2008-3262008-326
Resolution Authorizing Participation in the Hudson Valley Municipal Purchasing Group
(HVMPG)
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on
November 10, 2008.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina
Maureen McCarthy (arrived at 7:06 PM)
Joseph P. Paoloni
The following Resolution was introduced by Councilman Bettina and seconded by
Supervisor Colsey.
WHEREAS, the Dutchess County Interagency Purchasing Cooperative (IPC) was
formed in 1995 to minimize duplication, share information, establish localized training programs
and develop a functioning network to discuss common issues; and
WHEREAS, the Town of Wappinger is a member of IPC; and
WHEREAS, Dutchess County, through the Dutchess County Division of Central
Services, is looking to further expand by becoming part of the Hudson Valley Municipal
Purchasing Group (HVMPG), which consists of the Counties of Dutchess, Rockland, Putnam,
Westchester, Orange and Ulster, along with more than 600 eligible agencies within that area; and
WHEREAS, one of the primary purposes of HVMPG was to create a regional bid
notification system; and
WHEREAS, HVMPG will now be expanding to include contract databases for all the
Counties as well as a regional depository for joint bids, of which cooperative bids will be the
primary focus; and
WHEREAS, the Counties will be the Lead Agency on all bids and RFP's; and
WHEREAS, the Town of Wappinger seeks to become a part of HVMPG
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby determines that it is in the best interest of the Town of
Wappinger to become a member of the HVMPG to work toward cooperative relationships
among the members for the purpose of joint bidding, resulting in lower costs to the participants
on commonly used commodities and services, lower administrative costs, promote interchange
of information on purchasing problems, and advance purchasing professionalism through the
exchange of ideas and experiences.
3. The Town Board hereby authorizes Supervisor Christopher J. Colsey to execute
the attached application enabling the Town of Wappinger as a participating unit of government
to become part of HVMPG and to supply all necessary information to HVMPG as is required to
become a participating governmental entity.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
AYE
MAUREEN McCARTHY, COUNCILWOMAN
Voting:
AYE
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
11/10/2008
The Resolution is hereby duly declared adopted.
JOHN C. MASTERSON, TOWN CLERK
VERGILIS, STENGER, ROBERTS & DAVIS, LLP
ATTORNEYS AND COUNSELORS AT LAW
GERALD A. VERGILIS*
KENNETH M. STENGER
ALBERT R ROBERTS
THOMAS R. DAVIS
JOAN F. GARRETT**
KEVIN T. McDERMOTT
ANGEL I. FALCON
ANTHONY M. DEFAZIO***
JAMES P. HORAN***
LISA M. COBB
-ADMITTED TO PRACTICE
IN NY & FLA.
"ADM!TTED TO PRACTICE
IN NY & CONN.
*•* ADMITTED TO PRACTICE
IN NY & NJ
November 5, 2008
Via E-mail
1136 ROUTE 9
WAPPINGERS FALLS, NEW YORK 12590
(845)298-2000
FAX (845) 298-2842
www.vsrp.com
e-mail: infogvsrp.com
Hon. Christopher J. Colsey, Supervisor
Town of Wappinger
20 Middlebush Road
Wappingers Falls, New York 12590
Re: Participation in the HVMPG
Dear Chris:
OF COUNSEL:
KAREN MacN1SH
LEGAL ASSISTANTS:
AMY E. DECARLO
MARIA L. JONES
SANDRA A. OAKLEY
CLOSING COORDINATOR:
SUSAN E. CAFFINE
POUGHKEEPSIE OFFICE
276 MAIN MALL
POUGHKEEPSIE, NY 12601
(845) 452-1046
NEWBURGH OFFICE
299 N. PLANK ROAD, SUITE 106
NEWBURGH, NY 12550
(845) 567-3783
Enclosed please find Resolution Authorizing Participation in the HVMPG. I did not fill
out the bottom half of the application. I was not sure who you wanted to insert as the
designee.
Please call me upon receipt so that we can get it resolved for the next Board meeting.
Very truly yours,
VERGILIS, STENGER, ROBERTS &j DAVIS, LLP
nCg`s 1'>iL 7��4 /
ALBERT P. ROBERTS
APR/so
O:\Wappinger\Town Board\RESOLUTION\2008 Resolutions\110508 letter to Colsey re Resolution for HVMPG.doc
DICTATED BUT NOT PROOF READ BY APR.
Hudson Valley Municipal Purchasing Group (HVMPG)
Application and Information
The objective of the HVMPG is to work toward cooperative relationships among its
members for the purpose of joint bidding which will result in lcwer costs to the participants
on commonly used commodities and services, lower administrative costs, promote
interchange of information on purchasing problems, and advance purchasing professionalism
through the exchange of ideas and experiences.
Name of Government Entity Town of Wappinger
Street Address 20 Middlebush Road
Mailing Address (PQ Box)
City Wappingers Falls
Zip Code 12590
Each participating unit of government shall select one Advisory Board representative
and it is recognized that a person with responsibility for and familiarity with the purchasing
process would be the most appropriate representative. Each representative on the Advisory
Board shall have one vote in any matter considered by the Advisory Board. All matters
requiring a vote shall be passed by a majority of the members present at such meetings.
HVMPG Representative
E-mail Address s�p�,
Phone Number 7-- 27 !
FAX Number5> X9'7- H�
By submitting this application a representation is made that the governing
authoot�j has authori;e\d participation in HVMPG.
i ILP_
Applicant Representative's S
re
Authorized by Resolution of the Town Board Town of Wappinger on the
day of November, 2008.