Resolution - Phone System
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RESOLUTION
WHEREAS, the Town of Wappinger is in the process of having a New Town Hall
Building constructed, and
WHEREAS, the Town of Wappinger will be required to purchase a new telephone
system,
BE IT RESOLVED, That sealed bids be received by the Town of Wappinger Town
Clerk until the J./tt, day of {}fril 1985, by /D:OO 11. M. and these bids will be
opened and read aloud on the 4fh day of Apri / 1985, at II: DC> Ii. M.
BE IT FURTHER RESOLVED, that the Town Board reserves the right to reject any and
all bids, to waive any informalities in such bids, to accept other than low
bidder and to advertize for rebids.
OFFERED BY
SECONDED BY
DATE
NOTICE TO BIDDERS
Sealed bids will be accepted at the Town Clerk's Office in the Town Hall
Mill Street, Wappingers Falls for the purchase of a new telephone system for
the proposed New Town Hall on Middlebush Road which is presently under construction.
Instructions, specs and all other information regarding the bids can be
obtained by anyone interested at the Town Clerk's Office on Mill Street,
Wappingers Falls, New York.
Bids will be received by the Town Clerk I s Office until the 4+1-. day of
1985, at /0',00 t).M. and will be opened and read aloud on the Ljfh day of
1985, at ,roo A.M. by the Town Clerk.
Afri I
Apri I
The Town Board reserves the right to reject any and all bids, to waive any
informalities in such bids, to accept other than low bidder and to advertize for
rebids.
**** TELEPHONE SYSTEM FOR NEW TOWN HALL****
****GENERAL INFORMATION****
PRICE: Price shall be net and shall include delivery of the material or item
to Town of Wappinger, New York, and all transportation and delivery charges
shall be prepaid to the point of delivery.
TAXES: Purchases by the Town of Wappinger for its use are not subject to
any sales use, or federal excise taxes and exemption certificates will be
executed upon payment.
AWARD: Award 0 f the bid shall be made by the Town Board of the Town of
Wappinger. In cases where two or ~aore responsible bidders submit identical
bids as to price, the contract may be awarded to either of such bidders. The
award shall be made on the most advantageous bid, on a quality versus price
basis, taking into consideration the responsibility of the bidder and materials
or items deemed to be best adapted to the uses of the Town of Wappinger. Fail-
ure on the part of the successful bidder to comply with all terms of the con-
tract and specifications as set forth herein, may result in disqualification
of the bidder from future bidding, and/or termination of the contract. The
Town of Wappinger awarding the bid reserves the right to waive any formalities
or reject any and all bids, or to accept any bid which it deems in the best
interests of the Town of Wappinger or to rebid.
INFORMATION FURNISHED WITH BID: Bidder must submit with his bid, detailed
specifications, illustrated circulars and all other necessary data on the
materials or items he proposes to furnish.
SECURITY DEPOSIT: Each bid must be accompanied by a bond payable to the Town
of Wappinger in the amount of 5% of the gross bid price before trade in al-
lowance, if any. Such bond will be released to unsuccessful bidders promptly
and to the successful bidder upon performance of a contract of purchase or
upon delivery of the aforementioned items or materials as the case may be.
In the event that the successful bidder shall refuse or fail to comply with
the terms of the agreement herein set forth, all or any portion of the bond
may be retained by the Town of Wappinger as liquidated damages.
METHOD OF SUBMITTING BIDS: All bids shall be made upon and in accordance
with the terms which contain these instructions to bidders and the specifi-
cations which shall be available from the Town Clerk of the Town of Wappinger.
Bids shall be submitted in sealed envelopes addressed to the Town Clerk of
the Town of Wappinger, Town Hall, Main Street, Wappingers Falls, New York,
clearly indicated that it is a bid for the internal telephone system for the
New Town Hall, Middlebush Road, Wappingers Falls, New York.
SUBMISSION AND OPENING OF BIDS: Bids for consideration must be submitted
to the above address or be in the possession of the Town Clerk not later
than (hour) (day) (date) at which time the bids will
be publicly opened and read by the Town Clerk (hour) (day)
(date)
Bidder guarantees to meet standards established by the specifications.
