2009-3372009-337
Resolution Authorizing the Purchase and Implementation of Payroll Software in the
Accounting Department
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on October
26, 2009.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor - Christopher J. Colsey
Councilmembers - William H. Beale (arrived at 6:03 PM)
Vincent F. Bettina
Maureen McCarthy (arrived at 7:12 PM)
ABSENT: Joseph P. Paoloni
The following Resolution was introduced by Councilman Bettina and seconded by
Councilman Beale.
WHEREAS, the Town of Wappinger Tentative Budget for Fiscal Year 2010, as
presented on September 28, 2009, has provided for expenses related to the purchase of payroll
software to allow for the implementation of an internal payroll function starting in Fiscal Year
2010, through budget line A 1315.405;
WHEREAS, the Town Accountant presented this proposal to the Town Board at the
meeting of October 13, 2009; and
WHEREAS, the proposal reflects a long-term savings through the implementation of an
internal payroll function utilizing existing personnel; and
WHEREAS, the external payroll process was implemented in 2006 to reflect a shortfall
of personnel in the Accounting Department; and
WHEREAS, the proposal reflects the purchase of payroll software manufactured and
supported by KVS, the Town's accounting software vendor, as contracted in fiscal year 2009,
thus would allow for direct integration of the package; and
WHEREAS, the Town Accountant further researched the integration process and
verified that implementation would require a printer with check printing capabilities and
approximately 32 hours of training; and
WHEREAS, the Town Accountant, as present at the Town Board Meeting of October
26, 2009, has requested authorization to purchase the KVS Payroll Software at a cost not to
exceed Ten Thousand Dollars and 00/100 ($10,000.00), a printer with check printing capabilities
at a cost not to exceed One Thousand Dollars and 00/100 ($1,000.00) and an estimated Thirty
Two (32) hours of training, at a total cost not to exceed Four Thousand Dollars and 00/100
($4,000.00).
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the
Town Accountant to purchase, in advance of the 2010 Fiscal Year, the KVS Payroll Software at
a cost not to exceed Ten Thousand Dollars and 00/100 ($10,000.00), a printer with check
printing capabilities at a cost not to exceed One Thousand Dollars and 00/100 ($1,000.00) and an
estimated Thirty Two (32) hours of training at a total cost not to exceed Four Thousand Dollars
and 00/100 ($4,000.00).
BE IT FURTHER RESOLVED, that the Town Board hereby directs the Town
Accountant to implement the internal payroll function effective January 1, 2010, or as soon as
reasonably practical, through the use of existing personnel.
BE IT FURTHER RESOLVED, that the Town Board hereby authorizes the Town
Accountant to discontinue any external payroll service contract upon successful implementation
of the internal payroll function.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting: AYE
WILLIAM H. BEALE, COUNCILMAN
Voting: AYE
VINCENT F. BETTINA, COUNCILMAN
Voting: AYE
MAUREEN McCARTHY, COUNCILWOMAN
Voting: ABSENT
JOSEPH P. PAOLONI, COUNCILMAN
Voting: AYE
Dated: Wappingers Falls, New York
10/26/2009
The Resolution is hereby duly declared adopted.
J HN C. MASTERSON, TOWN CLERK
TOWN OF W"PINGER
TOWN ACCOUNTANT
FREDRICK AWINO
To: Town Board
ACCOUNTING OFFICE
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590
(845) 297-0060
FAX: (845) 297-7214
MEMORANDUM
From: Fredrick Awino - Accountant
Date: October 20, 2009
Re: 2009 Budget Amendment for Accounting Department
SUPERVISOR
CHRISTOPHER J. COLSEY
TOWN COUNCIL
WILLIAM H. BEALE
VINCENT BETTINA
MAUREEN McCARTHY
JOSEPH P PAOLONI
I hereby respectfully request for funds reallocation to cater for expenditure in budget
lines with insufficient funds relative to the 2009 Town of Wappinger Budget:
Line
Description
Budget
Increase
Decrease
A1315.100
Accountant
$63,000
$3,000
A1315.200
Equipment
$1,000
$300
A1320.401
Actuarial Fee
$7,000
$4,200
A1315.407
Training
$4,000
$1,000
A1315.402
Office Supplies/comp svcs
$2,250
$1,750
A1315.403
Postage
$1,000
$375
A1315.405
Paycheck /payroll
$16,000
$5,000
A1315.401
Fiscal Advisor
$2,500
$1,375
Total
$8,500
$8,500
Thank you in advance
Sincerely