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2008-11-05 SPMTown of Wappi nger 20 Middlebush Road Wappingers Falls, NY 12590 Special Meeting townofwappinger.us - Agenda Chris Masterson 845-297-5771 Wednesday, November 5, 2008 7:00 PM Town Hall 7:00 PM Meeting called to order on November 5, 2008 at Town Hall, 20 Middlebush Rd, Wappingers Falls, NY. I. Call to Order if. Pledge of Allegiance III. Public Hearings Resolution Calling Special Town Board Meeting to Adopt Fiscal Year 2009 Budget Resolution Accepting Proposed Benefit Assessment Rolls for Special Improvement Districts and Special Improvement Areas for Fiscal Year 2009 and Setting a Public Hearing for Objections Thereto Resolution to Authorize a Public Hearing on the Intended Use of Community Development Block Grant Funds IV. Public Comments V. Discussions A. Joint Meeting w/Building Department Heads (Tania/Mark/Sal/George) - McCarthy/Paoloni VI. Resolutions 2008-319. Resolution Authorizing the Town Supervisor of the Town of Wappinger to Suspend the Procurement Policy in Respect to Purchase Orders under the Proposed Sum of Five Hundred Dollars VII. Minutes Approval VIII. New Business IX. Town Board Review of Vouchers 2008-320. Abstract of Claim and Warrant for Payment of Claim Audited by Town Board X. Adjournment Town of Wappinger Page ! Primed l 1// 712008 Town of Wappinger 20 Middlebush Road Title Wappingers Falls, NY 12590 Special Meeting townofwappinger.us Minutes — Chris Masterson William Beale 845-297-5771 Wednesday, November 5, 2008 7:00 PM Town Hall I. Call to Order Supervisor Christopher Colsey called the meeting to order at 7:04 PM on November 5, 2008. Attendee Name Organization Title Status Arrived Christopher Colsey Town of Wappinger Supervisor Present William Beale Town of Wappinger Councilman Present Vincent Bettina Town of Wappinger Councilman Present Maureen McCarthy Town of Wappinger Councilwoman Late 7:11 PM Joseph Paoloni Town of Wappinger Councilman Present II. Pledge of Allegiance III. Public Hearings Motion To: open Public Hearing for Benefit Assessment Rolls RESULT: ADOPTED iUNANIMOUSI MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Joseph Paoloni ABSENT: Maureen McCarthy Resolution Accepting Proposed Benefit Assessment Rolls for Special Improvement Districts and Special Improvement Areas for Fiscal Year 2009 and Setting a Public Hearing for Objections Thereto Councilman Beale made a motion to open the Public Hearing at 7:06 PM. The motion was seconded by Councilman Bettina and passed unanimously. Town Clerk Chris Masterson offered for the record the Affidavits of Posting and Publication, duly signed and notarized (These Affidavits are attached hereto and made a part thereof the Minutes of the Public Hearing). Al Roberts, Town Attorney, explained the purpose of the Public Hearing. Supervisor Colsey opened the floor to comments from the public. Joe Incoronato was the first resident to speak. His comments were about the revenues and expenditure lines for the Fleetwood Water District. The 2009 Budget cites an amount to be raised of $47,692. Compared to the $31,437 in the 2008 Budget, this is a 51% increase. He asked how this could be. The other item he was concerned about was that the projected revenues for 2009 are $43,503. That is $5,593 less than the current year revenues. He asked what this 11% decline in revenues is due to. Mike Tremper, from CAMO Pollution Control, was present to answer the resident's concerns. Mr. Tremper and Fredrick Awino, Town Accountant, gave a brief explanation. Mr. Incoronato and Mr. Tremper agreed to have a more in-depth conversation offline. Councilman Bettina asked that he be provided with the breakdown of the increase. Discussion followed. Councilman Bettina made a motion to close the Public Hearing. The motion was seconded by Councilman Paoloni. Councilman Paoloni noted that the public just voted for the 75% increase in the Grinnell Library budget. He went on to say that this is not reflected in the Preliminary Budget. He asked how this would be affected if the Board does not agree when imam setting the Final Budget. Al Roberts explained that the increase has to be incorporated as the referendum trumps the Town budget process. The motion to close the Public Hearing passed unanimously. RESULT: CLOSED (UNANIMOUS) MOVER: Vincent Bettina, Councilman SECONDER: Joseph Paoloni, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni Torn of Wappinger Page 1 Printed 111712008 F, LEGAL NOTICE 1 Ik- F TOWN OF WAPPINQFR NOTICE OF PUBLIC HEARING ONTHE PROPOSED BENEFIT ASSESS- A MENT ROLLS FOR FISCAL YEAR 2009, FOR SPECIAL IM- 1 PROVEMENT DIS- TRICTS AND SPE CIAL IMPROVE- MENTAREASINTHE TOWN f NOTICE IS HEREBY GIVEN that the Town F I-) I I Assessor of the Town W -J'� CI (4- 1A of Putchess County, New York filed pro- posed assessment rolls for those proper-, ties within the Speciaf Improvement Dis-, tricts or Special Im-1 priciyemen't Areas 0 the Town of'Wap-i K f t Ill!