No bid may be withdrawn by any bidder for a period of 45 days from the date
of bid opening.
****GENERAL INFORMATION****
(cont'd)
This bid, including the general information, specifications and proposal
annexed hereto, shall constitute a contract between the Town of Wappinger
and the bidder, upon acceptance and award, in accordance with its terms,
unless otherwise provided herein.
NOTICE: NO CONTRACTOR TO WHOM THIS CONTRACT IS LET, GRANTED OR AWARDED,
SHALL ASSIGN, TRANSFER, CONVEY, SUBLET OR OTHERWISE DISPOSE OF SAME, OR
OF HIS RIGHT, TITLE AND INTEREST HEREIN, INCLUDING THE PERFORMANCE OF THIS
CONTRACT, OR THE RIGHT TO RECEIVE MONIES DUE OR TO BECOME DUE, OR OF HIS
POWER TO EXECUTE THIS CONTRACT TO ANY PERSON OR CORPORATION WITHOUT THE
PRIOR WRITTEN CONSENT OF THE OFFICER, BOARD OR AGENCY WHICH AWARDED THE
CONTRACT. IN THE EVENT THAT THE CONTRACTOR SHALL, WITHOUT PRIOR WRITTEN
CONSENT, ASSIGN TRANSFER, CONVEY, SUBLET OR OTHERWISE DISPOSE OF THIS
CONTRACT, OR OF HIS RIGHT, TITLE INEREST HEREIN, INCLUDING THE PERFORMANCE
OF THIS CONTRACT, OR THE RIGHT TO RECEIVE ANY MONIES DUE OR TO BECOME DUE
OR HIS POWER TO EXECUTE SUCH CONTRACT, TO ANY OTHER PERSON OR CORPORATION,
OR UPON RECEIPT BY THE TOWN OF AN ATTACHED LEVY OR EXECUTION ON THE
PROCEEDS DUE OR TO BECOME DUE UNDER THIS CONTRACT AGAINST THE CONTRACTOR,
TO TOWN AND THE OFFICER, BOARD OR AGENCY SHALL BE RELIEVED AND DISCHARGED
FROM ANY AND ALL LIABILITY AND OBLIGATIONS GROWING OUT OF SUCH CONTRACT TO
SUCH CONTACTOR, AND THE PERSON OR CORPORATION TO WHICH SUCH CONTRACT SHALL
HAVE BEEN ASSIGNED, TRANSFERRED, CONVEYED, SUBLET OR OTHERWISE DISPOSED OF,
AND SUCH CONTRACTOR AND HIS ASSIGNEES, TRANFERREES OR SUBLESSEES SHALL
FORFEIT AND LOSE ALL MONIES, THERETOFORE EARNED UNDER THIS CONTRACT, EXCEPT
SO MUCH AS MAY BE REQUIRED TO PAY HIS EMPLOYEES.
The bidder will comply with all applicable provisions of law, including the
Civil Rights law, Labor Law, Fair Employment Practices and the Human Rights
Law (Executive Law #290 et seg.) of the State of New York, and all applicable
regulations and laws of any agency having jurisdication, in default of which
award of this bid may be recinded or the contract hereinafter executed
cancelled.
******PROPOSAL******
TO: Town Board of the Town of Wappinger
The undersigned, having a pricipal place of business at:
being experienced and responsible for the performance of same, agrees to
furnish, deliver and install to the Town of Wappinger at the location
herein specified(i.e. the new town hall presently under construction on
Middlebush Road, Wappingers Falls, New York), the following described
item, material or service in accordance with the attached specifications
and described in detail below:
(Bidder)
(Signature)
****INTERNAL TELEPHONE SYSTEM SPECIFICATIONS****
1. General
The equipment proposed should be a solid state customer programmable
system with associated software, manufactured in the U.S.A. It must
be capable of accomodating advanced feature electronic Multi-Button
Sets, single line telephones, off premise extensions, and attendant
consoles, and associated cable.
