2020-04-13
Town of Wappinger
Regular Meeting
~ Minutes ~
I. Call to Order
Attendee Name Organization Title Status Arrived
Richard Thurston Town of Wappinger Supervisor Present 7:00 PM
William H. Beale Town of Wappinger Councilman Present 7:00 PM
Angela Bettina Town of Wappinger Councilwoman Present 7:00 PM
Christopher Phillips Town of Wappinger Councilman Present 7:00 PM
Al Casella Town of Wappinger Councilman Present 7:00 PM
Joseph P. Paoloni Town of Wappinger Town Clerk Present 7:00 PM
Tim Moot Consultant Engineer Present 7:00 PM
Jim Horan Consultant Attorney Present 7:00 PM
II. Salute to the Flag
III. Agenda and Minutes
1. Motion To: Adopt Agenda
RESULT: ADOPTED \[UNANIMOUS\]
MOVER: Al Casella, Councilman
SECONDER: Christopher Phillips, Councilman
AYES: Thurston, Beale, Bettina, Phillips, Casella
2. Motion To: Acknowledge Minutes of March 9th, 2020
Was part of the March 23rd packet. Will not be re-printed.
RESULT: ADOPTED \[UNANIMOUS\]
MOVER: Christopher Phillips, Councilman
SECONDER: Al Casella, Councilman
AYES: Thurston, Beale, Bettina, Phillips, Casella
IV. Public Portion
1. Motion To: Open Public Portion
Town of Wappinger Page 1 Printed 4/23/2020
RESULT:ADOPTED \[UNANIMOUS\]
MOVER: Al Casella, Councilman
SECONDER: Christopher Phillips, Councilman
AYES: Thurston, Beale, Bettina, Phillips, Casella
2. Motion To: Close Public Portion
RESULT: ADOPTED \[UNANIMOUS\]
MOVER: Al Casella, Councilman
SECONDER: Christopher Phillips, Councilman
AYES: Thurston, Beale, Bettina, Phillips, Casella
V.Discussions
1. Supervisor's Report on Town COVID19
summary of various town actions and initiatives to date in response to the Covid19
pandemic.
2. Comptroller's Financial Review & Projections for 2020
Fredrick provided an estimated 2019 year-end financial update and spoke of future revenue
streams.
The Comptroller read from a document detailing the fund balances for all the funds. The general
fund balances are:
Un-assigned General Fund A fund balance has $1,412,038 of Total A-Fund Balance of
$2,905,423
Un-assigned General Fund B fund balance has $4,437,193 of Total B-Fund Balance of
$5,044,902
Un-assigned General Fund Highway fund balance has $1,473,850 of Total B-Fund Balance of
$2,203,205
Town of Wappinger Un-assigned Fund balances including all special districts such as water,
sewer, etc is $12,362,157 of a Total Town-wide Fund balance of $15,302,374
Town of Wappinger Page 2 Printed 4/23/2020
Revenues from Mortgage re-financing and sales tax will be down. CHIPs money, i.e. money
from the State directed for paving; seems pretty secure, but no decision has been made .
3. Recreation Review of Summer Camp, Community Day, and other Programs
Jessica provided an update on closures and postponed programs and plans going forward. She
has been doing a lot of work in this area. They discussed some planned initiatives for Seniors.
4. Motion To: Hire 2 Seasonal Hires for Buildings and Grounds
Steve has an immediate need to maintain our grounds most especially grass cutting. He needs to
make seasonal hires. I would like to be ready to start getting back to somewhat normal as soon
as the go-ahead is given, most likely an incremental increase beginning in June. Since our parks,
especially Carnwath, are being actively used, he needs to maintain them from a health and safety
perspective. Maintenance of fields and parks is deemed essential and therefore public works
programs can continue but social distancing must be observed. The board approved the hires;
however, nothing was given to the board or the Town Clerk for filing in these minutes.
RESULT: ADOPTED \[UNANIMOUS\]
MOVER: William H. Beale, Councilman
SECONDER: Christopher Phillips, Councilman
AYES: Thurston, Beale, Bettina, Phillips, Casella
5. HVAC Service Contract For Town Hall/ESB
The town needs to maintain our Town Hall and ESB HVAC SYSTEMS, there is a need to
enter into the service contract ASAP. Scheduled for the next meeting.
