2009-2112009-211
Resolution Authorizing Solicitation of Bids for Work to be Performed in Connection with
the Robinson Lane Recreation Park Water System
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on June 8,
2009.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina
Maureen McCarthy
Joseph P. Paoloni
The following Resolution was introduced by Councilwoman McCarthy and seconded by
Councilman Beale.
WHEREAS, the existing water system at the Robinson Lane Recreation Park is
interconnected and supplies both potable water and irrigation water for the facility; and
WHEREAS, the water system needs to be upgraded by disconnecting the irrigation
connection from the potable supply and installing an Ultraviolet Disinfection unit for the potable
water system; and
WHEREAS, the Town Engineer estimates that the work to be performed, which includes
engineering (design plans, a report for Dutchess County Dept. of Health and RFP documents),
legal, construction, inspection and contingencies, will cost $18,000.00; and
WHEREAS, the Town Board has determined that the repairs to the water system at the
Robinson Lane Recreation Park are in the best interest of the Town; and
WHEREAS, the Town Board determines that the work to be performed on the existing
water system at the Robinson Lane Recreation Park is maintenance or repair activity involving
no substantial changes in the existing facility, a Type II action pursuant to 6 NYCRR 617.5(c)(1)
and is exempt from environmental review pursuant to the New York State Environmental
Quality Review Act (SEQRA) and Local Law No. 6 of 1992.
NOW, THEREFORE, BE IT RESOLVED:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby accepts, confirms and adopts the scope of work to be
performed for the repairs to the Robinson Lane Recreation Park Water System
Project (hereinafter the "Project"), as described in the letter prepared by Morris
Associates Engineering Consultants, PLLC, dated May 28, 2009, a copy of which
is affixed hereto.
3. The Town Board hereby authorizes the Town Engineer to prepare all necessary
design plans, reports and RFP documents necessary for the Project.
4. The Town Board hereby authorizes the Town Engineer to solicit bids for the
Project in accordance with Chapter 46: Procurement Policy of the Town Code,
under the advice and review of the Town Attorney.
5. After bid proposals are received, the Town Board will award the contract for the
work in accordance with Chapter 46 of the Town Code, subject to a reservation of
rights by the Town Board to reject any and all bids.
6. All costs associated with the preparation of bidding documents and solicitation
and review of bids shall be charged against Budget Line T033 (Parklands Trust).
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
AYE
MAUREEN McCARTHY, COUNCILWOMAN
Voting:
AYE
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
6/8/2009
The Resolution is hereby duly declared adopted.
JPHN C. MASTERSON, TOWN CLERK
MORRIS ASSOCIATES
ENGINEERING CONSULTANTS, PLLC
9 Elks Lane, Poughkeepsie, New York 12601 Tei: (845) 454-3411 Fax: (845) 473-1962
389 Fairview Avenue, Hudson, New York 12534 Tel: (518) 828-2300 Fax: (518) 828-3963
E -Mail: morrisassociates@aol.com
May 28, 2009
Town of Wappinger Town Board
Town Hall
20 Middlebush Road
Wappingers Falls, NY 12590
Attn. Hon. Christopher Colsey, Supervisor
RE: Robinson Lane Recreation Park
Water System Project
MA #W20822
Dear Mr. Colsey and Town Board Members:
The following information is provided to assist the Board in adopting a resolution at the June r8th,
2009 Town Board meeting to proceed with obtaining quotations for the work to be performed on the
existing water system at the Robinson Lane Recreation Park..
This work is required as the existing water system is interconnected as it supplies both :the
potable as well as irrigation water for the facility. It is proposed to disconnect the irrigation connection
from the potable supply. It will become the responsibility of the Town of Wappinger Little League to install
a new irrigation system. Also, the existing method of disinfection is Chlorination and the detention time is
inadequate for proper treatment. It is proposed to install an Ultraviolet Disinfection unit on the system,
which requires no detention time to provide adequate treatment.
The engineer's estimate for this work is $18,000.00, which includes engineering (design plans
and report for DCHD approval, and RFP documents), legal, construction, inspection and contingencies.
Since this is estimated to costs less than $20,000.00 the Town's Procurement Policy allows for the Town
to obtain three quotations of the proposed work, the Town will not be required to prepared bid documents.
Please call me at (914) 475-5749 (cell) or (845) 454-3411 Ext. 30 (office) to discuss this matter
prior to the meeting.
Very truly yours,
MORRIS ASSOCIATES
Engineering Consultants, PLL
Robert J. ray, E
Engineer to the Town of Wappinger
RJG/met
Cc: Albert P. Roberts, Town Attorney
John C. Masterson, Town Clerk