Bid package should contain list of individual items and prices per unit.
2. System Capacity
A. The system proposed must have a capacity of at least twenty four
(24) central Office Lines and seventy-five (75) telephones.
B. The system proposed must have three (3) Electronic Multi-Button
Sets with an operating range of 1000 feet. The system proposed must
also have thirty (30) single line telephones, 2000 feet standard, and
should be able to be extended over 2000 feet with optional equipment.
C. The system proposed should have a Stand By Battery with at least a
four (4) day memory retention in case of power failure.
D. The system proposed must have traffic capabilities of 500 CCS/BH
P.Ol blocking.
E. The system proposed must have a Memory Capacity of 88K.
3. Control Equipment Configuration:
Initially, the PBX (Private Branch Exchange) should be wired for a
minimum of (12) central office lines and (33) telephones.
4. Features
A separate feature list has been provided within these specifications.
Those features marked "required" must be provided in the basic quotation
whether the system being offered provided them as standard or optional.
Desirable features listed should be indicated as standard or optional,
and if optional, at what cost. Any features listed whether listed as
"required" or "desirable" that cannot be provided should be so indicated
as not available.
5. Telephones and Associated Equipment
The following are to be provided at cutover:
(Items of equipment
3 Electronic Telephones
30 Single Line Telephones
1 Central Answering Position
1 Selector Console
1 Customer Access Unit
1 Paging System with 4 Speakers
****FEATURE LIST****
FEATURE
Automatic Dial Tone Button
Automatic Intercom with extension bust indicators
Automatic Release
Auxiliary Interface Arrangement
Busy Lamp Field
Call Coverage
Call Coverage
Call Coverage
Call Coverage
Call Park
Call Pick-up
Call Waiting Indication
Can ce I
C.O.-C.O. Conference (at least 3 way on
single line sets) X
Compatibility with speakerphone &automatic dialers X
Dial Dictation Access
Direct Extension Access with extension busy
indication
Direct Group Calling
Direct Group Calling-delayed announcement
Direct Group Calling-supervision
Distinctive Alert
Distinctive Permanent Signal Treatment
Extended Station Capacity
Extension Call Transfer
Extension Hunting
Extension Message Waiting
Extension to Extension Calling
Extension Alert Access
Facilities Busy Indication
Hold
Hold & Conference Release on Abandon
Immediate Ringing
Intercept Treatment with Reorder Tone
I-Use Indication
Line Status Indication
Loudspeaker Paging Access
Manual Release
Manual Signaling
Meet-Me-Conference
Multilink Intercom with Privacy
Music on hold access
Night Service Answer any station
No Line Preference
Operator Console
Out of Building Electronic Multi-button stations
Outward Restriction
Per Call Ringer cutoff
on all calls
on busy
on not answered
R
o
NA
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
****FEATURE LIST****
FEATURE
R
Personal Line Access
Pooled Facilities - Button Access
Pooled Facilities - Dial Access
Power Failure Transfer
Preselection
Prime Line Preference
Privacy
Return Coverage on Busy
Return Coverage on Not Answered
Ringing Line Preference
SMDR
Speed Dialing
Splitting one way Automatic
Supplementary Attendant Console
System Access Originate Only
System Alarm Indications
Through Dialing
Tie Lines to PBX's
Timing Option on Not Answered Call Coverage
Toll Restriction
Tone Ringing
Touch-Tone Calling
Touch-tone to rotary pulse conversion
Two digit intercom dialing
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
o
NA
X
X
X
X
X
X
X
ITEM, ETC
PRICE
Net Price Delivered:
$
Guaranteed Delivery Date:
Accompanying this bid is a bond as required by and subject to retention
in accordance with the Notice to Bidder and General Information dated:
BIDDER
SIGNATURE
TITLE
TELEPHONE NUMBER
ADDRESS
DATE
ACCEPTED
REJECTED
DATE
*If escalation clause appears in specifications, prices may not be increased
for 30 days after award of bid.
