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2009-03-10 RGMTown of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Town Board Meeting townofwappinger.us Agenda — Chris Masterson 845-297-5771 Tuesday, March 10, 2009 7:00 PM Town Hall 7:00 PM Meeting called to order on March 10, 2009 at Town Hall, 20 Middlebush Rd, Wappingers Falls, NY. I. Call to Order II. Salute to the Flag III. Adoption of Agenda IV. Public Portion V. Correspondence Log 2009-103. Resolution Authorizing the Acceptance of the Correspondence Log VI. Executive Session A. Interview of Candidates for Appointment -Planning Board B. Interview of Candidates for Appointment - Board of Assessment Review C. Interview of Candidates for Appointment - Recreation Commission VII. Discussions A. Little League Proposal - Colsey/Holt/Menshing B. Robinson Lane Safety Repairs - Colsey/Holt/Menshing C. Justice Court HVAC Report (Closing) - Colsey/Gray D. TransCare/Emergency Services Building - Colsey E. Comprehensive Plan & SEQRA Update - Colsey/Stolman F. Independent Audit of Accounting Office Proposal - Town Board G. Route 9D Senior Project/Establish Escrow - Beale/Bettina VIII. Resolutions 2009-104. Resolution Authorizing Site Improvements as Undertaken by the Town of Wappinger Little League at Robinson Lane 2009-105. Resolution Authorizing the Recreation Department to Undertake Repairs to Robinson Lane Structures Motion To: amend Resolution 2009-106 2009-106. Resolution Appointing a Member to the Town of Wappinger Board of Assessment Review Motion To: amend Resolution 2009-107 2009-107. Resolution Appointing a Member to the Town of Wappinger Board of Assessment Review Motion To: amend Resolution 2009-108 2009-108. Resolution Appointing a Member to the Town of Wappinger Planning Board Motion To: amend Resolution 2009-109 2009-109. Resolution Appointing a Member to the Town of Wappinger Planning Board 2009-110. Resolution Authorizing Payment toward Repairs at the Emergency Services Building Motion To: amend Resolution 2009-111 2009-111. Resolution Accepting Supplemental Draft Generic Environmental Impact Statement (SDGEIS), Scheduling a Public Hearing and Establishing a Comment Period in Connection with Town Comprehensive Plan and Associated Zoning Amendments 2009-112. Resolution Authorizing the Acceptance of Bids for Recreation Relative to Portable Toilets for Town Parks and Events 2009-113. Resolution Authorizing the Establishment of an Escrow for a Proposed Senior Citizen Assisted Living Facility (Route 9D) 2009-114. Resolution Authorizing the Town Supervisor to Contract with Saint Francis Hospital for Employee Assistance Program Services 2009-115. Resolution Authorizing the Town Supervisor to Execute a Contract with the Wappinger Yankees for 2009 2009-116. Resolution Appointing Seasonal Recreation Employee Toticn of Wappinger Page l riwaea -)ioiwv� Town Board Meeting Agenda March 10, 2009 2009-117. Resolution Authorizing Amendments to the 2009 Town of Wappinger Budget in Respect to the Highway Department IX. Items for Special Consideration X. New Business XI. Town Board Review of Vouchers 2009-118. Abstract of Claim and Warrant for Payment of Claim Audited by Town Board 2009-119. Resolution Authorizing the Town Board to Issue and Approve the Warrant to Pay the Audited Claims Presented to the Town for Fiscal Year 2009 2009-120. Resolution Authorizing the Town Board to Issue and Approve the Warrant to Pay the Audited Claims Presented to the Town for Fiscal Year 2008 and 2009 XII. Adjournment Town of Wappinger Page 2 Printed 3/6/2009 Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Town Board Meeting townofwappinger.us Minutes — Chris Masterson 845-297-5771 Tuesday, March 10, 2009 7:00 PM Town Hall I. Call to Order Supervisor Christopher Colsey called the meeting to order at 7:07 PM. Attendee Name Organization Title Status Arrived Christopher Colsey Town of Wappinger Supervisor Present William Beale Town of Wappinger Councilman Present Vincent Bettina Town of Wappinger Councilman Present Maureen McCarthy Town of Wappinger Councilwoman Present Joseph Paoloni Town of Wappinger Councilman Absent Bob Gray Town of Wappinger Engineer to the Town Present David Stolman Town of Wappinger Town Planner Present Graham Foster Town of Wappinger Highway Superintendent Present Jim Horan Town of Wappinger Town Attorney Present Supervisor Colsey statement Supervisor Colsey noted for the record that Councilman Paoloni would be absent as he had a death in the family. II. Salute to the Flag III. Adoption of Agenda Motion To: Adopt the Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Maureen McCarthy ABSENT: Joseph Paoloni IV. Public Portion Motion To: suspend the Rules for public input RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Maureen McCarthy ABSENT: Joseph Paoloni Public Comments Councilman Bettina made a motion to suspend the Rules for public input. The motion was seconded by Councilman Beale and passed unanimously. Mary Schmalz was the first resident to speak. She wanted to discuss Resolution 2009- 115. She wanted to know exactly how many of the players reside within the Town of Wappinger. Roland Norris, the coach of the Wappinger Yankees, answered that 16 out of 20 reside in the Town of Wappinger. Rob Buyakowski asked for elaboration regarding the Moratorium time -line. Supervisor Colsey noted that the Town Board would be setting the Public Hearing this evening. The suggestion is the first or second Meeting in April. Discussion followed. Councilman Bettina made a motion to reinstate the Rules. The motion was seconded by Councilman Beale and passed unanimously. Town of Wappinger Page 1 Printed 3/16/2009 Town Board Meeting Minutes March 10, 2009 Motion To: Reinstate Rules RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Maureen McCarthy ABSENT: Joseph Paoloni V. Correspondence Log VI. RESOLUTION: 2009-103 Resolution Authorizing the Acceptance of the Correspondence Log NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-103 0 Adopted Yes/Aye No/Nay Abstain Absent El Adopted as Amended Christopher Colsey Voter 0 ❑ ❑ ❑ 11 Defeated William Beale Seconder 0 ❑ El 11 Tabled Vincent Bettina Voter 0 ❑ El ❑ Withdrawn Maureen McCarthy Initiator 0 ❑ ❑ ❑ Joseph Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. Executive Session Motion To: go into Executive Session for interviews of candidates RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Maureen McCarthy ABSENT: Joseph Paoloni A. Interview of Candidates for Appointment -Planning Board B. Interview of Candidates for Appointment - Board of Assessment Review C. Interview of Candidates for Appointment - Recreation Commission Motion To: come out of Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Maureen McCarthy, Councilwoman SECONDER: William Beale, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Maureen McCarthy ABSENT: Joseph Paoloni VII. Discussions A. Little League Proposal - Colsey/Holt/Mensching Supervisor Colsey opened the discussion at 7:28 PM. Gary Mensching was present to discuss a Little League proposal to extend the storage area. Mr. Mensching described 7wit of Wappmger Page 2 Printed 3/16/2009 1� R Town Board Meeting Minutes March 10, 2009 improvements made by the league over the years. The league needs additional storage area to store additional equipment that was purchased to increase maintenance activity. They would like to extend the current tractor building by 12 feet. This would be done at no cost to the