Challenger Little League FieldCHRISTOPHER COLSEY - SUPERVISOR
COUNCIL PEOPLE:
FIRST WARD.....................................WIILIAM H. BEALE
SECOND WARD.................................VINCENT BETTINA
THIRD WARD....................................ISMAY CZARNIECKI
FOURTH WARD.................................JOSEPH PAOLINI
TOWN CLERK....................................JOHN C. MASTERSON
ATTORNEY TO THE TOWN .................ALBERT P. ROBERTS, ESQ.
MA #W21014.000
JUNE, 2010
PREPARED BY:
TOWN OF WAPPINGER
TOWN HALL
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590
JUN 17 2010
TOWN OF WAPPINGER -
TOW N CLERK
REQUEST FOR PROPOSALS
FOR
ENIGNEERING SERVICES
FOR THE
CHALLENGER LITTLE LEAGUE FIELD
AT
ROBINSON LANE RECREATION COMPLEX
Project Description:
The Town of Wappinger applied for and received a grant from the Community
Development Block Grant program in the amount of $100,000.00 to design and
construct a Challenger Little League Field. This field will be located in the Town
of Wappinger's Robinson Lane Recreation Complex.
Scope of Project:
The Town of Wappinger is requesting proposals from qualified engineering
companies to:
Design a field that meets the specifications for a Challenger Little League
Field. The field will have a manmade surface over a sub base of 6" of
run -of -bank gravel and 4" of asphalt, fencing (backstop, outfield, dugouts
and gates), concrete curbing along the field boundary and all other
amenities that will be required for a Challenger Little League Field.
2. The Engineering firm will work closely with the Town of Wappinger
Recreation Committee during the design phase of the Challenger Little
League field. This will be required as the Town will be soliciting donations
of construction materials. These quantities will be taken into account
during the design and bidding process.
3. The engineering firm will prepare design/construction plans and a
complete bid document including specifications for construction.
4. The engineering firm will provide contract administration and inspection
services.
Schedule:
It is anticipated that the Town Board will award the design project at the July 26,
2010 Town Board meeting.
Completion of the design and bid documents with the project out to bid must be
no later than September 13, 2010.
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Proposal Requirements:
All quotations are due by July 12, 2010 at noon and must be submitted in writing
to John C. Masterson, Town Clerk; Town of Wappinger; 20 Middlebush Rd.;
Wappingers Falls, New York 12590 and include all information listed below. The
bids will be opened at noon on July 12, 2010. Evaluations of the bids and
interviews by the Town Recreation Committee will be performed prior to the
Town awarding the contract.
The required information is organized into the following areas:
Firm Experience:
Corporate Experience: Describe the experience of the firm in providing
design services and specifications for Little League, Challenger or Miracle
League fields
2. Identify the key personnel and their specific project roles. Include specific
experience and qualifications for these individuals as well as availability
and commitment of these personnel consistent with the anticipated project
scope.
3. Provide resumes of key staff. Resumes may include indirect experience
to demonstrate the abilities of the proposed staff.
4. References: Provide references for projects where you have been the
design firm for the design of recreational facilities. Include the name of the
organization and contact persons name and telephone number, and the
budget for the project.
Technical Questions:
Technical questions will be accepted up to Wednesday, July 5, 2010 and should
be directed to the Town of Wappinger Supervisor, Christopher Colsey or a
designated representative, tel: 845-297-2744.
Proposal Evaluation:
Firms will provide all the minimum information required above. Additional
information can be provided for the Town to evaluate the proposal.
Representatives of the Town's Community Development Block Grant Committee
will interview respondents to this RFP as part of the evaluation process. The
Town will select a firm based on experience and cost of services. The Town
reserves the right to select a firm that provides the most complete proposal that
meets the proposal requirements.
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Contract:
The successful firm will be required to execute a contract with the Town of
Wappinger.
Insurance:
Simultaneously with the execution of the contract, the Contractor shall provide at
his own expense, proof of the following insurance to the Town, in the form of a
Certificate of Insurance:
(a) Statutory Worker's Compensation coverage, in compliance with the
Compensation Law of the State of New York.
(b) General Liability Insurance coverage in the comprehensive general liability
form including blanket contractual coverage for the operation of the
program under the Agreement in the amount of $2,000,000 combined
single limit for bodily injury and property damage, including XCU
coverage. The Town must be listed as additional insured.
(c) Automobile liability insurance coverage for all owned, leased, or non -
owned vehicles in the amount of $2,000,000 per occurrence. The
insurance shall include coverage for bodily injury and property damage.
The Town must be listed as additional insured.
(d) Excess liability coverage in the amount of $2,000,000.00.
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