RESOLUTION: 2020-87
Town of Wappinger Page 3 Printed 4/23/2020
Resolution Declaring Equipment Surplus And Authorizing Its Sale
WHEREAS, the Town of Wappinger currently owns old, worn out and obsolete
equipment that cannot be repaired, or is too costly to repair, but may have some value; and
WHEREAS, by email dated February 21, 2020, Supervisor of Buildings & Grounds
Steve Frazier determined that the below listed equipment is no longer useful for Town purposes
and he recommended that the surplus equipment be sold and the proceeds used for new
improvements to the buildings and grounds;
NOW, THEREFORE, BE IT RESOLVED:
1. The Town Board hereby authorizes the Supervisor of Buildings & Grounds to sell the
surplus equipment listed below in as-is condition:
a) 14 Dock Floats
b) John Deere Mower
c) BadBoy Mower
d) 2002 Chevy Utility Truck
e) Playground Slide
f) Surveillance Camera System
2. The Town Board hereby authorizes the Supervisor of Buildings & Grounds to sell the
surplus equipment in a manner that will obtain the best price possible which includes
public auction, trade in or a private sale for value.
3. The Supervisor of Buildings & Grounds is authorized, but is not required, to set
minimum bids for each surplus equipment item to be sold at public auction.
4. Proceeds from the sale of the surplus equipment shall be first used to pay any debt service
that is outstanding for the items; and any balance that remains shall be paid into the
General Fund.
The foregoing was put to a vote which resulted as follows:
Vote Record - Resolution RES-2020-87
Yes/Aye No/Nay Abstain Absent
Adopted
Richard Thurston Voter
Adopted as Amended
William H. Beale Voter
Defeated
Angela Bettina Seconder
Tabled
Christopher Phillips Voter
Withdrawn
Al Casella Mover
Dated: Wappingers Falls, New York
April 13, 2020
The Resolution is hereby duly declared Adopted.
7. Establishing a Victory Garden at Carnwath
Supervisor Thurston explained the garden at Carnwath to provided organic crops on the acre of
land that was plowed a year ago. He explained that Camo has donated the water system to plug
into the pump house out there and take care of some other elements of it.
Town of Wappinger Page 4 Printed 4/23/2020
VI.Resolutions
RESOLUTION: 2020-88
Resolution Acknowledging Appointment Of Deputy Receiver Of Taxes To The Town Of
Wappinger
WHEREAS, Town Law provides that the Receiver of Taxes is authorized to appoint a Deputy
Receiver of Taxes, and
WHEREAS, the Town of Wappinger Town Board did establish said position on
February 10, 2020, and
WHEREAS, Lee Anne Freno, Receiver of Taxes for the Town of Wappinger has elected
to appoint Maura Leonetti as Deputy Receiver of Taxes.
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The recitations above set forth are incorporated in this Resolution as if fully set forth and
adopted herein.
2. The Town Board acknowledges the appointment of Maura Leonetti as Deputy Receiver
of Taxes by Lee Anne Freno, Receiver of Taxes for the Town of Wappinger.
3. The Town Board hereby establishes the salary of the Deputy Receiver of Taxes as set
forth in the adopted 2020 budget effective March 16, 2020 to be paid in 52 weekly
installments, pro-rated for the remainder of calendar year 2020 as determined by the
Town Comptroller.
4. The Town Board hereby delegates to the Receiver of Taxes the authority to assign the
duties of the Deputy Receiver of Taxes.
The foregoing was put to a vote which resulted as follows:
Vote Record - Resolution RES-2020-88
Yes/Aye No/Nay Abstain Absent
Adopted
Richard Thurston Voter
Adopted as Amended
William H. Beale Mover
Defeated
Angela Bettina Voter
Tabled
Christopher Phillips Voter
Withdrawn
Al Casella Seconder
Dated: Wappingers Falls, New York
April 13, 2020
The Resolution is hereby duly declared Adopted.