- f I`IcA pin.pursger for Fiscal Year; 2009, ' pursuant to1 'fr a n s Treat-; merit , !,Mprpve I r nent: I:', t h"I F W Y F1 I,, I," Area- Phase3A,?,. Trees, Water, jrn-islow provement Area PLEASE TAKE FUR; NOTICE THER — I I 1 11.,that' copies of the , pro- assess 'posedbenefi t ' - ... , ment rolls have been! filed in the office *f'hel Town Clerk, at ri� ToW � Hall, 20 MiddlebwsK Road, Wappingers' Falls, New York and are available for In spePtion s larduring regu_' usineshours o RECEIVED kMobnday throqgh Fri , i4day from 8:3 A.M.Q.to 0 200�4-00P.M.. 8 Dated: TOWN CLERK Octob&6th, 200E BYQRDEROF'THE TOWN Q, OARE OF THE TOWN O'F WAPPINGEFn _ JOHN CAI MASTERSON LERIL__ TOWN C P, OU ght keepsie Journal Poughkeepsie, N.Y. AFFIDAVIT OF PUBLICATION FirCEIVED 1N1 241dN f(")VVN 01EAK LEGAL NOTICE provement Area No. 1 TOWN OF WAPPINGER Wappinger Sewer Trans - NOTICE OF mission/ Treatment Im- PUBLIC HEARING provement Area - Phase 1 ON THE PROPOScD BEN- Wappinger Sewer Trans- EFIT ASSESSMENT mission/ Treatment Im-I ROLLS FOR FISCAL YEAR provement Area - Phase 2 2009 FOR SPECIAL IM- Wappinger Sewer Trans-. PROVEMENT DISTRICTS mission/ Treatment Irn- AND SPECIAL 3A vement Area - Phase IMPROVEMENT AREAS IN THE TOWN Tall Trees Water Im NOTICE IS HEREBY provement Area GIVEN that the Town PLEASE TAKE FURTHER Lessoof r of the Town of NOTICE that copies of the Wappinger, Dutchess proposed benefit asses - County, New York, filed sment rolls have been proposed assessment filed in the office of the rolls for those properties Town Clark, at Town Hall, within the Special Ior 20 Middlebush Road, provement Districts or Wappingers Falls, New Sprcial Improvement areas in the Town of York and are available for Wappinger for Fiscal Year inspection during regular 2009, pursuant to Town businesshours on Mon - Law C 239. day through Friday from. PLEASE TAKE FURTHER 8:30 A.M. to 4:00 P.M.. NOTICE that pursuant to Dated: October 6th, 2008 239of the Town Law the BY ORDER OF THE Town Board will conduct TOWN BOARD a Public Hearing at Town OF THE TOWN OF Hall, 20 Middlebush Road, WAPPINGER Wappingers Falls, Nevd JOHN C. MASTERSON, York, starting at 7:00 p.m. TOWN CLERK on Wednesday, Novem- _ __ 4032 her 5, 2008 to hear any objections which may be nude to the proposed benefit assessment rolls fol the Following: SPECIAL IMPROVEMENT DIS RICTS To,�n-wide Ambulance District United Wappinger Water District Flaaiwood Water District Watch Hill Water District Mid Point Park Sewer Dis. trict Rockingham Farms Sewer District Welch Hill Sewer District WiIdwood Sewer District Fleetwood Sewer District Can�eli Lighting District Chelsea Lighting District Hughsonville Lighting District SPECIAL IMPROVEMENT AREAS: Sa,var Improvement Area °5 Wappinger Sewer lm- t_ESI_ir .S1'FRADEN Notary Nut)h,; :ic or New York No. G I SI I,)O1 ril55 t �Ilatih�ti In i ttt,:il��d t�ounty �n1r;l 1t I;�u State of New York County of Dutchess City of Poughkeepsie Rita Lombardi _, of the City of Poughkeepsie, Dutchess County, New York, being duly sworn, says that at the several titres hereinafter mentioned fie/she was and still is the Principle Clerk of the Poughkeepsie Newspapers Division of Gannett Satellite Information Network, Inc., publisher of the Poughkeepsie Journal, a newspaper printed and published every day in the year 2008 in the city of Poughkeepsie, Dutchess County, New York, and that the annexed Notice was duly published in the said newspaper for one insertion successively, in each week, commencing on the 22nd. day of Oct. ----------- in the year of _ 2.0_08 and on the following dates thereafter, namely on: and ending on the day of in the year of 2008 ,both days inclusive. i9 ! / �� Subscribed and sworn to before rile this „rr. ...__day ofA*b in the year of 2008 � tory Ptit➢lir; 1A A!- I-` I 1"1 1 -IF -F i <-A -x ---/ i V- F I x,:44 If I d t I I, -rt ,-, -f7 F_— t j V-> I ii c--- -Zj -1--. i c--.1. V-1 .,LEGAL NOTICE TOWN OF WAPPINGER ,NOTICE OF PUBLIC HEARING, ON OBJECTIONS ,TO' PROPOSED bubGETSANDO&M CHARGES; RATES & RENTS FOR FISCAL :YEAR. 2009 FOR SPECIAL IMPROVE - MENT DISTRICTS AND SPECIAL IM- .PROVEMENT AR-, EAS INTHETOW N I NOTICE IS HEREBY, GIVEN that the Town trict : Hughsonville Lighting District �; SPECIALIMPROVE' MENTAREAS: Sewer Improvement t ----- ---- - -- t Area #5 ''Idoil'i 'fP ow 111Wappinger, Sewer f provementArea No. 1 Ir Wappinget Sewer ......rF r' Tran§missi'on/ Treat- ment Imp'rovementl, Area - Phase I lWappinge( Sewerk Transmission/ Treat- ment Improvement. :Area - Phase 2 Wappinger ewer Transmission/, Treat- ment Improvement, Area - Phas'e jA Tall Treesvater Im- provement�Area PLEASE TAKE FLIR- ITHER NOTICE that 1copies ofi the pro-! posed ben6fitassess- HE EIVED Ment rolls have been filed in the office of the;' I ? 