 3/13/2020 RESOLUTION: 2020-29 Resolution Appointing Part-Time Secretary To The Planning Board And Part-Time Secretary To The Zoning Board Of Appeals WHEREAS, pursuant to the authority vested in the Planning Board pursuant to Town Law § 272, the Planning Board hereby confirms to the Town Board that it wishes to appoint Beatrice B. Ogunti to the position of Part-Time Secretary to the Planning Board; and WHEREAS, the Zoning Board of Appeals hereby recommends to the Town Board that Beatrice B. Ogunti be appointed to the position of Part-Time Secretary to the Zoning Board of Appeals. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby acknowledges the appointment of Beatrice B. Ogunti to the position of Part-Time Secretary to the Planning Board and hereby appoints Beatrice B. Ogunti as Part-Time Secretary to the Zoning Board of Appeals for the calendar year 2020, said appointment to expire December 31, 2020. Beatrice B. Ogunti shall be paid an annual salary, to be paid in 52 weekly installments, in accordance with the Contract between the Town of Wappinger and the International Brotherhood of Teamsters, Local 445, as the same may be in effect for calendar year 2020. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-29 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-30 Resolution Appointing Dog Control Officer For The Town Of Wappinger BE IT RESOLVED, that Jerald Owen is hereby appointed as Dog Control Officer for the Town of Wappinger for calendar year 2020. BE IT FURTHER RESOLVED, that said Jerald Owen shall receive salary as set forth in the duly adopted Budget for the Town of Wappinger for calendar year 2020 and that said salary shall be payable in 52 weekly installments retroactive to and commencing on January 1, 2020. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 24 Printed 3/13/2020 Vote Record - Resolution RES-2020-30 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-31 Resolution Acknowleding Appointment Of Deputy Town Supervisor To The Town Of Wappinger WHEREAS, the Town Supervisor is authorized to appoint a Deputy Town Supervisor; and WHEREAS, Richard Thurston, Supervisor of the Town of Wappinger, has elected to appoint Kevin Hathorn as her Deputy Town Supervisor. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board acknowledges the appointment of Kevin Hathorn as Deputy Town Supervisor by Richard Thurston, Supervisor of the Town of Wappinger effective January 1, 2020 through December 31, 2020. The Town Board hereby confirms the salary of the Deputy Town Supervisor as set forth in the 2020 adopted budget which is to be paid in 52 weekly installments retroactive to and commencing on January 1, 2020. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-31 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-32 Resolution Acknowledging Appointment Of Confidential Personal Secretary To The Town Supervisor Town of Wappinger Page 25 Printed 3/13/2020 WHEREAS, the Town Supervisor is authorized to appoint a Confidential Personal Secretary; and WHEREAS, Supervisor Richard Thurston has elected to appoint Sandra Vacchio as his Confidential Personal Secretary. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board acknowledges the appointment by Supervisor Richard Thurston of Sandra Vacchio as the Confidential Personal Secretary to the Supervisor. The Town Board hereby confirms the salary of the Confidential Personal Secretary to the Supervisor as set forth in the 2020 adopted budget which salary is to be paid in 52 weekly installments retroactive to and commencing on January 1, 2020. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-32 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-33 Resolution Acknowledging Appointment Of Deputy Town Clerks WHEREAS, the Town Clerk is authorized to appoint Deputy Town Clerks; and WHEREAS, Joseph P. Paoloni, Town Clerk of the Town of Wappinger, has elected to appoint Grace Robinson as his Deputy Town Clerk and Cooper M. Leatherwood as his Deputy Town Clerk. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board acknowledges the appointment of Grace Robinson as Deputy Town Clerk, and Cooper M. Leatherwood as his Deputy Town Clerk of the Town of Wappinger by Town Clerk Joseph P. Paoloni through and up to December 31, 2023. The Town Board hereby establishes the salary of the Deputy Town Clerks as set forth in the adopted 2020 budget effective January 1, 2020 to be paid in 52 weekly installments retroactive to and commencing on January 1, 2020. