2009-0552009-55
Resolution Designating a Property and Liability Insurance Provider for the Town of
Wappinger
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on January
26, 2009.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina (arrived at 7:02 PM)
Joseph P. Paoloni
Maureen McCarthy
The following Resolution was introduced by Councilman Bettina and seconded by
Supervisor Colsey.
WHEREAS, the Town Board appointed an insurance consultant to the Town of
Wappinger on January 5, 2009, at the Annual Reorganization Meeting; and
WHEREAS, the insurance consultant solicited bids from qualified insurance carriers for
property and liability coverage, to include coverage for inland marine, auto, umbrella, crime,
owners and contractors protective, crime bonds and public officials and employees, in
accordance with the annual renewal period for calendar year 2009; and
WHEREAS, the quotes for property and liability coverage were solicited from qualified
insurance providers holding an "A" rating or better; and
WHEREAS, the following quotes were received by the Town:
Carrier Annualized Premium
Arrowhead Insurance (US Specialty) $154,350.00
Zurich American Ins. Group (Professional Underwriters) $159.021.00
Selective Insurance $172,669.00 (Renewal Quote)
AIG Insurance (Trident Insurance) $179,417.00
WHEREAS, the Town Supervisor met with the insurance consultant on January 20,
2009, and reviewed the insurance quotes for the proposed coverage; and .
WHEREAS, all of the above noted quotes were for comparable coverages and complied
with the solicitation issued by the Town, except as noted below; and
WHEREAS, according to the internal rules of the lowest bidder, certain motor vehicles
owned by the Town cannot be covered because they were manufactured before 1990; and
WHEREAS, the internal rules of the lowest bidder requires the Town, at its own
expense, to undertake an annual review of the driving history of all Town Employees.
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The recitations above set forth are incorporated in this Resolution as if fully set forth
and adopted herein.
2. The Town Board hereby determines that the lowest bid submitted by Arrowhead
Insurance (US Specialty) does not meet the requirements of the Town as it does not provide
coverage for all motor vehicles owned by the Town, and it has additional costs which effectively
makes said bid more expensive than the quote provided.
3. The Town Board hereby finds that Zurich American Insurance Group
(Professional Underwriters) is a responsible "A" Rated insurance company and its bid complies
with all of the insurance requirements of the Town of Wappinger and it is the lowest responsive
quote.
4. The Town Board hereby finds that it is in the best interest of the Town of
Wappinger to enter into a contract with Zurich American Insurance Group (Professional
Underwriters) for property and liability coverage on behalf of the Town of Wappinger for a one
year period that may be renewed for property and liability coverage, to include coverage for
inland marine, auto, umbrella, crime, owners and contractors protective, crime bonds and public
officials and employees.
5. The Town Board hereby authorizes Supervisor Christopher Colsey to execute and
deliver a contract, and any other documents necessary to secure property and liability coverage
on behalf of the Town of Wappinger with Zurich American Insurance Group (Professional
Underwriters).
6. The Town Board authorizes an appropriation in an amount not to exceed One
Hundred Fifty -Nine Thousand, Twenty -One Dollars and 00/100 ($159,021.00) for said annual
coverage.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
AYE
MAUREEN McCARTHY, COUNCILWOMAN
Voting:
ABSENT
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
1/26/2009
The Resolution is hereby duly declared adopted.
J HN C. ASTERSON, TOWN CLERK
All quotes include umbrella over public official's policy
All quotes include failure to supply
All quote include full prior acts coverage included in the public official's policy
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Zurich Conditions
Singed original application and statement of values
Satisfactory loss control inspection and recommendations
Satisfactory mvrs
Copy of Employment Handbook including HIV/AIDS Policy, Americans with Disabilities Act, Harassment Policy, Family Medical Leave
ace & Copy of Employment Application
Property not agreed value — must have receipt of appraisals/fixed asset inventory list verifying
US Specialty Conditions
Signed original application and statement of values
Also company signed applications
Insure to perform mvr reviews annually on all drivers and prior to hiring procedures to be reviewed by company loss control
Implementation of acceptable sidewalk ordinance (sending sample language)
All autos require 17 digit VIN
List of where all computer equipment is located