7 Town '•Clerk, at tbwn�! Hall, 20 YiddlebusN� :Road i Wappingers' TOWN CLERK Falls,,; New York and are: available for in- spection d� ring regu- lar business hours on )qj oulil-jiuq oupii(j Monday through Fri- day from 8:30 A.M. to 4:00 P.M.. Dated: October 5th, 2008 BYORDEROFTHE TOWN BOARD OF THE TOWN OF WAPPINGER JOHN C. MASTERSON, TOWN CLEI 0, FIDAVI � Off' °LI BMCAMO State or iVew York -GEA V fEL) Comity of DUtchess l City of Poughkeepsiei�' T()VVN CL ERR Rita Lombardi _, of the City of Poughkeepsie, Dutchess CoLlnty, New York, being dl.11Y sworn, says that at the several times hereinafter mentioned he/she was and still is the Principle Clerk of the Poughkeepsie Newspapers Division of Gannett Satellite Information Network, Inc., publisher of the Poughkeepsie JaLJrnal, a newspaper printed and published every day in the year 2008—in the city of Poughkeepsie, Dutchess County, New York, and that the annexed Notice was duly published in the said newspaper for ..,.one insertion successively, in each week, commencing on the 22nd•dayof Oct. -- in the year of 2008 and on the following dates thereafter, namely oil: acid ending on the clay of In the year of 2 008 ,both clays inclrlslve. Subscribed and sworn to before me this iiay of it, the year of 008 IN�]Qa�'y V�ul;iic J�ily �a6VIfVV"¢bi�50LDVV �Ja�()iV'e�; r LEGALNUIICE he tleanng at Town Hall, I OWN OF ICE PINuER 20 hliddlabysh n fli�aD, NOIICE Ri PUBLIC HEARING Pp d Wa in ers Falls, NeW 011OBJECTI0N5TO Ark starticg at 7:00 p.m, FROFOSED BUDGETS oa W6,2668ato Noyanr bar 5th, 2004 to hear any AND 0811 CHARGES, RATES 8 REiITS FOR FIS- oojeaions Lvhi h may be CAL YEAR 2009 FOR SFE01ada CIALhVIFROVEMENTDIS- to the proposed L'udgets and proposed TRICTS AND SFECIAL INI quartarly operation and FRC,VlLlAREAS IN maintaoanee ohargas, THETOM4 rates andioi rents for!the I,,•rfliE IS rlEREB, folloLLing Special In- uP.Eii rues the Town Provamant Districts and Special Improvement C 7 J CI T 'Ln t 41— e l a�I SFECIAL iyIFROVEMENT' I N%po ad DISTRICTS L , is fc ilia Sl,e�u Town wide Arpbulance u: I - cr mrt Dietl l�[S J Ql;l pls:artant .= , i Distrl�t Unita Wappinger Water �_r u,e Town of District ppingel- ire auordanaa Fleetwood Water District Watch Hill nrthe plelin II aro I Water District 0 tne Tc,,n es eslaL Alid-Point Park Sewer Dis- J props J quartarlr ItrO o;t nd mdinte- Rockingham Farms Sewer' Lara rates an rants to be laviad and District Watch Hill Sewer District' �i,::rga,l aeaurst those Wildwood Sevier District N;. Parties Vrithin ilia Spa- Fleetwood Sewer District ,.I_i In pro, errant Districts Camali Lighting District ' r Spacial Improvanjant Chelsaa Lighting District in tl,e Town of, HUglisonville Lighting NPinga in ordar to h District e [hair capital reads, SPECIAL IMPROVEMENT �raaors and mainte. AREAS: dL�li.tg calandar SaWar Improvement Area �t?001 RS " FI E IAKE FURTr1ER WdPp19er Savver hn- e tn, h� Tum proven ent Area No. 1 S, aih a PAIL- Wappinger Sewer Trans- missicol Treatment I'm- Provement Area Phase 1 LVaPpil ger Savvar T ans- Inusial r Treatment Irn- Pr ar'u nt A ea - Phase 2 Jappil g r Sewer Trns- siol Treatment Inl- provalnent Area - Phase 34 1811 Iles Vd(ar h, piuVcli rt Afed PLEASE TAKE FURTHER NOTICE that copies of the Prop,;;=d benefit asses- sroent rolls have been filed in the office of the Town Clerk, at Town Hall, J 20 fvliddlabush Road, WappinJ rs Fall;, New York slid are av6dable far n§paaion during ragular business hours on Alon- ;� I day through Friday from _ 8:30 A.NI. to 4:00 P.M-. Da[ad. October 51h, 2008 BY ORDER OF THE TOWN BOARD OF t THE TOWN OF f n WAFPINGER JOHN C MASTERSON, TOWN CLERK --- -- 7785 E F c State or iVew York -GEA V fEL) Comity of DUtchess l City of Poughkeepsiei�' T()VVN CL ERR Rita Lombardi _, of the City of Poughkeepsie, Dutchess CoLlnty, New York, being dl.11Y sworn, says that at the several times hereinafter mentioned he/she was and still is the Principle Clerk of the Poughkeepsie Newspapers Division of Gannett Satellite Information Network, Inc., publisher of the Poughkeepsie JaLJrnal, a newspaper printed and published every day in the year 2008—in the city of Poughkeepsie, Dutchess County, New York, and that the annexed Notice was duly published in the said newspaper for ..,.one insertion successively, in each week, commencing on the 22nd•dayof Oct. -- in the year of 2008 and on the following dates thereafter, namely oil: acid ending on the clay of In the year of 2 008 ,both clays inclrlslve. Subscribed and sworn to before me this iiay of it, the year of 008 IN�]Qa�'y V�ul;iic J�ily �a6VIfVV"¢bi�50LDVV �Ja�()iV'e�; r Special Meeting Minutes November 5, 2008 Motion To: open Public Hearing for Preliminary Budget RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: AYES Maureen McCarthy, Councilwoman Colsey, Beale, Bettina, McCarthy, Paoloni Resolution Calling Special Town Board Meeting to Adopt Fiscal Year 2009 Budget Councilman Bettina made a motion to open the Public Hearing at 7:18 PM. The motion was seconded by Councilwoman McCarthy and passed unanimously. Town Clerk Chris ..r Masterson offered for the record the Affidavits of Posting and Publication, duly signed and notarized (These Affidavits