Town. Mr. Mensching also noted that dirt and clay for the fields are currently just being dumped on the ground. They would like to build a 20X40 concrete pad to store those materials. The cost of that would be borne by the league as well. Discussion followed. The discussion was then closed at 7:32 PM. Supervisor Colsey moved Resolution 2009-104 up in the Agenda for action. RESOLUTION: 2009-104 Resolution Authorizing Site Improvements as Undertaken by the Town of Wappinger Little League at Robinson Lane WHEREAS, the Town Board is the custodian of the lands and structures at the Robinson Lane park; and WHEREAS, the Town of Wappinger Little League has proposed an extension to the existing storage/concession stand structure for the purpose of storing field maintenance equipment and a relocation of the clay storage area (concrete pad); and WHEREAS, the Town of Wappinger Town Board heard a presentation on the proposed improvements and has deliberated upon such at the meeting of March 10, 2009; and WHEREAS, the Town Engineer has reviewed the proposed plans and has advised the Town Board that no environmental encroachments exist; and WHEREAS, the Town of Wappinger Little League is incurring the expense for the proposed improvements NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the Town of Wappinger Little League to undertake improvements, which include an extension to the existing storage/concession stand structure for the purpose of storing field maintenance equipment and a relocation of the clay storage area (concrete pad) at Robinson Lane park BE IT FURTHER RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the issuance of any necessary building permits, at no cost to the Town of Wappinger Little League, in accordance with any Robinson Lane improvements in respect to the remediation of safety concerns. BE IT FURTHER RESOLVED, that the Town Board of the Town of Wappinger hereby directs the Town of Wappinger Recreation Chairman to restrict access to any Robinson Lane structure or site feature which may be deemed a temporary safety concern until the issuance of a Certificate of Compliance or Certificate of Occupancy. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-104 Yes/Aye No/Nay Abstain Absent P] Adopted Christopher Colsey Voter I1 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Seconder P] ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter R1 ❑ ❑ ❑ ❑ Tabled Maureen McCarthy Initiator D ❑ ❑ ❑ ❑ Withdrawn Joseph Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. B. Robinson Lane Safety Repairs - Colsey/Holt/Mensching Supervisor Colsey opened the discussion at 7:32 PM. Ralph Holt, Chairman of the Recreation Commission, was present to discuss safety concerns at Robinson Lane. Mr. Holt noted that the ball field by the name of "Senior League 2" has a dugout that is listing. He would like to replace that dugout. He is expecting four bids. When the fourth comes in, he would like to submit them to the Board. Discussion followed. Mr. Holt then noted that there is a problem with gaps in the ball field fences. He would like to fix the problem by putting a piece of fencing or a gate up. Councilwoman McCarthy asked if he could use storm fence material. Discussion followed. Mr. Holt also notified the Board that the 1 st base dugout at the Memorial Field is in need of repairs. Supervisor Colsey noted that he is in favor of putting putting a piece of fence up. Councilman Beale asked about the procedure for inspecting dugouts at the ball fields. Town of Wappinger Page 3 Printed 3/16/2009 Town Board Meeting Minutes March 10, 2009 Mr. Holt replied that there are annual inspections done by the safety officer. Discussion about how the problems were discovered and how the Town should fix the problems followed. Supervisor Colsey closed the discussion at 7:40 PM. He then moved Resolution 2009-105 and Resolution 2009-115 up in the Agenda. RESOLUTION: 2009-105 Resolution Authorizing the Recreation Department to Undertake Repairs to Robinson Lane Structures WHEREAS, the Town Board is the custodian of the lands and structures at the Robinson Lane park; and WHEREAS, certain structures are in need of repair or replacement, to include the dugout at the senior boys baseball field and various portions of fencing; and WHEREAS, Robinson Lane is a park dedicated to the purpose of team sports and regularly enjoys hundreds of resident and non-resident visitors; and WHEREAS, the Town of Wappinger Town Board annually gains a report of safety concerns of its various parks and facilities in an effort to identify and remedy any safety concerns; and WHEREAS, the Town Board has gained advice on necessary improvements through the Town of Wappinger Recreation Chairman at the Town Board meeting of March 10, 2009. NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the Town of Wappinger Recreation Chainnan to seek bids in accordance with the Town of Wappinger Procurement Policy, Town Code Chapter 46, for all necessary repairs for which a safety concern exists at Robinson Lane. BE IT FURTHER RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the issuance of any necessary building permits in accordance with any Robinson Lane improvements in respect to the remediation of safety concerns. BE IT FURTHER RESOLVED, that the Town Board of the Town of Wappinger hereby directs the Town of Wappinger Recreation Chairman to restrict access to any Robinson Lane structure for which a safety concern exists until the issuance of a Certificate of Compliance. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-105 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Christopher Colsey Voter 0 ❑ ❑ ❑ Defeated William Beale Seconder 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina Voter 0 ❑ ❑ ❑ Withdrawn Maureen McCarthy Initiator RI ❑ ❑ Joseph Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. RESOLUTION: 2009-115 Resolution Authorizing the Town Supervisor to Execute a Contract with the Wappinger Yankees for 2009 WHEREAS, the Wappinger Yankees are an inter -collegiate baseball team of resident and non-resident team members utilizing Robinson Lane as their home field; and WHEREAS, the Wappinger Yankees are principally coached by Town of Wappinger residents; and WHEREAS, the Wappinger Yankees have consistently won the Hudson Valley Inter- collegiate Championship, thus creating notoriety for the Town of Wappinger; and WHEREAS, the Town of Wappinger annually supports the Wappinger Yankees through the use of Robinson Lane; and WHEREAS, the Town Board has appropriated the amount of One Thousand Dollars and 00/100 ($1,000.00) within the adopted Town of Wappinger budget for fiscal year 2009 in budget line A7145.401 (Wappinger Yankees); and WHEREAS, the Wappinger Yankees have submitted a request for funding for the 2009 fiscal year; and WHEREAS, the Wappinger Yankees have submitted a 2009 Agreement document with the Town of Wappinger, a copy of which has been provided to the Town Board. ,own of Wappinger Page 4 Printed 3116/2009 Town Board Meeting Minutes March 10, 2009 NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the Town Supervisor to execute such Agreement, in accordance with the advice of the Town Attorney, with the Wappinger Yankees. BE IT FURTHER RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the payment of One Thousand Dollars and 00/100 ($1,000.00) from Town of Wappinger Budget Line A7145.401 (Wappinger Yankees) for fiscal year 2009. The foregoing was put to