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 26 Printed 3/13/2020 Vote Record - Resolution RES-2020-33 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-34 Resolution Appointing a Registrar And Deputy Registrar Of Vital Statistics For The Town Of Wappinger BE IT RESOLVED, that the Town Clerk, Joseph P. Paoloni, be and he is hereby appointed to serve as Registrar of Vital Statistics to the Town of Wappinger, Dutchess County, New York, for a term of four years, commencing January 1, 2020 and ending December 31, 2023, pursuant to Section 4123 of the Public Health Law; and BE IT FURTHER RESOLVED, that said Registrar of Vital Statistics to the Town of Wappinger shall receive no salary, however, he shall be entitled to receive for the performance of duties of this respective office the fees fixed by applicable statute to include death certificates, birth certificates, marriage licenses and all associated copies; and BE IT FURTHER RESOLVED, that the Town Clerk designates Grace Robinson to hold the position of Deputy Registrar to the Town of Wappinger. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-34 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. VI. Executive Session 1. Motion To: Enter Executive Session Town of Wappinger Page 27 Printed 3/13/2020 RESULT:ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Christopher Phillips, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Return from Executive Session RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Christopher Phillips, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella VII. Appointment Resolutions After Executive Session RESOLUTION: 2020-35 Resolution Appointing Chairperson Of The Town Of Wappinger Planning Board BE IT RESOLVED, that Bruce Flowers is hereby appointed as Chairperson of the Town of Wappinger Planning Board for calendar year 2020. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-35 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-36 Resolution Appointing Chairperson Of The Town Of Wappinger Zoning Board Of Appeals BE IT RESOLVED, that Peter Gallati is hereby appointed as Chairperson of the Town of Wappinger Zoning Board of Appeals for calendar year 2020. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 28 Printed 3/13/2020 Vote Record - Resolution RES-2020-36 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. 3. Motion To: Hire an Account Clerk Typist for $38,300 Deana Schmidt was hired as an Account Clerk Typist for $38,300 RESULT: ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella RESOLUTION: 2020-82 Resolution Confirming Hiring Of Account Clerk Typist WHEREAS, by motion made by the Town Board on January 8, 2020, the Town Board authorized the hiring of an Account Clerk Typist and the appropriation of funds to cover the salary for said position. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby confirms the hiring of Deana Schmidt to the position of Account Clerk Typist; and be it further RESOLVED, that Deana Schmidt shall be paid an hourly rate of $21.00, which shall be paid out of budget line A.1315.0104; and be it further RESOLVED, that the Town Clerk is hereby directed to add this Resolution to the minutes of the January 8, 2020 Town Board meeting. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-82 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 08, 2020 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 29 Printed 3/13/2020 VIII. Adjournment Motion To: Wappinger Adjournment & Signature The meeting adjourned at 9:30 PM. ____________________ Joseph P. Paoloni Town Clerk RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Christopher Phillips, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella Town of Wappinger Page 30 Printed 3/13/2020 5.A.1.a Town of Wappinger Dutchess County New York Rules of the Town Board of the Town of Wappinger Section 1. Regular Meetings of the Town Board 1. Regular Meetings of the Town Board shall be held on the second and fourth Monday of each month. a. The Annual Reorganization Meeting shall be scheduled by Resolution of the Town Board during the prior December b. The first regularly scheduled Town Board Meeting, which is to take place on the second Monday of each month, will be deemed the Town Board Workshop Meeting. c. Meetings scheduled for the second and fourth Monday of each month shall be held without prior written notice to the Board Members. 2. In the event that a Regular Meeting date falls on a legal holiday, as recognized by the State of New York, the Town Board shall reschedule the date of such meeting, by Motion or Resolution, at a previous Board Meeting. 