RESOLUTION: 2020-89
Resolution Auhtorizing Change Order No. 1 To Contract For Carnwath Farms Park
Community Center And Chapel Roof Restorations
Town of Wappinger Page 5 Printed 4/23/2020
WHEREAS, by Resolution 2019-210, the Town Board awarded a contract for Carnwath
Farms Park Community Center and Chapel Roof Restorations to Vanguard Organization Inc. in
the amount of $102,919.00; and
WHEREAS, the Engineers to the Town, by email dated March 16, 2020, reviewed
Change Order No. 1 to the Carnwath Roof Restoration Contract, a copy of which is affixed
hereto, which amends the contract by adding temporary waterproofing protection for the
Carnwath Manor House and results in a new contract price of $132,782.00;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves
Change Order No. 1, which increases the total contract price by the amount of $29,863.00,
resulting in a new contract price of $132,782.00 and authorizes the Supervisor to sign Change
Order No. 1 on behalf of the Town; and be it further
RESOLVED, that the Town Comptroller is authorized to make contract payments in
accordance with this approved Change Order.
The foregoing was put to a vote which resulted as follows:
Vote Record - Resolution RES-2020-89
Yes/Aye No/Nay Abstain Absent
Adopted
Adopted as Amended
Richard Thurston Voter
Defeated
William H. Beale Voter
Tabled
Angela Bettina Voter
Withdrawn
Christopher Phillips Seconder
Next: 4/27/20 7:00 PM
Al Casella Mover
Dated: Wappingers Falls, New York
April 13, 2020
The Resolution is hereby duly declared Tabled.
RESOLUTION: 2020-93
Resolution Auhtorizing Change Order No. 1 To Contract For Carnwath Farms Park
Community Center And Chapel Roof Restorations
WHEREAS, by Resolution 2019-210, the Town Board awarded a contract for Carnwath
Farms Park Community Center and Chapel Roof Restorations to Vanguard Organization Inc. in
the amount of $102,919.00; and
WHEREAS, a Resolution was previously prepared to authorize Change Order No. 1 to
the Carnwath Roof Restoration Contract, which amends the contract by adding temporary
waterproofing protection for the Carnwath Manor House, resulting in a revised contract sum in
the amount of $132,782.00, which Resolution is to be adopted simultantously with this
Resolution; and
WHEREAS, the Engineers to the Town has reviewed Change Order No. 2 to the
Carnwath Roof Restoration Contract, a copy of which is affixed hereto, which amends the
contract by adding slate shingle replacements and repairs on the Carnwath Chapel Roof, which
results in a new contract price of $139,762.00.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves
Change Order No. 2, which increases the total contract price by the amount of $8,340.00,
Town of Wappinger Page 6 Printed 4/23/2020
resulting in a new contract price of $139,762.00 and authorizes the Supervisor to sign Change
Order No. 2 on behalf of the Town; and be it further
RESOLVED, that the Town Comptroller is authorized to make contract payments in acc
The foregoing was put to a vote which resulted as follows:
Vote Record - Resolution RES-2020-93
Yes/Aye No/Nay Abstain Absent
Adopted
Richard Thurston Mover
Adopted as Amended
William H. Beale Seconder
Defeated
Angela Bettina Voter
Tabled
Christopher Phillips Voter
Withdrawn
Al Casella Voter
Dated: Wappingers Falls, New York
April 13, 2020
The Resolution is hereby duly declared Adopted.
RESOLUTION: 2020-94
Resolution Auhtorizing Waiver Of Penalty For Late Water And Sewer Payments Due To
Covid-19 Emergency
WHEREAS, the worldwide COVID-19 pandemic poses a threat to health and welfare of
the residents and visitors of the State of New York, County of Dutchess and Town of
Wappinger; and
WHEREAS, on March 7, 2020, the Governor issued an Executive Order and declaring a
State of Emergency for the entire State of New York which has been extended; and
WHEREAS, the COVID-19 pandemic has caused economic upheaval which has made it
difficult for residents and businesses in the Town of Wappinger to pay its financial obligations
including water and sewer bills; and
WHEREAS, §236-3 of the Town of Wappinger Code assesses a late penalty of 10% on
all water and sewer charges that have been in arrears for more than 30 days;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby suspends the
late penalty assessment imposed by §236-3 during the pending Statewide State of Emergency for
the COVID-19 outbreak and for a period of 30 days thereafter; and be it further
RESOLVED, that a notice of this relief shall be provided to customers in the next water
sites and posted on the sign board maintained by the Town Clerk.
