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1997-08-11 RGMAGENDA TOWN BOARD TOWN OF WAPPINGER SECOND MONDAY - WORKSHOP- MEETING AUGUST 11, 1997 7:30 P.M. 1. SUPERVISOR CALL MEETING TO ORDER 2. ROLL CALL 3. 7:30 4. 7:45 8:15 PLEDGE ALLEGIANCE TO FLAG INTERNAL DEPARTMENTAL BUSINESS (REVISED) a. application for Hawking & Peddling License from Charles Fox b. Ann Buckley, Compt. request for Budget Transfer c. R. Holt, Ch. Rec. Comm., requests for (1) P.O. for repair of Tennis Courts (2) P.O. For John Ossenkop & Son, Inc. for new Hot Water boiler - Schlathaus Bldg. (3) request for increase for a Rec, maintenance employee hourly pay d. Authorize a BAN to fund the Dean Property e. Authorize Supervisor to sign POP WARNER Agreement f. Consider awarding Quote for Light at Spook Hill Rec. Area WORKSHOP (REVISED) MARTIN COHEN, Accounts Rep. for MetLife, to discuss MetLife Voluntary Permanent Life Program Kenneth Fasone, 1 Robin Lane, requests variance to a sight easement attached to this property 8:30 Mark A. Day, Day & Oswald, request discussion on possible options for Water Supply to various projects they represent 9:00 Ann Buckley, Compt., consider report on projects before the Board for decisions on manner of their fundings. 9:15 Discuss possible condemnation of property for drainage project on Robert Lane THERE SHALL BE NO OTHER BUSINESS TO COME BEFORE THE BOARD 5. ADJOURNMENT "K 081197.RGM 11 The Bi -Monthly Meeting of the Town Board of the Town of Wappinger was held on August 11, 1997 at the Town Hall at 20 Middlebush Road, Wappingers Falls, New York. Supervisor Smith called the Meeting to order at 7:30 P.M. Present: Constance Smith, Supervisor Joseph Ruggiero, Councilman Robert Valdati, Councilman Vincent Bettina, Councilman (arrived 7:35 P.M.) June Visconti, Councilwoman Elaine H. Snowden, Town Clerk Others Present: Albert Roberts, Attorney to the Town Jay Paggi, Engineer to the Town Graham Foster, Highway Superintendent The Supervisor asked all to join in the Pledge of allegiance. INTERNAL DEPARTMENTAL BUSINESS An application for a Hawkers & Peddlers license from Mr. Charles Fox. Mr. Fox wishes to sell sunglasses and belts. COUNCILWOMAN VISCONTI moved to approve the application for a Hawkers and Peddlers license from Mr. Fox, to sell sunglasses and belts. Seconded by Mr. Ruggiero - Motion Unanimously Carried Ann Buckley, Comptroller requests the following Budget Transfers for the 1996 audit. Revenue Increase Vital Statistic 1603A 1522 Fees Expenditure Increase Registrar of 4020.1A 1881 Vital Statistics Expenditure Decrease Registrar 4020.4A $359.00 Vital Statistics Anyone on payroll for the Town should be paid from personal services accounts, not contractual. COUNCILWOMAN VISCONTI moved to approve the budget transfers as requested by Comptroller, Ann Buckley. Seconded by Mr. Ruggiero Motion Unanimously Carried Next are several requests from Recreation Chairman, Ralph Holt. The first concerns the tennis courts at Pye Lane and Montfort Road. In May of 1997, authorization was obtained for a P. O. for repairs of the courts, with funds to come from the Parkland Funds. In setting up the schedule date for this work, we find that we misinterpreted the proposal and in order to get the cracks repaired (routed, air blown and cleaned and filled with acrylic crack 11 081197.RGM and leveling binder patch) we will need an additional P.O. for each of the courts. For the two courts by the barn we will need an additional $640 and for the 4 courts on Pye Lane an additional $2,000. The balance of the work was to clean, acrylic color coat and line stripe the total courts. Mr. Holt feels this work should be done, and if approved, is scheduled to be completed the first week in September after the tennis clinics are finished. The additional funds to come out of the recreation budget A-7110.4. COUNCILMAN RUGGIERO moved to approve a P.O. in the amount of $2,640 to repair the tennis courts on Pye Lane and Montfort Road, as requested by Mr. Holt. Seconded by Mrs. Visconti Motion Unanimously Carried The second request from Mr. Holt is permission to obtain a P.O. payable to John Ossenkop and Son, Inc., in the amount of $2795, to install a new hot water boiler in the house t Schlathaus Park. The current boiler has a cracked fire box and is probably 50 years old. It is running at about 50% efficiency. Two quotes were received, Ossenkop and Son, Inc., being the lowest. COUNCILWOMAN VISCONTI moved to authorize a P. 0. in the amount of $2,795, to come from Parkland Trust, payable to John Ossenkop and Son, Inc., for the new hot water boiler at Schlathaus Park, as requested by Mr. Holt. Seconded by Mr. Ruggiero Motion Unanimously Carried The final request from Mr. Holt concerns one of his maintenance men. Mr. Holt would like the Boards assistance in bringing the salary of Paul Endress into a more realistic position. Mr. Endress is paid $7.21 an hour. He is an extremely capable person, being able to perform all functions connected with the needs of the Recreation Department. He is definitely an asset. Mr. Holt would like to increase his hourly pay by $.29 an hour bringing him to $7.50 and hour. The resource required is in the budget. COUNCILWOMAN VISCONTI moved to authorize the increase of $.29 per hour for Mr. Endress, as requested by Ralph Holt, effective the next pay period. Seconded by Mr. Ruggiero Motion Unanimously Carried The next item for the Boards consideration is to authorize a BAN to fund the Dean Property. COUNCILMAN RUGGIERO moved to authorize $150K be taken out of the Fund Balance, until such time as we go out for a BAN for the Dean property. 