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2021-03-22 Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Regular Meeting townofwappinger.us ~ Minutes ~ Joseph Paoloni (845)297-5772 Monday, March 22, 2021 7:00 PM Town Hall I. Call to Order Attendee Name Organization Title Status Arrived Richard Thurston Town of Wappinger Supervisor Remote 7:00 PM William H. Beale Town of Wappinger Councilman Remote 7:00 PM Angela Bettina Town of Wappinger Councilwoman Remote 7:00 PM Christopher Phillips Town of Wappinger Councilman Remote 7:00 PM Al Casella Town of Wappinger Councilman Remote 7:00 PM Joseph P. Paoloni Town of Wappinger Town Clerk Remote 7:00 PM Jim Horan Consultant Attorney Remote 7:00 PM Tim Moot Consultant Engineer Remote 7:00 PM II. Salute to the Flag III. Agenda and Minutes 1. Motion To: Adopt Agenda RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Acknowledge Minutes From March 8, 2021 RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella IV. Public Portion 1. Motion To: Open Public Portion Town of Wappinger Page 1 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 RESULT:ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Close Public Portion RESULT: ADOPTED \[UNANIMOUS\] MOVER: Christopher Phillips, Councilman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella V.Discussions 1. Motion To: Approve the Award to Reliable Onsite Services for Porta-John Bid Results Town of Wappinger Page 2 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 RESULT: ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Martz Field Memorial - Frazier and Volleyball Nets - Fulton Jessica Fulton and Joe Phillipe presented a plan for the upgrade of the Volleyball nets at Martz field. They are looking for a partnership with the Town. They have leagues and programs that are Town of Wappinger Page 3 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 interested in renting the field. They are willing to provide net upgrades at Martz Field. They would get reimbursed from the rental fees. They would start May 12th and go to the middle of July. Mr. Phillipe will present the details at the next board meeting. 3. Neighboorhood/Historical Hamlet Signs - Cavaccini Joseph Cavaccini provided an update with the neighborhood historical signs. The price for a single sided sign would be $2,190.00 each; while a double sided sign would be $2,900.00 each. The board agreed to put this on hold and to get other prices. 4. New Highway Department Trucks - Sheehan COMMENTS - Current Meeting: A request for a Bond Resolution was made for the next meeting. 5. Paving - Sheehan Town of Wappinger Page 4 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 Town of Wappinger Page 5 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 Mike selected Clove Excavating for the paving. Councilwoman Bettina asked why Clove was selected. Highway Superintendent explained the history working with Clove and the pricing. He promised to get an updated price structure. Current numbers are $1,201,547 for approximately 15 roads for 6.5 miles. The board agreed to Bond for the maximum amount for 2 years of paving. To reduce paving costs, Town Clerk Paoloni suggested having thr county take over some of the access roads running from other towns through our town toward various shopping centers. 6. Community Affairs Advisory Committee - Thurston Supervisor Thurston presented a draft for the board to discuss. The idea is to help seniors from a community point of view. 7. Senior Resident Affairs Advisory Committee - Thurston 8. Approval of Town of Wappinger Public Heath Emergency Plan - Morris Bill Beale and Sarah Morris presented the Town of Wappinger Public Health Emergency Plan. This plan as required by the state, allows local municipalities to continue their operations during the pandemic. 9. Town Park Improvements 1. Martz Field Lighting - Fulton Jessica Fulton discussed the Martz Field Lighting. The idea is to use our facilities to run some of the recreation programs. Martz field is an ideal place because it can appeal to all ages. Lighting at Martz Field would need improvement to run the programs longer throughout the afternoon into the evening. Steve Fraizer talked about the details of what he would need to expand the lighting. Jessica and Steve were commissioned with putting a phased plan together. Councilman Casella suggested doing as much in house as possible. 2. Robinson Lane Improvements - Frazier Town of Wappinger Page 6 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 3. New or Replacement Playground Equipment - Board The Town Board discussed new or replacement playground equipment. One of the issues was new benches at Castle Point. Possible new playgrounds were cited at the former water plant in Indian village for water plant in Tall Trees. 4. Chelsea Town Riverfront Properties Zoning Ideas - Roberti Barbara Roberti discussed Zoning ideas for the Chelsea riverfront properties. They have been looking at the Chelsea Marina and the boat ramp. The owners of the property want to re-zone it from residential to commercial to sell it. The Chelsea Marina lost their use as a marina. Barbara suggested re-zoning it into a Waterfront zone at that location and at the lower Wappinger Creek launching ramp. Jim Horan discussed the historical uses. The Chelsea Yacht club is permitted as a club not a marina VI. Resolutions RESOLUTION: 2021-46 Resolution Authorizing Purchase Of Lift For Buildings & Grounds WHEREAS, the Supervisor of Buildings & Grounds advises that an articulating man lift would be very useful for maintaining the buildings and grounds of the Town as well as trimming trees on town property and along the right of way of town highways; and WHEREAS, the Town no longer owns a boom truck used to trim trees and access high areas; and WHEREAS, the Supervisor of Buildings & Grounds has obtained various quotes from sellers of surplus equipment for a JLG Model 600AJ articulating lift which has low usage hours and meets his specifications; and WHEREAS, the purchase of surplus government equipment is authorized by General Municipal Law §103(6); NOW, THEREFORE, BE IT RESOLVED that: 1. The Supervisor of Buildings & Grounds is hereby authorized to purchase a JLG Model 600AJ articulating lift as government surplus at a price not to exceed $30,000. 2. The following budget transfer is hereby authorized to pay for the costs associated with the purchase of the truck: Amount From Line To Line $ ____________ A0915 Unallocated Fund A1620.200 Building & Grounds, Equipment Balance $ ____________ DB 0915 Unallocated Fund DB5130.200 Machinery, Equip & Cap Outlay Balance Town of Wappinger Page 7 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 3.The Supervisor of Buildings & Grounds is directed to submit purchase orders for the purchase of the aforementioned equipment and payment for the equipment will be made upon receipt of the equipment and approval of a voucher as required by Town Law. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-46 Yes/Aye No/Nay Abstain Absent Adopted Adopted as Amended Richard Thurston Voter Defeated William H. Beale Seconder Tabled Angela Bettina Voter Withdrawn Christopher Phillips Mover Next: 4/12/21 7:00 PM Al Casella Voter Dated: Wappingers Falls, New York March 22, 2021 The Resolution is hereby duly declared Tabled. RESOLUTION: 2021-58 Resolution Adopting Charter For Town Of Wappinger Senior Resident Affairs Advisory Committee WHEREAS, New York General Municipal Law §290 authorizes a Town Board to expend town funds to establish programs and facilities to provide for the needs of the senior residents of the Town of Wappinger: and WHEREAS, it is appropriate to establish an advisory committee that can make recommendations to the Town Board as to programs and facilities that would best serve the needs of seniors in the Town; and WHEREAS, the Town Board wishes to create the Senior Resident Affairs Advisory Committee which will provide advice to the Town Board regarding the affairs of the senior residents of the Town; NOW, THEREFORE, BE IT RESOLVED 1. The Town Board hereby adopts the Charter of the Town of Wappinger Senior Resident Affairs Advisory Committee dated March 2021 which is annexed hereto and shall be made a part of the minutes of this Meeting. 2. The Town Clerk is directed to file a certified copy of this resolution together with the annexed Charter in the Records of the Town. Appointments to the Senior Resident Affairs Advisory Committee shall be made by future resolution of the Town Board. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-58 Yes/Aye No/Nay Abstain Absent Adopted Adopted as Amended Richard Thurston Voter Defeated William H. Beale Voter Tabled Angela Bettina Seconder Withdrawn Christopher Phillips Voter Next: 9/15/45 12:00 AM Al Casella Mover Town of Wappinger Page 8 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 Dated: Wappingers Falls, New York March 22, 2021 The Resolution is hereby duly declared Tabled. RESOLUTION: 2021-59 Resolution Adopting Protocols To Respond To State Disaster Emergencies Involving Public Health WHEREAS, New York State Labor Law §27-c, as amended by Chapter 30 of the Laws of 2021, requires the Town to prepare a plan for the continuation of operations in the event that the governor declares a public health disaster emergency involving a communicable disease; and WHEREAS, New York State Labor Law §27-c sets forth the details that are required to be included in the plan; and WHEREAS, the Town of Wappinger has presented the plan to all of the duly recognized union repre opportunity to comment on the contents of the plan and the Town has considered all comments made; and WHEREAS, the Town Board has reviewed the Public Health Emergency Plan for the Town of Wappinger; NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Town Board hereby adopts the Public Health Emergency Plan for the Town of Wappinger dated March _____, 2021which is annexed hereto and shall be made a part of the minutes of this Meeting. 2. The Town Clerk is hereby directed to post a copy of the Public Health Emergency Plan on the official sign board of the Town for a period of 30 days. 3. The Director of Human Resources shall post the Public Health Emergency Plan in a clear and conspicuous location with other required employee notices and shall cause the Public website and where it may be access by Town employees. 4. The Town Clerk is directed to file a certified copy of this resolution together with the annexed Public Health Emergency Plan for the Town of Wappinger in his records. 5. This resolution shall take effect immediately. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-59 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York March 22, 2021 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 9 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 RESOLUTION: 2021-60 Resolution Authorizing Budget Transfer To Pay Insurance Deductible WHEREAS, the Town of Wappinger recently settled litigation that was covered by the WHEREAS, the Town received the attached invoice for the payment of the deductible from New York Municipal Insurance Reciprocal in the amount of $10,000; and WHEREAS, the Town Comptroller has reviewed the 2021 Budget and has determined that a budget transfer is required for the payment of the invoice as a sufficient appropriation has not been made for the charge; and WHEREAS, the Town Board has agreed that it is in the best interest of the Town to make the transfer requested; NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the following budget line transfer to pay for the attached invoice: Tr Amount From Line Description To Line Description Unallocated Fund Balance $10,000 A0917 1910.400 -A Unallocated Insurance The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-60 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York March 22, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-61 Improvements WHEREAS, the Town of Wappinger Planning Board may require subdivision plats and site plans containing residential units to reserve land suitably located for playground or other recreational purposes upon a finding that the development creates a need for additional recreational facilities, pursuant to §§ 274-a and 277 of the Town Law of the State of New York; and WHEREAS, the Town Board believes that the Town of Wappinger should focus its limited recreational resources on central park facilities in the Town to reduce the costs of maintaining such recreational facilities, insure their safety and security and provide the best recreational Town of Wappinger Page 10 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 opportunities to the residents of the Town and to that end where a central park facility cannot be provided, the Planning Board should require a recreation fee in lieu of the dedication; and WHEREAS, the Town Board is considering the adoption of a Local Law to amend the Town Code to implement these changes; and WHEREAS, the Town Board has determined that the proposed adoption of the aforementioned Local Law is a Type II action pursuant to 6 NYCRR § 617.5 (c)(20) and is otherwise exempt from environmental review pursuant to the New York State Environmental Quality Review Act NOW, THEREFORE, be it resolved, that the Town Board hereby introduces for adoption BE IT FURTHER RESOLVED, that the Town Board determines that the enactment of the aforementioned Local Law is a Type II action as defined in 6 NYCRR 617.5 and, accordingly, the Town Board hereby expressly determines that this action is not an action that requires review pursuant to the provisions of the New York State Environmental Quality Review Act (SEQRA) or pursuant to 6 NYCRR Part 617; and BE IT FURTHER RESOLVED, that the Town Board hereby schedules a Public Hearing on the o be held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York on the 26th day of April, 2021, at 7:30 p.m., and the Town Clerk is directed to post the Notice of the Public Hearing in the form annexed hereto and to publish same in the Southern Dutchess News and Poughkeepsie Journal as required by law. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-61 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York March 22, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-62 Correspondence Log Resolution Authorizing the Acceptance of the Correspondence Log Town of Wappinger Page 11 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-62 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York March 22, 2021 The Resolution is hereby duly declared Adopted. VII. Items for Special Consideration/New Business 1. Board April Workshop Town hall is expected to open on April 12th. Setting a date for a workshop will be re-visited on the 12th of April. VIII. Executive Session For Contract Negotiations and for an Interview 1. Motion To: Enter Executive Session RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Return From Executive Session Town of Wappinger Page 12 Printed 5/6/2021 Regular MeetingMinutesMarch 22, 2021 RESULT:ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Christopher Phillips, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella IX. Adjournment Motion To: Wappinger Adjournment & Signature The meeting adjourned at 11:46 PM. ____________________ Joseph P. Paoloni Town Clerk RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella Town of Wappinger Page 13 Printed 5/6/2021 5.4 Communication: New Highway Department Trucks - Sheehan (Discussions) Packet Pg. 14 5.4 Communication: New Highway Department Trucks - Sheehan (Discussions) Packet Pg. 15 5.4 Communication: New Highway Department Trucks - Sheehan (Discussions) Packet Pg. 16 5.4 Communication: New Highway Department Trucks - Sheehan (Discussions) Packet Pg. 17 5.4 Communication: New Highway Department Trucks - Sheehan (Discussions) Packet Pg. 18 5.4 Communication: New Highway Department Trucks - Sheehan (Discussions) Packet Pg. 19 5.4 Communication: New Highway Department Trucks - Sheehan (Discussions) Packet Pg. 20 6.2.a DISCUSSION DRAFT Charter Town of Wappinger Senior Resident Affairs Advisory Committee I. Legislative Intent. The promotion of Senior citizen engagement is essential to build upon connection to the Town. In order to better promote Senior activities and engagement at the Town-wide level, the Senior Resident Affairs Advisory Committee (SAC) will be established to serve the needs of all senior residents throughout the Town of Wappinger. A key objective of the SAC will be to help senior citizens live full and interesting lives so that they might continue to contribute, participate, and share in the life of our community. The SAC will be tasked in making recommendations to the Town Board of the Town of Wappinger and the various other Committees, on recreational program improvements/enhancements; park, facility improvement/enhancements, and trail enhancements and improvements; the planning and development of major Community-wide events such as Wappinger Community Day; and any other actions deemed appropriate for the SAC by the Town Board of the Town of Wappinger. II. Establishment of the SAC. The Seniors Advisory Committee (SAC) is established as a Committee of the Town Board of the Town of Wappinger The mandate of the SAC is to provide advice and recommendations to the Board on issues and opportunities related to the physical, emotional, and social wellbeing of seniors in the Town of Wappinger . In order to fulfill its Mandate, the SAC may: Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Њ Packet Pg. 21 6.2.a A. Identify and engage stakeholder groups and seek their input into the work of the