3. The time and place of a Regular Meeting date may be changed, or may be cancelled, by the affirmative vote of three (3) members of the Town Board. Cancellation of any Regular Meeting must occur at a duly constituted Board Meeting. Except for cause, there shall be at least one Regular Town Board Meeting conducted each calendar month. The Supervisor may cancel any Regular or Special Meeting because of inclement weather conditions or other emergency 4. A quorum of a Town Board shall consist of three (3) Board Members present. 5. The Committee of the Whole meeting of the Town Board shall be held as needed. a. Any Committee of the Whole meeting relating to Agenda items to be placed on the next ensuing Town Board Meeting must be held at least five (5) days prior to such Town Board Meeting. Section 2. Special Meetings 1. Calling a Special Meeting a. Special Meetings of the Town Board may be called by the Supervisor at any time. b. Upon the written request of two (2) Town Board Members, the Supervisor shall, within ten calendar days of receipt of such request, call a Special Meeting of the Town Board. 2. Notice for Special Meetings Attachment: 2009-Rules of the Town Board (RES-2020-1 : Resolution Adopting The Rules Of The Town Board) a. The Supervisor shall, by email or fax, notify the official newspapers, and any other media that he sees fit, of the date, time and place of the Special Meeting being called, as well as a list of the items to be discussed at such Packet Pg. 31 5.A.1.a Meeting, at least forty-eight (48) hours prior to the start of the Special Meeting. b. A Special Meeting cannot be held until each Town Board Member has been duly served with a notice of such Special Meeting, as provided in these Rules, or the Town Board Member(s) has executed a Waiver of Notice for such Special Meeting. c. The Supervisor shall give each Town Board Member and the Town Clerk written notice of the date, time and place for the Special Meeting, as well as a list of the items to be discussed at such Special Meeting, no later than 2 business days prior to said Special Meeting by fax, email or personal delivery. If notice is by any means other than personal delivery, follow-up confirmation of receipt, by phone call, must be obtained. d. A fax transmittal confirmation report, email send receipt or affidavit of personal service shall be sufficient proof of notice and must be filed with the Town Clerk at least four (4) hours prior to the start of the Special Meeting. e. Town Board Members shall provide the Town Clerk with accurate delivery address information, including fax number (if applicable), email address and physical location for personally delivered items to be mailed. It is each Town Board Members responsibility to notify the Town Clerk of changes to such information. f. Town Board Members may name one (1) designee to receive notice of a Special Meeting by fax, email or personal delivery. The name(s), address(es), email address and fax number (if applicable) must be submitted, in writing, to the Town Clerk. If no designee has been named, notices of a Special Meeting shall be served only upon the Town Board Member, as herein provided. Section 3. Meeting Agenda 1. The Agenda shall be prepared jointly by the Supervisor and the Town Clerk. 2. The order of the Agenda shall be set by the Town Clerk. 3. The Agenda for a Regular Town Board Meeting shall be closed at 1:00 PM, five (5) business days prior to the date of such Regular Meeting. 4. The Agenda for a Special Town Board Meeting shall be closed at 1:00 PM, two (2) business days prior to the date of such Special Meeting. 5. Except in the case of an emergency, items may be added to the Agenda of any Regular or Special Town Board Meeting, provided that such items are listed as dded to the Agenda. Such items are to be considered open for discussion and possible action. If the item fails to be added by unanimous consent, it is to be placed on the next regularly scheduled Meeting. Attachment: 2009-Rules of the Town Board (RES-2020-1 : Resolution Adopting The Rules Of The Town Board) 6. No items shall be placed on the Agenda or considered by the Town Board, other Agenda item has been delivered to the Town Clerk prior to the closing of the Agenda. Packet Pg. 32 5.A.1.a 7. Notwithstanding the foregoing, claims served on the Town or its employees may be added to the Agenda of any Regular Meeting at any time up to the commencement of the scheduled Meeting. The Town Clerk shall notify the Town Board of the receipt of such claims, which shall be referred to the Attorney to the Town for appropriate action. 