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2008-09-08 RGMTOWN CLERK CHRIS MASTERSON TOWN OF WAPPINGER TOWN CLERK'S OFFICE 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590 (845) 297-5771 FAX: (845) 298-1478 Town of Wappinger Town Board Meeting September 8, 2008 7:00 PM Agenda SUPERVISOR CHRISTOPHER J. COLSEY TOWN COUNCIL WILLIAM H. BEALE VINCENT BETTINA MAUREEN McCARTHY JOSEPH P. PAOLONI 7:00 PM Meeting called to order on September 8, 2008 at Town Hall, 20 Middlebush Rd, Wappingers Falls, NY. I. Call to Order II. Pledge of Allegiance III. Public Hearings Resolution Introducing Local Law No. of the Year 2008, Amending Chapter 103 of the Wappinger Code to Increase Exemption Limits on Construction Contracts IV. Discussions A. Town Budget Report - Fredrick Awino B. Torvn Accounting Software - Fredrick Awino C. Town Water Overview - Mike Trentper / Bob Gray D. Atlas & Hilltop Water Filtration - Mike Tremper/Bob Gray E. Highway Garage Action Plan - Grahant Foster, Bob Gray E Adams Fairacre Farms - Greg Bolner G. Dog Park at Carnwath - Councilman Bettina /Bob Gray H. Sports Museum Location - Town Board L Strang Moratorium Exemption - Town Board i Escrow Schedule - David Stolntan / George Kolb K Highway Garage Fuel Status - Grah ant Foster V. Minutes Approval Monday, August 11, 2008 Monday, July 14, 2008 VI. Correspondence Log 2008-264. Resolution Authorizing the Acceptance of the Correspondence Log VII. Public Portion VIII. Resolutions 2008-238. Resolution Authorizing Refund of Unused Escrow for Road Inspections of BRH Realty Subdivision (Account 03-5071) Tabled 8/11/2008 7:00 PM 2008-250. Resolution Terminating 2008 Seasonal Employees 2008-252. Resolution Adopting Local Law No. —of the Year 2008, Amending Chapter 103 of the Wappinger Code to Increase Exemption Limits on Construction Contracts 2008-253. Resolution Setting Public Hearing for Waiver of Moratorium Due to Hardship 2008-254. Resolution Authorizing Waiver of Late Payment Penalties for Water and Sewer Charges for Wappingers Central School District 2008-255. Resolution Authorizing Justice Court Assistance Program Grant 2008-256. Resolution Authorizing Replacement of Town Hall Sign 2008-257. Resolution Authorizing Solicitation of Bids for a New Telephone System to Serve Town Hall 2008-258. Resolution Authorizing Supervisor to Attend Local Code Enforcement Seminar 2008-259. Resolution Authorizing Engineering Services for Robinson Lane Water System Improvements 2008-260. Resolution Authorizing Morris Associates, Engineering Consultants, PLLC, to Provide Surveying Services for Old Route 9 (Old Post Road) Abandonment 2008-261. Resolution Waiving Thirty Day Liquor Authority License Renewal Hold Period for Chen Young Kitchen 2008-262. Resolution Authorizing Feasibility Analysis for Filtration System of the Atlas Wells and Hilltop Wells Operated by the United Wappinger Water District 2008-263. Resolution Authorizing Assessor to Go Out to Bid for Re -Evaluation Services for the Assessor's Office for 2009 and Beyond IX. Items for Special Consideration X. New Business XI. Town Board Audit of Vouchers 2008-265. Resolution Authorizing the Town Board to Issue and Approve the Warrant to Pay the Audited Claims Presented to the Town for 2008 2008-266. Resolution Approving Warrant for Payment of Claim Audited by Town Board 2008-267. Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board 2008-268. Resolution of Claim and Warrant for Payment of Claim Audited by Town Board XII. Executive Session A. Cranberry XII. Adjournment Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Regular Meeting townofwappinger.us Minutes — Chris Masterson 845-297-5771 Monday, September 8, 2008 7:00 PM Town Hall Call to Order Supervisor Colsey Called the Meeting to Order at 7:03 PM. Attendee Name Organization Title Status Arrived Departed Christopher Colsey Town of Wappinger Supervisor Present William Beale Town of Wappinger Councilman Present Vincent Bettina Town of Wappinger Councilman Late 7:12 PM 10:41 PM Maureen McCarthy Town of Wappinger Councilwoman Present Joseph Paoloni Town of Wappinger Councilman Present Al Roberts Town of Wappinger Town Attorney Present David Stohnan Town of Wappinger Town Planner Present Graham Foster Town of Wappinger Highway Superintendent Present Pledge of Allegiance Amendment to the Agenda Agenda amendments Supervisor Colsey announced that lie would be making amendments to the Agenda due to the absence of the Town Engineer. He noted that the "Town Water Overview", "Atlas & Hilltop Water Filtration" and "Adams Fairacre Farms" discussions would be tabled. Councilwoman McCarthy asked if the "Highway Garage Action Plan" would be tabled as well. The Supervisor answered that the Highway Superintendent, Graham Foster, would be speaking about that topic. Councilwoman McCarthy made the motion to amend the Agenda. The motion was seconded by Councilman Beale and passed unanimously. Supervisor Colsey added that there would be two Resolutions tabled as well. Motion To: amend the Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Maureen McCarthy, Councilwoman SECONDER: William Beale, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni Public Hearings Motion To: open the Public Hearing RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Christopher Colsey, William Beale, Maureen McCarthy, Joseph Paoloni ABSENT: Vincent Bettina Resolution Introducing Local Law No. of the Year 2008, Amending Chapter 103 of the Wappinger Code to Increase Exemption Limits on Construction Contracts Supervisor Colsey opened the Public Hearing at 7:08 PM. Town Clerk Chris Masterson offered for the record the Affidavits of Posting and Publication, duly signed and notarized (These Affidavits are attached hereto and made a part thereof the Minutes of the Public Hearin(,). Al Roberts, Town Attorney, gave an overview of the Local Law. In 2005, the Town adopted a requirement that any contract over $20,000 required an apprenticeship program, approved by the Education Department, to be part and parcel of any acceptable bid. Recently, the State has amended the Wicks law, which is a separate law from the bidding Law. The amendment raised the threshold from $50,000 to $500,000 before separate contracts would be Torn of ff'appinger –Page I Printed 9/17/2008 Regular Meeting Minutes September 8, 2008 required to be awarded by the Municipality. The $20,000 threshold for apprenticeship programs for small contracts has proven to be cumbersome. In a few instances, projects had to be suspended because qualified or acceptable bidders having an apprenticeship program could not be found. Mr. Roberts noted that most contracts have been $500,000 or greater. This Local Law would make the Town's requirement for apprenticeship programs consistent with the States requirement. Supervisor Colsey opened the floor for public comments. Concetta Olivieri asked for clarification. The Town Attorney clarified. There were no other comments. Councilman Beale made a motion to close the Public Hearing. The motion was seconded by Councilwoman McCarthy and passed unanimously. The Public Hearing was closed at 7:08 PM. RESULT: CLOSED [UNANIMOUS] mew MOVER: William Beale, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Christopher Colsey, William Beale, Maureen McCarthy, Joseph Paoloni ABSENT: Vincent Bettina Town of Wappinger Page 2 Printed 9/17/2008 TOWN BOARD: TOWN OF WAPPINGER DUTCHESS COUNTY: NEW YORK IN THE MATTER AFFIDAVIT OF OF POSTING NOTICE OF PUBLIC HEARING ON THE ADOPTION OF THE PROPOSED LOCAL LAW ENTITLED "LOCAL LAW NO. OF THE YEAR 2008, AMENDING CHAPTER 103 OF THE WAPPINGER CODE TO INCREASE .r EXEMPTION LIMITS ON CONSTRUCTION CONTRACTS" STATE OF NEW YORK ) ) ss: COUNTY OF DUTCHESS ) John C. Masterson, being duly sworn, deposes and says= That he is the duly elected, qualified and acting Town Clerk of the Town of Wappinger, County of Dutchess and State of New York. That on August 18th, 2008, your deponent posted a copy of the attached proposed Local Law entitled "Local Law No. of the Year 2008, Amending Chapter 103 of the Town of Wappinger Code to Increase Exemption Limits on Construction Contracts", on the signboard maintained by your deponent in his office in the Town Hall of the Town of Wappinger, 20 Middlebush Road, Wappingers Falls, Dutchess County, New York. I – r- �4 e�,_-Z, - ohn C. asterson Town Clerk •— Town of Wappinger Sworn to before me the 18th day of August 2008 NOTARY PUBLIC DENISE MACIO 01MA6168116 Notary Public State of New York Oualified in Dutchess County Commission Expires 6 / 4 / 201L —] 1M: 'C' P,,j f) l I'l 1' I- I IT 1"I F T 1, T I- td P F,, T H C;i F IR F` F rF T 01 1 R' F A I kI y t f t il,sf T f I I t - i it I C7, N I T C 1 f t t h t ,p I'd �3 cil I I 7 0 of -`lltcllw-J 0 id o t r P t t M f id F 1A) i i I1•;' 1"! 1 4 1 0 C, dl i r I o ill in I i i n NOTICE PUBLIC 'OF HEARING.' TOWN OF 1WAPPINGER NOTICE is HEREBY GIVEN that the Town n Pose.d action will not Boardbf the'TbWhs Of have any environ - Na i'ngor, Will con_' mental significance. du PUBLICHEAR PLEASE TAKE FUR- N n the 8th day of 4HER."NbTICE that September; 2008,,6t; copies :oV the Fro - jposediobal Law 'are 7:00 p.m. at the Town' Hall;Jbwh- of Wap available for review ginger, 20; 3 andinspectionat the the Town busl`i�:'koad ;Wap _q fOffibe of gingers r,Falls;" New Clerk on weekdays Yor,,kl at, which. flme=aW 'froth 8:30 a.m. to 4:00 patties in interest and, I p.m., at the Town Hall, r ciflidti's shall have '20 Middlebush Road, qpp6rt,uniiy ;' to 1 be Wappingers Falls, heardasNeWYork. .i to whether. the Town Board of the Dated: own ,ofd Wappinger August 18, 2008 'shall adopt, a pro- !BYORDEROFTHE ' ; Posdd Local Law enti- -TOWN BOARD tied J"Local Law NO. OF THE TOWN OF � �oftheYear2008, WAPPINGER Amdndin'g, Chapter JOHN C. MASTER - 'SON, 103 Of the 6 Wappinger TOWN CLERK Code. t0`.lbc'.'reaseEx4 C o h st r u t t1b ri 'C o n tracts." PLEASE TAKE FUR-, TH,1ER,ND,TILE that the pdrpo se'and intent of the proposed Loca[ Law Is to norease the' exerriptio q set forth in Chapter' 103 of the Town, of Wappingers Cod6forGonstruction Contracts ,with re-' specttothe establish-, meh16far apprentice- ship',, program frorn '. $20,-;'000.;00 I to $500,00 .00,in order, to make0e exemp� tion. coindide' with,the limits, �;set forth I in the,, Wicks La PLEASE TAKI(FUR- i ena I an 10 n I i 5TIC,E "that, Board has A that the it of the LodalLawis ted , Action' Poughkeepsie Journal Poughkeepsie, N.Y. AFFIDAVIT PUBLICATION NOTICE OF PUBLIC HEARING TOWN OF WAPPINGER NOTICE IS HEREBY GIVEN that the Town' Board of the Townof Wappinger will conduct a PUBLIC HEARING on the 8th day of September, 2008, at 7:00 p.m. at the Town Hall', Town of Wap- pinger, 20 Middlebush Road, Vyppplhgers Falls, 1. New York, at which time'. allparties In interest and citizens shall have an op-' portunity to be heard as to whether the Town, Board of the Town' of Wappinger shall adopt a proposed Local Law enti tied "Local Law No. of the Year 2008, Amend- ing Chapter 103 of the Wappinger Code to In- crease Exemption Limits, on Construction Con- tracts." PLEASE TAKE FURTHER; NOTICE