2 Seconded by Mrs. Visconti 081197.RGM Motion Unanimously Carried COUNCILWOMAN VISCONTI moved to authorize Supervisor Smith, and Attorney to the Town, Al Roberts, to sign and execute any paper work in order to purchase the Dean property. Seconded by Mr. Bettina Motion Unanimously Carried The next item for the Boards consideration is to authorize the Supervisor to sign the POP WARNER agreement. COUNCILMAN VALDATI moved to authorize Supervisor Smith to sign the POP WARNER agreement. Seconded by Mrs. Visconti Motion Unanimously Carried Next is to award the Bid for the lights at the Spook Hill Recreation Area. Two estimates were received. COUNCILWOMAN VISCONTI moved to award the Bid for the lights at the Spook Hill Recreation Area to D. Silvestri Sons, Inc., for $416.64. Seconded by Mr. Ruggiero Motion Unanimously Carried WORKSHOP Martin Cohen, Accounts Representative for MetLife made a presentation to i`.. the Board on the Supplemental Life Insurance program that MetLife offers. A program that allows employers to augment their benefits package already in place. Mr. Cohen explained that there is virtually no administrative cost, and is a totally voluntary program. Premiums would range from $5 to $10 a week to $100 a month. SUPERVISOR SMITH informed Mr. Cohen she and the Board members would discuss this program and get back to him at some time. There was no action taken. At this time, Mr. Kenneth J. Fasone of 1 Robin Lane was recognized by the Board. Mr. Fasone wished to discuss obtaining a variance to a sight easement that is attached to his property. The current sight easement is rather restrictive and comes within 12 feet of his home. He would like to install a fence that would extend into the sight easement. The fence he proposes to install will extend 30 feet from the side of his house towards Kent Road, and then 100 feet toward the tree line on his property. The fence will not significantly impact the sight distance from his property to Kent Road, and will not effect the sight distance from the corner of Robin Lane and Kent Road at all. In the Correspondence of July 21, 1997, Engineer to the Town Jay Paggi, informed the Board that he and Highway Superintendent 3 081197.RGM Graham Foster visited the Nicole Farms Subdivision, specifically Lot No. 1 as shown on the enclosed final plot plan, to determine the necessity of the existing sight easement. The existing Sight easement is show in blue on the enclosed plan. It is the desire of the current resident to place a fence along Kent Road, as close to the road as possible. Obviously, this is precluded in the area of the sight easement. Upon reviewing this area, it was Mr. Paggi's opinion, and Mr. Foster's opinion, that he sight easement could be relocated southerly which is shown in red. This would give an offset of approximately 28' off the southeasterly corner of the house. The relocation of this sight easement would in no way effect the actual and/or future sight distance looking west. It is further understood that the current resident will need to re -draft the actual sight easement, and will remove the existing post and rail fence and landscaping that exists (although is not shown) in the southeasterly corner of the parcel. Again, please note that if this sight easement is modified as shown on the enclosed plan, the sight distance looking west will not be affected. It was further understood, that the current resident would need to redraft the sight easement and would remove an existing post and rail fence, and landscaping. If the sight is modified as shown, the actual sight distance would not be lessened or reduced.. It can be done, but not the extent that they would like it to be done. Off the edge of the house, 28' from the existing monument out front and to a point on the west side of the property as shown on the map. The cost to redraft the site easement would be incurred by the Mr. Fasone. COUNCILWOMAN VISCONTI moved to authorize the relocation as per Mr. Paggi's letter, be referred to Mr. Fasone and his Attorney, and based on those comments, and what he has heard here tonight, have his Attorney and Surveyor, draft the legal documents and refer them to Attorney to the Town, Al Roberts. If the documents meet with Mr. Roberts approval, we can move to rescind the existing sight easement and approve the new one, at a Town Board Meeting. Seconded by Mr. Bettina Motion Unanimously Carried Mark Gillespie, of Day & Oswald Consulting Engineers & Land Surveyors, requesting to discuss the possible options for water supply to various projects they represent. These projects are as follows: Cedar Ridge Subdivision Cedar Hill Road 88 Proposed lots Shamrock Subdivision Old Hopewell Road 45 Proposed lots Keenan Acres Pye Lane & Vorndran Dr. 18 Proposed lots Hill & Dale Old Hopewell & Cedar Hill 40 Proposed lots Gene Adams Property Myers Corners Road 9 Proposed lots 0 081197.RGM SUPERVISOR SMITH informed Mr. Gillespie, that the Board could not give him a definite answer tonight, but is very interested in the status of the