SAC; B. Conduct research and prepare reports on issues or opportunities related to C. the Senior Department (collectively -being; D. Encourage and support widespread opportunities for more meaningful and useful participation of senior citizens in Wappinger community activities and programs; E. Work to dispel stereotypes about aging through education and awareness activities; and F. Advocate policies and practices to the Board and Administration that respect and consider the needs and interests of senior citizens in the Town of Wappinger. III. Membership. A. The SAC shall consist of no more than fifteen \[15\] members, including 2 ex officio members (individually a Member, collectively, the Members). Each member shall be appointed by the Town Board to a three-year term and shall serve at the pleasure of the Town Board. Terms of appointment shall be staggered. B. Seniors residing within the Town of Wappinger, inclusive of those lands lying within the corporate limits of the Village of Wappinger Falls, who are interested in enhancing the quality of life within the Town for our senior residents shall be eligible for appointment as a member of the Committee. C. Chairpersons of each of the other Town Committees, including the Veterans Advisory Committee, the Community Affairs Advisory Committee, and the Arts and Culture Advisory Council, shall be voting members of the SAC. Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Ћ Packet Pg. 22 6.2.a D. Senior Affairs shall also be voting Members of the SAC. E. Each of the 4 Town Wards shall be entitled to have two (2) residents appointed to the SAC. F. One Member of the Town Board and the Town Supervisor shall also be Members ex officio. G. Vacancies on the Committee shall be filled in the same manner as the original appointment except that a vacancy occurring other than by the expiration of term of office shall be filled only for the remainder of the unexpired term. IV. Officers, Meetings and Committees of the SAC. One member shall be appointed to act as Chairperson of the SAC by the Town Board and to serve at the pleasure of the Town Board. The Chairperson shall be tasked to oversee the organization, activities, events, proposals, etc. of the counsel, and any subcommittees that may be created. The Chairperson will serve as the spokesperson of the SAC and will be tasked to work with Town officials, employees, and community representatives on executing the goals of the SAC day to day. Activities of the Chairperson include but not limited to: A. Chair all meetings of the SAC. B. The promotion of senior programs and activities; the planning and development of Day (TBD) ; and any other actions deemed appropriate for this Committee by the Town Board of the Town of Wappinger. C. Work with the Supervisor of Buildings and Grounds, the Director of Recreation, the Director of Strategic Planning and Municipal Codes, and any necessary Town official or employee on the planning and execution of any improvements to facilities dedicated to senior activities. Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Ќ Packet Pg. 23 6.2.a D.Present to the Town Board the proposals and recommendations of the SAC passed by a majority vote, for Town Board discussion, review and consideration. The SAC shall select a secretary from the Members to keep accurate records of its meetings and activities and shall file an annual report as provided in this Charter. The SAC shall adopt rules and procedures for its meetings Each additional member of the SAC shall be appointed to serve as the liaison to a particular initiative and task. The following tasks and initiatives for membership appointment include but not limited to: A. Establishing event (TBD); B. Education and Outreach to Older Adults; C. Educate Seniors by Providing Training with Partner Organizations; and D. Improve Public Awareness of the SAC. V. Powers and Duties of SAC. The powers and duties of the SAC shall be to: A. Advise the Town Board on matters concerning the quality of life of the Seniors of the Town of Wappinger. Recommendations will be given concerning the needs and future planning of Town events as deemed appropriate for the SAC by the Town Board of the Town of Wappinger. B. Develop and, after receiving general approval by resolution of the Town Board, conduct programs and initiatives for the greater Wappinger senior community which shall be designed to foster increased quality of life and appreciation for them. C. Plan, develop, and execute the overall plans and goals of the annual Day (TBD). D. Seek to coordinate, assist and unify the efforts of private groups, institutions and individuals within the TOW in accord with the Legislative Intent of this chapter. Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Ѝ Packet Pg. 24 6.2.a E. Carry out such other duties as the Town Board may assignfrom time to time. VI. Attendance and Training. The Town Board has determined, pursuant to Town Code §5-1, that it is proper to impose minimum training and attendance standards for appointed members of the Town of Wappinger Zoning Board of Appeals, Planning Board, Conservation Advisory Council, Recreation Committee (to be replaced by CAC) and such other committees, councils or boards as may be duly formed by the Town Board of the Town of Wappinger from time to time hereafter. The Town Board recognizes that New York State law requires that all municipal bodies conduct business by resolution or motion duly adopted by a majority of the whole number of such boards. Accordingly, regular attendance by members who are appointed to such boards is essential to fulfill the statutory duties, function and orderly processing of applications and matters before such boards. Failure to have a quorum present for the conduct of business before such boards may result in unnecessary expense and hardship to applicants, residents or interested parties who appear before such boards and may expose the Town to potential legal liability and expense, especially for those applications which are time sensitive or which may have state-mandated time requirements. The Town Board hereby determines that any duly appointed member of a board created by the Town Board is expected to attend all duly called regular and special meetings of such board unless such board member has been granted an excused absence by the Town Board as hereinafter authorized. The Town Board hereby determines that it shall be cause for removal from any such board if any SAC member has attended fewer than 80% of all duly called regular and special meetings within any consecutive twelve-month period or if such board member is absent from five consecutive duly-called regular or special meetings unless his or her absence at such meetings has been excused by the Town Board as hereinafter provided. Only absences occurring on and after the effective date of this article shall be counted as cause for removal. Part V. Annual Work Plan and Reporting. The SAC will develop an annual work plan that identifies key priorities and goals. Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Ў Packet Pg. 25 6.2.a The SAC may provide reports which include recommendations on matters related to the SACcharter. At least once per year, the SAC will report to the Board on the following: (a) review of its work plan; (b) update on progress and initiatives; and (c) any information or recommendations on issues and matters within its mandate. VII. Compensation and Expenses. The Members may, upon resolution of the Board, receive a stipend or stipends for their services as Members. They may be reimbursed for reasonable and necessary expenses incurred in the performance of their duties within the appropriations made available therefor. Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Џ Packet Pg. 26 6.3.a Dutchess County, New York February 4, 2021 This plan has been developed in accordance with NYS legislation S8617B/A10832. Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 27 6.3.a Promulgation This plan has been developed in accordance with the amended New York State Labor Law section 27-c and New York State Education Law paragraphs k and l of subdivision 2 of section 2801-a (as amended by section 1 of part B of chapter 56 of the laws of 2016), as applicable. This plan has been developed with the input of CSEA Local 1000 AFSCME, and Teamsters Local 445, as required by the amended New York State Labor Law. No content of this plan is intended to impede, infringe, diminish, or impair the rights of us or our valued employees and unions under any law, rule, regulation, or collectively negotiated agreement, or the rights and benefits which accrue to employees and unions through collective bargaining agreements or the law, or otherwise diminish the integrity of the existing collective bargaining relationship. This plan has been approved in accordance with requirements applicable to the agency, jurisdiction, authority, or district, as represented by the signature of the authorized individual below. As the authorized official of Town of Wappinger, I hereby attest that this plan has been developed, approved, and placed in full effect in accordance with S8617B/A10832 which amends New York State Labor Law section 27-c and New York State Education Law paragraphs k and l of subdivision 2 of section 2801-a (as amended by section 1 of part B of chapter 56 of the laws of 2016), as applicable, to address public health emergency planning requirements. Signed on this day: By: Richard Thurston Signature: _______________________________ Title: Town Supervisor Pg. 1 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 28 6.3.a Record of Changes 5ğƷĻ ƚŅ /ŷğƓŭĻ 5ĻƭĭƩźƦƷźƚƓ ƚŅ /ŷğƓŭĻ LƒƦƌĻƒĻƓƷĻķ ĬǤ 02.01.2021 Draft Plan Version 1 Richard Thurston Pg. 2 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 29 6.3.a Table of Contents Promulgation ..............................................................................................................................................................1 Record of Changes ......................................................................................................................................................2 Purpose, Scope, Situation Overview, and Assumptions .............................................................................................4 Purpose ...................................................................................................................................................................4 Scope ......................................................................................................................................................................4 Situation Overview .................................................................................................................................................4 Planning Assumptions ............................................................................................................................................5 Concept of Operations ...............................................................................................................................................5 Mission Essential Functions ........................................................................................................................................6 Essential Positions ..................................................................................................................................................7 Reducing Risk Through Remote Work and Staggered Shifts ......................................................................................8 Remote Work Protocols .........................................................................................................................................8 Staggered Shifts ......................................................................................................................................................9 Personal Protective Equipment ..................................................................................................................................9 Staff Exposures, Cleaning, and Disinfection ............................................................................................................ 10 Staff Exposures .................................................................................................................................................... 10 Cleaning and Disinfecting .................................................................................................................................... 12 Employee and Contractor Leave ............................................................................................................................. 12 Documentation of Work Hours and Locations ........................................................................................................ 13 Housing for Essential Employees ............................................................................................................................. 13 Pg. 3 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 30 6.3.a Purpose, Scope, Situation Overview, and Assumptions Purpose This plan has been developed in accordance with the amended New York State Labor Law section 27-c and New York State Education Law paragraphs k and l of subdivision 2 of section 2801-a (as amended by section 1 of part B of chapter 56 of the laws of 2016), as applicable. These laws were amended by the passing of legislation S8617B/A10832 signed by the Governor of New York State on September 7, 2020, requires public employers to adopt a plan for operations in the event of a declared public health emergency involving a communicable disease. The plan includes the identification of essential positions, facilitation of remote work for non-essential positions, provision of personal protective equipment, and protocols for supporting contact tracing. Scope This plan was developed exclusively for and is applicable to the Town of Wappinger. This plan is pertinent to a declared public health emergency in the State of New York which may impact our operations; and it is in the interest of the safety of our employees and contractors, and the continuity of our operations that we have promulgated this plan. Situation Overview On March 11, 2020 the World Health Organization declared a pandemic for the novel coronavirus which causes the COVID-19 severe acute respiratory syndrome. This plan has been developed in accordance with amended laws to support continued resilience for a continuation of the spread of this disease or for other infectious diseases which may emerge and cause a declaration of a public health emergency. The health and safety of our employees and contractors is crucial to maintaining our mission essential operations. We encourage all employees and contractors to use CDC Guidance for Keeping Workplaces, Schools, Homes, and Commercial Establishments Safe and any and all applicable New York State rules, standards and guidance(s). The fundamentals of reducing the spread of infection include: Wearing a mask when indoors and/or in shared spaces Using hand sanitizer and washing hands with soap and water frequently, including: o After using the restroom o After returning from a public outing o After touching/disposing of garbage o After using public computers, touching public tables, and countertops, etc. Practice social distancing when possible If you are feeling ill or have a fever, notify your supervisor immediately and go home and consult a physician If you start to experience coughing or sneezing, step away from people and food, cough or sneeze into the crook of your arm or a tissue, the latter of which should be disposed of immediately Clean and disinfect workstations at the beginning, middle, and end of each shift Other guidance which may be published by the CDC, the State Department of Health, or the Dutchess County Department of Behavioral & Community Health. Pg. 4 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 31 6.3.a Planning Assumptions This plan was developed based on information, best practices, and guidance available as of the date of publication. The plan was developed to largely reflect the circumstances of the current Coronavirus pandemic but may also be applicable to other infectious disease outbreaks. The following assumptions have been made in the development of this plan: The health and safety of our employees and contractors, and their families, is of utmost importance. The circumstances of a public health emergency may directly impact our own operations. Impacts of a public health emergency will take time for us to respond to, with appropriate safety measures put into place and adjustments made to operations to maximize safety The public and our constituency expects us to maintain a level of mission essential operations Resource support from other jurisdictions may be limited based upon the level of impact the public health emergency has upon them Supply chains, particularly those for personal protective equipment (PPE) and cleaning supplies, may be heavily impacted, resulting in considerable delays in procurement The operations of other entities, including the private sector (vendors, contractors, etc.), non-profit organizations, and other governmental agencies and services may also be impacted due to the public health emergency, causing delays or other disruptions in their services Emergency measures and operational changes may need to be adjusted based upon the specific circumstances and impacts of the public health emergency, as