are attached hereto and made a part thereof the Minutes of the Public Hearing). Fredrick Awino presented the fund balances. He noted that the fund balance has been depleted and that there is no fund balance to be appropriated for 2009. Discussion followed. Councilman Paoloni commented that he had received documentation from the New York State Comptroller's Office that shows that there was a $1.1 Million year-end 2007 fund balance. He believes there should be more available. Supervisor Colsey opened the floor to the public. Joan Bertolini was the first resident to speak. She asked what is or isn't being put into the budget for street and curb repair. She feels the work hasn't been adequately done in 25 years. Graham Foster, Highway Superintendent, gave the resident the line number and pointed out that there is no money in that line. The resident wanted to know why there is no money. She stated that it is required maintenance and there needs to be money in there. Mr. Foster explained that there is nothing in that line for curbs or paving. Paving is done by bonding. He went on to say that he asks for money in the budget, but, each year since 1990, the line has been reduced. The resident replied that she is "tired of hearing this story" and noted that it should be put in the budget. Supervisor Colsey asked if the resident is asking that money be put in for maintenance and curbing. The resident confinned. Councilwoman McCarthy brought up a bond that was passed in 2003 that authorized several million Dollars for road repairs and curbs. She notes that some of that bond was drawn down. She claimed that she had asked the Supervisor and Town Clerk to provide her with information about this Resolution, but they have not provided her with anything and she is still waiting. The Supervisor has assured the Councilwoman that the curbing now topic would be on a future Agenda for discussion. Supervisor Colsey confirmed that he had promised that this would be on a future Agenda and he went on to summarize discussions lie has had with Sal Pennini. Discussion followed. Councilman Beale asked if the Town could make a curbing district. Al Roberts, Town Attorney, noted that he has already ruled on this. It is up to the Town to fund it. Councilwoman McCarthy commented that this has been discussed over the years and there is not consensus on how to fix the curbs. This is what is to be included in the discussion. She will notify the residents when that occurs so that they can participate and offer input. The resident asked for adequate notice so she will be able to sue the Town. Councilwoman McCarthy assured the resident that she would. Johanna Dengler was the next resident to speak. She had an issue with the manner in which the Highway Superintendent is taking care of an easement that runs through her property. She claimed that Walter Artus has told her it would be fixed and Mr. Foster has told her there is no money. Mr. Foster pointed out that, due to MS4 regulations, the only way to clear this easement is to cut the grass with snips. He can't touch the root structure and can't take equipment in to muck it out like lie used to. This is a labor intensive task and there is no money in the budget for it. Councilwoman McCarthy felt that there certainly needs to be solutions in place for these issues. Mr. Foster recommended hiring people. Councilwoman McCarthy noted that she is frustrated that the message from Town Hall is consistently "No we can't". The Board then discussed two employees that were hired specifically for drainage and maintenance. Joseph Ruggiero then gave a historical summary of the hiring of these employees and of this problem in general. He then gave his opinion on the money available for the issues pertaining to curbs. "MW Discussion followed. June Visconti spoke next. She had read something in the newspaper that the Town Board was trying to get the Budget down to a zero tax increase. She asked what the increase would be with the adoption of this budget. Supervisor Colsey replied that it currently would be $1.31 per $1000, ora 27% increase. Councilman Bettina added that the Board will need to do some serious cutting and freezing. He is not going for the 27% increase. Councilwoman McCarthy agreed. Discussion followed. Mrs. Visconti stated that she would rather see the Town maintain all employee jobs and cut programs instead. Councilwoman McCarthy noted that the Board does not want to cut salaries. She went on to note that the current Budget has projected salary increases from 3 to 8% which she finds unacceptable. Supervisor Colsey corrected the Town oJ' 11 appi ager Page 2 Printed 111712008 Special Meeting Minutes November 5, 2008 Councilwoman stating that he put in 3% increases. Councilman Bettina noted that there would only be a decrease of 1 % in the Budget if all salaries are frozen. Discussion followed. Councilman Bettina made a motion to close the Public Hearing. The motion was seconded