a vote which resulted as follows: Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. C. Justice Court HVAC Report (Closing) - Colsey/Gray Supervisor Colsey opened the discussion at 7:45 PM. Bob Gray, Engineer to the Town, was present to give an update. Mr. Gray explained that the Justice Court Clerk, Cheryl Hait, had been awarded a grant for $20,000 to be spent on the court facility. The Town Hall has had problems with heating and air conditioning. The condition on the $20,000 was that it be spent by February 2nd. Ms. Hait has received an extension. Mr. Gray described the work that has been done since. Supervisor Colsey closed the discussion at 7:46 PM. D. Trans Care/Emergency Services Building - Colsey Supervisor Colsey opened the discussion at 7:46 PM. Rob Stuck, Chief Executive Officer of the Transcare Mid -Hudson Division, was present to address the Board. Mr. Stuck explained that Transcare took occupancy of the Emergency Services Building in October of 2006. Since then, they have had several issues. They have been working closely with the Town to fix those problems. All problems are taken care of except for two. The first problem that remains has to do with the fire alarm system. The second has to do with two boilers in the building. One of the boilers hadn't been working since November of 2006. Transcare had the boiler replaced two weeks ago. They are asking the Town to consider assisting them in paying for that replacement, since it has been an outstanding issue and hasn't been working since the beginning of their occupancy. He also noted that they had spent $21,000 in the past two and a half years just on heating and air conditioning. Discussion followed. Jim Horan, Town Attorney, read certain sections of the lease agreement with Transcare. Mr. Stuck explained that there were verbal agreements with the previous administration having to do with heating and air conditioning. Councilwoman McCarthy recommended tabling the Resolution until she could get confirmation from Joe Ruggiero, former Town Supervisor. Discussion followed. Mr. Horan read sections from the lease that addressed which repairs are the responsibility of the tenant and which ones the Town was obligated to address. Supervisor Colsey closed the discussion at 7:59 PM. E. Comprehensive Plan & SEQRA Update - Colsey/Stolman Supervisor Colsey opened the discussion at 7:59 PM. David Stolman, Town Planner, was present to discuss the Comprehensive Plan. He explained that there is a State Environmental Quality Review Act (SEQRA) process that runs parallel to the Comprehensive Plan process. Back in 2007, the Planner prepared a Draft Generic Environmental Impact Statement (DGEIS) and a Final Generic Environmental Impact Statement (FGEIS) regarding the version of the Comprehensive Plan version of that point in time. There have been changes made to the Draft Plan. A Supplemental DGEIS has been prepared and submitted to the Town Board. The next step would be for the Town Board to accept the SDGEIS and set a Public Hearing date. The Public Hearing to be held on the current version of the Draft Comprehensive Plan would be held on the same evening. Mr. Stolman explained the time requirements for the Notices of the Public Hearing. Discussion followed. Supervisor Colsey closed the discussion at 8:05 PM. F. Independent Audit of Accounting Office Proposal - Town Board Supervisor Colsey opened the discussion at 8:06 PM. He explained that the Town Board authorized an RFP to audit the Town Accountant's Office. He also explained what the purpose Torn of Wappinger Page 5 Printed 3/16/2009 ✓ Vote Record - Resolution RES -2009-115 Yes/Aye No/Nay Abstain Absent 0 Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Seconder 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Tabled Maureen McCarthy Initiator 0 ❑ ❑ ❑ ❑ Withdrawn Joseph Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. C. Justice Court HVAC Report (Closing) - Colsey/Gray Supervisor Colsey opened the discussion at 7:45 PM. Bob Gray, Engineer to the Town, was present to give an update. Mr. Gray explained that the Justice Court Clerk, Cheryl Hait, had been awarded a grant for $20,000 to be spent on the court facility. The Town Hall has had problems with heating and air conditioning. The condition on the $20,000 was that it be spent by February 2nd. Ms. Hait has received an extension. Mr. Gray described the work that has been done since. Supervisor Colsey closed the discussion at 7:46 PM. D. Trans Care/Emergency Services Building - Colsey Supervisor Colsey opened the discussion at 7:46 PM. Rob Stuck, Chief Executive Officer of the Transcare Mid -Hudson Division, was present to address the Board. Mr. Stuck explained that Transcare took occupancy of the Emergency Services Building in October of 2006. Since then, they have had several issues. They have been working closely with the Town to fix those problems. All problems are taken care of except for two. The first problem that remains has to do with the fire alarm system. The second has to do with two boilers in the building. One of the boilers hadn't been working since November of 2006. Transcare had the boiler replaced two weeks ago. They are asking the Town to consider assisting them in paying for that replacement, since it has been an outstanding issue and hasn't been working since the beginning of their occupancy. He also noted that they had spent $21,000 in the past two and a half years just on heating and air conditioning. Discussion followed. Jim Horan, Town Attorney, read certain sections of the lease agreement with Transcare. Mr. Stuck explained that there were verbal agreements with the previous administration having to do with heating and air conditioning. Councilwoman McCarthy recommended tabling the Resolution until she could get confirmation from Joe Ruggiero, former Town Supervisor. Discussion followed. Mr. Horan read sections from the lease that addressed which repairs are the responsibility of the tenant and which ones the Town was obligated to address. Supervisor Colsey closed the discussion at 7:59 PM. E. Comprehensive Plan & SEQRA Update - Colsey/Stolman Supervisor Colsey opened the discussion at 7:59 PM. David Stolman, Town Planner, was present to discuss the Comprehensive Plan. He explained that there is a State Environmental Quality Review Act (SEQRA) process that runs parallel to the Comprehensive Plan process. Back in 2007, the Planner prepared a Draft Generic Environmental Impact Statement (DGEIS) and a Final Generic Environmental Impact Statement (FGEIS) regarding the version of the Comprehensive Plan version of that point in time. There have been changes made to the Draft Plan. A Supplemental DGEIS has been prepared and submitted to the Town Board. The next step would be for the Town Board to accept the SDGEIS and set a Public Hearing date. The Public Hearing to be held on the current version of the Draft Comprehensive Plan would be held on the same evening. Mr. Stolman explained the time requirements for the Notices of the Public Hearing. Discussion followed. Supervisor Colsey closed the discussion at 8:05 PM. F. Independent Audit of Accounting Office Proposal - Town Board Supervisor Colsey opened the discussion at 8:06 PM. He explained that the Town Board authorized an RFP to audit the Town Accountant's Office. He also explained what the purpose Torn of Wappinger Page 5 Printed 3/16/2009 Town Board Meeting Minutes March 10, 2009 of the audit was. Councilwoman