8. In the event that an item has been placed on the Agenda for which no documentation has been made available by the time prescribed, the Supervisor and Town Clerk shall, together, automatically remove the item from the Agenda. 9. Once an item has been properly added to the Agenda, supporting documentation may be added up to the time of the Meeting 10. Discussion items are exempt from documentation, but no action may be taken on discussion items that are lacking documentation without the affirmative vote of four (4) Members of the Board. 11. No later than four (4) business days prior to a scheduled Regular Town Board Meeting, the Town Clerk shall, by mail, email, fax, or personal delivery, provide copies of the Agenda, together with documentation for all submitted Agenda items, to the Town Board Members in accordance with Section (2); Paragraph (2); sections (d) and (e) of these Town Board Rules. 12. No later that two (2) business days prior to a scheduled Special Town Board Meeting, the Town Clerk shall, by email, fax, or personal delivery, provide copies of the Agenda, together with documentation for all submitted Agenda items, to the Town Board Members in accordance with Section (2); Paragraph (2); sections (d) and (e) of these Town Board Rules. Section 4. Conduct of Meeting 1. The Supervisor shall be the Presiding Officer and shall chair each Meeting of the Town Board. In the event that the Supervisor fails to appear at the time fixed for such Town Board Meeting, the Deputy Supervisor, or in his/her absence, the Town Clerk, shall call the Meeting to Order. If the Meeting is Called to Order by the Deputy Supervisor or Town Clerk, the Town Board, by a vote of at least three (3) of its Members, shall select a Member to serve as both Presiding Officer and Temporary Chairman for said Meeting. If the Supervisor arrives after such Meeting has commenced, he/she shall immediately assume the duties of both Presiding Officer and Chair of the Meeting. 2. The Town Clerk, Supervisor or Deputy Supervisor shall determine the presence of absence of a quorum of the Town Board, as set forth in Section 1; Par. 4 of these Rules. In the event that a quorum is lacking, the person presiding over said Meeting shall follow the following procedure precisely: a. Call the Meeting to Order b. Roll Call c. Salute to the Flag d. Announce lack of quorum Attachment: 2009-Rules of the Town Board (RES-2020-1 : Resolution Adopting The Rules Of The Town Board) e. Adjourn the Meeting until the next regularly scheduled Town Board Meeting or duly called Special Meeting. 3. If the Chair notices the absence of a quorum, he shall declare this fact. If the Chair fails to notice the absence of a quorum, any Member of the Town Board Packet Pg. 33 5.A.1.a shall declare a Point of Order at the first instance that another person is not speaking. Substantive Business shall not continue in the absence of a quorum. 4. All voting shall take place via viva voce any present Town Board Member, a roll call vote may be called. In the event a roll call vote is requested, the Town Clerk shall call for the vote of each Town Board Member, including those that are absent, by Ward order, starting with the 5. or an acceptable equivalent. In the case that an unconventional vote is cast, the Chair or Town Clerk shall require that the Board Member repeat his/her vote in the conventional manner. The names of the Board Members and their votes shall be entered into the Minutes of the Town Board Meeting. Section 5. Order of Business 1. The Order of Business for all Regular and Special Town Board Meetings shall be as follows: a. Call to Order b. Roll Call c. Salute to the Flag d. Adoption of the Agenda e. Receipt and Approval of the Minutes f. Acceptance of the Correspondence Log g. Suspension of the Town Board Rules (for Public Comment of the Agenda Items) h. Public Hearings i. Discussions j. Resolutions k. Items for Special Consideration l. Town Board Review of Vouchers m. Adjournment 2. Adoption of the Agenda a. As previously stated in Section (5); paragraph (1); subparagraph (d) of these Town Board Rules, the Town Board shall adopt the Agenda by a majority vote. b. The Supervisor, or in his/her absence, the Deputy Supervisor, or, in their absence, the Town Clerk, may with the consent of the majority of the Board Members present, change the order of the Agenda during any Meeting of the Board. c. Items that were previously added to the Agenda may be withdrawn from the Agenda by the sponsoring Town Board Member without approval from any other Town Board Members. The withdrawal of such motions is not subject to debate and shall take place in open session prior to the Adoption of the Attachment: 2009-Rules of the Town Board (RES-2020-1 : Resolution Adopting The Rules Of The Town Board) Agenda. Section 6. Executive Session 1. Motions to enter into Executive Session shall take place during an open meeting. Packet Pg. 34 5.A.1.a 2. The motion must pass by the affirmative vote of the majority of the total membership of the Town Board. 