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2021-02-22 Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Regular Meeting townofwappinger.us ~ Minutes ~ Joseph Paoloni (845)297-5771 Monday, February 22, 2021 7:00 PM Town Hall I. Call to Order Attendee Name Organization Title Status Arrived Richard Thurston Town of Wappinger Supervisor Present 7:00 PM William H. Beale Town of Wappinger Councilman Present 7:00 PM Angela Bettina Town of Wappinger Councilwoman Present 7:00 PM Christopher Phillips Town of Wappinger Councilman Present 7:00 PM Al Casella Town of Wappinger Councilman Remote 7:00 PM Joseph P. Paoloni Town of Wappinger Town Clerk Present 7:00 PM Cooper M Leatherwood Town of Wappinger Deputy Town Clerk Present 7:00 PM II. Salute to the Flag III. Agenda and Minutes 1. Motion To: Adopt Agenda RESULT: ADOPTED \[UNANIMOUS\] MOVER: Christopher Phillips, Councilman SECONDER: William H. Beale, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Acknowledge Minutes of February 8, 2021 RESULT: ADOPTED \[UNANIMOUS\] MOVER: Christopher Phillips, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella 3. Supervisor's Comments IV. Public Portion 1. Motion To: Open Public Portion Town of Wappinger Page 1 Printed 3/4/2021 Regular MeetingMinutesFebruary 22, 2021 RESULT:ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Christopher Phillips, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Close Public Portion RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Christopher Phillips, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella V.Discussions 1. Motion To: Approve Change Order for $3,000 for Carnwath Roof Issues Tim Moot gave an update for Carnwath roof issues. He discussed the gutter system that had deteriorated. The quote for the chimney and gutter system had already been authorized for $31,465 for the temporary roof. To remove unstable sections would cost $5,872. The second option would be to remove certain areas of the gutters which was quoted for $4,690. The Town Board made a motion for the Change order of $3,000, making sure the gutters will be wrapped in addition to the roof. This motion was made by Councilman Beale and Councilwoman Bettina. More details of this discussion can be found on the town website. Nothing was given to the town clerk to file with these minutes. RESULT: ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Recreation/Senior Program Planning - Director Fulton Jessica Fulton presented her plans for the Recreation and Senior Program. Some programs can utilize the outdoors, such as senior get togethers. Soccer and Basketball can be outdoors in the parks. They also plan to utilize technology to do virtual games such as bingo and a virtual book club. More details can be found on the video off the town website. Nothing was given to the town clerk to file. 3. Improving Town Hall Security With Enhanced Lock System Steve Fraizer discussed the enhanced lock system. They're looking to install a keyless swipe access for employee access only with Public entry through the front door only. The options are Town of Wappinger Page 2 Printed 3/4/2021 Regular MeetingMinutesFebruary 22, 2021 software, key card or a Key Fob. The initial cost is between $4,000 and $5,000 with each additional door less than $1,000. More details can be found on the video off the town website. VI. Resolutions RESOLUTION: 2021-45 Resolution Authorizing Purchase Of Truck For Buildings & Grounds WHEREAS, the Supervisor of Buildings & Grounds advises that a pickup truck used by the Building & Grounds Department has outlived its useful life and needs replacement; and WHEREAS, the Supervisor of Buildings & Grounds has obtained various quotes from the NYS Office of General Services for the pickup truck; and WHEREAS, the Town Board has determined that the purchase of the pickup truck should be made using the unallocated fund balance from the A Fund. NOW, THEREFORE, BE IT RESOLVED that: 1. The Supervisor of Buildings & Grounds is hereby authorized to purchase a Ford F-350 Pickup Truck with plow from Genesee Valley Ford, LLC at a price of $39,100.00 in accordance with the NYS OGS Mini-Bids that is annexed; and 2. The following budget transfer is hereby authorized to pay for the costs associated with the purchase of the truck: Amount From Line To Line $ 39,100.00 A0915 Unallocated Fund A1620.200 Building & Grounds, Equipment Balance 3. The Supervisor of Buildings & Grounds is directed to submit purchase orders for the purchase of the aforementioned equipment and payment for the equipment will be made upon receipt of the equipment and approval of a voucher as required by Town Law. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-45 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York February 22, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-46 Town of Wappinger Page 3 Printed 3/4/2021 Regular MeetingMinutesFebruary 22, 2021 Resolution Authorizing Purchase Of Lift For Buildings & Grounds WHEREAS, the Supervisor of Buildings & Grounds advises that an articulating man lift would be very useful for maintaining the buildings and grounds of the Town as well as trimming trees on town property and along the right of way of town highways; and WHEREAS, the Town no longer owns a boom truck used to trim trees and access high areas; and WHEREAS, the Supervisor of Buildings & Grounds has obtained various quotes from sellers of surplus equipment for a JLG Model 600AJ articulating lift which has low usage hours and meets his specifications; and WHEREAS, the purchase of surplus government equipment is authorized by General Municipal Law §103(6); NOW, THEREFORE, BE IT RESOLVED that: 1. The Supervisor of Buildings & Grounds is hereby authorized to purchase a JLG Model 600AJ articulating lift as government surplus at a price not to exceed $______________. 2. The following budget transfer is hereby authorized to pay for the costs associated with the purchase of the truck: Amount From Line To Line $ ____________ A0915 Unallocated Fund A1620.200 Building & Grounds, Equipment Balance $ ____________ DB 0915 Unallocated Fund DB5130.200 Machinery, Equip & Cap Outlay Balance 3. The Supervisor of Buildings & Grounds is directed to submit purchase orders for the purchase of the aforementioned equipment and payment for the equipment will be made upon receipt of the equipment and approval of a voucher as required by Town Law. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-46 Yes/Aye No/Nay Abstain Absent Adopted Adopted as Amended Richard Thurston Voter Defeated William H. Beale Voter Tabled Angela Bettina Seconder Withdrawn Christopher Phillips Mover Next: 3/8/21 7:00 PM Al Casella Voter Dated: Wappingers Falls, New York February 22, 2021 The Resolution is hereby duly declared Tabled. RESOLUTION: 2021-47 Town of Wappinger Page 4 Printed 3/4/2021 Regular MeetingMinutesFebruary 22, 2021 WHEREAS, General Municipal Law § 103 authorizes the Town Board to adopt a Local Law to authorize the award of certain purchase and service contracts subject to competitive bidding on WHE the good or service to other than the lowest responsible bidder for factors such as lower cost of maintenance, durability, higher quality and longer product life; and WHEREAS, after review and due consideration, the Town Board has determined that it would be in the nest interests of the residents to adopt said Local Law; and WHEREAS, the Town Board has determined that the proposed adoption of the aforementioned Local Law is a Type II action pursuant to 6 NYCRR § 617.5 (c) (20) and is otherwise exempt from environmental review pursuant to the New York State Environmental Quality Review Act NOW, THEREFORE, be it resolved, that the Town Board hereby introduces for adoption BE IT FURTHER RESOLVED, that the Town Board determines that the enactment of the aforementioned Local Law is a Type II action as defined in 6 NYCRR 617.5 and, accordingly, the Town Board hereby expressly determines that this action is not an action that requires review pursuant to the provisions of the New York State Environmental Quality Review Act (SEQRA) or pursuant to 6 NYCRR Part 617; and BE IT FURTHER RESOLVED, that the Town Board hereby schedules a Public Hearing on the Town Hall, 20 Middlebush Road, Wappingers Falls, New York on the 8th day of March, 2021, at 7:00 p.m., and the Town Clerk is directed to post the Notice of the Public Hearing in the form annexed hereto and to publish same in the Southern Dutchess News and Poughkeepsie Journal as required by law. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-47 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York February 22, 2021 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 5 Printed 3/4/2021 Regular MeetingMinutesFebruary 22, 2021 RESOLUTION: 2021-48 Correspondence Log Resolution Authorizing the Acceptance of the Correspondence Log NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-48 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Voter Tabled Christopher Phillips Mover Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York February 22, 2021 The Resolution is hereby duly declared Adopted. VII. Items for Special Consideration/New Business VIII. Executive Session 1. Motion To: Enter Executive Session RESULT: ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Return From Executive Session Town of Wappinger Page 6 Printed 3/4/2021 Regular MeetingMinutesFebruary 22, 2021 RESULT:ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Christopher Phillips, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella IX. Adjournment Motion To: Wappinger Adjournment & Signature The meeting adjourned at 10:50 PM. ____________________ Joseph P. Paoloni Town Clerk RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella Town of Wappinger Page 7 Printed 3/4/2021 6.1.a Attachment: 2021 F350 Specs (RES-2021-45 : Resolution Authorizing Purchase Of Truck For Buildings & Grounds) Packet Pg. 8 6.1.a XXX XXXXXXXXXXXXX Green Gem Attachment: 2021 F350 Specs (RES-2021-45 : Resolution Authorizing Purchase Of Truck For Buildings & Grounds) Packet Pg. 9 6.1.a Attachment: 2021 F350 Specs (RES-2021-45 : Resolution Authorizing Purchase Of Truck For Buildings & Grounds) Packet Pg. 10 6.1.a Attachment: 2021 F350 Specs (RES-2021-45 : Resolution Authorizing Purchase Of Truck For Buildings & Grounds) Packet Pg. 11 6.1.a Attachment: 2021 F350 Specs (RES-2021-45 : Resolution Authorizing Purchase Of Truck For Buildings & Grounds) Packet Pg. 12 6.1.a Attachment: 2021 F350 Specs (RES-2021-45 : Resolution Authorizing Purchase Of Truck For Buildings & Grounds) Packet Pg. 13 6.1.a Attachment: 2021 F350 Specs (RES-2021-45 : Resolution Authorizing Purchase Of Truck For Buildings & Grounds) Packet Pg. 14 6.1.b ƚǞƓ ƚŅ ‘ğƦƦźƓŭĻƩ ЋЉЋЊ CЌЎЉ ƦŅźƷ \[źƭƷ Attachment: F350 upfit list (RES-2021-45 : Resolution Authorizing Purchase Of Truck For Buildings & Grounds) Packet Pg. 15 6.3.a LOCAL LAW NO. 1 OF THE YEAR 2021 Authorizing Best Value Procurement BE IT ENACTED by the Town Board of the Town of Wappinger as follows: Section I: Title. This Local Law shall be known and cited as Town of Wappinger Local Law No. 1 of the Authorizing Best Value Procurement for Town of Wappinger. Law No. 1 of the Year 2021 hereby establishes and creates Article II of Chapter 46 of the Code of the Town of Wappinger Section II: Creation of Article II, Chapter 46 Chapter 46 of the Town Code of the Town of Wappinger is hereby amended to add an Article II of said Chapter. Sections §46-1 through §46-20 shall be designated as Article I of Chapter 46 with sections §46-9 through §46-10 being reserved for future use. Article II of Chapter 46 is hereby adopted to read as follows: 46 ARTICLE II BEST VALUE PROCUREMENT § 46-20. Legislative Intent. The intent of this Article is to authorize the Town Board to award certain purchase contracts (including contracts for services) subject to competitive bidding under General Municipal Law § defined in § 163 of New York State Finance Law. § 46-21. Authority. This Article is enacted pursuant to General Municipal Law § 103. § 46-22. Award based on best value. The Town Board may award purchase contracts, including contracts for services, on the basis of Attachment: Local Law 1 2021 (RES-2021-47 : Introducing Local Law 1, Authorizing Best Value Procurement) best value shall require Town Board approval. Packet Pg. 16 6.3.a § 46-23. Best-value procurement. New York General Municipal Law § 103(1) allows the Town to authorize, by local law, the award of certain purchase contracts, including contracts for service work subject to competitive the New York State Finance Law, or any state law superseding or amending said provision. The good or service to other than the lowest responsible bidder or offeror if factors such as lower cost of maintenance, durability, higher quality and longer product life can be determined. § 46-24. Applicability. The provisions of this Chapter apply to Town purchase contracts, including contracts for services involving an expenditure of more than $20,000, but excluding purchase contracts necessary for the completion of a public works contract pursuant to Article 8 of the New York Labor Law and any other contract that may in the future be excluded under state law from the best value option. If the dollar thresholds of New York General Municipal Law § 103 are increased or decreased in the future by the State Legislature, the dollar thresholds set forth herein shall be deemed simultaneously amended to match the new General Municipal Law