McCarthy noted the Board discussed auditing all departments. Councilman Bettina agreed that any department that takes in cash should be looked at. Councilman Beale felt that the audit was going to be for the Accounting Department. He went on to say that it seems redundant to have an independent audit of each department, when the Town has an audit that occurs. Councilwoman McCarthy explained the justification for expanding the audit. Discussion followed. Supervisor Colsey closed the discussion at 8:10 PM. G. Route 9D Senior Project/ Establish Escrow - Beale/Bettina Supervisor Colsey opened the discussion at 8:10 PM. Councilman Beale and Councilman Bettina explained the reasons that they asked for this to be added to the Agenda. Councilman Bettina and Bob Gray, Engineer to the Town, discussed the opinions that took place at the Water and Sewer Committee Meetings pertaining to this project. Councilwoman McCarthy pointed out that the allowing of an escrow to be set up does not obligate the Town to anything. Supervisor Colsey confirmed that this is exploratory at this point. Larry Paggi, the engineer for this project, gave a presentation on the benefits of the development. He discussed three main benefits. The first benefit had to do with the types of services that would be provided at this complex. The second benefit was the expansion of infrastructure that this would provide. The third benefit was the fact that this project is a good project and is ready to move forward in this tough economic time. Discussion followed about the water capacity in the Meadowood District and improvements that may need to be done to ensure that water is available. Councilman Beale asked what is preventing this applicant from opening an escrow. Supervisor Colsey replied that there is a Resolution on the Agenda to set the escrow. Supervisor Colsey closed the discussion at 8:19 PM. VIII. Resolutions Motion To: remove Resolution 2009-106 RESULT: ADOPTED [UNANIMOUS) MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Maureen McCarthy ABSENT: Joseph Paoloni RESOLUTION: 2009-106 Resolution Appointing a Member to the Town of Wappinger Board of Assessment Review WHEREAS, a vacancy exists in the Town of Wappinger Board of Assessment Review; and WHEREAS, the current appointee failed to attend the necessary meetings in 2009; and WHEREAS, the Town Assessor has attempted to contact the current appointee on numerous occasions in 2008 and 2009 without a response; and WHEREAS, the Town Board has determined the current appointee, whose term expires on September 30, 2010, to have abandoned the appointment; and WHEREAS, the Town Board of the Town of Wappinger wishes to appoint to fulfill the unexpired term on the Board of Assessment Review. NOW, THEREFORE, BE IT RESOLVED, that is hereby appointed to fulfill the unexpired term through September 30, 2010 on the Board of Assessment Review. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-106 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Christopher Colsey ❑ ❑ ❑ ❑ ❑ Defeated William Beale p ❑ p 0 ❑ Tabled Vincent Bettina ❑ ❑ ❑ 0 0 Withdrawn Maureen McCarthy ❑ ❑ p ❑ Jose h Paoloni ❑ ❑ p Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby withdrawn. Town of Wappinger Page 6 Printed 3/16/2009 Town Board Meeting Minutes March 10, 2009 RESOLUTION: 2009-107 Resolution Appointing a Member to the Town of Wappinger Board of Assessment Review WHEREAS, a vacancy exists in the Town of Wappinger Board of Assessment Review; and WHEREAS, the current appointee is no longer a resident of the Town of Wappinger; and WHEREAS, the Town Board of the Town of Wappinger wishes to appoint to fill the five year tenn on the Board of Assessment Review which expires on September 30, 2013. NOW, THEREFORE, BE IT RESOLVED, that is hereby appointed to fill the five year tenn through September 30, 2013 on the Board of Assessment Review. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-107 table Resolution 2009-108 RESULT: DEFEATED [2 TO 21 MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Yes/Aye No/Nay Abstain Absent ❑ Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 2 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Initiator 0 ❑ ❑ ❑ 0 Tabled Maureen McCarthy Seconder ❑ ❑ ❑ ❑ Withdrawn Joseph Paoloni Voter ❑ ❑ ❑ El Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby tabled. Motion To: table Resolution 2009-108 RESULT: DEFEATED [2 TO 21 MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Vincent Bettina, Maureen McCarthy NAYS: Christopher Colsey, William Beale ABSENT: Joseph Paoloni Motion To: amend Resolution 2009-108, inserting the name Frank Malafronte RESULT: DEFEATED 12 TO 21 MOVER: William Beale, Councilman SECONDER: Christopher Colsey, Supervisor AYES: Christopher Colsey, William Beale NAYS: Vincent Bettina, Maureen McCarthy ABSENT: Joseph Paoloni Motion to Amend Resolution 2009-108 to appoint Connie Smith Councilwoman McCarthy made a motion to appoint Connie Smith. Supervisor Colsey clarified that the Councilwoman was moving that Resolution 2009-108 be amended to fill the blank with the name Connie Smith. The motion was seconded by Councilman Bettina. Discussion followed. No vote took place on this motion. Motion To: table the amendment to Resolution 2009-108 RESULT: DEFEATED [2 TO 21 MOVER: Vincent Bettina, Councilman AYES: Vincent Bettina, Maureen McCarthy NAYS: Christopher Colsey, William Beale ABSENT: Joseph Paoloni Town of Wappinger Page 7 Printed 3116/2009 Town Board Meeting Minutes March 10, 2009 RESOLUTION: 2009-108 Resolution Appointing a Member to the Town of Wappinger Planning Board WHEREAS, a vacancy exists in the Town of Wappinger Planning Board due to an expired term, effective January 1, 2009; and WHEREAS, the Town Board of the Town of Wappinger wishes to appoint to fill the seven year term, through January 1, 2016, on the Planning Board. NOW, THEREFORE, BE IT RESOLVED, that is hereby appointed to the seven year term through January 1, 2016 on the Planning Board. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-108 DEFEATED [2 TO 11 MOVER: William Beale, Councilman SECONDER: Christopher Colsey, Supervisor ❑ Adopted Christopher Colsey, William Beale NAYS: Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Christopher Colsey Initiator 0 ❑ ❑ ❑ ❑ Defeated William Beale Voter ❑ 0 ❑ ❑ 0 Tabled Vincent Bettina Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Maureen McCarthy Voter 0 ❑ ❑ ❑ Joseph Paoloni Voter ❑ ❑ ❑ p Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby tabled. Motion To: amend Resolution 2009-109 inserting the name Frank Malafronte RESULT: DEFEATED [2 TO 11 MOVER: William Beale, Councilman SECONDER: Christopher Colsey, Supervisor AYES: Christopher Colsey, William Beale NAYS: Maureen McCarthy ABSTAIN: Vincent Bettina ABSENT: Joseph Paoloni RESOLUTION: 2009-110 Resolution Authorizing Payment toward Repairs at the Emergency Services Building WHEREAS, TransCare Ambulance took occupancy within a portion of the Town of Wappinger Emergency Services Building on October 1, 2006; and WHEREAS, certain mechanical structures were in need of repair or replacement prior to the tenancy of the building, to include one boiler, which is part of a tandem system of delivery, as reported to the Town Board in a letter dated February 27, 2009, a copy of which has been distributed to the Town Board; and WHEREAS, Transcare has paid in excess of Twenty -One Thousand Dollars and 00/100 ($21,000.00) toward repair or replacement