well as guidance and direction from public health officials and the governor required to be physically present at a work site to perform their job - not required to be physically present at a work site to perform their job Concept of Operations The Town Supervisor of the Town of Wappinger, their designee, or their successor holds the authority to execute and direct the implementation of this plan. Implementation, monitoring of operations, and adjustments to plan implementation may be supported by additional personnel, at the discretion of the Town Supervisor. Upon the determination of implementing this plan, all employees and contractors of the Town of Wappinger shall be notified by phone and/or email, with details provided as possible and necessary, with additional information and updates provided on a regular basis. The Town Board, Town employees and consultants, the Wappinger Town Court, and Town residents will be notified of pertinent operational changes by way of email, press release, social media, Gov Delivery, and/or the Town website. Other interested parties will be notified by phone and/or email as necessary. The Town Supervisor will maintain communications with the public and constituents as needed throughout the implementation of this plan. The Town Supervisor of the Town of Wappinger, his/her designee, or his/her successor will maintain awareness implementation of changes as necessary. Pg. 5 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 32 6.3.a Upon resolution of the public health emergency, the Town Supervisor of the Town of Wappinger, their designee, or their successor will direct the resumption of normal operations or operations with modifications as necessary. Mission Essential Functions When confronting events that disrupt normal operations, the Town of Wappinger is committed to ensuring that essential functions will be continued even under the most challenging circumstances. Essential functions are those functions that enable the Town of Wappinger to: 1. Maintain the safety of employees, contractors, and our constituency 2. Provide vital services 3. Provide services required by law 4. Sustain quality operations 5. Uphold the core values of the Town of Wappinger The Town of Wappinger has identified as critical only those priority functions that are required or are necessary to provide vital services. During activation of this plan, all other activities may be suspended to enable the organization to concentrate on providing the critical functions and building the internal capabilities necessary to increase and eventually restore operations. Appropriate communications with employees, contractors, our constituents, and other stakeholders will be an ongoing priority. Essential functions are prioritized according to: The time criticality of each essential function Interdependency of a one function to others The recovery sequence of essential functions and their vital processes Priority 1 identifies the most essential of functions, with priority 4 identifying functions that are essential, but least among them. The essential functions for Town of Wappinger have been identified as: 9ƭƭĻƓƷźğƌ CǒƓĭƷźƚƓ 5ĻƭĭƩźƦƷźƚƓ tƩźƚƩźƷǤ Town Board Responsible for managing and controlling town finances, establishing 1 rules of its procedures and adopting local laws. Office of Town Responsible for the continued operations of Town Government and 1 Supervisor Town functions, and required State and Local financial reporting. Highway Department Responsible for the maintenance of all Town streets, Town buildings, 1 and parks. Ambulance Responsible for the transportation of patients to medical facilities 1 Water and Sewer 1 districts Building Department Responsible for review of permit applications and plans for building 1 permits, certificate of occupancy, code enforcement, fire inspections, and zoning. Pg. 6 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 33 6.3.a Finance Department Responsible for budget preparation and maintenance, banking and 2 segregation of funds, payroll, purchasing and accounts payable, Collection and Accounts Receivable, and debt management. Human Resources Responsible for all of the personnel functions, such as retirement, 2 Department recruitment, safety & health, labor relations, civil service administration, benefits administration, training, workers compensation and disability leave. Engineering Responsible for oversight of all municipal infrastructure projects and 1 facility operations along with reviewing and monitoring all private development projects to ensure their conformance with all local, state and federal code requirements. Town Clerk Issues State licenses/permits, maintains records of Town ordinances 3 Department and local laws, annual budgets, bidding documentation, and bonding information. Legal Department Responsible for advising the Town Supervisor, Town Board, 3 Department Heads relating to the duties of their respective office. Information Responsible for all telecommunications, network management, 2 Technology hardware and software maintenance, help desk support, and phone system. Communications Responsible for handling public relations, information output, press 1 releases, media requests, and social media. Essential Positions Each essential function identified above requires certain positions on-site to effectively operate. The table below identifies the positions or titles that are essential to be staffed on-site for the continued operation of each essential function. Note that while some functions and associated personnel may be essential, some of these can be conducted remotely and do not need to be identified in this section. 9ƭƭĻƓƷźğƌ 9ƭƭĻƓƷźğƌ WǒƭƷźŅźĭğƷźƚƓ ŅƚƩ 9ğĭŷ CǒƓĭƷźƚƓ tƚƭźƷźƚƓƭΉźƷƌĻƭ Town Board Essential for managing and controlling town finances, All Council persons establishing rules of its procedures and adopting local laws Office of the Essential for the continued operations of all departments, Town Town Supervisor Supervisor Government and Town functions. Secretary Highway Essential for the maintenance of all Town streets, Town All Employees Department buildings, and the parks. Water and Sewer Essential for overseeing the water districts and sewer Consultant districts. Building Essential for building permits, certificate of occupancy, Code All Employees Department Enforcement, fire inspections, and zoning. Ambulance Essential for transportation of patients to medical facilities. Contractor Finance Essential to the operation of payroll, purchasing and accounts Comptroller Department payable, collection of accounts receivable, banking and debt 2 Account Clerk management. Typists Pg. 7 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 34 6.3.a Human Essential for all personnel functions, such as retirement, Human Resources Resources recruitment, civil service administration, safety and health, Personnel Department benefits administration, labor relations, training, workers compensation and disability leave. Town Clerk Issues State licenses/permits, maintains records of Town Town Clerk Department ordinances and local laws, annual budgets, bidding 2 Deputy Clerks documentation, and bonding information. Engineering Essential for oversight of all municipal infrastructure projects Consultant and facility operations. Legal Essential to advising Town Supervisor, Town Board and Town Attorney Department Heads relating to the duties of their respective office. Information Essential for telecommunications, network management, Consultant Technology hardware and software maintenance and troubleshooting, and help desk support. Communications Essential for handling public relations, information output, Communications press releases, media requests, and social media. Personnel Reducing Risk Through Remote Work and Staggered Shifts Through assigning certain staff to work remotely and by staggering work shifts, we can decrease crowding and density at work sites and on public transportation. Remote Work Protocols Non-essential employees and contractors able to accomplish their functions remotely will be enabled to do so at the greatest extent possible. Working remotely requires: 1. Identification of staff who will work remotely 2. Approval and assignment of remote work 3. Equipping staff for remote work, which may include: a. Internet capable laptop b. Necessary peripherals c. Access to VPN and/or secure network drives d. Access to software and databases necessary to perform their duties e. A solution for telephone communications i. Phone lines may need to be forwarded to off-site staff f. Access to mail and physical files Department Heads evaluate the duties and responsibilities of positions to determine if the work can be performed remotely. Employees determined to be in eligible positions must request it in writing to their Department