2024-2162024-216
Resolution Establishing Standard Workday For Elected And Appointed Officials
At a Regular Meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on December
9, 2024.
The meeting was called to order by Joseph D. Cavaccini, Town Supervisor, and upon roll
being called, the following was recorded:
✓ Vote Record - Resolution RES -2024-216
Yes/Aye
No/Nay
Abstain
Absent
Q Adopted
❑ Adopted as Amended
Joseph D. Cavaccini
Voter
Q
❑
❑
❑
❑ Defeated
William H. Beale
Voter
Q
❑
❑
❑
❑ Tabled
Angela Bettina
Voter
Q
❑
❑
❑
❑ Withdrawn
Christopher Phillips
Seconder
Q
❑
❑
❑
Al Casella
Mover
Q
❑
❑
❑
The following Resolution was introduced by Casella and seconded by Councilman
Phillips.
WHEREAS, effective August 12, 2009, New York State adopted anew regulation 315.4 for additional
reporting requirements for elected or appointed officials that more clearly defines the process for
reporting time worked for those officials who are members of the New York State Retirement
System (NYSLRS), and
WHEREAS, a signed Record of Activities was submitted to the Office of the Town Clerk by elected
and appointed officials in the NY State Retirement System who have not yet filed or maintained a
that their daily record of actual time worked has changed from a prior report, and
BE IT RESOLVED, that the Town Board of the Town of Wappinger does
hereby establish the standard workday for each elected and appointed official enrolled in the New
York State Local Retirement System, which shall be not less than 6 hours per day; and not more
than 8 hours per day by NY State law; and, is recorded in the attached form RS 2417 A and B.; and
BE IT RESOLVED, that the standard work week shall be Monday
through Friday; and
BE IT RESOLVED, that the following is a list of the elected and appointed officials in the New York
State Retirement System.
Elected
.bseph D. Cavaccini, Supervisor
.bseph P. Paoloni, Town Clerk
Heather Kitchen, Town Justice
VUI I iam H. Beal e, 1 st Ward Cound I person
Term Expires
Hours / Day
12/31/2025 7
12/31/2027 7
12/31/2025 6
12/31/2025 6
NOW THEREFORE BE IT FURTHER RESOLVED, that within 15 days after the expiration of the posting
period, the Town Clerk shall file the completed RS 2417-A form with the Office of the New York
State Comptroller.
BE IT FURTHER RESOLVED, that commencing after the posting period, the elected
and appointed officials shall have recorded and certified if not in time keeping system, his
or her work activities for a period of three consecutive months, which will include
matters outside the normal working hours for the purpose of actually attending to official
duties, including to responding to an emergency, attending an employer sponsored event
or meeting with, or responding to, members of the public on matters of official business;
and
BE IT FURTHER RESOLVED, that said records have been completed and were
submitted to the Clerk of the Governing Board; and
BE IT FURTHER RESOLVED, that the Town Clerk is authorized and directed to
certify the "Standard Work Day and Reporting Resolution" as presented to this Town
Board.
The foregoing was put to a vote which resulted as follows:
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Al Casella, Councilman
SECONDER:
Christopher Phillips, Councilman
AYES:
Cavaccini, Beale, Bettina, Phillips, Casella
Dated: Wappingers Falls, New York
12/9/2024
The Resolution is hereby duly -declared Adopted.
JOSFPI,i P. PAOLONI, TOWN CLERK
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Instructions for completing the Standard Work Day and Reporting Resolution
A
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Name
Social
NYSLRS ID
Title
Current
Standard
Record of
Not
Pay
Tier 1
Security
Term Begin
Work Day
Activities
Submitted
Frequency
Number
& End Date
Result
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Highway
1/1/2018-
8.00
32.79
Weekly
Smith
Superintendent
12/31/2019
Michell
1111
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Town Justice
1/1/2018-
6.25
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Bi -Weekly
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12/31/2018
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Joseph
2222
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Planning Board
1/1/2018-
7.00 17.54
Monthly
Grey
Member
12/31/2018
A. Name: The official's complete first and last name must be included for identification purposes.
B. Social Security Number: The last four digits of the official's Social Security Number must be included for identification purposes,
For security purposes, the last four digits of the Social Security Number can be omitted from the publicly posted version.
G. NYSLRS ID: The official's NYSLRS ID must be included for identification purposes. For security purposes, the NYSLRS ID can be
omitted from the publicly posted version.
D. Title: All paid elected and appointed officials (who are active members of the Retirement System) and are not paid hourly and do not
participate in a employer's time keeping system that consists of a daily record of actual time worked and time charged to accruals
must be listed. For the purpose of the regulation, an "appointed official" is someone who is appointed by an elected official, an
appointed official or governing board. They hold an office in an organization or government and participate in the exercise of
authority. This also includes appointees of elected and appointed officials such as deputies, assistants or confidential secretaries.
E. Current Term Begin & End Dates; All officials listed on the Resolution must have a specified Term End date. Leaving this column
blank or listing 'TenurelAt Pleasure' is not acceptable. If the official does not have a designated term, tho current term for the official
who appointed them to the position should be used. If they arp appointed by the governing board, the chairman of the board's term
should be used.
F. Standard Work Day: The minimum number of hours that can be established for a standard work day (SWD) is six, while the
maximum is eight. A SWD is the denominator to be used for the days worked calculation; it is not necessarily always the number of
hours a person works. For example, if a board member only attends one three-hour boarding meeting per month, you must still
establish a SWD between six and eight hours as the denominator for their record of activities (ROA) calculation.
G. Record of Activities Result*:This column must be left blank if an official does not submit their required sample three-month ROA.
To determine the average number of days worked per month, you must divide the total number of hours documented on the three-
month ROA by three months to get a one-month average number of hours worked. Then, the one-month average number of hours
worked must be divided by the SWD to get the average number of days worked per month.
H. Not Submitted: This column must be checked if an official has not submitted the required sample three-month ROA within the 150
day requirement, regardless of whether they are being reported by another employer for the same period. If the Retirement System
receives such a Resolution, it will contact the official to notify them of the consequences of not submitted the ROA.
I. Pay Frequency: This column should be filled in with one of the following options: Annually, Bimonthly, Biweekly, Monthly, Quarterly,
Semi-annually or Weekly.
J. Tier 1: It the official is a Tier 1 member, this box should be checked. Tier 1 members are not required to keep a ROA.
Once passed, the Resolution must be posted on your public website for a minimum of 30 days or if a website isn't available to the public,
on the official sign -board or at the main entrance to the clerk's office. A certified copy of the Resolution and Affidavit of Posting must be
filed with the Office of State Comptroller within 45 days of the adoption. The Resolution and Affidavit can be submitted via the Submit
Resolution for Official link in Retirement Online,
*To determine the number of days worked to include on the monthly report for the various payroll frequencies, please refer to the
Calculating Days Worked instructions available in the 'Reporting Elected & Appointed Officials' section of our website:
http://www.oso.ny.govlretirement/em plovers/reporting-ea-off lei alsloverview