The foregoing was put to a vote which resulted as follows:
Vote Record - Resolution RES-2020-94
Yes/Aye No/Nay Abstain Absent
Adopted
Richard Thurston Voter
Adopted as Amended
William H. Beale Mover
Defeated
Angela Bettina Seconder
Tabled
Christopher Phillips Voter
Withdrawn
Al Casella Voter
Town of Wappinger Page 7 Printed 4/23/2020
Dated: Wappingers Falls, New York
April 13, 2020
The Resolution is hereby duly declared Adopted.
RESOLUTION: 2020-95
Resolution Authorizing Supervisor And Town Comptroller To Create a Fema Grant
Account And Submit An Application For A Covid-19 Grant
WHEREAS, the FEMA Public Assistance (PA) program has been made available to
reimburse eligible expenses incurred by state and local governments related to the COVID-19
outbreak; and
WHEREAS, the nature and scale of this national Covid-19 emergency is beyond
anything the emergency management community has seen, FEMA is allowing applicants to
apply for assistance in the PA Grants Portal; and
WHEREAS, the Town of Wappinger desires to create a FEMA Grant Account and
submit an application for a COVID-19 Grant.
NOW, THEREFORE, BE IT RESOLVED;
1. The Town Supervisor and the Town Comptroller are hereby authorized to create a
FEMA Grant Account and submit an application for a Covid-19 Grant on behalf of
the Town of Wappinger.
2. The Town Supervisor and the Town Comptroller are further authorized to accept any
grant funds that are received, if the application is approved, and apply the grant funds
received to the appropriate funds in accordance with the generally accepted
governmental accounting principles and the guidelines of the Office of the State
Comptroller.
3. All Department heads are directed to cooperate with the Town Comptroller to
determine the eligible expenses of the Town.
The foregoing was put to a vote which resulted as follows:
Vote Record - Resolution RES-2020-95
Yes/Aye No/Nay Abstain Absent
Adopted
Richard Thurston Voter
Adopted as Amended
William H. Beale Mover
Defeated
Angela Bettina Voter
Tabled
Christopher Phillips Seconder
Withdrawn
Al Casella Voter
Dated: Wappingers Falls, New York
April 13, 2020
The Resolution is hereby duly declared Adopted.
RESOLUTION: 2020-96
Resolution Awarding Contract For Reese Cultural Plumbing Work
Town of Wappinger Page 8 Printed 4/23/2020
The foregoing was put to a vote which resulted as follows:
Vote Record - Resolution RES-2020-96
Yes/Aye No/Nay Abstain Absent
Adopted
Adopted as Amended
Richard Thurston Voter
Defeated
William H. Beale Mover
Tabled
Angela Bettina Voter
Withdrawn
Christopher Phillips Voter
Next: 5/10/20 7:00 PM
Al Casella Seconder
Dated: Wappingers Falls, New York
April 13, 2020
The Resolution is hereby duly declared Tabled.
RESOLUTION: 2020-97
Resolution Authorizing Purchase Of Municity Software Upgrade
Town of Wappinger Page 9 Printed 4/23/2020
The foregoing was put to a vote which resulted as follows:
Vote Record - Resolution RES-2020-97
Yes/Aye No/Nay Abstain Absent
Adopted
Richard Thurston Voter
Adopted as Amended
William H. Beale Voter
Defeated
Angela Bettina Voter
Tabled
Christopher Phillips Mover
Withdrawn
Al Casella Seconder
Dated: Wappingers Falls, New York
April 13, 2020
The Resolution is hereby duly declared Adopted as
Amended.
RESOLUTION: 2020-98
Correspondence Logs
Resolution Authorizing the Acceptance of the Correspondence Logs
NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the
attached Correspondence Log are hereby accepted and placed on file in the Office of the Town
Clerk.
The foregoing was put to a vote which resulted as follows:
Vote Record - Resolution RES-2020-98
Yes/Aye No/Nay Abstain Absent
Adopted
Richard Thurston Voter
Adopted as Amended
William H. Beale Voter
Defeated
Angela Bettina Mover
Tabled
Christopher Phillips Voter
Withdrawn
Al Casella Seconder
Town of Wappinger Page 10 Printed 4/23/2020
Dated: Wappingers Falls, New York
April 13, 2020
The Resolution is hereby duly declared Adopted.