Head for approval. The Town Supervisor is the final approver for all remote work and the IT Consultant will give remote access permissions to employees, as authorized by the Town Supervisor. Department Heads develop work plans and work schedules for the eligible employees. The assignments and schedules must be agreed to by the employee and Department Head. Employees are responsible for maintaining the agreed upon hours of work and to keep a detailed record of hours in a timekeeping system. Employees are compensated at regular rate of pay for all hours during which work is performed and must get preauthorization for any hours worked outside of or beyond the normal work schedule. Pg. 8 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 35 6.3.a Employees are expected to perform their duties and responsibilities at an acceptable performance level. Employee job responsibilities will not change due to working remotely. Employees are to designate and maintain a safe, productive workspace at the remote location adequate for accomplishing necessary tasks. The Town may provide equipment for employees to telework. Employees are solely responsible for internet access at the remote work location and the Town will not provide internet access or reimburse employees for internet service expenses. Staggered Shifts Implementing staggered shifts may be possible for personnel performing duties which are necessary to be performed on-site but perhaps less sensitive to being accomplished only within core business hours. As possible, management will identify opportunities for staff to work outside core business hours as a strategy of limiting exposure. Regardless of changes in start and end times of shifts, Town of Wappinger will ensure that employees are provided with their typical or contracted minimum work hours per week. Staggering shifts requires: 1. Identification of positions for which work hours will be staggered 2. Approval and assignment of changed work hours The Department Head will identify alternative work schedules for employees to complete their assignments rant alternative work arrangements to staff. Each individual work schedule must be approved in advance by Department Head and subject to approval by the Town Supervisor. Shifts will be assigned based on operational need. If a conflict arises in determining which staff should be granted staggered shifts, seniority will be considered. The a list of work schedules to the collective bargaining units. Personal Protective Equipment The use of personal protective equipment (PPE) to reduce the spread of infectious disease is important to supporting the health and safety of our employees and contractors. PPE which may be needed can include: Face covering (cloth mask, disposable mask) Face shields Gloves Disposable gowns and aprons Note that while cleaning supplies are not PPE, there is a related need for cleaning supplies used to sanitize surfaces, as well as hand soap and hand sanitizer. The Coronavirus pandemic demonstrated that supply chains were not able to keep up with increased demand for these products early in the pandemic. As such, we are including these supplies in this section as they are pertinent to protecting the health and safety of our employees and contractors. Protocols for providing PPE include the following: 1. Identification of need for PPE based upon job duties and work location in accordance with all CDC/DOH/PESH/NYS/Dutchess County guidance 2. Procurement of PPE Pg. 9 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 36 6.3.a a. As specified in the amended law, public employers must be able to provide at least two pieces of each required type of PPE to each essential employee and contractor during any given work shift for at least six months or the entire period of the emergency b. Public employers must be able to mitigate supply chain disruptions to meet this requirement 3. Storage of, access to, and monitoring of PPE stock a. PPE must be stored in a manner which will prevent degradation b. Employees and contractors must have immediate access to PPE in the event of an emergency c. The supply of PPE must be monitored to ensure integrity and to track usage rates Department Heads will identify and determine PPE necessary for department employees to perform their assigned duties. Department Heads will designate personnel to procure PPE, identify a location to store supplies, and monitor usage. Departments will receive training on all PPE, equipment and supplies. All Departments are required to maintain an eight-week stockpile of supplies to keep on hand at all times. Departments must use cleaning products and protocols that meet EPA guidelines, and are effective and approved for use against viruses, bacteria, and other airborne and blood borne pathogens. Staff Exposures, Cleaning, and Disinfection Staff Exposures Staff exposures are organized under several categories based upon the type of exposure and presence of symptoms. Following CDC and New York State Department of Health guidelines, unless superseded and nullified by NYS emergency declaration and/or Dutchess County, we have established the following protocols: A. If employees or contractors are exposed to a known case of communicable disease that is the subject which is a prolonged presence within six feet with that person): 1. Potentially exposed employees or contractors who do not have symptoms should remain at home or in a comparable setting and practice social distancing for 10 days or other current CDC/public health guidance for the communicable disease in question. a. As possible, these employees will be permitted to work remotely during this period of time if they are not ill. b. Human Resources must be notified for ensuring these protocols are followed. c. See the section titled Documentation of Work Hours and Locations for additional information on contact tracing 2. CDC guidelines for COVID-19 provide that critical essential employees may be permitted to continue work following potential exposure, provided they remain symptom-free and additional precautions are taken to protect them, other employees and contractors, and our constituency/public. a. Additional precautions will include the requirement of the subject employee or contractor, as well as others working in their proximity, to wear appropriate PPE at all times to limit the potential of transmission. b. In-person interactions with the subject employee or contractor will be limited as much as possible. Pg. 10 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 37 6.3.a c. Work areas in which the subject employee or contractor are present will be disinfected according to current CDC/public health protocol at least every hour, as practical. See the section on Cleaning and Disinfection for additional information on that subject. d. If at any time they exhibit symptoms, refer to item B below. e. The Town Supervisor will be the decision-maker in these circumstances and Human Resources is responsible for ensuring these protocols are followed. B. If an employee or contractor exhibits symptoms of the communicable disease that is the subject of the public health emergency: 1. Employees and contractors who exhibit symptoms in the workplace should be immediately separated from other employees, customers, and visitors. They should immediately be sent home with a recommendation to contact their medical provider. 2. Employees and contractors who exhibit symptoms outside of work should notify their supervisor and stay home, with a recommendation to contact their medical provider. 3. Employees should not return to work until they have met the criteria to discontinue home isolation per CDC/public health guidance and have consulted with a healthcare provider. 4. Town of Wappinger will not require sick employees to provide a negative test result for the for any relevant sick leave, or return to work, unless there is a recommendation from the CDC/New York State and/or County public health officials do otherwise. 5. CDC criteria for COVID-19 provides that persons exhibiting symptoms may return to work if at least 24 hours have passed since the last instance of fever without the use of fever-reducing medications. If the disease in question is other than COVID-19, CDC and other public guidance shall be referenced. 6. Human Resources must be informed in these circumstances to ensure these protocols are followed and contact the Dutchess County Department of Behavioral and Community Health. C. If an employee or contractor has tested positive for the communicable disease that is the subject of the public health emergency: 1. Apply the steps identified in item B, above, as applicable. 