by Councilwoman McCarthy and passed unanimously. The Public Hearing closed at 8:01 PM. RESULT: CLOSED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni Town of Wappinger Page 3 Printed 11/7/2008 t ir- 1,1I, I I LEGAL NOTICE TOWNOF WAPPINGER NOTICE OF PUBLIC HEARING "Now NOTICE IS HEREBY GIVEN that the Town Board of th&Town of VVappinger will. con- vene a special meet- ing on the 5th day of November, 2008, at it I I h. )I it 7:00 P.M. at the Town Hall, 20 Middlebush Road' Viathppingers F i�9i I Falls, New York, for r�ri e purpospof holding t I a Public Hearing on the Preliminary Bud- :-j I v getof saidTownforthe fiscal year beginning January 1,'2009. The proposed salariesQ' feaphm ,QM, 7 -- - - --------- berof the Town Board, the Superinte"Inden t o f d.-11, of Highways,, the :Town Justices and theTown Clerk for calendar year 2009 +are as fol- f P.f lal F' i lows: ki C) I A Supery' . isor loom i $56,00ub onHighway. Superintendent $81,224.00 Town Justice $28,119.00 ' Town Justice $28,119.00 Town Clerk $57,908.00 ,Councilman 9 $9,750.00 Councilman $9,750.00 RECEIVED Councilman' $9,750.00 Councilman i 9th' $9,750.00 .PLEASE TAKE FUR- 'TOWN CLERK THER NOTICE that copies of the Prelimi- nary Budget , have been filed in the office ;of trip, lown Clerk" at' Town H all '20 Middle-'=. ap- Oinaers Falls'...New PoughkeepsieJourlial Poughkeepsie, gym . AFFIDAVIT OF PUBLICATION LEGAL NOTICE TOWN OF WAPPINQE f NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Town Board of the Town of Wappinger will convene e' special meeting on the 5th day of November, 2008, at 7:00 P.M. at the Town Hall, 20 Middlebush Road, Wappingers Falls,i New York, for thg purpose! of holding a Public Hear- ing on the Preliminary Budget of said .Town for the fiscal year beginning January 1, 2009. The proposed salaries of each member of the Town Board, the Superinten- dent of Highways, the Town Justices and the Town Clerk for calendar'. year 2009 are as follows: Su perviso r$56,000.00 Highway Superinten- dant$81,224.00 Town Justice$28,119.00 Town Justice$28,.119.00 Town Clerk$57,908.00 Cormcilrnan$9,750.00 Councilinan$9,750.00 Counchman$9,750,00 COuncllman$9,750.00 PLEASE TAKE FURTHER NOTICE that copies of the Preliminary Budget have been filed in the office of the Town Clerk, at Town Hall, 20 Middlebush Road, Wappingers Falls, New York and are ayallable for inspection during reguler business hours on Mon - Jay, Tuesday, Wednesday and Friday from 8:30 A.M. to 4:00 P.M., and .on Thursday from 8:30 A.M. to 7:30 P.M. Dated: October 9th, 2008 BY ORDER OF THE TOWN BOARD OF THE TOWN , OF WAPPINGER JOHN C MASTERSON, TOWN CLERK 7287 =4t IE SHERADEN td61 r y F'ut,:,.: Mate of New York NrJ o i,,':1 1 11118755 O(Iahfi8d hi L)L-'phes I(;011111, RECIVrt State of New York County of Dutchess '-O WN City of Poughkeepsie -Rita Lombardi , of the City of Poughkeepsie, Dutchess County, New York, being duly sworn, says that at the several times hereinafter mentioned he/she was and still is the Principle Clerk of the Poughkeepsie Newspapers (Division of Gannett Satellite Information Network, Inc., publisher of the Poughkeepsie Journal, a newspaper printed and published every day in the year 3008 min the city of Poughkeepsie, Dutchess County, New York, and that the annexed Notice was duly published in the said newspaper for one insertion successively, in each week, commencing on the 22nd. day of — Oct. in the year of 2008 and on the following dates thereafter, namely on: and ending on the —day of in the year of 2008 ^ ,both days inclusive. _ n Subscribed and sworn to before me this day ofn in the year of 2008 NO ary Public My combn ssk)n 033 pines �� Special Meeting Minutes November 5, 2008 Motion To: open Public Hearing for Community Development Block Grant RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni Resolution to Authorize a Public Hearing on the Intended Use of Community Development Block Grant Funds Councilman Bettina made a motion to open the Public Hearing at 8:01 PM. The motion was seconded by Councilwoman McCarthy and passed unanimously. Town Clerk Chris Masterson offered for the record the Affidavits of Posting and Publication, duly signed and notarized (These Affidavits are attached hereto and made a part thereof the Minutes of the Public Hearing). Supervisor Colsey listed some of the ideas that have been put forth for the grant. Joe Incoronato asked if the grant could be used to expand the Senior Center facility. Graham Foster, Highway Superintendent, asked if the pipe infrastructure problems in Rockingham could be a possibility for the grant. Councilman Bettina asked if the grant could be used to fix the Highway garage facility. Al Roberts, Town Attorney, replied that it could. Councilman Beale mentioned that there was an idea to expand the water pipes from Route 9 down to Fowlerhouse Road. He would be interested in using the grant for this. Discussion followed. Councilman Bettina made a motion to close the Public Hearing. The motion was seconded by Councilwoman McCarthy and passed unanimously. The Public Hearing was closed at 8:07 PM. RESULT: CLOSED [UNANIMOUS) MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni Town of Wappinger Page 4 Printed 11/7/2008 r[y)WN BOARD: TONVN OF WAPPINGER I)t_i'I'("HESS COUNTY: NEW YORK IN T[4E MATTE AFFIDAVIT OF OF POSTING NO'hI CE OF PUBLIC HEARING ON THE INTENDED USE OF COAII\IUNITY DEVELOPIMENT BLOCK GRANT FUNDS FOR CALENDAR YEAR 2001). STATE OF NENV YORK ) ) ss: COUNTY OF DUI'CHESS ) John C. Masterson, being duly sworn, deposes and says: That lie is the dull- elected, qualified and acting Town Clerk of' the Town of Wappinger, County, of Dutchess and State of New York. 