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2009-0632009-63 Resolution Authorizing the Recreation Department to Utilize Carnwath Farms for Recreational and Sporting Displays in Connection with the Hudson -Fulton -Champlain Quadricentennial Celebration At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on February 9, 2009. The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers ABSENT: Christopher J. Colsey William H. Beale Vincent F. Bettina Joseph P. Paoloni Maureen McCarthy The following Resolution was introduced by Councilman Beale and seconded by Councilman Paoloni. WHEREAS, the Town of Wappinger has previously agreed to participate in the Hudson - Fulton -Champlain Quadricentennial Celebration (hereinafter "Quadricentennial Celebration"); and WHEREAS, in conjunction with the Town's participation in the Quadricentennial Celebration, the Town of Wappinger Recreation Department has agreed to sponsor and coordinate displays of recreational and sporting activities that have taken place on the Hudson River, both past and present; and WHEREAS, the Recreation Department will coordinate lectures, slideshows and displays demonstrating how the Hudson River has been used and is still used for recreational and sporting events; and WHEREAS, the Sports Museum of Dutchess County is presently located at Camwath Farms; and WHEREAS, the Sports Museum of Dutchess County has agreed to supply all manpower and personnel necessary to erect, construct, coordinate and facilitate all such displays at no cost to the Town; and WHEREAS, all manpower and personnel supplied by the Sports Museum of Dutchess County will be under the management and general supervision of the Town Recreation Department; and WHEREAS, the Sports Museum of Dutchess County had originally proposed to sponsor the recreational and sporting event displays at Camwath, however after meeting and consulting with the Recreation Department, it was determined that the Towns best interest would be served if the Recreation Department would sponsor the Quadricentennial Program at Carnwath and provide all necessary management, supervision and direction to erect, construct and facilitate the Quadricentennial displays; and WHEREAS, the nature of the recreational and sporting displays to be produced at Carnwath are generally identified in a Memorandum dated January 15, 2009, from Ralph J. Holt, Chairman of Town of Wappinger Recreation, to the Town Board Members, as well as in a letter dated September 22, 2008, from the Sports Museum of Dutchess County to Supervisor Christopher Colsey, which letters are collectively attached to this Resolution. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. In accordance with the Memorandum dated January 15, 2009, from Ralph J. Holt to the individual Town Board Members, the Town Board hereby authorizes the Town of Wappinger Recreation Department to utilize the buildings and facilities at Carnwath Estate to provide various displays of recreational and sporting events that have taken place on the Hudson River, both past and present, in connection with the Hudson -Fulton -Champlain Quadricentennial Celebration for calendar year 2009. 3. The Town of Wappinger Recreation Department shall solely be responsible for all supervision and management of manpower and personnel necessary for the erection, construction and facilitation of the displays to be undertaken by the Town of Wappinger Recreation Department. 4. All necessary manpower and personnel will be supplied by the Sports Museum of Dutchess County at no expense to the Town of Wappinger. 5. This Program will terminate December 31 st The foregoing was put to a vote which resulted as follows: CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE MAUREEN McCARTHY, COUNCILWOMAN Voting: ABSENT JOSEPH P. PAOLONI, COUNCILMAN Voting: AYE Dated: Wappingers Falls, New York 2/9/2009 The Resolution is hereby duly declared adopted. JPHN C. MASTERSON, TOWN CLERK ` 'SOWN OF WAPPINGEP, CHAIRMAN RALPH HOLT IS January 15, 2009 RECREATION DEPARTMENT 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590 (845) 297-0720 MEMO TO: SUPERVISOR, CHRISTOPHER COLSEY COUNCILMAN, WILLIAM BEALE COUNCILMAN, VINCENT BETTINA COUNCILWOMAN, MAUREEN MCCARTHY COUNCILMAN; JOSEPH PAOLONI SUBJECT: 2009 QUADRICENTENNIAL SUPERVISOR 'CHRISTOPHER J. COLSEY TOWN COUNCIL WILLIAM H. BEALE VINCENT BETTINA MAUREEN McCARTHY JOSEPH P. PAOLONI As we are all aware, Dutchess County will take part in the Hudson Fulton-Champlain's Quadricenntenial in 2009. The Dutchess County Museum Hall of -Fame that has its office located in the Town owned property in our Carnwath location, wishes to participate in some of these festivities. They desire to show -case their Museum and 'at the same time provide positive exposure to the Wappinger park at Carnwath. Mr. J. Ennesser and Mr. W. Emslie representing the Museum met witha representative of our Town, to discuss how their participation could best be handled. It was agreed between the Museum Hall of Fame and the representatives of the Town of Wappinger, that all work performed by the museum, should come under the direction of the Town of Wappinger Recreation Department. All work performed by the Museum Hall of Fame would be voluntary and no expenses to the town other than the normal expenses required to insure the Town buildings met safety requirements. (exp. fire extinguishers, exit signs, and a sign indicating the number of people that could assemble at any one time.) a .�•t'�%Q" ,/���.� GAJ ��� The Museum Hall of Fame would furnish a listing of planned events to the Town that could be inserted into the planned Recreation guide and the museum would also seek approval from the town to insert up -coming events into the town web -site. It is our understanding that most of the Museums planned activity would take place on the weekends. If a special activity came about for a week -day, the Town of Wappinger Recreation would be given reasonable time to plan any Town involvement. All insurance needs would be covered by our Town insurance company, Marshall & Sterling. The Museum Hall of Fame would continue to keep the proposed plan and any up -dates available to Mrs. Mary Schmalz, who is the Chairman for our..Town's participation in the Quadricenntennial.. We request your approval for both parties to move forward to put a plan in place. If there are any questions please. contact Mr. Ralph J. Holt or Mr. Gary Trudell member of our Town Recretion Commission. Thank you, Ralph J. Holt Chairman, Town of Wappinger Recreation Cc: Mr. Joseph Ennesser- Museum Director Mr. W. Emslie- Museum Director Mrs. Mary Schmalz — Chairperson, Quadricentennial Committee - Mr. Graham Foster- Highway Superintendant Mr. Robert Gray -Town Engineer . Mr. Mark Lieberman- Fire Inspector Mr. Al Roberts -Town Attorney Mr. Gary Trudell- Recreation Commission Member