SIGNATURE DATE
sr.rATEHENT #1
The undersigned represents that pursuant to sections
. " , t
l03-a and l03-b of the General Municipar'Law of the State of
New York, no person referr.ed to in the attached proposal who
is the bidder or vlho is or ,'las a roernber, partner, director,
'I
or officer of the bidding firm or entity under this proposal
has refused to sign a ,'laive~ of immunity or to answer an~ .~ ..
relevant questions relating to any transaction or contract
. ;,'lith the state of Nevi York, any political subdivision thereof,
or any public authority, during the period of 5 years prior to
the date hereof. The undersigned agrees that any contract
awarded as a result of this bid may be cancelled without penalty
upon the grounds set forth in Sections l03-a and l03-b of the
said General Municipal Law. The names and addresses of all
persons and parties interested in the foregoing bid are as
follows:
~ '
STNI'EHSNT #2
By submission of thi~ bid, each bidd~r and each person nigning on behalf of
'. -any bidder certifies, and in the case of a jO~!lt bid each 'party thereto certifies
as to its O'....n organiza.tion, under penalty of perjury, that to the best of know-
ledge and belief:
"
(1) The prices in this bid have been arri~ed at' ind'evendently without
collusion, consultation, communication, or agree~ent" ~or the purpose of restrict-
ing competition, as to any matter relating to such prices \'lith any other. bidder
or with any competitor;
(2) 'Unless otherwise required by law, the prices which have heen quoted in
this bid have not been knowingly disclosed by the bidder and will not knowingly
be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor; and ~
(3) No attempt has been made or ....,i11 be made by the bidder to ind'..1ce any
f .
other person, partnership or corporation to submit or not to submit a bid for the
purpose of restricting competition.
A bid shall not be considered for award nor shall any award be made where
(1) (2) and (3) above have not been complied with; provided however, that if in
any case the bidder cannot make the foregoing certification, the bidder shall so
state and shall furnish with the bid a signed state~ent which sets forth in detail
the reasons therefor. \~ere (1) (2) and (3) above have not been complied with, the
bid shall not be considered for award nor shall any award be made unless the head
of the purchasing unit of the political subdivision"'public department, agency or
official thereof to which the bid is made, or his designee, determines that such
disclosure was not made for the purpose of restricting competition. .
The fact that a bidder (a) has published price lists, rates, or tariffs
covering items being procured, (b) has informed prospective customers of proposed
or pending publication of new or revised price lists for such items, or (c) has
sold the saIne items to other customers at the same prices being'bid, does not
constitute, without more, a disclosure within the meaning of subparagraph one.
Any bid hereafter made to any political subdivision of the state or any
public department, agency or of;ficial thereof by a corp:>rat.e bidder for \'lork or
services performed or to be performed or goods sold or to be sold, where com~eti-
tive bidding is required by statute, rule, regulation, or local law, and where
such bid contains the certification referred to in subdivision one of this section,
shall be deemed to have been authorized by the board of directors of the bidder,
and such authorization shall be deemed to include the signing and submission of
the bid and th~ inclusion therein of the certificate as YO non-collusion as the
act and d~ed of tnc corporation.
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RESOLUTION
WHEREAS, the Town Board accepted bids for the sale of the old Town
Hall Building and the purchase of a new telephone system for the new Town
Hall Building, on April 15, 1985,
BE IT RESOLVED that the Supervisor be and is hereby authorized to sign
the contracts for these two items.
OFFERED BY
SECONDED BY
DATE
....
April 22, 1985
Mrs. Maryanne Wheelwright
AT&T Information Systems Inc.
Four West Red Oak Lane
White Plains, New York 10604
Re: Bid on Telephone system
for new Town Hall,
Middlebush Road
Dear Mrs. Wheelwright:
The Town Board of the Town of Wappinger has awarded you the
bid for the telephone system in the new Town Hall on Middlebush
Road. The bid that was accepted is for the AT&T Merlin 3070
Communication System in the amount of $20,469.80.
Our Comptroller, Mrs. Ann Garrisson, will be in contact you
to arrange the necessary documents required for the contract.
Yours very truly,
Elaine H. Snowden
Town Clerk
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