VII. Items for Special Consideration/New Business
1. COVID19 Matters - Helping Residents and Business Impacted
placeholder for any discussion on possible COVID19 initiatives that are not covered by
the resolutions.
2. Public WiFi - To Keep Open to Any User
Some people have raised concerns that because public buildings are closed then WIFI
may be stopped. Some people are discontinuing their home internet services to reduce
costs and therefore The Supervisor wanted to ensure that the town continue this service
and make it known to our residents.
3. Ask Bill Beale to Revise Town Emergency Preparadness Plan
Ask Bill Beale to revise the outdated emergency preparedness plan and to retain
consultants as needed. Jim Horan said he would circulate a provision in executive
law that should be in an emergency plan.
4. Hiring of Tree Servivce to Cut Dead Trees at Carnwath
The Supervisor addressed the removal of dead trees, since we have more people
using the Carnwath grounds and as we are entering a windy period during the next
couple of months, there needs to be a removal of some of the larger dead trees
along the trails, roadways and near the buildings. Steve Frazier will do an
assessment for the next meeting.
VIII. Adjournment
Motion To: Wappinger Adjournment & Signature
The meeting adjourned at 9:39 PM.
____________________
Joseph P. Paoloni
Town Clerk
Town of Wappinger Page 11 Printed 4/23/2020
RESULT:ADOPTED \[UNANIMOUS\]
MOVER: Richard Thurston, Supervisor
SECONDER: Angela Bettina, Councilwoman
AYES: Thurston, Beale, Bettina, Phillips, Casella
Town of Wappinger Page 12 Printed 4/23/2020
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 13
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 14
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 15
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 16
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 17
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 18
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 19
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 20
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 21
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 22
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 23
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 24
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 25
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 26
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 27
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 28
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 29
Attachment: Town of Wappinger Mansion Roof Inspection (RES-2020-89 : Auhtorizing
6.2.a
Packet Pg. 30
6.2.b
Attachment: 20200421-Carnwath Chapel CO#1-Executed (RES-2020-89 : Auhtorizing Change Order No. 1 To Contract For Carnwath Farms Park
Packet Pg. 31
6.5.a
Attachment: Estimate_1095_from_Freno_Plumbing__Heating_Inc (RES-2020-95 : Authorizing Supervisor & Compt.To Create a Fema Grant
Packet Pg. 32
6.7.a
M UNICITY
S OFTWARE P ROPOSAL
FOR THE
TOWN OF W APPINGER, NY
F EBRUARY 12, 2020
Prepared by:
Software Consulting Associates
54 Elizabeth St.
Red Hook, NY
Account Representative: Wil LaBossier
Phone: (845) 758-0104
Fax: (845) 758-0884
E-Mail: wil@sca-corp.com
Website: www.sca-corp.com
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
1 | Page
Packet Pg. 33
6.7.a
W HY C HOOSE M UNICITY 5 S OFTWARE-AS-A-S ERVICE?
Software Consulting Associates (SCA), creators of the Municity Software Suite, has over thirty years of
experience assisting municipal clients with a variety of parcel management products including Property
Assessment, Tax Collection, Utility Billing, Permitting/Code Enforcement, Planning and Zoning,
DPW/Asset Management.
-as-a-Service (SaaS) model, municipalities are able to provide seamless
services to their citizens, while streamlining work for their employees. MUNICITY SaaS allows
municipalities to realize lower costs for IT infrastructure, while offering improved, innovative solutions in
the cloud environment.
PROS:
Hardware and software maintenance costs are eliminated.
Your data is protected with the highest level of cyber-security.
Data backup and recovery is included.
Municipalities own their data.
You may access your data from anywhere.
Software updates are automatic.
Additional Modules are immediately available, including Licensing - Health/Clerk, DPW -
Highway, Asset Management, Mobile, Connect - Public Facing, etc.
Municipalities can better predict and manage their IT resources needs and staffing.
Security and Compliance
Municity inherits best practices of security policies, architecture and operations processes of its underlying
platform, which is continuously audited, meets requirements for numerous compliance programs, and
benefits from accredited certifications. Periodic Trustwave vulnerability scans ensure PCI compliance of
financial platforms. All sites are certificate secured, and web traffic is protected by SSL encryption.