projects at this time. Mr. Gillespie wanted to get in front of the Board and discuss a number of jobs that are pending, applications, or currently an application, and some of the major issues. In terms of the status, what is the availability. We would like some clarification as to where the Town is with the study of the water in the future, and the possible time frame. Supervisor Smith announced that we are in the process of brainstorming, trying to make the water & sewer project feasible for the residents. We have not chosen an option, but its good to know what projects are out there and how many possible hook-ups are there. Mrs. Visconti explained that we are working on these projects. We are trying not only to take care of existing problems, but also some vision for the future, so things will be in place, for an orderly expansion. Mrs. Smith indicated, that after we meet with Mr. Paggi, and he does a presentation for us, we might have a better idea of where we are going. She suggested, Mr. Gillespie return in 3 months, and we can give him some sort of answer. Mr. Paggi explained, that what we are trying to do is to augment the source of supply to four existing districts within the central part of the Town. At this point, we have just about told you everything that we know. There was no action taken at this time. rrr As per the Town Boards request of June 18, 1997, a meeting was held at Town Hall at 9:00 AM on June 25, 1997. This meeting was attended by Attorney to the Town Al Roberts, Engineer to the Town, Jay Paggi, and Ann Buckley, Comptroller. The following projects were discussed: (1) Castle Point Landfill Closure (2) Core Area Water Supply Improvement (a/k/a) Town Wide Water & Atlas Aquifer (3) Purchase of the Dean Property. (1) Castle Point Landfill Closure/needed to complete project. Expenditure $444,000 22,000 21,240 45,600 17,160 $550,000 Construction Contract Construction Contingency Engineer Design to date May 1997 Construction Engineer/Close out NYDEC Attorney/Bond Counsel Fee Total Cost Revenues: $480,000 Move from B Fund, Fund Balance 70,000 Proceed from BAN $550,000 Total Revenue (2) Area Water Supply I (2) C pp ymrovement. p Expenditure Reimburse B Fund $ 37,800 Atlas Aquifer 1996 Reimburse B Fund 20,600 Atlas Aquifer 1997 Reimburse B Fund 18,770 Eng. Town Wide Wtr 1997 Reimburse B Fund 10,000 Attorney TWW 1997 5 081197.RGM Project out to submit application to Comptroller' office for Core Area Improvement. $ 80,000 Engineer 30,000 Attorney 130,000 SEQR 120,000 2 Large Diameter Test Wells 447,170 52,830 Contingency $500,000 (3) Dean Property $150,000 Purchase Price Summary: BAN needed Castle Point Landfill $ 70,000 Core Area Water 500,000 Dean Property 150,000 Total BAN $720,000 Tonight, the Board will consider decisions on manner of their funding. Mrs. Visconti requested a current status of the Fund Balance from Mrs. Buckley before making any decisions. There was no action taken on this matter at this time. The next item on the Agenda is to discuss the possible condemnation of property for the drainage project on Robert Lane. Mrs. Smith informed the residents that she would listen to them, and then the Board was going into Executive Session tonight in order to discuss different options in acquiring the easements. Several residence, were in attendance at tonight's meeting. Supervisor Smith informed the residents, that we have the money, we have had it since 1990. Mrs. Smith informed the residents the Board was working on the project, it and then got served with papers. At that time she was told not to proceed. However, the project got pushed back again. Mr. Ruggiero explained to the residents, one of the items holding up the project, proposed by the Engineer, is the easement from the Lauffer property. We have been trying to get the easement. The Board is of the opinion, that we need to do condemnation to get it. These are a few of the items that must be discussed. Engineer to the Town, Jay Paggi, presented a chart indicating the location of catch basins, pipes, and existing stream. Mr. Paggi explained to the residents what causes the flooding, and what was needed to drain properly. If you don't have a discharge point, there is no place for the water to go. Mrs. Virtue, of Robert Lane was recognized by the Board, and wished to know why one woman is the reason this work can not be done. She has been waiting since 1990, there is damage to her home that she can not fix. She can not sell. She has a dry backyard now, and in April when it rains, there will be six inches of water, which she gets every year, before anyone else does. Why has it taken so long? Its been a year, there has to be a way of getting around 101 Ll 081197.RGM this. Mrs. Smith reiterated that the Board would be meeting in Executive Session tonight, and go over several options and the residents can expect to hear from her within a week. At this time, 9:25 P.M., COUNCILMAN RUGGIERO moved to go into Executive Session, seconded by Mrs. Visconti. Motion Unanimously Carried The Meeting reconvened at 9:45 P.M. with all Board Members present. There was no action to be taken at the Executive Session. COUNCILWOMAN VISCONTI moved to close the Town Board Meeting, Second by Mr. Ruggiero, and Unanimously Carried. The Meeting closed at 9:45 P.M. 7 Elaine H. Snowden Town Clerk