'hhat on October 20, 2008, your deponent posted a copy of the Notice of Public Hearing on the intended use of Community Development Plock Grant Funds for Calendar Year 2009, on the signboard maintained by your deponent in his office in the Town Hall of the Town of Wappinger, 20 Middlebush Road, Wappingers Falls, Dutchess County, New Fork. G„ 'v y ohn C. Masterson Town Clerk Town of Wappinger Sworn to before me the 20r1i day of October, 2008 NOTARY PUBLIC e�::_; _ r,�F =gin hlot�,York f1 my colv'h- I it, FMd I s� -F -F i <71 � 'I-,' i "t-- <7-)- -F F-- I J 1:--> 'I ' < ----4 . ' 'r--" I F 1k, F P 1, 1 FJ, I 7: 1 J, I I I 1A If d i -''Hll f it F (I lit t t IIA r1l, I 1.001 [1 t') AI FRFT,11' 'J 0', TFt1 RECEIVED ()(",T � 7 ?00'i� TOWN (31 -Fl- - W NOTICE OFPUBLIC HEARING TOWN OF WAPPINGER NOTICE. IS HEREBY GIVEN that the Town Board of the Town of Wappinger will con - ductaPUBLICHEAR- ING on the 5th day of November, 2008, at 7:00 P.M. at the Town Hall, Town of Wap- pinger, 20 Middle - bush Road, Wap- pingqrs:,,FalI§,., New 1 j!jwd-joj-.jou @q, pilo, JUBIg QtIj oullug )10d lenuu73 qwPAOS 3qT 11PIPIM jo u,"ol oqi ui IS 01110 OLIJ to p.loq1tA IBLD 0.10W -K3HS09 Pdj olod2uptupu aqL VIK III1110(l 0ga PUD 1/3 P.Ivou 1101inpun0j MV d.1111VIIkis juvIg Poughkeepsie, N.Y. AFFIDAVIT OF PUBLICATION NOTICE OF PUBLIC HEARING TOWN OF WAPPINGER NOTICE IS HEREBY GIVEN that the Town Board of the Town of Wappinger will conduct a PUBLIC HEARING on the 5m day of November, 2008, at 7:00 P.M. at the Town Hall, Town of Wap- pinger, 20 Middlebush Road, Wappingers Falls, New York, at which time all parties in interest and citizens shall have an op portunity to offer com- ments and Suggestions on the Town's Intended. use of Community Devel opment Block Grant Funds for calendar year', 2009. Following the Public+i Hearing, the Town in-! tall to make applicationl for Community Devel- opment Block Grant Funds pursuant to the Dutchess County Dapart Ment of Planning and De- � velopment's Community Development Block Grant Program. PLEASE TAKE FURTHER NOTICE that the purposa anis intent of the Public Hearing is to allow the citizens of the Town of Wappinger to offer com- ments and suggestions on the Town's intended use of Community Devel- opment Block Grant Funds for calendar year 2009, in furtherance of as- sisting the Town Board of the Town of Wappinger to determine the best use of such funds in light of the Town's needs and to draft a Resolution [elating to theTown's intended use of any Community Devel- opment Block Grant Funds that it may receive. PLEASE TAKE FURTHER NOTICE that the Town Board has determined that pursuant to 6 NYCRR 617.5 (c) (20) the pro- posed adoption of the aforementioned Resolu- tion is a Type 11 action not equiring environmental reviaw pursuent to the State Environmental Quality Review Act (SE- QRA) or pursuant to Local ,Law No. 6 of 1992 and, ac- cordingly, no environ- mental review has been undertaken. IDated; October 20, 2008 BY ORDER OF THE TOWN BOARD OF THE TOWN OF WAPPINGER JOHN C. MASTERSON, TOWN CLERK 3132 f "'C RADEN Nut�ly utti�i Of New York i 55 tit-laWied in Iat;tultess Cnunty Comfnissiu i Expires to/4/20-a*I State of New York County of Dutchess City of Poughkeepsie Rita Lombardi , of the City of Poughkeepsie, Dutchess County, New York, being duly sworn, says that at the several times hereinafter mentioned he/she was and still is the Principle Clerk of the Poughkeepsie Newspapers Division of Gannett Satellite Information Network, Inc., publisher of the Poughkeepsie Journal, a newspaper printed and published every day in the year 2008 in the city of Poughkeepsie, Dutchess County, New York, and that the annexed Notice was duly published in the said newspaper for one insertion successively, in each week, commencing on the 22nd clay of Oct. in the year of 2008 and on the following dates thereafter, namely on:� and ending on the day of _ in the year of 2008 �--,both days inclusive. �- Subscribed and sworn to before me this day of in the year of 2008 Nota ry Public Wly commission e�:pires Special Meeting Minutes November 5, 2008 IV. Public Comments Motion To: suspend the Rules for public comments on the Agenda items RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni Public Comments on