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2020-12-14 Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Regular Meeting townofwappinger.us ~ Minutes ~ Joseph Paoloni (845)297-5771 Monday, December 14, 2020 7:00 PM Town Hall I. Call to Order Attendee Name Organization Title Status Arrived Richard Thurston Town of Wappinger Supervisor Present 7:00 PM William H. Beale Town of Wappinger Councilman Present 7:00 PM Angela Bettina Town of Wappinger Councilwoman Present 7:00 PM Christopher Phillips Town of Wappinger Councilman Present 7:00 PM Al Casella Town of Wappinger Councilman Present 7:00 PM Joseph P. Paoloni Town of Wappinger Town Clerk Present 7:00 PM Jim Horan Consultant Attorney Present 7:00 PM Tim Moot Consultant Engineer Present 7:00 PM II. Salute to the Flag III. Agenda and Minutes 1. Motion To: Adopt Agenda RESULT: ADOPTED \[UNANIMOUS\] MOVER: Christopher Phillips, Councilman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Acknowledge Minutes of November 9, 2020 RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella IV. Opening Comments 1. Supervisor's Comments Supervisor Thurston updated the COVID situation. 2. Comptroller's Comments Town of Wappinger Page 1 Printed 12/30/2020 Regular MeetingMinutesDecember 14, 2020 Comptroller Awino gave an update to the Financials of the Town. Mortgage Tax is 585K with an end of the year estimate to be $370 over. A fund revenue at 103%. A Fund proj eoy 800K, 5MM B 2.1 MM db V.Public Portion 1. Motion To: Open Public Portion RESULT: ADOPTED \[UNANIMOUS\] MOVER: Christopher Phillips, Councilman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Close Public Portion RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella VI. Discussions 1. Route 376 Lighting district/Agreement with NYSDOT (Tim Moot) Engineer Tim Moot explained the new County Traffic Circle planned at the intersection of Route 376, All Angels Hill Road, and New Hackensack Road. 2. Rte. 376 Utility Sleeves (Tim Moot) 3. Dorothy Heights Drainage (Tim Moot) Engineer Moot discussed the water drainage issue at the end of Dorothy Heights in the vicinity of Imperial Gardens. 4. SkyTop easement (Tim) Tim Moot explained that the purpose of the easement is for a future connection for a water connection in the Chelsea area. 5. Reese Easement (Tim) Tim Moot explained that the purpose of the easement is for a future connection for a water connection in the Hughsonville area. 6. Motion To: Setting January 11, 2021 as date for Town Re-Organizational meeting (RLT) Town of Wappinger Page 2 Printed 12/30/2020 Regular MeetingMinutesDecember 14, 2020 Included with the Regular Town Board Meeting. RESULT: ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella 7. Motion To: Permit Fee Refund for 13 Robin Lane (Barbara) For the Deck. Check the Video for precicness. RESULT: ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella 8. Telecommication Policy (Sara/RLT) COMMENTS - Current Meeting: For informational purposes only to be voted on at a future date. Each municipality is required to submit a Pandemic Response Plan. A template will be prepared for each municipality. 9. Telecommunications Policy Employee Agreement (Sara/RLT) COMMENTS - Current Meeting: For informational purposes only to be voted on at a future date. 10. Motion To: Purchase 5 Park Benches up to an amount of $5,000, including Shipping (Steve) Steve Frazier explained his recommendations on what to do with 690 per 8 foot bench with material that is durable synthetic material and resistant to vandalism. Originally there was to be benches for Quiet Acres and Rockingham. Up to $5,000 out of Parkland Trust. 5 benches RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella 11. Motion To: Authorization For Sewer Repairs to Emergency Service Building at a Maximum of $6,000 (Steve) Mr. Frazier explained that the sewer line at the Emergency Service Building is clogged and needs repairs. He explained the details of the repairs. He estimated a maximum of $6,000 out of A-Fund. Town of Wappinger Page 3 Printed 12/30/2020 Regular MeetingMinutesDecember 14, 2020 RESULT:ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella RESOLUTION: 2020-172 Resolution Authorizing Transfer Of Funds For Purchase Of High-Power Blower Attachment WHEREAS, Supervisor of Buildings and Grounds, Steven Frazier, has advised that his department needs a high-power blower attachment to mount on existing tractors; and WHEREAS, the Supervisor of Buildings and Grounds has found a high-power blower attachment which fits the needs of his department; and WHEREAS, the Town Board has agreed that it is in the best interest of the Town to purchase the high-power blower attachment; and WHEREAS, in order to cover the cost of the high-power attachment, it will be necessary to transfer funds between budget lines. NOW, THEREFORE, BE IT RESOLVED, that the Supervisor of Buildings and Grounds is hereby authorized to purchase the high-power blower attachment at a cost not to exceed $5,200.00; and BE IT FURTHER RESOLVED, that the Town Board hereby authorizes the following budget line transfer to cover the cost of the high-power blower attachment: Amount From Line Description To Line Description $1,000.00 A.7110.0400 Fleetwood A.7110.0201 Tools $1,500.00 A.7110.0404 Porta John Rentals $2,000.00 A.7110.0405 Custodial Serv. ; and BE IT FURTHER RESOLVED, that Steven Frazier is directed to submit a purchase order for the purchase of the high-power blower attachment as required by Town Law. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-172 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Mover Dated: Wappingers Falls, New York December 14, 2020 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 4 Printed 12/30/2020 Regular MeetingMinutesDecember 14, 2020 13. Request to Purchase a Lift To Replace Rentals gi 7020.107 Transfer to Buildings and Grounds $45K to $50K VII. Resolutions RESOLUTION: 2020-110 Resolution Accepting Padasana Court And Related Easements For All Angels Heights Subdivision Together With Maintenance Agreement Secured By Cash Deposit WHEREAS, westerly side of All Angels Hill Road, and WHEREAS, RJA HLD made application to the Town of Wappinger Planning Board to approve a t WHEREAS, the Town of Wappinger Planning Board granted Conditional Final Subdivision Plat Approval by Resolution dated November 17, 2014, subject to, and conditioned upon, fulfillment of the conditions set forth in the aforementioned Resolution, and subject to certain improvements being made and constructed as shown on the aforesaid Plat as required by the Town of Wappinger Subdivision Regulations; and WHEREAS, the Plat was filed in the office of the Dutchess County Clerk on October 21, 2016 as Filed Map 11701B; and WHEREAS, by letter dated April 30, 2020, the Engineers to the Town have advised that the construction of Padasana Court and the related improvements have been completed; and WHEREAS, pursuant to §214-43 of the Town of Wappinger Code, RJA HLD is required to post a highway construction guaranty in the form of a bond or performance guarantee in an amount equal to $104,937.08, which is 20% of the cost of construction, to be held for a period of three years to guarantee that any defects of the type described in §214-76(B) shall be cured but RJA HLD has been unable to do so; and WHEREAS, the Town Board has determined that is appropriate to accept a cash deposit in the amount of $34,777.60 in lieu of the required maintenance bond; and WHEREAS, RJA HLD tendered to the Town of Wappinger a deed for the right of way for Padasana Court from R.J.A. HLD. INC. together with the associated transfer documents all in recordable form and approved by the Attorney to the Town, James P. Horan, Esq.; and WHEREAS, the Superintendent of Town Highways and the Engineer to the Town have recommended that the Town Board accept Padasana Court as a town; NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The Town Board hereby determines that it is in the best interest of the residents of the Town of Wappinger to accept Padasana Court as a Town Highway together with the drainage facilities and other public improvements located in the highway right of way, except those specifically excepted by the subdivision plat. Town of Wappinger Page 5 Printed 12/30/2020 Regular MeetingMinutesDecember 14, 2020 2.The Maintenance Agreement executed by RJA HLD, as Obligor, in favor of the Town of Wappinger, as Obligee, is accepted as the guarantee that the quality and workmanship of the road and other public improvements will be free from defects in materials and workmanship for a period of two years from the date of acceptance by the Town as required by §214-43. 3. The Town Board hereby recognizes that the Town of Wappinger maintains a cash deposit in the amount of $34,777.60 as a highway construction guaranty in accordance with §214-43 of the Town of Wappinger Code which shall be held for a period of two years to guarantee that any defects of the type described in §214-76(B) shall be cured in lieu of a maintenance bond. 4. This acceptance is expressly conditioned upon RJA HLD delivering the right of way and the public improvements to the Town free and clear of any liens or encumbrances, and upon payment by RJA HLD of all outstanding fees and escrow reimbursements due to the Town. 5. The Town Supervisor and the Attorney to the Town are authorized to execute any and all documents necessary for the recording of the deed and easements from RJA HLD. 6. The Attorney to the Town is directed to cause the deed and easements to be filed in the property records of the Dutchess County Clerk. 7. Upon its return from the County Clerk, the Town Clerk is directed to file the deed for the town highway in his files as required by Highway Law §171(1). The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-110 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Mover Dated: Wappingers Falls, New York December 14, 2020 The Resolution is hereby duly declared Adopted. 