Prevention and Detection
Automated assessments improve the security and compliance of Municity applications. Servers are
hardened based on recommendations from industry standard CIS security benchmarks, known
vulnerabilities and exposures, runtime behavior analysis, and security best practices. Network traffic is
actively monitored for security risks, immediate notifications are provided in case of suspected malicious or
unauthorized behavior.
Storage and Recovery
Customer data is secured in a private network, and databases backed up and stored remotely in multiple
regions. Premium customers benefit from data replication and point-in-time recovery. Data access is
secured by IAM best practices.
Software Consulting Associates in our industry. This loyalty has been earned
by consistently providing exceptional service before, during, and after every sale.
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
2 | Page
Packet Pg. 34
6.7.a
I NVESTMENT
Municity 5
\[ \] Municity 5 Parcel Management (upgrade pricing)
Base software $ 9,000
Implementation (Setup / Configuration) $ 3,500
Training $ 3,600
Data Conversion from Municity Enterprise Included
Annual Maintenance, Support and Hosting $ 4,200
Total First Year Cost $ 20,000
Second and Subsequent Year Cost $ 4,200
Municity City Squared (Public Facing)
\[ \] Municity City Squared Public Facing
Base software (GIS, Parcel Information and Permit / other information) Included
Annual Maintenance, Support and Hosting Included
Online Permit, License, applications and renewals Transactions Pricing**
**Online applications and renewals are paid for by adding a convenience fee to the transactions
that is paid by the applicant. The convenience fees are normally around 2.65% for credit card and
$3.00 for check. Example: in the case your permit fee was $200.00 the applicant would pay either
$205.30 if using a credit card or $203.00 if using an e-check. $200.00 would go to the Village and
either $5.30 or $3.00 would go to SCA/Municity.
Municity Mobile
\[ \] Municity Mobile*
Initial Setup Included
Additional Users (no additional charge for 4 existing users) $ 500 / User
Annual Maintenance, Support and Hosting $ 200 / User
Current Number of Municity Mobile App. Users ___4___
*Customer is responsible for acquiring their own mobile hardware (smart phone or tablet) and wi-fi or
cellular data plans.
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
3 | Page
Packet Pg. 35
6.7.a
M UNICITY 5 W EB B ASED M UNICITY
MUNICITY 5 PARCEL MANAGEMENT MODULE
The Municity software package is a full web-based parcel management program that integrates all aspect of
you building, permitting, licensing, inspection, code enforcement, fee collection as well as planning,
zoning, engineering, and fire inspections. There is no limit on the number of network workstations that can
use the software within the municipality.
Dashboard / Analytics - View all the latest activities of your department, such as
applications submitted, permit issued, complaints issued, inspections completed, etc. Customize
the dashboard to your preferences by choosing from a variety of graphs and data views.
Municity 5 - Dashboard
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
4 | Page
Packet Pg. 36
6.7.a
Parcel Information - Search for parcels by owner, address, parcel number and then view all parcel
information
Municity 5 Parcel Editor
Posts - The Municity 5 software has a fully integrated Posting/Notification system that allows users to
follow all actions that have occurred on a parcel, permit or violation. This includes general comments
added by users and program generated actions such as approving a permit or passing/failing and inspection.
These posts are visible on each item in the program and optionally users (office staff / inspectors) can
action has occurred. In conjunction with the Municity 5 Public Module residents and contractors can also
an inspection being completed.
Municity 5 Posts/Notifications via Text Message
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
5 | Page
Packet Pg. 37
6.7.a
Permitting - The permitting module of Municity allows users to track all activities on a permit
including permit type, status, cost of construction, contractors, inspections, fees, and tasks. The permit
editor is extremely flexible and can be customized by the users to display whatever information they
require and arrange it in the order they find most convenient.
Municity 5 - Permit Editor
Permits Tracks all building permits from acceptance of an application through completion of inspections,
and final issuan
Permit Inspections Full tracking and scheduling of inspections, including checklists, documents and
pictures. Pre-defined inspection templates can be created for each permit-type to ensure all inspections are
completed before a permit is closed.
Permit Fees Track all fees related to each building permit.
Permit Tasks Assign tasks that have to be completed prior to permit issuance. Create tasks based on
templates and automatically assign them to the responsible parties. Get notification when tasks are
completed.