thresholds. §46-25. Standard for best value. (1) Goods and services procured and awarded on the basis of best value are those that the Town Board determines optimize quality, cost and efficiency, among responsive and responsible bidder or offerors. (2) The determination shall be based on an objective and quantifiable analysis of clearly described and documented criteria as they apply to the rating of bids or offers. (3) The criteria may include, but shall not be limited to, any or all of the following: cost of maintenance; proximity to the contractors; durability; longer product life; product performance criteria; and quality of craftmanship. § 46-26. Basis for determination. Whenever any contract is awarded on the basis of best value instead of lowest responsible bidder, the basis for determining best value shall be thoroughly and accurately documented. § 46-27. Inconsistent provisions. Attachment: Local Law 1 2021 (RES-2021-47 : Introducing Local Law 1, Authorizing Best Value Procurement) date of this Chapter by Resolution of the Town Board shall be deemed superseded by the provisions of this Article Packet Pg. 17 6.3.a Section III. Numbering for Codification. It is the intention of the Town of Wappinger and it is hereby enacted that the provisions of this Local Law shall be included in the Code of the Town of Wappinger; that the sections and sub- sections of this Local Law may be re-numbered or re-lettered by the Codifier to accomplish such intention; that the Codifier shall make no substantive changes to this Local Law; that the word codification; and that any such rearranging of the numbering and editing shall not affect the validity of this Local Law or the provisions of the Code affected thereby. Section IV. Severability. The invalidity of any word, section, clause, paragraph, sentence, part or provision of this Local Law shall not affect the validity of any other part of this Local Law, which can be given effect without such part or parts. Section V. Effective Date. This Local Law shall take effect immediately upon filing in the office of the New York State Secretary of State in accordance with Section 27 of the Municipal Home Rule Law. Attachment: Local Law 1 2021 (RES-2021-47 : Introducing Local Law 1, Authorizing Best Value Procurement) Packet Pg. 18 6.3.b NOTICE OF PUBLIC HEARING TOWN OF WAPPINGER NOTICE IS HEREBY GIVEN that the Town Board of the Town of Wappinger will th conduct a PUBLIC HEARING on the 8 day of March, 2021, at 7:00 p.m. at the Town Hall, Town of Wappinger, 20 Middlebush Road, Wappingers Falls, New York, at which time all parties in interest and citizens shall have an opportunity to be heard as to whether the Town Board of the Town of Wappinger shall Authorizing Best Value Procurement for Town of Wappin PLEASE TAKE FURTHER NOTICE that the Town Board has determined that the enactment of the aforementioned Local Law is a Type II action as defined in 6 NYCRR 617.5 and, accordingly, the Town Board hereby expressly determines that this action is not an action that requires review pursuant to the provisions of the New York State Environmental Quality Review Act (SEQRA) or pursuant to 6 NYCRR Part 617. PLEASE TAKE FURTHER NOTICE that copies of the proposed Local Law entitled Authorizing Best Value Procurement for Town of Wappingerare available for review and inspection at the Office of the Town Clerk on weekdays from 8:30 a.m. to 4:00 p.m., at the Town Hall, 20 Middlebush Road, Wappingers Falls, New York. Dated: February 22, 2021 Wappingers Falls, New York BY ORDER OF THE TOWN BOARD OF THE TOWN OF WAPPINGER JOSEPH P. PAOLONI, TOWN CLERK Attachment: Local Law 1-2021 Notice of Public Hearing (RES-2021-47 : Introducing Local Law 1, Authorizing Best Value Procurement) Packet Pg. 19 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 20 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 21 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 22 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 23 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 24 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 25 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 26 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 27 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 28 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 29 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 30 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 31 6.4.a Attachment: 2021-02-22 (RES-2021-48 : Correspondence Log) Packet Pg. 32