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1997-06-09 RGMAGENDA TOWN BOARD TOWN OF WAPPINGER SECOND MONDAY - WORKSHOP - MEETING 7:30 P.M. 1. SUPERVISOR CALL MEETING TO ORDER 2. ROLL CALL PLEDGE ALLEGIANCE TO FLAG 3. INTER DEPARTMENTAL BUSINESS 7:30 a. Ralph Holt, Rec. Comm. Ch. re: Summer Program b. Request for return of Escrow - Road Opening Permit for S. Travis return of $500 c. Request to use 10 Voting Machines for W. Central School June 25th vo 4. WORKSHOP 7:45 E D C Vincent DiMaso, Ch. I C I B Bd. 8:15 Collapsed Sewer Line - All Angels Hill Rd. 8:30 Bids for Castle Point Landfill Closure II9:00 Evergreen Estates - Attorney Report in reference to calling Bond THERE SHALL BE NO OTHER BUSINESS TO COME BEFORE THE BOARD `';. -- 060997.RGM The Bi -Monthly Meeting of the Town Board of the Town of Wappinger was held on June 9, 1997 at the Town Hall At 20 Middlebush road, Wappingers Falls, New York. Supervisor Smith called the Meeting to order at 7:30 P.M. Present: Constance Smith, Supervisor Joseph Ruggiero, Councilman Robert Valdati, Councilman Vincent Bettina, Councilman (arrived at 7:40 P.M.) June Visconti, Councilman Elaine H. Snowden, Town Clerk Others Present: Ira Pergament, Attorney Jay Paggi, Engineer to the Town Graham Foster, Highway Superintendent The Supervisor asked all to join in the Pledge of Allegiance to the Flag. INTER DEPARTMENTAL BUSINESS A Memo from Ralph Holt, Chairman of Recreation, with an update status of the Summer program. In May, 671 children signed up for the Summer program, and we also signed up another 67 who have been placed on a waiting list. We have a staff of 46 counselors and directors, a Director of Recreation and a Summer Director. Using the prescribed 12 to 1 ratio, required by the Board of Health, we can handle 550 children. Our experience indicated a heavy attendance in the first two weeks and then a drop off. Planning that this will again be the case, we will use commission members and their spouses to provide coverage for these two weeks. If we are to handle the additional 67 children, according to the Board of Health, an additional 4-5 Councilors will be needed at a cost of $5,000 to $6000. We can take a chance that the attendance will fall off enough so we can handle it with the planned staff, or we can act more conservatively and hire more college students for two or three weeks. First year counselors receive $1,200. For seven weeks and a few days. Mr. Holt recommends hiring the extra help. COUNCILMAN RUGGIERO moved to authorize Recreation Committee receive up to an additional $6,000 to hire additional staff for the Summer program, to be administered on a per diem basis. The additional funds to come out of Contingency. Seconded by Mr. Valdati Motion Unanimously Carried Request for the return of escrow funds was received from Sheila Travis, 7 Iroquois Drive for $500. 1 060997.RGM COUNCILWOMAN VISCONTI moved to authorize the return of the above escrow fund, based on the recommendation of Highway Superintendent, Graham Foster. Seconded by Mr. Valdati Motion Unanimously Carried A request from Susan Phillips, District Clerk of Wappingers Central School, for the use of ten (10) voting machines for a second Budget vote for the Wappinger School District to be held on June 25, 1997. COUNCILMAN VALDATI moved to authorize the use of ten (10 voting machines to Wappinger Central School District for the second Budget vote to be held on June 25, 1997. Seconded by Mrs. Visconti Motion Unanimously Carried At this time Supervisor Smith announced that she needed to be authorized to sign the agreement to accept the CD funds for Grinnell Library and for Castle Point. COUNCILMAN VALDATI moved to authorize Supervisor Smith to sign the agreement to accept the CD funds for Grinnell Library, and Castle Point. Seconded by Mr. Bettina Motion Unanimously Carried Supervisor Smith also requested approval for a program audit of Federal Funds for the year ended December 31, 1996, from Sedore, O'Sullivan, Letterio & Barschi. The audit work not to exceed $1,500. COUNCILWOMAN VISCONTI moved to authorize the Supervisor to engage Sedore, O'Sullivan, Letterio & Barschi, to conduct the audit for the Federal Funds for the year ended December 31, 1996, up to and not more that $1,500. Seconded by Mr. Bettina Motion Unanimously Carried The Board discussed the problem with the brush that is still at the side of the road. Mr. Foster informed them that Highway just hasn't got the time to pick it up. Mrs. Smith went on to explain, that many of the residents missed the pick up, and want the Highway crew to make a return run to pick up the brush. The residents can still take the brush to the Highway on Saturday mornings. Mr. Foster reminded the Board Members that he spent five unscheduled weeks for the brush removal and its over. Correspondence from Eugene Wallich of 6 Drew Court, with a formal request to relocate the proposed 6 foot stockade fence that is currently planned to be installed on the west side of the permanent easement on his property to the east side of said easement. Mr. Wallich had spoken to Engineer to the Town, Jay Paggi, and Mr. Paggi informed him that from an engineering perspective, Pa 060997.RGM this did not pose a problem, but he would have to check with the Town Attorney, and a formal request would have to be made to the