2. Motion To: Purchase 6 CPR FRX De-Fibulator Units at a Cost of $7,761 Scan Document from Allied Auth transfer of fun 9150 to cover cost of 6 FRX and ancillary Supplies RESULT: ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella Town of Wappinger Page 6 Printed 12/30/2020 Regular MeetingMinutesDecember 14, 2020 RESOLUTION: 2020-174 Correspondence Log Resolution Authorizing the Acceptance of the Correspondence Log NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-174 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Seconder Tabled Christopher Phillips Mover Withdrawn Al Casella Voter Dated: Wappingers Falls, New York December 14, 2020 The Resolution is hereby duly declared Adopted. VIII. Executive Session - Recycle Center Fees, Litigation update; Personnel Matters, Audit Matters) 1. Motion To: Enter Executive Session RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Return From Executive Session Town of Wappinger Page 7 Printed 12/30/2020 Regular MeetingMinutesDecember 14, 2020 RESULT:ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella IX. Items for Special Consideration/New Business RESOLUTION: 2020-173 Resolution Authorizing Year End Transfer Of Funds To Reconcile 2020 Budget WHEREAS, the Town Comptroller has reviewed the 2020 Budget and has determined that certain budgetary transfers are needed; and WHEREAS, the Town Board has agreed that it is in the best interest of the Town to make the transfers requested; NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the following budget line transfers to meet the current budgetary needs: d Amount From Line Description To Line Description Unallocated Fund Balance $3,900 A0917 1010.102-A Student worker Fiscal $10,100 1380.400-A Agents Fees Attorney $54,000 1420.400-A Engineer Telephone $70,000 1440.400-A Miscellaneous Water for $7,000 1620.410-A Town Hall Central Data $20,000 1620.450-A OCIS Chargeback MTA $1,000 1620.451-A Payroll Tax Dog Warden $11,000 1680.400-A Equipment Highway $28,150 1680.401-A Superintendent Salary Vitals $800 $800 1980.400-A Statistics Social security $7,000 3510.200-A benefits Unemployment $7,500 5010.100-A Insurance Health $4,000 4020.100-A Insurance $3,500 9030.800-A $47,500 9050.800-A 9060.800-A Unallocated Fund Balance $10,000 B0915 1440.400-B Engineer Vandalism Part- Fund $1,000 3120.100-B patrol/salary $30,000 DB5142.4DB Salt 5130.4DB Parts (Plow Blades) BE IT FURTHER RESOLVED, that the Town Board further confirms that after the independent audit the following transfers related to certain 2019 capital expenditures and said transfers were approved by the Town Board on September 14, 2020 as follows: Town of Wappinger Page 8 Printed 12/30/2020 Regular MeetingMinutesDecember 14, 2020 Transfers to Capital Projects Amount From Line Description To Line Description $66,543.94 9950.900-A Carnwath Farms Renovation $104,002.90 Schlathaus Park Project $18,141.52 Inspiration Field Renovation The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2020-173 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Mover Withdrawn Al Casella Voter Dated: Wappingers Falls, New York December 14, 2020 The Resolution is hereby duly declared Adopted. RESOLUTION: 2020-171 Authorizing Supervisor to Assist Other Municipalities When Conflicts Arrive WHEREAS, the Supervisor in discussions with other communities about shared services has recommended to this Board to establish a policy with respect to sharing with other towns and obtaining from other towns assistance when the municipalities employees have a recognized conflict that prevents their consultants from acting; and WHEREAS, an informal practice has existed on a limited basis when building inspection services are needed, but it has been determined that other services can be shared as by sharing the issue can be resolved more quickly and in a more cost-effective manner; and WHEREAS, the Town of Wappinger has many professionals on retainer; and WHEREAS, the Supervisor would insure that this practice would only be for short term NOW, THEREFORE, BE IT RESOLVED, that the respective Town Boards may authorize the Supervisor to retain conflict professionals when not previously pre-determined, including but not limited to, Planner, Engineer, Attorney, from other municipalities to handle an issue when a conflict renders a particular consultant unable to act; and BE IT FURTHER RESOVLED, the Supervisor will obtain reimbursement for said services and pay such costs when another town assists The Town of Wappinger. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 9 Printed 12/30/2020 Regular MeetingMinutesDecember 14, 2020 Vote Record - Resolution RES-2020-171 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Mover Dated: Wappingers Falls, New York December 14, 2020 The Resolution is hereby duly declared Adopted. 3. Request For a Stop Sign at Hamilton and Connor Councilman Beale proposed a discussion for a stop sign for the next meeting. He also proposed zoning look into the playing of Ray Charles at 7PM. X.Adjournment Motion To: Wappinger Adjournment & Signature The meeting adjourned at 11:02 PM. ____________________ Joseph P. Paoloni Town Clerk RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Christopher Phillips, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella Town of Wappinger Page 10 Printed 12/30/2020