that the, purpose" and intent of the pro-; posed Local Law is to in crease the 66 nptio,0 set forth in Chapter 103 of the Town of Wappinger Code for Construction Contracts with respect to the estab lishment of an apprentice- ship program from $20,000.00 to $500,000.00" in order to make the,; exemption coincide' `with: the limits set forth in the Wicks Caw. PLEASE TAKE FURTHER NOTICE that the Town Board has determined that the enactment of the aforesaid Local Law is an, Unlisted Action , pursuant, to the provisions of New York State Environmental Quality Review Act (SE- ORA), 6 NYCRR Part 61T and Local Law No.6 of. 1992 (WEQR)• The Town Board has , determined ,that the proposed action will not have any environ mental significance. PLEASE TAKEFURTHER NOTICE that copies of the proposed Local Law are available for review and inspection at the Office of the Town Clerk on week- days from 8:30 a.m. to 4:00 p.m., at the Town Hall, 20 Middlebush Road, Wappingers Falls, New York. Dated: August 18, 2008 BY ORDER OF THE TOWN BOARD OF THE TOWN OF WAPPINGER JOHN C. MASTERSON, State of New York .t '_.:._:. d ✓ �_- �... Y County of Dutchess City of Poughkeepsie Rita Lombardi , of the City of Poughkeepsie, Dutchess County, New York, being duly sworn, says that at the several times hereinafter mentioned he/she was and still is the Principle Clerk of the Poughkeepsie Newspapers Division of Gannett Satellite Information Network, Inc., publisher of the Poughkeepsie Journal, a newspaper printed and published every day in the year 3008 in the city of Poughkeepsie, Dutchess County, New York, and that the annexed Notice was duly published in the said newspaper for one insertion successively, in each week, commencing on the 27th day of Aug- in the year of 2008 and on the following dates thereafter, namely on: and ending on the _day of in the year of 2008 ,both days inclusive. Subscribed and sv�f n to before me this �.��� day 0Y..�' the year of 2008 TOWN _1262 AUFiF:f N CIESt,111( Mary Public IT,i I i, r k '_iBLIC, STATE OF NEW YORK 10.01 C196485 .,. • p. /� z� ;l ,t -D IN DU1E�5f�i�it�rl ex fre�. _,.._.._. - COMMISSION EXPIRES OCTOBER 14, 200 I Regular Meeting Minutes September 8, 2008 V. Discussions A. Town Budget Report - Fredrick Awino Supervisor Colsey opened the discussion at 7:08. The Supervisor thanked Fredrick Awino, the Town Accountant, for the fantastic job he has been doing. Mr. Awino then gave a summary of the Town Budget Report. Supervisor Colsey pointed out that the Sedore & O'Sullivan audit would be on the year 2007. Councilwoman McCarthy added that Mr. Awino did a very thorough job. Supervisor Colsey closed the discussion at 7:12 PM. B. Town Accounting Software - Fredrick Awino Supervisor Colsey opened the discussion at 7:12 PM. Fredrick Awino, Town ""` Accountant, gave an update on his search for Town accounting software. Mr. Awino has been negotiating with four vendors. He has determined that the best software to purchase would be the KVS software. After several discussions with the vendor, he has gotten the cost down by approximately $30,000. The original bid was $67,000. The price may even come down more at the time of purchase. Supervisor Colsey noted that the next move should be to authorize Mr. Awino to purchase the software if the Board is comfortable with the recommendation. He went on to say that the money was not budgeted for 2008. Mr. Awino replied that there was actually $20,000 budgeted for this in 2008. Councilman Bettina thanked Mr. Awino for his hard work. Discussion followed. Supervisor Colsey recommended wording for a motion. Discussion followed, but no motion was made. Councilman Paoloni asked for clarification that an attempt to purchase the accountant software, the Town Clerk's software and the servers with budgeted monies would be made before spending any money from the bond. Supervisor Colsey agreed. Supervisor Colsey closed the discussion at 7:21 PM. C. Highway Garage Action Plan - Graham Foster, Bob Gray Supervisor Colsey opened the discussion at 7:21 PM. Graham Foster, Town Highway Superintendent, gave an update on the committee's review of the highway garage. Due to vacation schedules and limited Town Board Meetings, it was difficult to get the committee together as a whole. Each committee member did get to tour the site and those involved continued moving towards the concept of a new garage. Mr. Foster and Bob Gray, Town Engineer, worked together to develop an action plan to save the facility in two phases. The "Mm short-term phase will modify existing facilities. The long-term plan would need to go out to bid. The short-term plans would be incorporated into the long-term plan. Mr. Foster explained that he is hoping that the Board will permit Mr. Gray to go out to bid to see what the finances would be and have actual Dollar figures for the Board to work with. There is $132,000 coming back from the State in multi -modal funds from previous years. He has also discovered, while working with Linda Hannigan of Sedore & O'Sullivan, that there has been an overcharge in the A Fund and an undercharge in the DB fund, pertaining to fuel charges. This money coming back into the DB Fund can be transferred back into the A Fund. That money can then be shifted to cover a lot of the expenses involved in these highway garage repairs. He again noted that he is looking for approval for Mr. Gray to go out to a formal bid for the short-tenn plan. Councilwoman McCarthy asked for clarification on the fuel charge issue. Mr. Foster clarified. Councilman Paoloni asked if Mr. Foster was suggesting going back 19 years for this correction. Supervisor Colsey replied that he has asked the Town Accountant how far he could go back. Councilman Paoloni asked how long back they could go. Supervisor Colsey answered that, according to Ms. Hannigan, they could go back as far as they need to. Some of that, he continued, is merely a paper adjustment. Mr. Foster added that this would be corrected henceforth. Councilwoman McCarthy noted that the auditor that has been auditing the Town for years is only now reporting the discrepancy. Councilman Beale commented that it is a procedural error, not a discrepancy. Councilwoman McCarthy feels that this is a glaring issue that should have been caught by the auditors over the years. Councilman Beale added that the Town Board should have caught it. Discussion about the conduct of the audit followed. Discussion eventually returned to the Highway Garage topic. Mr. Foster repeated that the most important thing is to move forward with Mr. Gray's action plan and then come back to the Board for consideration of phase two. Councilwoman McCarthy commented that this plan is the Town Engineer's plan and not the plan of the committee. Mr. Foster answered that he and Mr. Gray have been working on it together due to the difficulty of getting the committee together. Councilwoman McCarthy stated that she has not gotten answers on alternate options. Mr. Foster replied that there is a lease in place at the Emergency Services Building, so there is no spare space. Councilwoman McCarthy asked if the Building Department is looking to relocate to the Emergency Services Building. She again noted that she has repeatedly asked for information on options for that space and has repeatedly not gotten information. Supervisor Colsey stated that she was incorrect; that options were discussed at the last Meeting. Town of Wappinger Page 3 Printed 9/17/2008 Regular Meeting Minutes September 8, 2008 Councilwoman McCarthy pointed out that the Minutes did not mention that she missed the last Meeting for a family emergency. Councilman Beale claimed that a statement was made. Councilwoman McCarthy noted that she is not against addressing the issues. However, if the Building Department can relocate to the Emergency Services Building, so can Mr. Foster and Ills secretary. Mr. Foster answered that the problem is that they are out of time and lie and his secretary are only a small part of the department. The employees and the equipment are in danger and he has no heat in either building. There was two months to come up with an action plan and the committee never once met. Councilman Beale added that there was a meeting set that Councilwoman McCarthy did not attend. He added that she missed the last several meetings as well. The Councilman discussed the options that were discussed. Councilwoman McCarthy clarified that her point was that she received her last report on the findings of the committee in May. She is reminding the Board that she has asked for the inventory and analysis so that the Board could thoroughly, safely and properly address the concerns. She does not feel that the Town has looked at every option for the space. Councilman Paoloni asked what the alternatives are. Supervisor Colsey claimed that the alternatives were discussed at the last Meeting. Mr. Foster clarified that the heating of the office is not an issue because there is electric heat there. The problem is that the office needs to be fireproofed and rewired. This could be done for less tlian $10,000. The heating problem is to keep the garage from freezing so the vehicles will start and the mechanics will have a place to work. He has organized a joint project with Central Hudson to do this work. Councilman Bettina returned the discussion to the voting machine building option. Mr. Foster commented that the renovation of that building would cost $40,000- $50,000. The office could be made safe for approximately $10,000. Discussion about the plan prepared by Mr. Gray and Mr. Foster followed. Councilman Bettina asked the Code Enforcement Officer, George Kolb, for input on the plan. Mr. Kolb answered that he needs a set of plans to review before making comments. Councilman Beale stated that alternatives have been discussed and noted that lie was under the impression that there was a consensus that Mr. Foster needed to remain on site. If lie is going to be on site, the obvious hazards need to be remedied. He also noted that the Town's insurance company gave a time -line during which they needed an action plan. Supervisor Colsey informed Councilman Beale that Jack Peluse, Consultant from Marshall & Sterling, was present. The Supervisor asked Mr. Peluse to make a statement. Mr. Peluse summarized Ills letter from June 26th. That letter was to allow the Town Board to recognize the problems and come up with an action plan. If the situation continues, with the Board having this knowledge, he would be obligated by his contract to notify the insurance company. He hasn't done that because the insurance company could take immediate negative actions that could be a detriment to the Town's insurance program. if the Town is going to remedy the situation, he recommends that the Town do it so that the issue can go away. He is glad to hear that there is discussion and a proposal on the table. Councilwoman McCarthy noted that there was a plan to address the problems since being notified of the condition of the building. Councilman Paoloni asked if the building was inspected in