3. The motion shall identify the particular area or areas of the subject or subjects to be considered. Section 7. Rules of Order 1. All Regular and Special Town Board Meetings shall be conducted in accordance with Town Law, and, except where inconsistent with Town Law, shall be 2. Roberts Rules of Order shall govern the rules of debate and shall be strictly followed. 3. The affirmative vote of three (3) Members of the constituted Town Board voting at any meeting shall be required to adopt any action, motion or resolution, except in those instances where New York State Law or these Rules of procedure require a greater affirmative vote. 4. At the request of the Town Clerk, Town Board Members may be asked to dictate a motion being made or provide the body of the motion in writing. 5. Motions may only be amended to the second degree. 6. The process for taking action on a Motion or Resolution shall be as follows: a. Obtain the floor b. Make the motion c. Second the motion i. Items that fail to receive a second are lost d. Chairman states the question e. Discussion on the item i. The mover shall be permitted to speak first f. Put the question g. Announce the result of the Vote 7. Resolutions containing blanks shall not be voted on. Such Resolutions shall first be amended to fill the blank(s). Upon the successful adoption of a motion to fill blanks within a certain Resolution, the Board may then vote on said Resolution. 8. These Rules may be amended or rescinded by the affirmative vote of three (3) Members of the Town Board. 9. These Rules shall remain in effect until new Rules are adopted by the Town Board. 10. A motion to Adjourn may be made by any Member who shall have been recognized by the Supervisor or, in his/her absence, the Deputy Supervisor, or, in their absence, the Town Clerk. Such a motion shall not be recognized during a roll call or while the Board is engaged in voting. A motion to Adjourn shall be decided without debate. Unless excused, Members shall not leave a Meeting until the Supervisor or, in his/her absence, the Deputy Supervisor, or, in their absence, the Town Clerk shall announce that the Meeting is adjourned. Attachment: 2009-Rules of the Town Board (RES-2020-1 : Resolution Adopting The Rules Of The Town Board) Section 8. Deputy Supervisor 1. Upon the request of the Supervisor, when the Supervisor is absent or incapacitated, or when a vacancy exists in the Office of the Supervisor, the Packet Pg. 35 5.A.1.a Deputy Supervisor shall be the Acting Supervisor. During such period, the Deputy Supervisor shall be vested with all the powers and may perform all the duties of the Supervisor, as provided herein or by applicable New York State Law. Section 9. Clerical Assistance 1. Should any Town Board Members so request, clerical assistance shall be made available to him or her through the Office of the Supervisor. Such clerical assistance shall only be for official Town Business. Attachment: 2009-Rules of the Town Board (RES-2020-1 : Resolution Adopting The Rules Of The Town Board) Packet Pg. 36 5.A.9.a Attachment: 2020 284 Agreement (RES-2020-9 : Authorize Supervisor, Highway Superintendent & Board To Execute Agreement Expenditure Packet Pg. 37 5.A.10.a Attachment: CertificateOfDesignation (RES-2020-10 : Authorizing Attendance At The 2020 Association Of Towns Meeting & Appointing Packet Pg. 38 5.D.2.a Attachment: Town of Wappinger Letter of Engagement 2020 (RES-2020-23 : Resolution Employing Stormwater Management Consultant Packet Pg. 39 5.D.2.a Attachment: Town of Wappinger Letter of Engagement 2020 (RES-2020-23 : Resolution Employing Stormwater Management Consultant Packet Pg. 40 5.E.2.a Attachment: Historian Job Desc (RES-2020-27 : Resolution Appointing Town Historian Of The Town Of Wappinger) Packet Pg. 41 5.E.2.a Attachment: Historian Job Desc (RES-2020-27 : Resolution Appointing Town Historian Of The Town Of Wappinger) Packet Pg. 42