expenses related to the heating and cooling system; and WHEREAS, Transcare has replaced the aforementioned boiler in February 2009, in the amount of Nine Thousand Dollars and 00/100 ($9,000.00); and WHEREAS, Transcare has requested payment in the amount of Four Thousand, Five Hundred Dollars and 00/100 ($4,500.00) toward the boiler expense due to its reported condition prior to tenancy NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the Town of Wappinger Supervisor and Town of Wappinger Accountant to issue payment in the amount of Four Thousand, Five Hundred Dollars and 00/100 ($4,500.00) in partial reimbursement of expenses incurred toward the replacement of the aforementioned boiler at the Town of Wappinger Emergency Services Building. Town of Wappinger Page 8 Printed 3/16/2009 Il Town Board Meeting Minutes March 10, 2009 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-110 Yes/Aye No/Nay Abstain Absent ❑ Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Initiator El ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter 0 ❑ ❑ ❑ * Tabled Maureen McCarthy Seconder 0 ❑ ❑ ❑ ❑ Withdiawn Joseph Paoloni Voter ❑ ❑ ❑ 2 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. Motion To: amend Resolution 2009-111 RESULT: ADOPTED [UNANIMOUS] MOVER: Maureen McCarthy, Councilwoman SECONDER: Vincent Bettina, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Maureen McCarthy ABSENT: Joseph Paoloni RESOLUTION: 2009-111 Resolution Accepting Supplemental Draft Generic Environmental Impact Statement (SDGEIS), Scheduling a Public Hearing and Establishing a Comment Period in Connection with Town Comprehensive Plan and Associated Zoning Amendments WHEREAS, the action which the Town Board is entertaining is the adoption of a new Town Comprehensive Plan and Associated Zoning Changes (the "Proposed Action" ); and WHEREAS, the Town Board has determined that the Proposed Action is a Type I action pursuant to Article 8 of the Environmental Conservation Law, Part 617 NYCRR (commonly known as "SEQRA") and pursuant to Chapter 117 of the Town Code (the Town's Environmental Quality Review Law which establishes locally designated Type I actions); and WHEREAS, the Town Board has detennined that the Proposed Action is an action for which there are no other Involved Agencies and that the Town Board is therefore, by default, the Lead Agency for this action; and WHEREAS, pursuant to the State Environmental Quality Review regulations, the Town Board previously required the preparation of Draft and Final Environmental Impact Statements in connection with a prior version of the Draft Town Comprehensive Plan and Associated Zoning Amendments; and WHEREAS, the Town Board subsequently made changes to the Draft Town Comprehensive Plan and Associated Zoning Amendments; and WHEREAS, pursuant to the State Environmental Quality Review regulations, the Town Board required the preparation of a Supplemental Draft Generic Environmental Impact Statement for the currently Proposed Action; and NOW, THEREFORE, BE IT RESOLVED, AS FOLLOWS: 1. The Town Board hereby adopts and incorporates the recitations and statements set forth above as if fully set forth and resolved herein. 2. Pursuant to the State Environmental Quality Review regulations, the Town Board hereby finds that the Supplemental Draft Generic Environmental Impact Statement prepared for the Proposed Action is accepted as being satisfactory with respect to its scope, content and adequacy, and therefore adopts the attached Notice of Completion of Supplemental Draft Generic EIS (SDGEIS) and Notice of SEQR Hearing. 3. The Town Board hereby directs the filing and publication of the Notice of Completion and the SDGEIS as provided for on the notice. 4. The Town Board hereby establishes a comment period on the SDGEIS as provided for on the Notice of Completion of Supplemental Draft Generic EIS (SDGEIS) and Notice of SEQR Hearing. 5. The Town Board hereby schedules a Public Hearing on the Draft Town Comprehensive Plan and the Supplemental Draft Generic Environmental Impact Statement for 7:00 PM on the 11" day of May, 2009, and the Town Clerk is hereby directed to publish the attached notice thereof in the Town's official newspapers not less than ten (10) days prior to said public hearing date. g Page 9 Printed 3//6/2009 Town oi WnPP in er Town Board Meeting Minutes March 10, 2009 6. The Town Board hereby directs the Town Clerk to publish the attached Notice of Completion of Draft Generic EIS (SDGEIS) and Notice of SEQR Hearing in the Town's official newspapers not less than fourteen (14) days prior to said public hearing date. 7. The Town Board hereby directs the Town Clerk to act as follows with respect to the Proposed Action: a. To serve a copy of this resolution and the attached public hearing notice to the municipal clerk of each abutting municipality not less than ten (10) days prior to said public hearing; and b. To serve a copy of this resolution and the attached public hearing notice to the Dutchess County Department of Planning and Development in accordance with Section 239 of the General Municipal Law. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-111 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Defeated William Beale Voter 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina Initiator 0 ❑ ❑ ❑ ❑ Withdrawn Maureen McCarthy Seconder 0 ❑ ❑ 0 Joseph Paoloni Voter 0 ❑ 0 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. RESOLUTION: 2009-112 Resolution Authorizing the Acceptance of Bids for Recreation Relative to Portable Toilets for Town Parks and Events WHEREAS, the Town of Wappinger Chairman of the Recreation Commission annually seeks bids for the service of portable toilets for Town parks and events; and WHEREAS, the Town of Wappinger Chairman of the Recreation Commission summarized the bid amounts and funding in a letter dated February 27, 2009; and WHEREAS, the following bids were received: M & O Sanitation $4,980.00 Big Top Portable Toilets $5,175.00 EnviroClean Porta -Potty $6,312.00 Superior Sanitation $7,617.00 Jones Sanitation No Bid Received NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby awards the bid for the service of providing portable toilets to M & O Sanitation for the annualized amount of Four Thousand, Nine Hundred Eighty Dollars and 00/100 ($4,980.00) for fiscal year 2009, as funded through budget lines A7110.404, A7110.405 and A7110.409. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-112 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Christopher Colsey Voter 0 ❑ ❑ ❑ Defeated William Beale Voter 0 ❑ ❑ 0 ❑ Tabled Vincent Bettina Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Maureen McCarthy Initiator 0 ❑ ❑ ❑ Jose h Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. Tgwn of Wappinger Page 10 Printed 3/16/2009 Town Board Meeting Minutes March 10, 2009 RESOLUTION: 2009-114 Resolution Authorizing the Town Supervisor to Contract with Saint Francis Hospital for Employee Assistance Program Services WHEREAS, the Town of Wappinger offers an Employee Assistance Program (EAP) for its employees; and WHEREAS, such program is beneficial to employees and provided on a confidential basis; and WHEREAS, the program is annually budgeted through Budget lines A9089.800, B9089.800 and D139089.800 on a pro rata employee population basis for the total annual amount .. of One Thousand, Five Hundred Dollars and 00/100 ($1,500.00). NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the Town Supervisor to execute a contract with Saint Francis Hospital for Employee Assistance Program services as funded through Budget lines A9089.800, B9089.800 and D139089.800 for fiscal year 2009, in the annual amount of One Thousand, Five Hundred Dollars and 00/ 100 ($1,500.00). The foregoing was put to a vote which resulted as follows: Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. RESOLUTION: 2009-116 Resolution Appointing Seasonal Recreation Employee WHEREAS, the Town Board approved two seasonal appointments to serve as the Instructor and Assistant Instructor of the Winter Basketball Program, on January 10, 2009; WHEREAS, such appointees subsequently advised the acting Recreation Chairman that they are unavailable to serve in such capacity; and WHEREAS, the acting Recreation Chairman, through a memo dated February 27, 2009, has offered the name of Eric Kirsch for the position of Instructor and Christopher Berger as Assistant Instructor for the Winter Basketball Program. NOW, THEREFORE, BE IT RESOLVED, that Eric Kirsch is hereby appointed as a Seasonal Instructor for the Winter Boys and Girls Basketball Program at an hourly rate of $25.00 and affecting Town of Wappinger Budget Line A-7140.105 as consistent with the approved 2009 Town Budget. BE IT FURTHER RESOLVED, that Christopher Berger is hereby appointed as a Seasonal Assistant Instructor for the Winter Boys and Girls Basketball Program at an hourly rate of $12.50 and affecting Town of Wappinger Budget Line A-7140.105, as consistent with the approved 2009 Town Budget. BE IT FURTHER RESOLVED, that Recreation Chairman Ralph Holt is hereby authorized to initiate employment with the aforementioned, in accordance with the practices and policies of the Town of Wappinger. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-114 Yes/Aye No/Nay Abstain Absent 0 Adopted Christopher Colsey Voter D ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder EI ❑ ❑ ❑ ❑ Tabled Maureen McCarthy Initiator 123 ❑ ❑ ❑ ❑ Withdrawn Joseph Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. RESOLUTION: 2009-116 Resolution Appointing Seasonal Recreation Employee WHEREAS, the Town Board approved two seasonal appointments to serve as the Instructor and Assistant Instructor of the Winter Basketball Program, on January 10, 2009; WHEREAS, such appointees subsequently advised the acting Recreation Chairman that they are unavailable to serve in such capacity; and WHEREAS, the acting Recreation Chairman, through a memo dated February 27, 2009, has offered the name of Eric Kirsch for the position of Instructor and Christopher Berger as Assistant Instructor for the Winter Basketball Program. NOW, THEREFORE, BE IT RESOLVED, that Eric Kirsch is hereby appointed as a Seasonal Instructor for the Winter Boys and Girls Basketball Program at an hourly rate of $25.00 and affecting Town of Wappinger Budget Line A-7140.105 as consistent with the approved 2009 Town Budget. BE IT FURTHER RESOLVED, that Christopher Berger is hereby appointed as a Seasonal Assistant Instructor for the Winter Boys and Girls Basketball Program at an hourly rate of $12.50 and affecting Town of Wappinger Budget Line A-7140.105, as consistent with the approved 2009 Town Budget. BE IT FURTHER RESOLVED, that Recreation Chairman Ralph Holt is hereby authorized to initiate employment with the aforementioned, in accordance with the practices and policies of the Town of Wappinger. The foregoing was put to a vote which resulted as follows: Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. Torn of Wappinger Page I l vrnnea ii i oiwvy ✓ Vote Record - Resolution RES -2009-116 Yes/Aye No/Nay Abstain Absent Q Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder 0 ❑ ❑ ❑ ❑ Tabled Maureen McCarthy Initiator D ❑ ❑ ❑ ❑ Withdrawn Joseph Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. Torn of Wappinger Page I l vrnnea ii i oiwvy Town Board Meeting Minutes March 10, 2009 RESOLUTION: 2009-117 Resolution Authorizing Amendments to the 2009 Town of Wappinger Budget in Respect to the Highway Department WHEREAS, the Town of Wappinger adopted the Final Budget for Fiscal Year 2009 on November 19, 2008; and WHEREAS, on March, 2009, the Highway Superintendent provided a memo to the Town Board in respect to road salt utilization and proposed a budget transfer within the Highway (DB) portion of the Budget; and WHEREAS, the proposed budget amendments do not affect the adopted tax levy for Fiscal Year 2009; and WHEREAS, the proposed budget amendments are as follows: Line Description Budget Increase Decrease D135142.400 Snow Removal $280,000.00 $10,000.00 DB5142.401 Snow Removal $50,000 $10,000.00 NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the Town Supervisor and Town Accountant to amend the Town of Wappinger Budget adopted for the 2009 Fiscal Year in accordance with the aforementioned proposed budget amendments. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-117 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Defeated William Beale Seconder D ❑ ❑ ❑ ❑ Tabled Vincent Bettina Voter ❑ ❑ ❑ 0 ❑ Withdrawn Maureen McCarthy Initiator R1 ❑ ❑ ❑ Joseph Paoloni Voter ❑ ❑ ❑ p Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. IX. Items for Special Consideration Supervisor Colsey's Statement Supervisor Colsey noted that the Town Accountant's Office had given him a stack of bills. He is asking that the Board look at the bills before they consider adding them. X. New Business Councilman Beale New Business Councilman Beale noted that the Camwath Event Committee had a Meeting. They met with representatives from the Bardavon and Legion Fireworks. They discussed the possibility of having an Independence Day celebration. He went on to say that future meetings will take place including the Highway Superintendent, Chairman of the Recreation Commission and Town Patrol. The plan is gaining momentum. The main challenges are access and parking. Councilwoman McCarthy asked who was on the Committee. Councilman Beale replied that he, Councilman Paoloni and Town Clerk Masterson were on the Committee. Councilwoman McCarthy recommended thinking about opening the Committee up to the public. Councilman Beale pointed out that this is still in the early stages. Councilwoman McCarthy went on to say that, if they are going to include people, it should be an open process as opposed to handpicking people. Councilman Beale again noted that the people involved at this point are people that would be directly involved with the event. At the next stage, he plans to expand to the Recreation Commission, Friends of Camwath and so on. Councilman Beale then commented on a piece of correspondence that he received from the Town Attorney pertaining to the lowering of the flag to half-staff. The letter states that the local municipality has the authority to lower the flag. He also noted that Eleanor Croshier passed away recently. He had asked the Town Clerk to find out if she was employed by the Town. Discussion followed. Councilman Bettina New Business Councilman Bettina noted that the Water and Sewer Committee had met. He discussed Town of Wappinger Page 12 Printed 3//6/2009 Town Board Meeting Minutes March 10, 2009 some of the things that the Committee discussed. Councilman Bettina then commented on the 9D project that was on the Agenda earlier in the course of the Meeting. Councilwoman McCarthy New Business Councilwoman McCarthy recommended having the Water and Sewer Committee and the Recycle