March. Mr. Peluse answered that Selective has its own loss control department. That department did a loss control inspection sometime in April or May. Councilman Paoloni asked if the building received a clean bill. Mr. Peluse answered that it did, but lie did not know what the inspector did or did not see. Councilman Beale stated that the Board now knows the dangers are there and he will not allow the inaction of the Board to J eopardize the safety of the highway employees. Councilman Paoloni pointed out that he was told that the insurance company looked at the site. Now he is being told that the insurance company did not look at it. He is hearing that the insurance company's broker looked at the site using a report from the Town. He has checked with other insurance companies and finds that this is unprecedented. This is what seems odd to him. It is an example, in his opinion, of wanting to rebuild the Town infrastructure in one year, for the benefit of a handful of local businessmen, in light of the recession. Supervisor Colsey asked the Councilman if he realized there are safety measures. He stated that they are not making the issue up for the benefit of local builders. There are issues that need to be addressed, regardless of why they were allowed to get to this point. Councilman Paoloni noted that, allegedly, there are safety issues, but he has not WNW seen any read-outs. Supervisor Colsey replied that exhaust from cars produce carbon monoxide. Councilman Beale commented that his colleagues on the other side of the aisle are pretending that there are no problems. Councilman Paoloni replied that Councilman Beale's side has been playing politics since January 1 st. Supervisor Colsey commented that this is not a party issue. Councilman Paoloni noted that someone is making it a party issue. Supervisor Colsey tried to get the discussion back on topic. Councilman Paoloni noted that the problem is that he has lost trust. Mr. Foster explained the carbon monoxide problem. Councilman Paoloni asked who pointed the issue out to him. Mr. Foster answered that it was pointed out by the Fire Inspector when lie made his rounds, at the request of the Highway Superintendent. The Fire Inspector had been up there many years ago, when things were done differently, but has been told to stay out Town o/'Wappinger Page 4 Printed 9/17/1008 Regular Meeting Minutes September 8, 2008 since. Discussion about the inspections and the action plan followed. Councilwoman McCarthy asked what the schedule of inspections should have been. Mr. Kolb answered that, typically, it should have been three years. Now, it is every single year. Councilwoman McCarthy clarified that there isn't one person on the Board that isn't genuinely concerned about making this problem better. She claimed that the Board would have made different decisions regarding Carnwath if the plan was for razing the building for green pastures. She feels that there is a similar situation now. She feels it should be realistic to look into every possible scenario. She stated that there is nothing partisan on her part and she is trying to be as responsible as possible. Discussion followed. Councilman Beale commented that the Board was advised two months ago about imminent hazards that are still there. The Board has been doing everything except fix the problems. There is a short-term action plan prepared by the Town Engineer. He asked why the .� Board can't move forward and get something done. Supervisor Colsey asked the Councilman to make the motion. Councilman Paoloni noted that they are talking about spending his taxpayer's money and he is going to make sure it is spent responsibly. Supervisor Colsey made a motion to authorize the Town Engineer to go out to bid for what's described as short-term phase I of the action plan of the highway garage. The motion was seconded by Councilman Beale and passed unanimously. The discussion closed at 8:03 PM. Motion To: authorize the Town Engineer to go out to bid for short-term phase I of highway garage action plan RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Colsey, Supervisor SECONDER: William Beale, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni D. Dog Park at Carnwath - Councilman Bettina / Bob Gray Supervisor Colsey opened the discussion at 8:03 PM. Councilman Bettina gave an update on the bidding process for the fence to be installed for the Carnwath dog park. He then made a motion to install the $18,650 fence, with the money coming out of the parkland trust. Supervisor Colsey explained that the Board has just seen the bids for the first time because the Town Engineer's office just sent them in. There was no second to the motion. Discussion SM" followed. Councilman Bettina made an amendment to the motion. The Town Clerk, Chris Masterson, asked that the motion be restated. Councilman Bettina restated the motion as "a motion that the fence be installed at Carnwath in the amount of $18,650, by Red Hook Fence Ltd., for the dog park that was approved by the Board. Concetta Olivieri interrupted the Meeting with a question about approving this. Councilman Bettina explained the process to the resident. Supervisor Colsey seconded the motion and thanked Councilman Bettina for working on a potential $10,000 grant for this. Al Roberts, Town Attorney, noted that three bids are needed for this. Councilman Bettina replied that there are three bids. He listed the bids and the bid totals. Concetta Olivieri again interrupted with a comment that the Town Accountant should renegotiate the bids and that the purchase should be up to the public. Supervisor Colsey asked for other comments from the Board. Councilman Beale asked how the dog park would be maintained. Councilman Bettina answered by explaining what all of the other municipal dog parks are doing. He added that there is a law in place for dog owners to clean up after their dogs. Councilman Beale then wanted to know who would enforce the law. Councilman Bettina replied that people are taking their dogs to the park as is. This will confine the dog waste to a specific area. Supervisor Colsey discussed other maintenance components that would be in place. Councilman Paoloni asked if there was a requirement for dog parks to have a fence. Discussion followed. Councilman Beale stated that he would not vote on an $18,650 fence for a dog park. Councilman Paoloni asked if there could be a vote for the dog park without the fence. Councilman Beale noted that it would be different if the dog park was to be in a more condensed area, such as Indian Village. He doesn't think that he would load his dog into his car to go down ... to Carnwath. He is not against the concept, but feels this may be a fad. Councilman Paoloni recommended an amendment. Councilman Bettina amended his motion to be a "motion that the dog park be located at Carnwath Farms and the Board will look into the need for a dog fence as needed". Councilman Beale seconded. Discussion followed. Councilman Bettina amended the amendment to his motion that "Carnwath Farms be used as the dog park for the Town of Wappinger and that a fence would be installed should a fence be needed in the fixture". Discussion followed. Mr. Roberts, asked that this be clarified by identifying the area. Councilman Bettina amended the amendment to the amendment of the motion to be a motion "that the area, as drafted by the Engineer, that was viewed by the Committee at Carnwath - the location that was approved by the Committee at Carnwath - a diagram be produced by the Town of Wappinger Page 5 Printed 9/17200 Regular Meeting Minutes September 8, 2008 Engineer and this will be the location". Mr. Roberts recommended getting a sketch and preparing a formal Resolution for the next meeting. Discussion followed. Supervisor Colsey understood that there was now a motion on the table for the Town Attorney to draft a Resolution for the next Town Board Meeting relative to the dog park. Discussion followed. Councilman Paoloni did not feel that a dog park with no fence is safe. He thinks it is ridiculous to even discuss it and will not be voting for it. Supervisor Colsey asked for a second for the motion to authorize the Attorney to do a Resolution. The Town Clerk asked who made the motion that lie was talking about. The Supervisor claimed that Councilman Bettina made the motion. Supervisor Colsey seconded the motion. A roll call vote followed. The motion passed 3-2, with Councilman Beale and Councilwoman McCarthy voting "Nay" and Councilman Bettina, Councilman Paoloni and Supervisor Colsey voting "Aye". The discussion was then closed at 8:20 PM. Motion To: attorney to draft a Resolution RESULT: ADOPTED 13 TO 21 MOVER: Vincent Bettina, Councilman SECONDER: Christopher Colsey, Supervisor AYES: Christopher Colsey, Vincent Bettina, Joseph Paoloni NAYS: William Beale, Maureen McCarthy E. Sports Museum Location - Town Board Supervisor Colsey opened the discussion at 8:20 PM. The Supervisor and Highway Superintendent discussed the amount of fuel oil that was used for the Sports Museum building. The only entity utilizing the buildings is the Sports Museum. The Town is collecting roughly $500 per month in rent. Supervisor Colsey suggests that the Sports Museum be moved to the Administration building. Discussion about the cost of the fuel followed. Councilman Beale asked how the Town could take this money and flush it down the toilet year after year. He noted that it is $70,000 to heat a building that only brings in $500 in rent. He also pointed out that he is a member of the Sports Museum and supports the program, but there needs to be responsibility to the taxpayers. He recommends a workshop take place to discuss this. Councilman Bettina recommended shutting down all of the buildings because they are not being used. Councilwoman McCarthy added that there is no plan for those buildings. Unless there is a plan, she recommends shutting the heat off. Councilman Paoloni asked if the Town has an agreement with the Sports Museum. Al Roberts, Town Attorney, replied that the Town has issued a license to rent. The Town is the museum's landlord. Councilman Paoloni went on to say that the Town can't give money to the Museum to move or subsidize them. Mr. Roberts agreed, but added that the museum has historically provided a human presence in that building. Discussion about the arrangement that the Town will have with the Sports Museum after they are moved to the Administration building followed. Councilwoman McCarthy recommended that the Supervisor or someone else have a discussion with the Sports Museum. Supervisor Colsey asked for a motion to authorize the Supervisor to have a discussion with them. Discussion followed. Councilman Paoloni noted that the Town Archives is in the donnitory. He asked if there would be an impact on the archives if the heat was shut off. The Town Clerk, Chris Masterson, replied that State Archives would not approve of the archives being housed in rooms that were not climate controlled. Councilman Beale added that the the archives should be climate controlled and should be