2. Areas occupied for prolonged periods of time by the subject employee or contractor will be closed off. a. CDC guidance for COVID-19 indicates that a period of 24 hours is ideally given before cleaning, disinfecting, and reoccupation of those spaces will take place. If this time period is not possible, a period of as long as possible will be given. CDC/public health guidance for the disease in question will be followed. b. Any common areas entered, surfaces touched, or equipment used shall be cleaned and disinfected immediately. c. See the section on Cleaning and Disinfection for additional information on that subject. 3. Identification of potential employee and contractor exposures will be conducted a. If an employee or contractor is confirmed to have the disease in question, Human Resources will inform all contacts of their possible exposure. Confidentiality shall be maintained as required by the Americans with Disabilities Act (ADA) and other applicable state and federal laws. b. Apply the steps identified in item A, above, as applicable, for all potentially exposed personnel. Pg. 11 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 38 6.3.a 4. Human Resources must be notified in these circumstances and responsible for ensuring these protocols are followed. We recognize there may be nuances or complexities associated with potential exposures, close contacts, symptomatic persons, and those testing positive. We will follow CDC/public health recommendations and requirements and coordinate with our local public health office for additional guidance and support as needed. Cleaning and Disinfecting CDC/public health guidelines will be followed, unless superseded and nullified by NYS emergency declaration and/or Dutchess County protocols, for cleaning and disinfection of surfaces/areas. Present guidance for routine cleaning during a public health emergency includes: 1. As possible, employees and contractors will clean their own workspaces in the beginning, middle, and end of their shifts, at a minimum. a. High traffic/high touch areas and areas which are accessible to the public/constituents will be disinfected at least hourly. b. The Town of Wappinger has cleaners and/or a cleaning company may clean each Town building everyday it is in use. Additionally, the Town make available to each work station, cleaning solution/wipes so that each employee and contractor can continue to keep their own workstation cleaned throughout their workday. 2. Staff tasked with cleaning and disinfecting areas will be issued and required to wear PPE appropriate to the task. 3. Soiled surfaces will be cleaned with soap and water before being disinfected. 4. Surfaces will be disinfected with products that meet EPA criteria for use against the virus in question and which are appropriate for that surface. 5. Staff will follow instructions of cleaning products to ensure safe and effective use of the products. Employee and Contractor Leave The Town of Wappinger will abide by all of the financial regulations as prescribed by Federal, State, County or Local Laws and regulations. The Town will not reimburse or provide more than the dollar amounts as prescribed by law. It is our policy that employees of Town of Wappinger will not be charged with leave time for testing or vaccination. Employees will be provided with up to two weeks (80 hours) of non-contractual New York State Paid Family Leave for COVID or more if provided by collective bargaining agreement rate of pay for a period which the employee is unable to work due to quarantine (in accordance with federal, state, or local orders or advice of a healthcare provider), and/or experiencing symptoms and seeking medical diagnosis. This provision may be modified if there are any other changes to the law or agreed to by the unions or if an employee is able to effectively work remotely and the need exists for them to do so. Family Leave shall also be provided in accordance with federal and state law. Additional provisions may be enacted based upon need and the guidance and requirements in place by federal and state employment laws, FMLA, executive orders, and other potential sources. Pg. 12 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 39 6.3.a Contractors, either independent or affiliated with a contracted firm, are not classified as employees of Town of Wappinger, and as such are not provided with paid leave time by Town of Wappinger, unless required by law. Documentation of Work Hours and Locations In a public health emergency, it may be necessary to document work hours and locations of each employee and contractor solely to support contact tracing efforts. Identification of locations shall include on-site work, off-site visits. This information may be used by Town of Wappinger to support contact tracing within the organization and may be shared with local public health officials and for no other purpose. The Town will comply with all applicable laws regarding confidentiality of contact tracing. All employees are required to log their worked hours in a timekeeping system for each pay period during the declared public health emergency involving a communicable disease. Department Heads are required to approve timecards, which is then sent to the . The is responsible for managing and filing timecard records. Employees required to perform off-site work must complete a log sheet that lists the person(s) in contact, address, arrival and departur department solely for contact tracing purposes, for retention and tracking purposes. Housing for Essential Employees There are circumstances within a public health emergency when it may be prudent to have essential employees lodged in such a manner which will help prevent the spread of the subject communicable disease to protect these employees from potential exposures, thus helping to ensure their health and safety and the continuity of Town of Wappinger If such a need arises, hotel rooms are expected to be the most viable option, at no cost to the employee and . If hotel rooms are for some reason deemed not practical or ideal, or if there are no hotel rooms available, Town of Wappinger will coordinate with the Dutchess County Office of Emergency Management to help identify and arrange for these housing needs at no cost to the employee and with the . The Town Supervisor is responsible for coordinating and overseeing this process. Pg. 13 Attachment: Town of Wappinger Public Health Emergency Plan.2021.02.04 (003) (RES-2021-59 : Resolution Adopting Protocols To Respond To Packet Pg. 40 FROM: <NYMIRclaims@wrightinsurance.com> 6.4.a TO: lweber@wrightinsurance.com CC: NYMIRAccounting@wrightinsurance.com SENT: Friday, March 5, 2021 6:48:09 AM Eastern Standard Time SUBJECT: RE: DEDUCTIBLE INVOICE #164663 ATTACHMENTS: 164663.pdf; ========================================================== Sf;!!!Dmbjnbou;!!!!!Uspz!Txbjo! !!!!!!Dmbjn;!!!!!!!!UXQO.3127.114.112! !!!!!!Jowpjdf;!!!!!!275774! Sfgfsfodf!jt!nbef!up!uif!dbqujpofe!nbuufs/!!Ofx!Zpsl!Nvojdjqbm!Jotvsbodf!Sfdjqspdbm!ibt!sfdfoumz!j ttvfe!b!qbznfou! jnqmjdbujoh!uif!qpmjdz!efevdujcmf/!Jo!uibu!sfhbse!buubdife!qmfbtf!gjoe!b!efevdujcmf!jowpjdf/! Ljoemz!sfnju!qbznfou!bt!tfu!gpsui!jo!uif!buubdife!efevdujcmf!jowpjdf/! Qmfbtf!ep!opu!sfqmz!up!uijt!fnbjm-!jg!zpv!ibwf!boz!rvftujpot-!dpoubdu;! Mjtb!Xfcfs! 627.861.:589 mxfcfsAxsjhiujotvsbodf/dpn Insurance coverage cannot be bound, amended or cancelled via voicemail, facsimile or e-mail message without confirmation from an authorized Wright Insurance Group representative. CONFIDENTIALITY NOTICE This e-mail and all attachments may contain legally privileged and confidential information. If the reader of this email is not the intended recipient, or the employee, agent or representative responsible for delivering the e-mail to the intended recipient, you should immediately stop reading this message and delete it from your system. Any unauthorized reading, distribution, copying, or other use of this message, or its attachments is strictly prohibited. All personal messages express solely the sender's views and not those of The Wright Insurance Group. This message may not be copied or distributed without this disclaimer. Although this email and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by The Wright Insurance Group or its subsidiaries or affiliates either jointly or severally, for any loss or damage arising from its use. If you have received this e-mail by mistake, please reply immediately to the sender and delete this email from your system. Attachment: Deductible invoice (RES-2021-60 : Resolution Authorizing Budget Transfer To Pay Insurance Deductible) Packet Pg. 41 6.4.a New York Municipal Insurance Reciprocal 900 Stewart Avenue, Suite 600Garden City, NY 11530-4869 Deductible Invoice Town of Wappinger INVOICE# 164663 March 05, 2021 20 Middlebush Rd. Wappingers Falls NY 12590 Brown & Brown of New York, Inc. dba Spain Agency Agency: Producer:Brian Miles For Claim