the Agenda items Louis DiCocco asked to address the Board. He had a longstanding concern about the Zoning Department and claimed there is a lack of enforcement. He gave examples of properties that were of concern to him. June Visconti recommended that the Board should be getting this message in writing. She feels this is not the proper forum for this. Mr. DiCocco read his statement for the Board. Discussion followed. Councilman Bettina and Councilman Beale noted that the Board would be meeting with that department and will bring this issue up then. Councilman Bettina made a motion to reinstate the Rules. The motion was seconded by Councilman Beale and passed unanimously. Motion To: reinstate the Rules RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni V. Resolutions Motion To: freeze all spending and all expenditures should be authorized by the Town Supervisor RESULT: ADOPTED [UNANIMOUSI MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni RESOLUTION: 2008-319 Resolution Authorizing the Town Supervisor of the Town of Wappinger to Suspend the Procurement Policy in Respect to Purchase Orders under the Proposed Sum of Five Hundred Dollars WHEREAS, the Town Board adopted Town Code Chapter 46: Procurement Policy, on March 25, 1996; and WHEREAS, the Town Board last amended Town Code Chapter 46: Procurement Policy through Local Law No 1 of 2005, on January 24, 2005; and WHEREAS, the Town Board affirmed the Procurement Policy establishing the purchase procedures for the Town of Wappinger at the Annual Reorganization meeting of 2008; and WHEREAS, Town Code §46-5: Methods ofpurchase.forgoods, services, and public works contracts outlines the following procedures: Estimated Method Amount of Purchase Contract $0 to $500 Purchase order signed only by department head $501 to Purchase order signed by department head and countersigned by $1,250 Town Supervisor; no countersignature of Supervisor is required for Town of Wappinger Page 5 Printed 111712008 Special Meeting Minutes November 5, 2008 w $0 to $500 Highway Department purchases if purchase order is signed by $501 to $1,250 Highway Superintendent $1,250.01 to 2 verbal quotations; purchase order signed by department head and $5,000 countersigned by Supervisor $5,000.01 to 3 written/fax quotations or written request for proposals; purchase $9,999.99 order signed by department head and countersigned by Supervisor $10,000 and Formal bid pursuant to General Municipal Law § 103 over by department head and countersigned by Supervisor Estimated Amount of Method 3 written/fax quotations or written request for proposals; purchase order signed Public Works by department head and countersigned by Supervisor Contract Formal bid pursuant to General Municipal Law § 103 $0 to $500 Purchase order signed only by department head $501 to $1,250 Purchase order signed by department head and countersigned by Town Supervisor; no countersignature of Supervisor is required for Highway Department purchases if purchase order is signed by Highway Superintendent $1,250.01 go $5,000 2 Verbal quotations; purchase order signed by department head and Absent countersigned by Supervisor $5,000 to $10,000 3 written/fax quotations or written request for proposals; purchase order signed ❑ by department head and countersigned by Supervisor $10,000.01 to 3 written/fax quotations or written request for proposals; purchase order signed $19,999.99 by department head and countersigned by Supervisor $20,000 and over Formal bid pursuant to General Municipal Law § 103 WHEREAS, national, state and local economic circumstances are of a concern to the Town Board in respect to limiting expenses borne upon Town of Wappinger residents; and WHEREAS, the Town of Wappinger is diligently reviewing the budget proposals for the fiscal year of 2009, as due to be finalized no later than November 20, 2008. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes Town Supervisor Christopher Colsey to suspend, through December 31, 2008, Town Code §46- 5(A), which states "$0 - $500 Purchase order signed only by department head. " BE IT FURTHER RESOLVED that the Town Board hereby directs all proposed purchase orders in accordance with Town Code §46-5(A) to be presented to the Town Supervisor and Town Accountant prior to the initiation of any purchases. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-319 Yes/Aye No/Na- Abstain Absent ❑ Adopted Christopher Colsey ❑ ❑ ❑ ❑ ❑ Adopted as Amended William Beale ❑ ❑ ❑ ❑ ❑ Defeated Vincent Bettina ❑ ❑ ❑ ❑ ❑ Tabled Maureen McCarthy ❑ ❑ ❑ ❑ ❑ Withdrawn Joseph Paoloni ❑ ❑ ❑ ❑ Dated: Wappingers Falls, New York November 05, 2008 The Resolution is hereby withdrawn. New Business Councilman Beale New Business Councilman Beale asked that the additional street light on Steinhaus Lane in the Hughsonville Lighting District be reflected in the Budget. Councilman Bettina New Business Councilman Bettina brought up the discussion item on the Agenda for the Building WAM Department. He pointed out that his name is on the Agenda but lie did not request this meeting. He went on to say that he thinks it is a good idea to have it. Councilman Paoloni clarified that the Agenda has been amended and Councilman Bettina's name is not on that discussion item. Councilman Bettina then asked the Supervisor to give the Board a schedule of where the Town Patrol will be placing the speed trailer. Supervisor Colsey replied that he will update it. Graham Foster, Highway Superintendent, commented that it will not be updated because it is being taken off the road for the winter. The schedule is set by Lt. Watterson and emailed to Mr. Foster. Mr. Foster can have the schedule emailed to the Town Board. Town ol'Wappinge• Page 6 Printed 11/7/2008 Special Meeting Minutes November 5, 2008 VII. Executive Session Motion To: go into Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni A. Joint Meeting w/ Building Department Heads (Tania/MarklSal/George) - McCarthy/Paoloni Motion To: come out of Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni VIII. Town Board Review of Vouchers RESOLUTION: 2008-320 Abstract of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each -� claimant the amount allowed upon his claim as hereinafter set forth: Vendor A B DB HG LC LD LH CAMO Pollution $25.00 CAMO Pollution $25.00 Central Hudson $833.87 Poughkeepsie Journal $417.20 Southern Dutchess News $335.45 Home Depot $14.89 Vellano Brothers $119.76 Kaman Industrial Tech $95.41 D. Silvestri $1,270.24 Healthquest $66.00 $60.00 $174.00 First Unum Life $293.77 $91.17 $141.82 Chemung Supply $805.57 Chemung Supply $2,344.00 Frederick Clark Frederick Clark $6,753.00 Perkins $679.22 Arkel Motors $64.36 Arkel Motors $7.24 Hudson River Truck $309.43 Equip Adam's Power Equip $1,431.00 Kurt Adler $672.74 $382.11 General Code $569.75 Cryo Weld $288.32 Grainger $1,042.20 Angel's Power Equip $129.15 Staples $70.60 Staples $57.34 Staples $246.88 Dell $147.94 Wells Fargo Financial $324.90 Aflac Robert Sheridan $300.00 Mark Liebermann $37.00 Gellert & Klein $99.00 Community Energy $1.71 $42.45 $125.62 DeLage Landen $373.52 $369.52 R Costa $201.60 Big Top Portables $477.50 $207.50 Vendor A B DB HG LC LD LH Joe DeRosa Sr $187.36 1'041/1 of Wappinger Page 7 Printed 11/7/2008 Special Meeting Minutes November 5, 2008 Extreme Skills $550.00 SR Productions T16 T92 Morris Associates $11,411.95 $6,372.10 Morris Associates $4,423.10 $437.75 Morris Associates Absent CAMO Pollution Stormwater Mgmnt Christopher Colsey $475.00 Hudson River Valley $825.00 ❑ Tours ❑ Defeated Hudson River Valley $630.00 0 Tours Poughkeepsie Journal ❑ LaGranue Supply $131.98 Vincent Bettina $5,544.43 1 $2,596.99 Totals $25,996.45 1 $16,281.50 1 $11,065.69 1 $2,596.99 1 $1.71 1 $42.45 1 $125.62 Vendor SI SR SV T16 T92 WU CAMO Pollution Yes/Aye No/Nay Abstain Absent CAMO Pollution Adopted as Amended Christopher Colsey Voter F1 ❑ ❑ Central Hudson ❑ Defeated William Beale Voter 0 ❑ Poughkeepsie Journal ❑ Z Tabled Vincent Bettina $5,174.39 $6,784.30 Southern Dutchess News ❑ ❑ ❑ Withdrawn $3,554.81 seconder Home Depot ❑ ❑ ❑ $2,454.60 Joseph Paoloni Vellano Brothers 21 ❑ ❑ ❑ Kaman Industrial Tech D. Silvestri Healthquest First Unum Life Chemung Supply Chemung Supply Frederick Clark $10,997.50 Frederick Clark Perkins Arkel Motors Arkel Motors Hudson River Truck Equip Adam's Power Equip Kurt Adler General Code Cryo Weld Grainger Angel's Power Equip Staples $41.20 $32.95 $24.69 $65.90 Staples Staples Dell Wells Fargo Financial Aflac $675.30 Robert Sheridan Mark Liebermann Gellert & Klein Community Energy DeLage Landen R Costa Big Top Portables Vendor SI SR SV T16 T92 WU Joe DeRosa Sr Yes/Aye No/Nay Abstain Absent Extreme Skills Adopted as Amended Christopher Colsey Voter F1 ❑ ❑ Productions ❑ Defeated William Beale Voter 0 ❑ Morris Associates ❑ Z Tabled Vincent Bettina $5,174.39 $6,784.30 Morris Associates ❑ ❑ ❑ Withdrawn $3,554.81 seconder Morris Associates ❑ ❑ ❑ $2,454.60 Joseph Paoloni Stormwater Mgmnt 21 ❑ ❑ ❑ Hudson River Valley Tours Hudson River Valley Tours LaGrange Supply Totals 1 $41.20 1 $32.95 1 $24.69 1 $675.30 1 $22,181.30 1 $6,850.20 The foregoing was put to a vote which resulted as follows: ✓ vote Record - Resolution RES -2008-320 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Christopher Colsey Voter F1 ❑ ❑ ❑ ❑ Defeated William Beale Voter 0 ❑ ❑ ❑ Z Tabled Vincent Bettina Initiator 2 ❑ ❑ ❑ ❑ Withdrawn Maureen McCarthy seconder R1 ❑ ❑ ❑ Next: Nov 10, 2008 7:00 PM Joseph Paoloni Voter 21 ❑ ❑ ❑ Dated: Wappingers Falls, New York November 05, 2008 The Resolution is hereby tabled. Town of Wappingers Page 8 Printed / 1/712008 Special Meeting Minutes November 5, 2008 IX. Adjournment RESULT: ADOPTED IUNANIMOUSI MOVER: Maureen McCarthy, Councilwoman SECONDER: Vincent Bettina, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni The meeting adjourned at 10:45 PM. J�- CAU� John C. Masterson Town Clerk '1011w o/ Wappinger Page 9 Printed 111712008