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
6 | Page
Packet Pg. 38
6.7.a
Code Enforcement - Track all complaint activity including issuance of violations based on the town
code, state building code or fire code. Create summons, track court appearances, levy fines, and attach
pictures and documents. Create documents such as notice of violation, accusatory, affidavits of service.
Municity 5 Complaint Notice Printout
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
7 | Page
Packet Pg. 39
6.7.a
Printing Municity 5 is delivered with several standard printouts. These documents include:
Parcel Information / History.
Permits.
Approval / Denial Letters.
Certificates (CO, CC, Temporary CO).
Inspection Results (Passed / Failed Letter).
Daily Inspection Schedule.
Complaint Notice.
Accusatory / Affidavit.
Summons.
Municity 5 - Permit Printout
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
8 | Page
Packet Pg. 40
6.7.a
MediaAttachanyelectronicfilesto you parcels, permits, inspectionsorcomplaints. Upload pictures,
documents, pdf files, and videos, whatever and then rearrange into subdirectories. Print or email the
files. View all pictures in a slideshow, add notes, or download to your computer.
Municity- 5 - Media slide show viewer
Appointment Calendar - Fully integrated appointment calendar for scheduling of inspections.
With appropriate user rights you can view multiple inspectors from one calendar and re-assign or re-
schedule inspections. Completing inspections from the calendar automatically completes the inspections
on the associated permit.
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
9 | Page
Packet Pg. 41
6.7.a
Municity 5 Appointment Calendar
Reports Municity5 comesstandard withthefollowingreports:
Applications Submitted
Permits Issued
Permits Issued w/ Cost of Construction
Expired Permits
Certificates (COs/CCs) Issued
Temporary COs Issued
Complaints / Violations Issued
Open Complaints / Violations
Resolved Complaints / Violations
Inspections Completed
Overdue Inspections
Fees Collected
Unpaid Fees
Municity 5 - Permit Report
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
10 | Page
Packet Pg. 42
6.7.a
Advanced Reports Advanced Reports allows users to easily create and share impressive dashboards and
reports for both internal and external audiences.
Provides scheduled e-the
information they need.
Fully web-based intuitive designer allows users with limited technical ability to create sophisticated
reports.
Municity Advanced Reporting Ad Hoc Report Generator
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
11 | Page
Packet Pg. 43
6.7.a
Municity Advanced Reporting Report Scheduling
Municity 5 Advanced Reporting Sample Designed Report
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
12 | Page
Packet Pg. 44
6.7.a
Municity 5 - Advanced Reporting Ad-Hoc Reporting
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
13 | Page
Packet Pg. 45
6.7.a
Contact Management Fully integrated contact manager allows you to track all your
contact information,includingcontractorinsurance, workerscomp. and basiclicensing.
Municity 5 - Contact Editor
Console Module - The Municity Console is an extremely powerful way to view and interpret your
and search based on type, dates, status, inspector, names or addresses. Print reports, export to Excel or
create Microsoft Word mail merged documents.
Municity 5 - Console
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
15 | Page
Packet Pg. 46
6.7.a
GIS The GIS capabilities in Municity 5enable the visualization of all of your Municity data via a
geographic interface. Municity GIS utilizes geospatial layer data from a variety of sources (the
municipality, the County, the State and even some generally available layers from the federal
government.
Municity 5 - GIS / Mapping System
Municity 5 - Abutter (Neighbor) Notices
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
16 | Page
Packet Pg. 47
6.7.a
Municity5 Web-Based Integrated GIS w/ Streetview (Note: Streetview not available in some areas).
Municity5 Plotting of Complaint Activity in the municipality
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
17 | Page
Packet Pg. 48
6.7.a
Planning, Zoning and Other Boards Municity 5 includes full project management for tracking all
Planning, Zoning or other board actions, assigned tasks (reviews), issuing permits and licenses, attached
associated documents and photos, track project fees, bonds or escrow account, and view the overall
progress of a project.
Municity5 Project Tracking
Municity5 Project Workflow Editor
Workflows are defined by templates based on project type and can include predecessors, automatic
assignment and notification, durations,
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
18 | Page
Packet Pg. 49
6.7.a
MUNICITY - MOBILE
The Municity Mobile application allows users to interact directly with the Municity database via any
mobile device, including smart phones and tablets (no need to synchronize once you get back to the
office you are working with live data).