sent to a storage unit. Supervisor Colsey made a motion to authorize the Town Supervisor to "do what we discussed". The motion was seconded by Councilman Beale and passed unanimously. Councilman Beale and Supervisor Colsey explained that the Supervisor will report will report back to the Board. The discussion was then closed at 8:32 Motion To: do something ... RESULT: ADOPTED ]UNANIMOUS] MOVER: Christopher Colsey, Supervisor SECONDER: William Beale, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni F. Strang Moratorium Exemption - Town Board Supervisor Colsey opened the discussion at 8:32 PM. Al Roberts, Town Attorney, summarized the issue. In his opinion, there was no evidence that would support an exemption from the moratorium. David Stolman, Town Planner, then discussed what was left to do for the Master Plan. Discussion then turned to the Obercreek plan, followed by the Cranberry plan. Town of Wappinger Page 6 Printed 9/1712008 Regular Meeting Minutes September 8, 2008 Councilman Beale asked for the professionals' opinions as to whether or not this applicant has a hardship. Mr. Robert's opinion is that the applicant did not reach the threshold for a hardship. Supervisor Colsey asked for a roll -call vote. Councilman Beale asked what the vote was for. Supervisor Colsey made a motion to grant the exemption. There was no second on the motion. The Supervisor then made a motion to not grant the exemption. The motion was seconded by Councilman Bettina and passed unanimously. Supervisor Colsey closed the discussion at 8:39 PM. Motion To: not grant the exemption RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Colsey, Supervisor SECONDER: Vincent Bettina, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni G. Escrow Schedule - David Stolman / George Kolb Supervisor Colsey opened the discussion at 8:39 PM. David Stolman, Town Planner, discussed the proposed amendments. He explained that there are two categories of escrows: one for the review of the application and the other is for post -approval. In some cases, latitude would be needed to waive the second escrow until a later time. Councilman Bettina asked to ensure that shortfalls would not have to fall on the taxpayer. Mr. Stolman assured the Councilman that it wouldn't happen. He went on to read sections of the amendments. Councilwoman McCarthy asked for a report on the status of escrow accounts. Supervisor Colsey answered that he and George Kolb, Director of Code Enforcement, would take care of it. Mr. Kolb noted that the report should come out of the Comptroller's Office. Discussion followed. Councilman Beale asked who is directly responsible for the escrow accounts. Supervisor Colsey noted that there is now an escrow account clerk. He recommended that there be one person that is ultimately responsible. Councilman Paoloni asked why the Town Accountant wouldn't be in charge of the escrow accounts. He felt that the Board could designate the Town Accountant to fill that role. Councilman Paoloni made a motion designating Fredrick Awino, Town Accountant, to be in charge of escrow accounts for the Town of Wappinger. Councilman Bettina seconded the motion. Discussion on the motion followed. The motion passed unanimously. Supervisor Colsey closed the discussion at 8:51 PM. Motion To: designate Fredrick Awino to be in charge of escrow accounts RESULT: ADOPTED [UNANIMOUS] MOVER: Joseph Paoloni, Councilman SECONDER: Vincent Bettina, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni H. Highway Garage Fuel Status - Graham Foster Supervisor Colsey opened the discussion at 8:51 PM. Graham Foster, Highway Superintendent, informed the Board that they would need to come up with money for fuel for the rest of the year. He is expecting to get money back at the end of the 3rd quarter for fuel used by the Town Hall, Recreation and the Town Patrol, but it won't be enough and won't come soon enough. They have cut off deliveries from Bottini for diesel and gasoline. Councilman Paoloni asked for clarification of why the Town ran out. Mr. Foster clarified that the budget was put together when fuel was selling for much less than it is now. He also noted that the shortage is due to cost, not usage. There is now less than a two weeks supply left. Councilwoman McCarthy asked what the options are. Mr. Foster explained that this problem is affecting many other agencies and municipalities. Supervisor Colsey discussed options such as transfers and cutting overtime. Councilwoman McCarthy asked if there is still overtime and comp time being used. Supervisor Colsey answered that there is some overtime being used and comp time is allowed only by the department head. The Councilwoman asked if comp time could be tightened and also that Town Hall employees work Town Hall hours. Councilman Paoloni mentioned that comp time ceased in February of 2002. He asked if the Town is back to using comp time. Supervisor Colsey noted that some departments have budgeted for comp time. Councilwoman McCarthy asked about what certain departments budgeted for comp time. She asked for clarification that nobody would be using comp time without approval. Supervisor Colsey confirmed and noted that the Highway contract would be an exception. Discussion followed. Councilwoman McCarthy asked how much the Board now needed to come up with. Supervisor Colsey suggested that he provide information from the Town Accountant within a couple of Torn of Wappinger Page 7 Printed 9/17/2008 Regular Meeting Minutes September 8, 2008 VI VII. days. Discussion about the tracking of mileage followed. Councilman Paoloni noted that the personnel manual needs to be revised. Councilwoman McCarthy added that there needs to be an understanding of what the employees are putting in for mileage. Supervisor Colsey gave an example of an employee's mileage report. He drove the route to make sure the mileage was right. Mr. Kolb noted that he could put up a mileage record at any time to find deviations in gas usage. Supervisor Colsey closed the discussion at 9:05 PM. Minutes Approval Monday, August 11, 2008 ✓ Vote Record - Acceptance of Minutes for August 11 2008 7:00 PM Yes/Aye No/Nay Abstain Absent Yes/Aye No/Nay Abstain Absent ❑ Christopher Colsey Voter 0 ❑ ❑ ❑ 0 Accepted William Beale Initiator 0 ❑ ❑ ❑ ❑ Accepted as Amended ❑ Tabled Vincent Bettina Voter 0 ❑ ❑ Tabled Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Maureen McCarthy Seconder Z ❑ ❑ ❑ ❑ Joseph Paoloni Voter 0 ❑ ❑ ❑ Monday, July 14, 2008 ✓ Vote Record - Acceptance of Minutes for July 14, 2008 7:00 AAI Yes/Aye No/Nay Abstain Absent Christopher Colsey Voter Q ❑ ❑ ❑ Rl Accepted William Beale Initiator 0 ❑ ❑ ❑ ❑ Accepted as Amended 0 ❑ ❑ ❑ ❑ Defeated ❑ Tabled Vincent Bettina Voter 0 ❑ ❑ ❑ Initiator Maureen McCarthy Seconder 10 ❑ ❑ ❑ Seconder Joseph Paolooi Voter 2 ❑ ❑ ❑ Supervisor Colsey Statement Supervisor Colsey noted that Councilwoman McCarthy had an issue with there being no mention of the reason for her absence. This was brought up during a previous discussion topic. Councilwoman McCarthy was absent due to family emergency. Correspondence Log RESOLUTION: 2008-264 Resolution Authorizing the Acceptance of the Correspondence Log NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-264 Yes/Aye No/Nay Abstain Absent 0 Adopted Christopher Colsey Voter R1 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Defeated ❑ Tabled Vincent Bettina Initiator R1 ❑ ❑ ❑ ❑ Withdrawn Maureen McCarthy Seconder D ❑ ❑ ❑ Joseph Paoloni Voter 2 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. VIII. Public Portion Motion To: suspend the Rules for public comment on the Agenda items RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni Pubic Comments on the Agenda Items Councilman Bettina made a motion to suspend the Rules for public comment on the Agenda items. The motion was seconded by Councilwoman McCarthy and passed unanimously. Town of P"appinger Page 8 Printed 9//7/2008 Regular Meeting Minutes September 8, 2008 Mary Schmalz addressed the Board on the topic of the Ramble. She provided the Board with brochures and discussed upcoming events. Robert Buyakowski asked for an update on the timetable of the preliminary draft of the Comprehensive Plan. David Stolman, Town Planner, answered that it should be ready in approximately two weeks. Councilman Paoloni asked if there were any special considerations that a municipality that is part of the Greenway Community gets. Al Roberts, Town Attorney, described the concept of the Greenway. Councilman Paoloni clarified that he is asking if there are any legal benefits to being a part of the Greenway. Mr. Stolman replied that there may be benefits in terms of grant applications. Discussion followed. Concetta Olivieri asked for information on Resolution 2008-260. Al Roberts, Town Attorney, explained the need for the Resolution. Discussion followed. Councilman Beale made a motion to reinstate the Rules. The motion was seconded by Councilman Bettina and passed unanimously. Motion To: Reinstate the Rules RESULT: MOVER: SECONDER: AYES: IX. Resolutions ADOPTED [UNANIMOUS] William Beale, Councilman Vincent Bettina, Councilman Colsey, Beale, Bettina, McCarthy, Paoloni RESOLUTION: 2008-250 Resolution Terminating 2008 Seasonal Employees WHEREAS, the Town of Wappinger Recreation Department employs certain individuals on a seasonal basis as reflected in the 2008 Adopted Budget for the Town of Wappinger; and, WHEREAS, the Town of Wappinger Recreation Commissioner has been charged with the oversight of the grounds; and, WHEREAS, the Town of Wappinger Recreation Commissioner has proposed the following termination dates for 2008: Employee Max Dolenk Riley Finnigan Frank McKinney Bernie Roe Vincent LaVacca John Migliore Termination Date September 1, 2008 November 1, 2008. December 15, 2008 December 15, 2008 October 15, 2008 October 15, 2008 NOW, THEREFORE, BE IT RESOLVED, that the Town Board acknowledges and authorizes the termination dates of the aforementioned seasonal employees. BE IT FURTHER RESOLVED, that the Town Board authorizes the use of two (2) seasonal employees for the purpose of preparing Schlathaus Park for the annual Christmas Tree Lighting event. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-250 Yes/Aye No/Nay Abstain Absent 0 Adopted Christopher Colsey Voter 0 1:10 ❑ ❑ Adopted as Amended William Beale Seconder 0 El ❑ El Defeated Vincent Bettina Initiator 0 ElEl❑ ❑ Tabled Maureen McCarthy Voter 0 El ❑ ❑ Withdrawn Joseph Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. RESOLUTION: 2008-252 Resolution Adopting Local Law No. 4 of the Year 2008, Amending Chapter 103 of the Wappinger Code to Increase Exemption Limits on Construction Contracts WHEREAS, a Resolution was duly adopted by the Town Board of the Town of Wappinger introducing a proposed Local Law entitled "Local Law No. 4 of the Year 2008, Town of Wappinger Page 9 Printed 9/17/2008 Regular Meeting Minutes September 8, 2008 Amending Chapter 103 of the Wappinger Code to Increase Exemption Limits on Construction Contracts"; and WHEREAS, the Public Hearing was duly advertised in the Southern Dutchess News and the Poughkeepsie Journal, the official newspapers of the Town; and WHEREAS, the Public Hearing was held on September 8"', 2008, and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed Local Law or any part thereof, and WHEREAS, the Town Board determined that the proposed Local Law was not subject to Environmental Review; and WHEREAS, the Town Board of the Town of Wappinger, after due deliberation, finds that it is in the best interest of the Town to adopt said Local Law; and �. WHEREAS, said Local Law has been on the desks of the members of the Town Board of the Town of Wappinger for at least seven (7) days exclusive of Sunday prior to the adoption of this Resolution. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board of the Town of Wappinger hereby adopts Local Law No. 4 of the Year 2008 entitled "Local Law No. 4 of the Year 2008, Amending Chapter 103 of the Wappinger Code to Increase Exemption Limits on Construction Contracts", a copy of which is attached hereto and made part of this Resolution. 3. The Town Clerk is directed to enter said Local Law in the minutes of this meeting and to the Local Law book for the Town of Wappinger and to give due notice of the adoption of said Local Law to the Secretary of State of New York. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-252 Yes/Aye No/Nay Abstain Absent 0 .Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale seconder 0 ❑ ❑ ❑ ❑ Defeated ❑ Tabled Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Withdrawn Maureen McCarthy Initiator 0 ❑ ❑ ❑ Joseph Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. Town of lVtippinger Page 10 Printed 9/17/2008 LOCAL LAW NO. 4 OF THE YEAR 2008 A Local Law entitled "Local Law No. 4 of the Year 2008, Amending Chapter 103 of the Wappinger Code to Increase Exemption Limits on Construction Contracts." BE IT ENACTED by the Town Board of the Town of Wappinger as follows: Section I: Title: This Local Law shall be known and cited as Town of Wappinger, "Local Law No. 4 of ft� the Year 2008, Amending Chapter 103 of the Wappinger Code to Increase Exemption Limits on Construction Contracts." Section II: Legislative Intent: The Town Board has detennined that the exemption set forth in Chapter 103 of the Town Code requiring apprenticeship programs for Construction Contracts with the Town of Wappinger should be increased because individual and small contractors that bid on public work contracts with the Town for less than $500,000.00 do not usually have approved apprentice programs, thus putting them at a disadvantage. In certain instances contracts have had to be re -advertised because no bidders have apprenticeship programs. Section III: Amendments to Chapter 103: Section 103-2 is hereby amended to read as follows: § 103-2. Legislative intent and purpose. The legislative intent and purpose of this article is to adopt a policy to promote apprenticeship training as authorized by § 816-b of the New York State Labor Law by requiring that all contractors and/or subcontractors to a construction contract in which the Town of Wappinger is a direct or indirect party shall be required to have apprenticeship training programs that have been registered with and approved by the New York State Commissioner of Labor prior to entering into such construction contract with the Town of Wappinger. Contracts awarded for less than $500,000 shall exempt a contractor or a subcontractor from the provisions of this article. Section 103-3 B. is hereby amended to read as follows: B. Construction contracts as defined herein awarded for less than $500,000 shall be exempt from the provisions of this article. The Definition of CONSTRUCTION CONTRACT found at Section 103-4 is hereby amended to read as follows: CONSTRUCTION CONTRACT — Any contract awarded by the Town Now of Wappinger for $500,000 or more, to which the Town of Wappinger may be a direct or indirect party, which involves the construction, reconstruction, improvement, rehabilitation, maintenance, repair, furnishing, equipping of or otherwise providing for any building, facility or physical structure of any hind. Section IV: Separabilitv: The provisions of this Local Law are separable and if any provision, clause, sentence, subsection, word or part thereof is held illegal, invalid or unconstitutional, or inapplicable to any person or circumstance, such illegality, invalidity, or unconstitutionality, or inapplicability, shall not affect or impair any of the remaining provisions, clauses, sentences, subsections, words or parts of this local law or their application to other persons or circumstances. It is hereby declared to be the legislative intent of the Town Board of the Town of Wappinger that this Local Law would have been adopted if such illegal, invalid or unconstitutional provision, clause, sentence, subsection, word or part had not been included therein, and if such person or circumstance to which the Local Law or part thereof is held inapplicable had been specifically exempt therefrom. Section V: Effective Date: This Local Law shall become effective immediately upon filing with the Secretary of State as provided by law Municipal Home Rule Law. Regular Meeting Minutes September 8, 2008 Motion To: amend Resolution 2008-253 to include 9-22 as the Hearing date RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Colsey, Supervisor SECONDER: Maureen McCarthy, Councilwoman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni RESOLUTION: 2008-253 Resolution Setting Public Hearing for Waiver of Moratorium Due to Hardship M„ WHEREAS, on June 9, 2008, the Town of Wappinger adopted a Local Law that imposed a Temporary Town Wide Moratorium on Residential Development within the Town (hereinafter "the Moratorium Local Law"); and, WHEREAS, Section VII of the Local Law allows a property owner to make written application to the Town Board for relief from the Moratorium Local Law due to a hardship; and, WHEREAS, Brooks Real Estate Development by Mitchell Liebennan, Principal, has made application for relief from the Moratorium Local Law on behalf of its project known as Homestead Fauns Subdivision. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby schedules a Public Hearing on the 22nd day of September, 2008, for relief from the provisions of the Moratorium Local Law based on hardship, submitted by Brooks Real Estate Development, said Public Hearing to be held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, and the Town Clerk is directed to post a Notice of Public Hearing in the form annexed hereto in the Town's official newspapers, the Southern Dutchess News and Poughkeepsie Journal, not less than five (5) days prior to said Public Hearing date. 3. The Town Clerk shall provide Notice of the Public Hearing by regular mail to the property owners abutting the proposed Homestead Fauns Subdivision at the addresses of the abutting property owners as shown on the tax rolls. now The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-253 Yes/Aye No/Nay Abstain Absent D Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Seconder 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Tabled Maureen McCarthy Initiator Rl El El El ❑ Withdrawn Jose lr Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. RESOLUTION: 2008-254 Resolution Authorizing Waiver of Late Payment Penalties for Water and Sewer Charges for Wappingers Central School District WHEREAS, on behalf of the Wappingers Central School District and Myers Corners Elementary School, Michele Moloney, Business Manager of the Wappingers Central School District has requested that late payment penalties in the amount of $846.79 be waived for reasons stated in a Memo dated August 22, 2008, from Michele Moloney to the Town of Wappinger Supervisor, a copy of which is affixed hereto. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the Town of Wappinger Water/Sewer Billing Department to waive the late payment penalties in the amount of $846.79 for the third quarter water and sewer bill for the Wappingers Central School District on behalf of Myers Corners Elementary School. Town of Wappinger Page 11 Printed 911712008 Regular Meeting Minutes September 8, 2008 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-254 ❑ Adopted Yes/Aye No/Nay Abstain Absent Q Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter Q ❑ ❑ ❑ ❑ Defeated Vincent Bettina Initiator 2 ❑ ❑ ❑ L1 Tabled Vincent Bettina Voter El ❑ ❑ ❑ ❑ Withdrawn Maureen McCarthy Seconder 0 ❑ ❑ ❑ Joseph Paoloni Initiator 2 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby tabled. RESOLUTION: 2008-255 Resolution Authorizing Justice Court Assistance Program Grant WHEREAS, the Town of Wappinger Justice Court is eligible for a grant from the State of New York Unified Court System through the Justice Court Assistance Program; and WHEREAS, Town of Wappinger Justices, Carl S. Wolfson and Heather L. Kitchen, and Justice Court Chief Clerk, Cheryl Hait, have recommended an application for such grant be made; and WHEREAS, Town Justices, Carl S. Wolfson and Heather L. Kitchen, and Justice Court Chief Clerk, Cheryl Hait, have prepared an application to the Justice Court Assistance Program Grant in the form attached hereto; and WHEREAS, the application was required to be submitted to the New York State Office of Court Administration by August 31, 2008 NOW, THEREFORE, BE IT RESOLVED, as follows: I . The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes an application to be made on behalf of the Town of Wappinger Justice Court pursuant to the Justice Court Assistance Program for a grant VA. as set forth in the copy of the attached application for said Grant. 3. The Town Board hereby confirms the authorization to have said application signed by Supervisor Christopher J. Colsey, as well as Town Justices Carl S. Wolfson and Heather L. Kitchen, and further authorizes and ratifies the actions of Supervisor Christopher J. Colsey who signed the certification attached to the application dated August 27, 2008, and Justice Court Chief Clerk Cheryl Hait, who completed the application and submitted same to the New York State Office of Court Administration to comply with the August 31, 2008 submission date. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-255 Yes/Aye No/Nay Abstain Absent Q Adopted Christopher Colsey Voter 2 ❑ ❑ El Adopted as Amended William Beale Seconder 0 ❑ El ❑ Defeated Vincent Bettina Initiator 2 ❑ ❑ ❑ L1 Tabled Maureen McCarthy Voter 10 El El El El Withdrawn Joseph Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. 0RESOLUTION: 2008-256 Resolution Authorizing Replacement of Town Hall Sign WHEREAS, on June 9, 2008, the Town Board discussed and verbally approved the replacement of the sign at the entranceway to the Town of Wappinger Town Hall with one that offers the ability to post notices and events; and WHEREAS, George Kolb, Director of Code Enforcement solicited various sign companies for quotes for the manufacture and installation of such a sign; and WHEREAS, pursuant to Memorandum dated August 22, 2008, George Kolb, Director of Town of Wappinger Page 12 Printed 9/17/2008 _Regular Meeting Minutes September 8, 2008 Code Enforcement has made a recommendation to Supervisor Colsey to have the sign manufactured and installed by Superior Sign Service in accordance with the attached proposal. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the replacement of the Town Hall entranceway sign with a new sign to be manufactured and installed by Superior Sign Service in accordance with the attached proposal at a cost not to exceed $3,500. 3. The Town Board hereby further authorizes the Town Supervisor, Christopher Colsey, to execute the attached proposal from Superior Sign Service by and on behalf of the Town and to take whatever steps are necessary to have the sign manufactured and installed forthwith. mom The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-256 Yes/Aye No/Nay Abstain Absent ❑ Adopted Christopher Colsey ❑ ❑ ❑ ❑ ❑ Adopted as Amended William Beale ❑ ElEl❑ ❑ Defeated Vincent Bettina ❑ ❑ ❑ ❑ ❑ Tabled Maureen McCarthy 11 11 11 11 0 Withdrawn Jose h Paoloni ❑ ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby withdrawn. RESOLUTION: 2008-257 Resolution Authorizing Solicitation of Bids for a New Telephone System to Serve Town Hall WHEREAS, Town Hall is currently serviced with a Starplus Digital telephone system which was installed in Town Hall in 1993; and WHEREAS, Legislative Aid Joseph Incoronato was assigned the duty to investigate an upgrade to the Town Hall telephone system; and WHEREAS, Mr. Incoronato's investigation revealed that the current Starplus telephones currently in use are aging with many key electronic components failing, resulting in many costly repairs and, more importantly, many hours when the telephone system is not functioning properly; and WHEREAS, the existing phone system lacks such vital communications features as voicemail messaging and storage, programmable call routing, last number redialing, caller I.D. and other features designed to enhance productivity; and WHEREAS, after due deliberation, the Town Board has determined that it is in the best interest of good government and the citizens of the Town of Wappinger to replace the failing and technologically obsolete existing telephone system in order to avoid further costly repairs and unnecessary telephone failures by soliciting bids for a new telephone system in accordance with bid specifications and requirements prepared by Joseph Incoronato, a copy of which is attached hereto. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes Supervisor Christopher J. Colsey to procure bids for a new telephone system in accordance with the aforementioned bid specifications, a copy of which is attached to this Resolution. 3. In the alternative, Supervisor Christopher J. Colsey is authorized to purchase a telephone system meeting the above specifications through the New York State Approved Bid List, if same is available, in order to facilitate the expeditious replacement of the current failing telephone system. Town of Wappinger Page 13 Printed 9/!7/2008 Regular Meeting Minutes September 8, 2008 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-257 ❑ Adopted Yes/Aye No/Nap Abstain Absent Q Adopted Christopher Colsey Voter 0 El ❑ El Adopted as Amended William Beale Seconder Il ❑ El 0 Defeated Vincent Bettina Initiator 0 ❑ ❑ El ❑ Tabled Vincent Bettina Voter El2 ❑ ❑ ❑ Withdrawn Maureen McCarthy Initiator ❑ 0 ❑ ❑ Joseph Paoloni Voter ❑ Cif ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby defeated. RESOLUTION: 2008-258 Resolution Authorizing Supervisor to Attend Local Code Enforcement Seminar WHEREAS, Supervisor Christopher J. Colsey is a certified Code Enforcement Officer and as such he is required to attend twenty-four (24) hours of training per year to maintain such status; and WHEREAS, Supervisor Colsey has requested that he be authorized to attend a local seminar for Code Enforcement Officers with the cost of tuition only paid by the Town of Wappinger NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes Supervisor Christopher J. Colsey to attend a local seminar for Code Enforcement Officers, with the cost of tuition in the amount of $175.00 paid by the Town of Wappinger. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-258 Yes/Aye No/Nay Abstain Absent Q Adopted Christopher Colsey Voter Z 11 11 El 11 Adopted as Amended William Beale Voter 0 El El El Defeated Vincent Bettina Initiator 0 ❑ ❑ El ❑ Tabled El Withdrawn Maureen McCarthy Seconder 21 El ❑ Joseph Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. RESOLUTION: 2008-259 Resolution Authorizing Engineering Services for Robinson Lane Water System Improvements WHEREAS, Robert J. Gray, P.E., Town Engineer, has reported that the existing Robinson Lane Recreation Facility has a water system consisting of two wells, a pressure tank and chlorination system, which are used to meet both the potable water needs of the public using the recreation facility, as well as to provide irrigation for the various ball fields; and WHEREAS, the water system was not originally designed for such dual use; and WHEREAS, the increasing irrigation demands may significantly impact the ability of the wells to provide potable water for the recreation facility; and WHEREAS, Robert J. Gray, P.E., has recommended that a separate well source be installed which would be dedicated solely to the supply of water for the irrigation system; and WHEREAS, Morris Associates, Engineering Consultants, PLLC, has submitted a proposal to provide engineering services to separate the existing water irrigation system at the Robinson Lane Recreation facility by letter proposal dated June 24, 2008. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes Morris Associates, Engineering Consultants, PLLC, Engineers to the Town of Wappinger, to undertake necessary engineering studies to Town of Wappinger Page 14 Printed 9//7/1008 Reaular Meetina Minutes September 8, 2008 separate the existing water irrigation systems at the Robinson Lane Recreation facility in accordance with a letter proposal dated June 24, 2008, a copy of which is on file at the Office of the Town Clerk of the Town of Wappinger. 3. The Town Supervisor, Christopher J. Colsey is hereby authorized to execute the letter proposal by and on behalf of the Town of Wappinger. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-259 Yes/Aye No/Nay Abstain Absent ❑ Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Initiator 0 ❑ ❑ ❑ 0 Tabled Maureen McCarthy Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Joseph Paoloni Voter RI ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby tabled. RESOLUTION: 2008-260 Resolution Authorizing Morris Associates, Engineering Consultants, PLLC, to Provide Surveying Services for Old Route 9 (Old Post Road) Abandonment WHEREAS, the State of New York, at various times over the course of the last century, has abandoned portions of Old Route 9, sometimes known as Old Post Road, to the Town of Wappinger; and WHEREAS, portions of Old Route 9, as abandoned by the State of New York to the Town, are no longer needed by the Town for highway purposes; and WHEREAS, requests have been made by several property owners to purchase and/or acquire unneeded portions of Old Route 9; and WHEREAS, in order to properly effectuate an abandonment of unneeded portion of Old Route 9, the Town must have an accurate survey depicting both the lands that are needed for highway purposes and the lands that are not needed for highway purposes. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes Morris Associates, Engineering Consultants, PLLC, Engineers to the Town of Wappinger, to do a survey of Old Route 9 (Old Post Road) in accordance with a letter proposal dated August 4, 2008, a copy of which is on file at the Office of the Town Clerk of the Town of Wappinger. 3. The Town Supervisor, Christopher J. Colsey is hereby authorized to execute the letter proposal by and on behalf of the Town of Wappinger. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-260 Yes/Aye No/Nay Abstain Absent 0 Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Seconder 0 ❑ ❑ ❑ ❑ Defeated ❑ Vincent Bettina Initiator 0 ❑ ❑ ❑ Tabled ❑ Withdrawn Maureen McCarthy Voter 0 ❑ ❑ ❑ Joseph Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. RESOLUTION: 2008-261 Resolution Waiving Thirty Day Liquor Authority License Renewal Hold Period for Chen Young Kitchen WHEREAS, Chen Young Kitchen, by letter dated July 27, 2008, and received by the Town Clerk on August 15, 2008, has re-applied for their Liquor License with the New York State Liquor Authority as required by law; and Town of Wappinger Page 15 Printed 9/17/2008 Regular Meeting Minutes September 8, 2008 WHEREAS, Chen Young Kitchen is a well known restaurant establishment in the Town of Wappinger and has operated without adverse incident affecting the Town of Wappinger or its residents; and WHEREAS, the Town Board of the Town of Wappinger takes no exception to the approval of the Liquor License and hereby waives its right to a thirty (30) day hold on Chen Young Kitchen's application. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board of the Town of Wappinger hereby waives its right to require a thirty (30) day hold upon Chen Young Kitchen's Liquor License application. mum The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-261 El Adopted Yes/Aye No/Nay Abstain Absent Christopher Colsey Voter 0 ❑ ❑ ❑ El Adopted as Amended William Beale Voter D ❑ ❑ ❑ ❑ Defeated El Tabled Vincent Bettina Initiator D ❑ ❑ El ❑ Withdrawn Maureen McCarthy seconder RI ❑ ❑ ❑ Joseph Paoloni voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. RESOLUTION: 2008-262 Resolution Authorizing Feasibility Analysis for Filtration System of the Atlas Wells and Hilltop Wells Operated by the United Wappinger Water District WHEREAS, the United Wappinger Water District operated two well systems, one commonly known as the Atlas Wells and the other is known as the Hilltop Wells; and WHEREAS, both the Atlas Wells and the Hilltop Wells are located in close proximity to the Wappinger Creek and Sprout Creek, respectively; and WHEREAS, due to the location of these wells, there is a concern that the wells may be under the influence of surface water and, potentially certain microbiological parameters such as cryptosporidium and giardia may be present in the aforementioned creeks and could contaminate the aforementioned well water sources; and WHEREAS, a March 2008 study by Leggette, Brashears & Graham, Hydro -geological Engineers, indicated that the aforementioned wells are likely under the influence of surface water; and WHEREAS, the Town Board has detennined it is in the best interest for public health, welfare and safety of the residents of the Town of Wappinger to undertake a feasibility analysis to determine whether filtration of the aforementioned well water systems is required; and WHEREAS, Morris Associates, Engineering Consultants, PLLC, has submitted a proposal to conduct a feasibility analysis for the filtration systems for the Atlas Wells and Hilltop Wells pursuant to letter proposal dated June 24, 2008. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes Morris Associates, Engineering Consultants, PLLC, Engineers to the Town of Wappinger, to undertake a feasibility analysis for the filtration systems at Atlas Wells and Hilltop Wells in accordance with a letter proposal dated June 24, 2008, a copy of which is on file at the Office of the Town Clerk of the Town of Wappinger. 3. The Town Supervisor, Christopher J. Colsey is hereby authorized to execute the letter proposal by and on behalf of the Town of Wappinger. Town of Wappinger Page 16 Printed 9/17/2008 Regular Meeting Minutes September 8, 2008 U The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-262 Yes/Aye No/Nay Abstain Absent ❑ Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder 0 ❑ ❑ ❑ 0 Tabled Maureen McCarthy Initiator 0 ❑ ❑ ❑ ❑ Withdrawn Joseph Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby tabled. RESOLUTION: 2008-263 Resolution Authorizing Assessor to Go out to Bid for Re -Evaluation Services for the Assessor's Office for 2009 and Beyond WHEREAS, Christian Harkins, Town of Wappinger Assessor, has requested, in his letter dated September 3"d, 2008, a copy of which is attached hereto, to go out to bid for Re- evaluation Services for the 2009 Assessment Roll and beyond NOW, THEREFORE, BE IT RESOLVED, Assessor Christian Harkins has been authorized to go out to bid for Re-evaluation Services for the Assessor's Office for 2009 and beyond. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-263 Yes/Aye No/Nay Abstain Absent ❑ Adopted Christopher Colsey Initiator 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter 0 El ❑ 0 ❑ Tabled Maureen McCarthy Voter 0 El ❑ Withdrawn lose h Paoloni Seconder 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby tabled. Items for Special Consideration A. Resolution for Quadri-Centennial Motion To: add Quadri-Centennial Grant item to the Agenda by Unanimous Consent RESULT: ADOPTED [UNANIMOUS] MOVER: Maureen McCarthy, Councilwoman SECONDER: Joseph Paoloni, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni RESOLUTION: 2008-269 Resolution Authorizing Quadri-Centennial Grant Application WHEREAS, the Town of Wappinger wishes to participate in celebrating New York State's 400th anniversary of the discovery of the Hudson River, and the Bicentennial of Fulton's steamship invention, by providing commemorative programs, projects and activities NOW, THEREFORE, BE IT RESOLVED, that Town of Wappinger Supervisor Christopher Colsey is hereby authorized and directed to file an application for funds from the Hudson -Fulton -Champlain Quadri-centennial Grant Program in accordance with the Hudson - Fulton -Champlain Quadri-centennial Act. Such amount shall not exceed the Town's grant request for $43,057. BE IT FURTHER RESOLVED, that upon approval of said grant request, the Supervisor shall enter into and execute a state assistance contract with the Department of Town of Wappinger Page 17 Printed 9/17/2008 Regular Meeting Minutes September 8, 2008 Environmental Conservation for financial assistance to the Town of Wappinger for such commemorative programs, projects and activities as described in the Town's grant application. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-269 El Adopted Yes/Aye No/Nay Abstain Absent Christopher Colsey Voter 0 ❑ ❑ ❑ El Adopted as Amended William Beale Voter El El El ❑ Defeated El Tabled Vincent Bettina Initiator 0 El ❑ El Withdrawn Maureen McCarthy Voter 0 El El Joseph Paoloni Seconder 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. B. Abstract Motion To: add Abstract to the Agenda by Unanimous Consent RESULT: ADOPTED [UNANIMOUS] MOVER: Maureen McCarthy, Councilwoman SECONDER: William Beale, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni XI. New Business A. Councilman Beale New Business Councilman Beale met with Graham Foster, Highway Superintendent, and Central Hudson, to discuss the street lighting situation on Steinhaus Lane. The residents of that street want to know why they don't have a street light. Central Hudson has provided options. The Councilman will present those options to the residents and then to the Town Board. B. Councilman Bettina New Business Councilman Bettina had a concern about signs being put up so that emergency vehicles would be able to negotiate turns onto streets in the vicinity of Fleetwood Drive. He was told that signs would be put up. No signs were put up. He would like to get that done. Graham Foster noted that he could not put up signs without a Local Law. Discussion followed. Al Roberts, Town Attorney, commented that this is more of a massive undertaking than the Councilman thinks. He recommends that the Councilman identify which areas he would want to impose this on. Councilman Bettina then discussed a road in Chelsea that doesn't have a stop sign. He could not recall the name of the road at the time. Graham Foster noted that this too would require a Local Law. C. Councilwoman McCarthy New Business Councilwoman McCarthy informed the Highway Superintendent, Graham Foster, that the sinkhole issue on Carroll Drive was happening again. She asked that he take another look. Mr. Foster will check it again. Councilwoman McCarthy then asked for an update on the house on Rowell Lane that looks like a dump. George Kolb, Director of Code Enforcement, gave an update. Mr. Kolb noted that it is almost impossible to take action because it is not literally garbage. His inspectors have had the owner cover the junk up. That is all that he can do. He also recommended rewriting the refuse law to make it less subjective. Councilwoman McCarthy asked that this be put on an Agenda as a discussion item. Graham Foster, Highway Superintendent, recommended looking at a house on Blackthorn Loop that has 50 bicycles in the back yard. Discussion followed. Mr. Kolb noted that his staff has been out to the Rowell Lane house 25 times. D. Supervisor Colsey New Business Supervisor Colsey noted that he has a letter from the Highway Superintendent, Graham Foster, pertaining to Alfreda Drive. That topic will be on the next Town Board Agenda. The Supervisor then mentioned a change relating to the County Clerk's Office and mortgage taxes. The Supervisor's last comment was about the incredible job that the Community Day Town of Wappinger Page 18 Printed 9//7/2008 Regular Meeting Minutes September 8, 2008 volunteers did. Discussion about the fireworks followed. Councilman Paoloni asked if the Town is looking to move the Community Day to Carnwath and how to go about that. XII. Executive Session Motion To: go into Executive Session at 10:03 PM RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni Cranberry Motion To: come out of Executive Session at 10:04 PM RESULT: ADOPTED [UNANIMOUSi MOVER: William Beale, Councilman SECONDER: Christopher Colsey, Supervisor AYES: Colsey, Beale, Bettina, McCarthy, Paoloni XIII. Town Board Audit of Vouchers RESOLUTION: 2008-265 Resolution Authorizing the Town Board to Issue and Approve the Warrant to Pay the Audited Claims Presented to the Town for 2008 WHEREAS, pursuant to Town Law § 119, which sets forth the procedure for the auditing of claims and issuance of warrants where there is no Town Comptroller, the Town Board must audit the claims and issue the warrants for the payment of said claims; and, WHEREAS, since the office of the Town Comptroller has been vacant through July 1, 2008, and the duties of auditing claims presented to the Town, and the issuing of warrants authorizing the payment of said claims and bills must be approved by the Town Board; and, WHEREAS, the Town Board has found that all the claims are just and accurate, has directed the Town Accounting Department to prepare an abstract of the audited claims, specifying the number of the claim, the name of the claimant, the amount allowed and the fund and appropriation account chargeable therewith. NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby confirms that it has previously audited and approved all the vouchers as identified in the abstracts as provided to the Town Board in support of this Resolution as follows: 1. Abstract 21131 with a total of One Hundred Fifty -Six Thousand, One Hundred Ninety -One Dollars and 10/100 ($156,191.10); 2. Abstract 21132 with a total of Two Hundred Twelve Thousand, Five Hundred Three Dollars and 70/100 ($212,503.70); 3. Abstract 21133 with a total of Forty -Two Thousand, One Hundred Twenty -Three Dollars and 39/100 ($42,123.39); 4. Abstract 21134 with a total of Nine Thousand, Sixty -Four Dollars and 29/100 ($9,064.29); 5. Abstract 21135 with a total of Forty -Seven Thousand, One Hundred Thirty -Eight Dollars and 62/100 ($47,138.62); 6. Abstract 21136 with a total of Ten Thousand, Nine Hundred Eighty -Nine Dollars and 23/100 ($10,989.23); 7. Abstract 21137 with a total of Twenty -One Thousand, Two Hundred Sixty -Seven Dollars and 34/100 ($21,267.34); and, 8. Abstract 21138 with a total of One Hundred Twenty -One Thousand, One Hundred Ninety -Nine Dollars and 77/100 ($121,199.77). BE IT FURTHER RESOLVED, the Town Board hereby authorizes the Town of Wappinger Accounting Department to transfer the respective funds into the General Disbursement Fund (GDF) to pay all claims as outlined in Abstracts 21131 through 21138. BE IT FURTHER RESOLVED, the Town Board hereby authorizes the issuance of warrants in accordance with the abstracts identified herein and then shall direct same to Supervisor Christopher Colsey and authorize and direct him to pay the claimant(s) the amount Town of Wappinger Page / 9 Printed 9/17/2008 Regular Meeting Minutes September 8, 2008 allowed upon their claim. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-265 A B DB HG SI SR SV Adopted WU Central Hudson Yes/Aye No/Nay Abstain Absent Rl Adopted Christopher Colsey Voter 0 ❑ El El❑ Adopted as Amended William Beale Initiator 0 ❑ ❑ ❑ E3 Defeated Vincent Bettina Voter ❑ El Dutchess ❑ Tabled Vincent Bettina Voter 11 El ElZ Signal Graphics ❑ Withdrawn Maureen McCarthy Voter 2 ❑ ❑ ❑ Bottini Fuel $17,718.33 Joseph Paoloni Seconder El ❑ ❑ ❑ Dated: Wappingers Falls, New York valm September 08, 2008 The Resolution is hereby duly declared adopted. RESOLUTION: 2008-266 Resolution Approving Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Vendor A B DB HG SI SR SV T92 WU Central Hudson $3,098.93 No/Nay Abstain Absent Rl Adopted Christopher Colsey Voter Royal Carting $122.28 El 11❑ Adopted as Amended William Beale Initiator 0 Southern $74.55 El Defeated Vincent Bettina Voter ❑ El Dutchess El Tabled Maureen McCarthy Voter El ElEl2 Signal Graphics $17.02 Withdrawn Joseph Paoloni Seconder El ❑ ❑ ❑ Bottini Fuel $17,718.33 Al Roberts $10,840.80 $3,279.80 $232.14 $1,034.86 Al Roberts $1,253.00 Al Roberts $940.50 Al Roberts $401.48 Al Roberts $198.00 Al Roberts $1,881.00 Al Roberts $297.00 At Roberts $445.00 Al Roberts $268.60 $219.80 $122.10 Al Roberts $132.00 $3,663.00 Al Roberts $990.00 Healthquest $66.00 $60.00 $174.00 Hyatt's Garage $227.50 Global Translation $460.00 Tilcon $2,786.33 Staples $37.66 Staples $453.95 Dell $1,261.22 Spiegel $169.60 Cablevision $259.65 NES Rentals $595.64 Snap On Tools $221.00 Interstate $1,092.00 Refrigerant WB Mason $19.99 WB Mason $323.91 Rancourt/Sons $8,850.00 Land Clr Totals 1 $45,403.66 1 $7,778.93 1 $4,406.21 1 $1,034.86 1 $268.60 1 $219.80 1 $122.10 1 $4,653.00 $401.48 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-266 Yes/Aye No/Nay Abstain Absent Rl Adopted Christopher Colsey Voter El ❑ El 11❑ Adopted as Amended William Beale Initiator 0 11 El El Defeated Vincent Bettina Voter ❑ El El El Tabled Maureen McCarthy Voter El ElEl2 El Withdrawn Joseph Paoloni Seconder El ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. Town of Wappinger Page 20 Printed 9//7/2008 Regular Meeting Minutes September 8, 2008 RESOLUTION: 2008-267 Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Vendor A B DB SI CAMO Sal Campanelle $140.00 $4,830.00 CAMO $25.00 Jeff Semancik $140.00 CAMO $25.00 WB Mason $208.12 Central Hudson $85.01 $215.79 Met Life $1,787.52 Central Hudson $1,116.37 John Deere $441.75 Central Hudson $102.50 Kenneth Lynn $32.87 Poughkeepsie Journal Lakeside Bait Shop $270.28 $93.24 Joe DeRosa Sr Home Depot $306.11 Joe DeRosa Jr. $39.98 Bottini $1,630.58 Hudson River Valley $840.00 Danzag Royal $240.84 Albert Lee Empire Envelopes/Graphics Hodges Badge Company $111.50 $328.27 Carquest $225.00 $62.99 Pushkan Sharma $60.00 Doug Hirsch Party All The Time $250.00 $45.15 Horton House Family $50.00 Coffee Systems $162.73 Center Pine Plains Tractor $535.46 Perkins $413.01 Perkins $395.88 Bostwick Sales $333.46 Adams Power Equip $92.50 Mid Hudson NYSBOC $55.00 The Klassics $900.00 Staples $256.68 Zee Medical $384.57 Philip Ortiz $480.00 C. Colsey $9.76 S & S Worldwide $682.37 S & S Worldwide $2,461.28 Bob Martinson $550.00 Joe DeAngelo $140.00 Vantage Equipment $323.12 Gellert & Klein $4,306.50 Kay Von Reyn $92.46 Toshiba Financial $447.60 Ryan Dutcher $200.00 Vendor A B DB SI Poland Springs $141.85 Sal Campanelle $140.00 Fred Papst $140.00 Jeff Semancik $140.00 Charlie Imperato $140.00 WB Mason $208.12 WB Mason $215.79 Met Life $1,787.52 $533.05 John Deere $441.75 Jones Septic $210.00 Kenneth Lynn $32.87 Lakeside Bait Shop $270.28 Joe DeRosa Sr Joe DeRosa Jr. $39.98 Adams Fence $3,600.00 Hudson River Valley $840.00 Tours Albert Lee $300.00 Hodges Badge Company $111.50 Dominic Piccolo $225.00 Pushkan Sharma $60.00 Party All The Time $250.00 Horton House Family $50.00 Center Totals 1 $20,243.20 1 $5,836.84 1 $1,081.11 1 $4,830.00 T mw of Wappinger Page 21 Printed 911712008 Regular Meeting Minutes September 8, 2008 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-267 A AM B DB HG CAMO Pollution ❑ Adopted $943.25 Yes/Aye No/Nay Abstain Absent Adopted Amended Christopher Colsey Voter Z ❑ El ElEl as William Beale Initiator 0 El El❑ $741.00 C3 Defeated Poughkeep Journal $1,225.00 $173.97 ❑ Tabled Vincent Bettina Voter ❑ ❑ ❑ p ❑ Withdiawn Maureen McCarthy Voter 0 ❑ ❑ ❑ Prospect Drum Corps Joseph Paoloni seconder R ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. RESOLUTION: 2008-268 Resolution of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Vendor A AM B DB HG CAMO Pollution $1,404.55 $943.25 Central Hudson $4,348.71 Ultimate Pest Control $75.00 Central Hudson $30.04 Ser Central Hudson $166.55 Legion Fireworks Marshall & Sterling $741.00 Poughkeep Journal $1,225.00 $173.97 Southern Dutchess New Fairfield $143.40 News Sparklers DC Sheriff $3,928.80 $14,982.21 Prospect Drum Corps $1,050.00 Mid Hudson Fasteners $163.94 MVP $8,673.93 $3,569.16 $13,703.04 MVP Gold $2,079.90 $207.99 Conklin Services $112.50 First Unum Life $415.33 $91.17 $172.21 Michael Sheehan $65.00 Fred Clark $7,389.00 Foam and Wash $3.50 $14.00 Thalle Industries $179.57 General Code $6,287.00 Publishers Tilcon $2,775.03 Tilcon $775.71 Dell $239.86 Reserve Account $3,000.00 McGrath & Company $2,000.00 McGrath & Company $1,500.00 Christopher Colsey $21.68 Wells Fargo Financial $324.90 Howard Prager $30.06 Transcare $32,916.66 Community Energy Cross Court Tennis $5,250.00 Club Johnny Dell $800.00 All State Morris Associates $8,912.43 $6,907.27 $3,702.35 $1,253.63 Morris Associates $2,426.35 $1,207.55 Vendor A AM B DB HG Drake, Loeb, Heller $943.25 Ultimate Pest Control $75.00 Ser Legion Fireworks $3,500.00 Aladdin Tent Rental $1,225.00 New Fairfield $800.00 Sparklers Prospect Drum Corps $1,050.00 Town of Wappinger Page 22 Printed 9/17/2008 Regular Meeting Minutes September 8, 2008 Totals 1 $60,435.28 1 $32,916.66 1 $39,757.79 1 $21,744.84 1 $1,253.63 Vendor LC LD LH T14 T92 WU CAMO Pollution Ultimate Pest Control Central Hudson Ser Central Hudson Legion Fireworks Central Hudson Aladdin Tent Rental Marshall & Sterling Sparklers Poughkeep Journal Prospect Drum Corps Southern Dutchess Dixie Dandies Band News Images Color Guard DC Sheriff Southwest Sand Art Mid Hudson Fasteners Royal Court MVP MVP Gold Conklin Services First Unum Life Michael Sheehan Fred Clark $300.00 Foam and Wash Thalle Industries General Code Publishers Tilcon Tilcon Dell Reserve Account McGrath & Company McGrath & Company Christopher Colsey Wells Fargo Financial Howard Prager Transcare Community Energy $1.71 $42.45 $125.62 Cross Court Tennis Club Johnny Dell All State $1,119.52 Morris Associates $2,873.10 $678.00 Morris Associates $1,020.20 Vendor LC LD LH T14 T92 WU Drake, Loeb, Heller Ultimate Pest Control Ser Legion Fireworks Aladdin Tent Rental New Fairfield Sparklers Prospect Drum Corps Dixie Dandies Band Images Color Guard Southwest Sand Art TG Entertainment Royal Court T� w of'Wappinger Page 23 Printed 9/17/2008 Regular Meeting Minutes September 8, 2008 Totals 1 $1.71 1 $42.45 1 $125.62 1 $1,119.52 1 $4,193.30 $678.00 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-268 A B DB LC LD El Adopted SF SI Yes/Aye No/Nay Abstain Absent Christopher Colsey Voter 21 El ❑ El Adopted as Amended William Beale Initiator Q 11 ❑ ❑ Defeated ❑ Tabled Vincent Bettina Voter ❑ ❑ ❑ 0 Withdrawn Maureen McCarthy Voter Q ❑ El ElEl Joseph Paoloni Seconder 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. RESOLUTION: 2008-270 Resolution Approving Abstract of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Vendor A B DB LC LD LH SF SI CAMO CAMO $7,625.00 $19,341.67 CAMO Central Hudson $2,842.41 $75.66 $874.63 $2,549.30 N & S Supply $173.55 Poughkeepsie Jrnl $208.60 Southern Dtc News $161.65 Signal Graphics $32.75 Sedore & Company $2,267.50 American Red Cross $2,850.00 Superior Telephone $95.00 Keil Equipment $204.08 Brady's Pwr Equip $109.99 Fred Clark GC Bostwick $561.50 GC Bostwick $224.05 Williams Lumber $67.44 Williams Lumber $88.32 GHI $8,575.06 Banc of Am Leasing $225.00 Hillman Signs $280.50 Tilcon $454.11 Tilcon $821.04 Staples $653.00 Staples $195.90 Staples $29.96 Staples $272.97 Congelosi Trailer $350.00 S & S Worldwide $1,591.58 Aflac Durants Tents $574.13 Gellert & Klein Gellert & Klein $5,887.04 Gellert & Klein $66.00 Town of Wappinger Page 24 Printed 9117/2008 Regular Meeting Minutes September 8, 2008 [Totals 1 $23,994.83 1 $8,507.01 1 $4,179.78 1 $75.66 1 $874.63 1 $2,549.30 1 $7,625.00 1 $19,341.67 Vendor A B DB LC LD LH SF SI _Vendor -guise Rose $87.87 CAMO $9,152.00 $17,543.33 $8,366.67 Jahn Masterson $29.98 CAMO De Lage Landen De Lage Landen $373.52 $369.52 Toshiba N & S Supply Toshiba $99.90 Johnny Dell Poughkeepsie Jrnl Johnny Dell $800.00 Duality Southern Dtc News Duality $1,232.50 Signal Graphics $1,020.00 Duality $586.60 American Red Cross Big Top Portable $93.75 $125.00 Superior Telephone Joe DeRosa Big Top Portable $571.25 $207.50 Joe DeRosa Joe DeRosa Brady's Pwr Equip $238.36 Daniel Passes Fred Clark Joe DeRosa $106.05 $12,943.00 Hudson Riv Vly GC Bostwick Daniel Passes $34.05 GC Bostwick Hudson Riv Vly Tours $600.00 Williams Lumber Scott Cheney Si:;ott Cheney $212.64 GHI Scott Jordan $30.00 Banc of Am Leasing $5,097.00 Corporate Park Hillman Signs [Totals 1 $23,994.83 1 $8,507.01 1 $4,179.78 1 $75.66 1 $874.63 1 $2,549.30 1 $7,625.00 1 $19,341.67 Vendor SM SR SV SW T16 T92 T96 CAMO Louise Rose CAMO $9,152.00 $17,543.33 $8,366.67 $11,758.33 CAMO De Lage Landen $1,925.00 Central Hudson Toshiba N & S Supply Johnny Dell Poughkeepsie Jrnl Duality Southern Dtc News Signal Graphics Sedore & Company Big Top Portable American Red Cross Big Top Portable Superior Telephone Joe DeRosa Keil Equipment Joe DeRosa Brady's Pwr Equip Daniel Passes Fred Clark $12,943.00 Hudson Riv Vly GC Bostwick GC Bostwick Williams Lumber Scott Cheney Williams Lumber Scott Jordan GHI Corporate Park Banc of Am Leasing $5,097.00 Hillman Signs Tilcon Tilcon Staples Staples Staples Staples Congelosi Trailer S & S Worldwide Aflac $675.30 Durants Tents Gellert & Klein $610.50 Gellert & Klein Gellert & Klein Vendor SM SR SV SW T16 T92 T96 Louise Rose John Masterson De Lage Landen Toshiba Johnny Dell Duality Duality Big Top Portable Big Top Portable Joe DeRosa Joe DeRosa Daniel Passes Hudson Riv Vly Tours Scott Cheney Scott Jordan Corporate Park $5,097.00 Totals 1 $9,152.00 1 $17,543.33 1 $8,366.67 1 $11,758.33 1 $675.30 1 $13,553.50 1 $7,022.00 Ti,xvn of Wappinger Page 25 Printed 911712008 Regular Meeting Minutes September 8, 2008 Vendor WF WH WT WU CAMO $4,525.00 $1,441.67 $2,841.67 $60,375.00 CAMO Abstain Absent D Adopted Christopher Colsey CAMO 21 El El El Central Hudson William Beale Initiator 0 ❑ N & S Supply ❑ ❑ Defeated Vincent Bettina Voter Poughkeepsie Jrnl ❑ ❑ 0 ❑ Tabled Southern Dtc News Signal Graphics ❑ Withdrawn Maureen McCarthy Voter D Sedore & Company ❑ El Joseph Paoloni American Red Cross 0 ❑ ❑ ❑ Superior Telephone Keil Equipment Brady's Pwr Equip Fred Clark GC Bostwick GC Bostwick Williams Lumber Williams Lumber GHI Banc of Am Leasing Hillman Signs Tilcon Tilcon Staples Staples Staples $49.99 Staples Congelosi Trailer S & S Worldwide Aflac Durants Tents Gellert & Klein Gellert & Klein Gellert & Klein Vendor WF WH WT WU Louise Rose Yes/Aye John Masterson Abstain Absent D Adopted Christopher Colsey De Lage Landen 21 El El El Toshiba William Beale Initiator 0 ❑ Johnny Dell ❑ ❑ Defeated Vincent Bettina Voter Duality ❑ ❑ 0 ❑ Tabled Duality Big Top Portable ❑ Withdrawn Maureen McCarthy Voter D Big Top Portable ❑ El Joseph Paoloni Joe DeRosa 0 ❑ ❑ ❑ Joe DeRosa Daniel Passes Hudson Riv Vly Tours Scott Cheney Scott Jordan Corporate Park Totals 1 $4,525.00 1 $1,441.67 1 $2,841.67 1 $60,424.99 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-270 Yes/Aye No/Nay Abstain Absent D Adopted Christopher Colsey Voter 21 El El El Adopted as Amended William Beale Initiator 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter ❑ ❑ ❑ 0 ❑ Tabled ❑ Withdrawn Maureen McCarthy Voter D ❑ ❑ El Joseph Paoloni Seconder 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York September 08, 2008 The Resolution is hereby duly declared adopted. Town of'Wappinger• Page 26 Printed 9//7/2008 Regular Meeting Minutes September 8, 2008 XIV. Adjournment Motion To: adjourn at 10:42 PM RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Joseph Paoloni, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni The Meeting Adjourned at 10:42 PM. arml O ITn C. Masterson Town Clerk To i -n of Wappinger Page 27 Printed 9/17/2008