Center Committee draft a mission statement. This would ensure that a small amount of board members are not screening projects that come before those committees first, before coming before the Town Board. Discussion followed. XI. Executive Session Motion To: go into Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Maureen McCarthy, Councilwoman SECONDER: Vincent Bettina, Councilman AYES: Christopher Colsey, William Beale, ABSENT: Joseph Paoloni A. Attorney Advice on Resolution 2009-113 Motion To: come out of Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Maureen McCarthy, Councilwoman SECONDER: William Beale, Councilman AYES: ABSENT: �3 XII. Resolutions Vincent Bettina, Maureen McCarthy Christopher Colsey, William Beale, Vincent Bettina, Maureen McCarthy Joseph Paoloni RESOLUTION: 2009-113 Resolution Authorizing the Establishment of an Escrow for a Proposed Senior Citizen Assisted Living Facility (Route 9D) WHEREAS, the Town Board was presented with a request to consider re -zoning a certain parcel located on Route 9D in the Town of Wappinger for the purpose of a proposed senior citizen residential project; and WHEREAS, the Town Board referred such conceptual project to the Sewer and Water Committee to review the impacts upon the Town; and WHEREAS, the Sewer and Water Committee determined the need to establish an escrow for the purpose of reimbursing any professional fees in connection with the review of the proposed water and sewer impacts; and WHEREAS, the Town Board discussed the establishment of an escrow at the March 10, 2009 meeting, and determined the amount of Ten Thousand Dollars and 00/100 ($10,000.00) to be adequate to reimburse any professional fees in connection with the review of the proposed water and sewer impacts. NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby establishes the escrow amount of Ten Thousand Dollars and 00/100 ($10,000.00) for the purpose of reimbursing any professional fees in connection with the review of the proposed water and sewer impacts of a proposed senior citizen residential project located on Route 9D in the Town of Wappinger. Town of Wappinger Page 13 Printed 3/16/2009 Town Board Meeting Minutes March 10, 2009 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-113 Yes/Aye No/Nay Abstain Absent 0 Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Initiator 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder 0 ❑ ❑ ❑ El ❑ Tabled Maureen McCarthy Voter 0 ❑ ❑ ❑ Withdrawn Joseph Paolom Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. XIII. Town Board Review of Vouchers RESOLUTION: 2009-119 Resolution Authorizing the Town Board to Issue and Approve the Warrant to Pay the Audited Claims Presented to the Town for Fiscal Year 2009 WHEREAS, pursuant to Town Law § 119, which sets forth the procedure for the auditing of claims and issuance of warrants where there is no Town Comptroller, the Town Board must audit the claims and issue the warrants for the payment of said claims; and WHEREAS, since the office of the Town Comptroller had been vacant through July 1, 2008, and the vacancy has been subsequently filled by an Accountant, as deemed qualified through the competitive Civil Service process, the duties of auditing claims presented to the Town, and the issuing of warrants authorizing the payment of said claims and bills must be approved by the Town Board; and WHEREAS, New York Town Law § 118(2) permits the Town Board to authorize the payment of Utility Claims in advance of the audit of such claim; and WHEREAS, the Town Board has determined that it is in the best interest of the citizens of the Town of Wappinger to authorize the payment of Utility Charges in advance of the audit of such claim through Resolution 2008-158; and WHEREAS, the Town Board has found that all the claims as presented through Abstract Nos. 21180, 21181, 21182, 21183, 21184 and 21185 are just and accurate, has directed the Town Accounting Department to prepare an abstract of the audited claims, specifying the number of the claim, the name of the claimant, the amount allowed and the fund and appropriation account chargeable therewith. NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby confirms that it has reviewed and approved the abstracts numbered 21180, 21181, 21182, 21183, 21184 and 21185 as provided to the Town Board in support of this Resolution as follows: 1. Abstract 21180 with a total of Twenty Four Thousand, Six Hundred Fifty Dollars and 10/100 ($24,650.10); and 2. Abstract 21181 with a total of Five Hundred Twenty -Three Thousand, Forty Two Dollars and 63/100 ($523,042.63); and 3. Abstract 21182 with a total of Three Thousand, Nine Hundred Ninety -Six Dollars and 29/100 ($3,996.29); and 4. Abstract 21183 with a total of One Hundred Thirty Thousand, Thirty -Seven Dollars and 19/100 ($130,037.19); and 5. Abstract 21184 with a total of Two Hundred Fifty -Eight Thousand, Seven Hundred Fifty -Nine Dollars and 14/100 ($258,759.14); and 6. Abstract 21185 with a total of One Thousand, Eight Hundred Seventy -Two Dollars and 47/100 ($1,872.47). BE IT FURTHER RESOLVED, the Town Board hereby authorizes the Town of Wappinger Accounting Department to transfer the respective funds into the General Disbursement Fund (GDF) to pay all claims as outlined in Abstracts 21180 through 21185. BE IT FURTHER RESOLVED, the Town Board hereby authorizes the issuance of warrants in accordance with the abstracts identified herein and then shall direct same to Supervisor Christopher Colsey and authorize and direct him to pay the claimant(s) the amount allowed upon their claim. Town of Wappinger Page 14 Printed 3/16/2009 Town Board Meeting Minutes March 10, 2009 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-119 Yes/Aye No/Nay Abstain Absent 0 Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Initiator 23 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder 2 ❑ ❑ ❑ ❑ Tabled Maureen McCarthy Voter ❑ ❑ 21 ❑ ❑ Withdrawn Joseph Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. RESOLUTION: 2009-120 Resolution Authorizing the Town Board to Issue and Approve the Warrant to Pay the Audited Claims Presented to the Town for Fiscal Year 2008 and 2009 WHEREAS, pursuant to Town Law §119, which sets forth the procedure for the auditing of claims and issuance of warrants where there is no Town Comptroller, the Town Board must audit the claims and issue the warrants for the payment of said claims; and WHEREAS, since the office of the Town Comptroller had been vacant through July 1, 2008, and the vacancy has been subsequently filled by an Accountant, as deemed qualified through the competitive Civil Service process, the duties of auditing claims presented to the Town, and the issuing of warrants authorizing the payment of said claims and bills must be approved by the Town Board; and WHEREAS, New York Town Law §118(2) permits the Town Board to authorize the payment of Utility Claims in advance of the audit of such claim; and WHEREAS, the Town Board has determined that it is in the best interest of the citizens of the Town of Wappinger to authorize the payment of Utility Charges in advance of the audit of such claim through Resolution 2008-158; and WHEREAS, the Town Board has found that all the claims as presented through the Abstracts entitled KVS 2009-001 and KVS 2009-002 are just and accurate, has directed the Town Accounting Department to prepare'an abstract of the audited claims, specifying the number of the claim, the name of the claimant, the amount allowed and the fund and appropriation account chargeable therewith. NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby confirms that it has reviewed and approved the abstracts entitled KVS 2009-001 and KVS 2009-002 as provided to the Town Board in support of this Resolution as follows: 1. Abstract KVS 2009-001 with a total of Two Thousand, Eight Hundred Twenty - Six Dollars and 35/100 ($2,826.35); and 2. Abstract KVS 2009-002 with a total of Two Thousand, Five Hundred Forty Dollars and 84/100 ($2,540.84). BE IT FURTHER RESOLVED, the Town Board hereby authorizes the Town of Wappinger Accounting Department to transfer the respective funds into the General Disbursement Fund (GDF) to pay all claims as outlined in Abstracts entitled KVS 2009-001 and KVS 2009-002. BE IT FURTHER RESOLVED, the Town Board hereby authorizes the issuance of warrants in accordance with the abstracts identified herein and then shall direct same to Supervisor Christopher Colsey and authorize and direct him to pay the claimant(s) the amount allowed upon their claim. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-120 Yes/Aye No/Nay Abstain Absent El Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Initiator Q ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder 0 ❑ ❑ ❑ ❑ Tabled Maureen McCarthy Voter ❑ ❑ 2 ❑ ❑ Withdrawn Joseph Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. Town of Wappinger Page 15 Printed 3//6/I0U9 Town Board Meeting Minutes March 10, 2009 RESOLUTION: 2009-118 Abstract of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Vendor A B DB LC LD LH CAMO $25.00 CAMO CAMO $25.00 CAMO $7,899.58 $19,611.25 CAMO $17,793.33 $8,491.67 $13,025.00 CAMO CAMO Central Hudson Central Hudson $79.71 Central Hudson $30.05 NYS Assesor Assoc Central Hudson $36.06 Home Depot NYS Assesor Assoc $150.00 Signal Graphics Home Depot $314.76 Orkin Pest Control Signal Graphics $147.21 James Baisley Orkin Pest Control $125.63 James Baisley $985.00 NYS GFOA Bottini Fuel $2,149.14 Carl Wolfson Kaman Industrial $187.70 NYSC IAAO NYS GFOA $280.00 Pine Plains Tractor Carl Wolfson $104.55 Brady's Power Equip NYSC IAAO $20.00 Pine Plains Tractor $3,308.00 Wells Fargo Brady's Power Equip $44.40 Oriental Trading Contrail LLC John Baisley Robert Valdati $117.90 John Baisley Wells Fargo $325.59 Gellert/Klein Oriental Trading $104.79 John Baisley John Baisley Gellert/Klein $396.00 $1,859.76 Gellert/Klein $1,493.50 Community Energy $1.71 $42.45 $125.62 Meadowbrook Investors Morris Associates $8,924.66 $8,799.57 $6,916.50 Morris Associates $3,392.15 $6,367.69 $196.00 Morris Associates $3,964.47 Clark Patterson Lee $437.50 Clark Patterson Lee Perfect Comfort $400.00 Perfect Comfort $125.00 Jeff Sauter J Van Benschoten Hugh Ross Black Electric $3,665.00 The Notable Corporation $252.04 Howard Johnson Inn $396.00 Totals 1 $26,387.74 1 $19,569.23 1 $10,189.36 1 $1.71 1 $42.45 1 $125.62 Vendor SF SI SM SR SV SW CAMO CAMO CAMO $7,899.58 $19,611.25 $9,524.00 $17,793.33 $8,491.67 $13,025.00 CAMO Central Hudson Central Hudson Central Hudson NYS Assesor Assoc Home Depot Signal Graphics Orkin Pest Control James Baisley Bottini Fuel Kaman Industrial NYS GFOA Carl Wolfson NYSC IAAO Pine Plains Tractor Brady's Power Equip Contrail LLC Robert Valdati Wells Fargo Oriental Trading John Baisley John Baisley Gellert/Klein Gellert/Klein Town of Wappinger Page 16 Printed 3/16/2009 1 Town Board Meeting Minutes March 10, 2009 Community Energy Meadowbrook Investors Morris Associates Morris Associates Morris Associates Clark Patterson Lee Clark Patterson Lee Perfect Comfort Perfect Comfort Jeff Sauter J Van Benschoten Hugh Ross Black Electric The Notable Corporation Howard Johnson Inn $168.00 Totals 1 $7,899.58 1 $19,779.25 1 $9,524.00 1 $17,793.33 1 $8,491.67 1 $13,025.00 Vendor T92 WF WH WT Wu CAMO Yes/Aye No/Nay CAMO Absent RI Adopted Christopher Colsey Voter CAMO ❑ ❑ El Adopted as Amended CAMO Seconder $2,203.25 $1,583.33 $2,877.75 $64,579.17 Central Hudson Defeated Vincent Bettina Initiator 0 ❑ Central Hudson ❑ ❑ Tabled Maureen McCarthy Voter Central Hudson ❑ ❑ ❑ ❑ Withdrawn NYS Assesor Assoc Home Depot Joseph Paoloni Voter ❑ ❑ Signal Graphics 0 Orkin Pest Control James Baisley Bottini Fuel Kaman Industrial NYS GFOA Carl Wolfson NYSCIAAO Pine Plains Tractor Brady's Power Equip Contrail LLC $2,570.55 Robert Valdati Wells Fargo Oriental Trading John Baisley $4,230.00 John Baisley $129.00 Gellert/Klein Gellert/Klein Community Energy Meadowbrook Investors $18,649.54 Morris Associates $3,088.34 $6,600.00 Morris Associates $3,321.50 Morris Associates Clark Patterson Lee Clark Patterson Lee $6,268.66 Perfect Comfort Perfect Comfort Jeff Sauter $114.50 J Van Benschoten $5,927.00 Hugh Ross $6,383.75 Black Electric The Notable Corporation Howard Johnson Inn Totals 1 $50,682.84 1 $2,203.25 1 $1,583.33 1 $2,877.75 1 $71,179.17 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-118 Yes/Aye No/Nay Abstain Absent RI Adopted Christopher Colsey Voter RI ❑ ❑ El Adopted as Amended William Beale Seconder EI ❑ ❑ ❑ ❑ Defeated Vincent Bettina Initiator 0 ❑ ❑ ❑ ❑ Tabled Maureen McCarthy Voter 0 ❑ ❑ ❑ ❑ Withdrawn Joseph Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. Toivn of Wappinger Page 17 Printed 3/16/2009 Town Board Meeting Minutes March 10, 2009 Motion To: add bills to the Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Maureen McCarthy, Councilwoman SECONDER: William Beale, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Maureen McCarthy ABSENT: Joseph Paoloni RESOLUTION: 2009-121 Abstract of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Vendor A AM B DB T92 Grinnell Library $514,874.00 Yes/Aye No/Nay Abstain NYComco 0 Adopted Christopher Colsey $258.00 0 ❑ NYComco ❑ ❑ Adopted as Amended $301.00 Seconder E1 NYComco ❑ ❑ ❑ Defeated $1,340.00 Royal Carting $7,203.49 ❑ Tabled Vincent Bettina Southern Dutchess News 11 ❑ $29.00 ❑ ❑ Withdrawn Sedore & Company $2,356.00 a ❑ ❑ ❑ James Baisley Joseph Paoloni Voter ❑ $325.00 ❑ James Baisley $1,175.00 Bottini Fuel $11,240.62 Bottini Fuel $2,042.66 Pine Bush Equip $214.99 Hughsonville Fire $719,143.23 Department Doug Hirsch $55.00 Pine Plains Tractor $3,308.00 Fred Clark $16,116.50 Fred Clark $6,415.00 Perkins $719.16 Arkel Motors $1,000.45 Global Translation $280.00 Williams Lumber $37.06 DC Supervisors/Mayors $100.00 Hillman Signs $408.25 Atlas Star $370.00 Sal Morello $35.00 Snap On Tools $155.05 Transcare $32,916.66 Duality $2,295.00 $595.00 Stormwater $275.00 Stormwater $375.00 Stormwater $75.00 Stormwater $1,000.00 United Rentals $795.63 United Rentals $795.63 Christine Fulton $21.01 Perfect Comfort $165.00 AirFlow Air Conditioning $7,759.00 CSP/Nutrition Action $10.00 Totalis 1 $1,262,237.81 1 $32,916.66 1 $7,908.00 1 $15,951.42 1 $17,566.50 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2009-121 Yes/Aye No/Nay Abstain Absent 0 Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Seconder E1 ❑ ❑ ❑ ❑ Defeated ❑ Tabled Vincent Bettina Initiator 11 ❑ ❑ ❑ ❑ Withdrawn Maureen McCarthy Voter a ❑ ❑ ❑ Joseph Paoloni Voter ❑ ❑ ❑ 10 Dated: Wappingers Falls, New York March 10, 2009 The Resolution is hereby duly declared adopted. Town of Wappinger Page 18 Printed 3//6/2009 Town Board Meeting Minutes March 10, 2009 XIV. Adjournment RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Maureen McCarthy ABSENT: Joseph Paoloni The meeting adjourned at 8:58 PM. uLc�' ohn C. Masterson Town Clerk Town of Wappinger Page 19 Printed 3/16/2009