Create Complaints,
Appointments, Violations,
and more.
Schedule and complete
inspections.
View your inspections
schedule in a list or multi-
pane view with Google
street view.
Pull up information on any
parcel in your municipality.
Search for items and parcels in the
database using the advanced search
option.
Search items can be projected on the
map and color-coded based on status.
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
19 | Page
Packet Pg. 50
6.7.a
Mobile Printouts
Connect via Bluetooth to any wireless printer to print out violations, inspection notices, tickets,
appearance tickets and more. Take a picture and it automatically attaches to the item you are
working with. We also offer Square credit card reader integration for processing payments in the
field. We do not provide the hardware directly to the municipality we let you choose. However,
the program can work on any modern platform.
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
20 | Page
Packet Pg. 51
6.7.a
MUNICITY CITY SQUARED
The City Squared module is a public-facing site that allows your constituent to view GIS and
municipal data. Data displayed can include parcels (owners, addresses, property class, zone,
acreage, assesses values, inventory, etc.), permits, violations, variances, inspections, documents
and photos.
Municity City Squared Public Facing Portal with GIS
Municity - Connect Property Information
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
21 | Page
Packet Pg. 52
6.7.a
Optionally, the Municity Connect system can be utilized to accept online permit applications.
The system can include the acceptance of credit cards, electronic checks, and PayPal. Pricing
for this option varies depending upon the type of permits (complexity) and the types of
payments accepted.
Municity - City Squared Online Permit Application
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
22 | Page
Packet Pg. 53
6.7.a
Additional Items Included the following are standard features of the Municity
Software System.
Data Conversion of Existing Vendor Information - SCA will load all pertinent data from
your existing system. We have experience converting data from over forty different software systems and
are confident we will be able to convert all of your data. Additionally SCA will configure your system
with all the permits/applications currently processed by the municipality, including permits/applications
not currently processed in your existing computer systems.
Parcel Database Update Feature stem is pre-loaded with all of your
property parcels on the day it is delivered. This means that the system already knows about all map
numbers, owners, etc. in your municipality. We accomplish this by obtaining a master property file from
the tax assessor and then loading the parcel database from that. In addition SCA includes a utility, which
(PAS, RPS, Vision,
Patriot, etc.) on a regular basis as often as every night.
computer network in order to implement this item.
Integration with GIS Systems SCA integrates with existing GIS resources in the following
ways:
SCA will load GIS layers provided by the municipality to the Municity servers for inclusion in
the Municity system.
SCA will link directly to your existing GIS systems (ESRI ARC GIS Server) in order to make the
layers the municipality has exposed available in the Municity system.
SCA will link directly to many publicly available layers such as CT ECO, Bing, Google, ESRI
and FEMA. A full list of available layers will be provided upon request.
Training - Training will be conducted at your offices. SCA will continue to provide unlimited startup
assistance via telephone, Internet and on-site visits until the system is fully operational and all users are
proficient in its use. SCA does not limit the amount of training available to the municipality but requests
that the municipality be respectful and make staff available for training sessions.
Annual Service and Support - The annual service and support contract provides your
installation with software service and support for 12 months. This includes advice for procedural
questions, regular software updates (2 to 4 times per year), fixes for problems encountered and support
for restoring the system to a production state after hardware failures or power outages. Support is
delivered via telephone and Internet connection, or on site visits if required.
Financial Software Integration The Municity Software Suite comes standard with a
financial integration program that allows for all financial data generated by the Municity software to be
exported to various financial programs such as Edmonds, Tyler (Munis) or Great Plains.
Attachment: Wappinger NY Municity-5 Proposal 2 12 2020 (RES-2020-97 : Resolution Authorizing Purchase Of Municity Software Upgrade)
23 | Page
Packet Pg. 54
6.8.a
Attachment: 2020-03-23 (RES-2020-98 : Correspondence Logs)
Packet Pg. 55
6.8.a
Attachment: 2020-03-23 (RES-2020-98 : Correspondence Logs)
Packet Pg. 56
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 57
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 58
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 59
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 60
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 61
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 62
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 63
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 64
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 65
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 66
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 67
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 68
6.8.b
Attachment: 2020-04-13 (RES-2020-98 : Correspondence Logs)
Packet Pg. 69