Number:TWPN-2016-003-001 Claimant:Troy SwainDate of Loss: Policy:MPOTWPN001Policy Period:1/22/2016 - 1/22/2017 Deductibles: Public Officials $10,000 Liability - Payments: Public Officials Liability Claims Paid to Date:$375,000.00 $10,000.00 Deductible Due This Invoice: Please make check payable to: NYMIR New York Municipal Insurance Reciprocal 119 Washington Avenue Albany, NY 12210 Attachment: Deductible invoice (RES-2021-60 : Resolution Authorizing Budget Transfer To Pay Insurance Deductible) Packet Pg. 42 6.5.a Local Law 2 - 2021 §122-11 Legislative intent and policy. Pursuant to §§ 274-a and 277 of the Town Law of the State of New York, the Town of Wappinger Planning Board may require subdivision plats and site plans containing residential units to reserve land suitably located for playground or other recreational purposes upon a finding that the development creates a need for additional recreational facilities. Where the Planning Board finds that additional recreational facilities are required, but that a suitable park of adequate size to meet the requirement, the Planning Board may require a recreation fee that is to be deposited into a trust fund, known as the Recreation Trust Fund, to be used by the Town exclusively for park, playground or other recreational purposes, including the acquisition of property. The Town Board of the Town of Wappinger declares that it is the legislative policy of the Town of Wappinger to focus its limited recreational resources on central park facilities in the Town to reduce the costs of maintaining such recreational facilities, insure their safety and security and provide the best recreational opportunities to the residents of the Town. The Town of Wappinger has acquired ____ acres of parkland for active and passive recreational purposes and the future acquisition of additional land is not a priority of the Town. The Town Board determines that new parks having less than 99 contiguous acres of useable land are not generally suitable for the recreation requirements of the Town of Wappinger and where such a central park facility cannot be provided, the Planning Board should require a recreation fee in lieu of the dedication. In its discretion, the Planning Board may require a reservation and dedication of park land of less than 99 acres of useable land in the proper case where such parkland may extend, connect or otherwise supplement existing recreational facilities. § 122-11-A Improvements to Recreational Facilities The Town Board hereby determines that the following parks are town owned Townwide Park Facilities of the Town which provide recreational facilities to residents throughout the Town: a) Airport Park Soccer Complex b) Carnwath Farms Historic Site & Park c) Castle Point Park d) Chelsea Boat Ramp e) Martz Field Recreation Facility f) Reese Park Town Nature Preserve g) Robinson Lane Baseball Complex h) Rockingham Park Soccer Complex i) Brexel-Schlathaus Park. j) Spook Hill Park In addition to these Townwide Park Facilities, the Town has additional Local Park Facilities that are described in Chapter 171 of the Town of Wappinger Code that typically serve the needs of the neighborhood. From time to time, the Town Board may adopt by resolution a list of improvements to park facilities that will be funded in whole or in part by the Recreation Trust Fund, to be known as the Recreational Project List. The Recreational Project List may include improvements to Townwide and Local Park Facilities and the priority of such projects, as the Town Board in its sole discretion determine. The Zoning Law and the Subdivision Regulations of the Town of Wappinger presently require payment of a Attachment: Local Law Recreation fee (RES-2021-61 : Resolution Introducing Proposed Local Law 2 Entitled “Recreation Policy For Parkland recreation fee upon the approval of based on a per-dwelling-unit amount and upon approval of a subdivision Packet Pg. 43 6.5.a based on a per-lot amount, respectively. The Town Board determines that the amounts to be paid per dwelling unit or lot are in need of being adjusted and by this article seeks to adjust the amount of the recreation fee. §122-12Recreation fee established. The Town Board of the Town of Wappinger, pursuant to §§ 274-a, 276 and 277 of the Town Law of the State of New York, hereby establishes a fee, to be known as the "residential site plan and subdivision recreation fee," which fee is to be paid per dwelling unit or lot whenever lands are approved by site plan or subdivided and the Planning Board finds that a need for recreational facilities is created and that no land suitable for a central park facility is present. Said fees shall be paid prior to endorsement of the final site plan or subdivision plat, as applicable, by the Chairman of the Planning Board. The recreation fee required for the approval of a site plan containing residential units or a residential subdivision plat shall be deposited into the Recreation Trust Fund and used to fund the projects on the Recreation Project List set forth in § 122-11-A above. Prior to the resolution of conditional final approval, the developer may express to the Planning Board in writing a preference for the use of the recreation fee from its development to fund a particular project on the Recreational Project List. Should such a preference be expressed to the Planning Board and the Planning Board should concur in such preference, the resolution of conditional final approval should note the preferred Recreation Project. Upon funding of such project and to the extent practicable, the Town Board should provide recognition of the developer in such public manner as the Town Board should determine, such as a sign, for the contribution of recreation fees for the project. §122-13 Residential site plan or subdivision recreation fee. The residential site plan or subdivision recreation fee is hereby set at an amount per dwelling unit or lot as set forth in Chapter 122, Article IV, § 122-16N(3)(c) and L, of the Code, pursuant to the Zoning Law and Subdivision Regulations of the Town of Wappinger and New York State Town Law of §§ 274-a, 276 and 277. The fees per site plan or subdivision shall be calculated by the Zoning Administrator. Attachment: Local Law Recreation fee (RES-2021-61 : Resolution Introducing Proposed Local Law 2 Entitled “Recreation Policy For Parkland Packet Pg. 44 6.5.b NOTICE OF PUBLIC HEARING TOWN OF WAPPINGER NOTICE IS HEREBY GIVEN that the Town Board of the Town of Wappinger will th conduct a PUBLIC HEARING on the 26 day of April, 2021, at 7:30 p.m. at the Town Hall, Town of Wappinger, 20 Middlebush Road, Wappingers Falls, New York, at which time all parties in interest and citizens shall have an opportunity to be heard as to whether the Town Board of the Town of Wappinger shall Recreation Policy for Parkland Improvements The intent of the Local Law is to revise the Town Code to create a legislative policy for using recreation fees generated by residential subdivisions and site plans to improve centralized park facilities in the Town of Wappinger. PLEASE TAKE FURTHER NOTICE that the Town Board has determined that the enactment of the aforementioned Local Law is a Type II action as defined in 6 NYCRR 617.5 and, accordingly, the Town Board hereby expressly determines that this action is not an action that requires review pursuant to the provisions of the New York State Environmental Quality Review Act (SEQRA) or pursuant to 6 NYCRR Part 617. PLEASE TAKE FURTHER NOTICE that copies of the proposed Local Law entitled Recreation Policy for Parkland Improvementsare available for review and inspection at the Office of the Town Clerk on weekdays from 8:30 a.m. to 4:00 p.m., at the Town Hall, 20 Middlebush Road, Wappingers Falls, New York. Dated: March 22, 2021 Wappingers Falls, New York BY ORDER OF THE TOWN BOARD OF THE TOWN OF WAPPINGER JOSEPH P. PAOLONI, TOWN CLERK Attachment: Notice of Public Hearing (RES-2021-61 : Resolution Introducing Proposed Local Law 2 Entitled “Recreation Policy For Parkland Packet Pg. 45 6.6.a Attachment: 2021-03-22 (RES-2021-62 : Correspondence Log) Packet Pg. 46 6.6.a Attachment: 2021-03-22 (RES-2021-62 : Correspondence Log) Packet Pg. 47 6.6.a Attachment: 2021-03-22 (RES-2021-62 : Correspondence Log) Packet Pg. 48 6.6.a Attachment: 2021-03-22 (RES-2021-62 : Correspondence Log) Packet Pg. 49 6.6.a Attachment: 2021-03-22 (RES-2021-62 : Correspondence Log) Packet Pg. 50 6.6.a Attachment: 2021-03-22 (RES-2021-62 : Correspondence Log) Packet Pg. 51 6.6.a Attachment: 2021-03-22 (RES-2021-62 : Correspondence Log) Packet Pg. 52 6.6.a Attachment: 2021-03-22 (RES-2021-62 : Correspondence Log) Packet Pg. 53 6.6.a Attachment: 2021-03-22 (RES-2021-62 : Correspondence Log) Packet Pg. 54 6.6.a Attachment: 2021-03-22 (RES-2021-62 : Correspondence Log) Packet Pg. 55