Town Board also. At this time Mr. Paggi went on to explain what would be required in order to relocate the fence. The cost would be an additional $200. There was some discussion as to how Mr. Foster would get to the Head Wall. Mr. Paggi explained that one section of fence could be bolted in order for Mr. Foster to have access . COUNCILMAN RUGGIERO moved to authorize the relocation of additional fence to the east side of said property and a bolt be installed on one section in order for access by the Highway Department. Also moved to authorize , Attorney to Town and Engineer to the Town to work out with the Wallichs, a resolution by Wednesday, or original agreement stands, and cost not to exceed $500. Seconded by Mrs. Visconti Motion Unanimously Carried Mr. Vincent DiMaso, E. D. C. Chairman, of the I.C.I.B.. gave a presentation on the 485.B law, an incentive for new and expanding businesses. He went on to explain the options and choices available. They have chosen to go with $50K investment a new and expanding business would have to make, in order to get the incentive for minimum expansion. The other decision as far as recommendation, is that the incentive would be an accelerated phase in over ten years on the tax incentive. The Townships would gain more tax money through the accelerated schedule. The last decision which was the charge of each of the committee members to go back to each of their geographic locations, in this case it would be the Town of Wappinger, was to come up with business that they would encourage to get this incentive. Its entirely up to the Town by the list that has been handed out, which businesses the Town would want. You would have to identify the businesses that are going to create more jobs and be a value to the Town. Flavor-matic, and Laerdal are two examples. Each Town is encouraged to decide which businesses they would like to give those incentives to. Mr. DiMaso is requesting, from each of the Townships, a schedule of businesses they wish to give incentives. A time frame of June 20th has been set for the return of the lists of business the Town would like to include for the incentive. Supervisor Smith suggested the Board Members take their lists, look them over, give their suggestions, and return them back to the her by June 18th and she will condense them before taking them to the committee. Mr. Valdati also requested that a copy of the list be sent to our professional planners for their comments and suggestions. 3 060997.RGM Next is the presentation from Jay Paggi , Engineer to the Town, with the Map, Plan and Report, for the collapsed sewer line on All Angels Hill Road. For the record, Elaine Snowden, Town Clerk, informed the Board, that she did not receive her copy of the map, plan and report, until June 3rd or 4th, and it was acted on before it was filed with the Town Clerk. COUNCILWOMAN VISCONTI moved to accept and ratify, the Map, Plan and Report officially, this evening. Seconded by Mr. Bettina Motion Unanimously Carried Engineer to the Town, Jay Paggi also presented the Short Environmental Assessment Form for unlisted Actions for the Kent Road/All Angels Hill Road Sewer Line. The following Order calling for a Public Hearing was moved by COUNCILWOMAN VISCONTI and seconded by Mr. Valdati. In the Matter of the Increase and Improvement of the Facilities of the Rockingham Farms Sewer District in the Town of Wappinger, Dutchess County, New York WHEREAS, the Town Board of the Town of Wappinger, Dutchess County, New York, has caused to be prepared a map, plan and report, including an estimate of cost, pursuant to Section 202-b of the Town Law, relating to the increase and improvement of the Facilities of the Rockingham Farms Sewer District in the Town of Wappinger, Dutchess County, New York, consisting of the reconstruction of the sewer line at All Angels Hill Road, including original furnishings, equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, at a maximum estimated cost of $116K; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Town Board of the Town of Wappinger, Dutchess County, New York, as follows: Section 1. A Public Hearing will be held at the Town Hall, in Wappingers Falls, New York, in said Town, on the 23rd day of June, 1997, at 7:15 o'clock P.M. Prevailing Time, on the question of increasing and improving the facilities of Rockingham Farms Sewer District in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law. Section 2. The Town Clerk is hereby authorized and directed to cause a copy of the Notice of Public Hearing hereinafter provided to be published once in the SOUTHERN DUTCHESS NEWS, the official newspaper designated 4 060997.RGM for this purpose, and also to cause a copy thereof to be posted on the sign board of the Town, such publication and posting to be made not less than ten, nor more than twenty, days before the date designated for the hearing. The question of adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: Supervisor Smith Voting Aye Councilman Bettina Voting Aye Councilman Ruggiero Voting Aye Councilman Valdati Voting Aye Councilwoman Visconti Voting Aye The Order was thereupon declared duly adopted. Next is the Castle Point Landfill closure. Supervisor Smith announced that we had several bids for Castle Point Landfill closure, but this item had been tabled for tonight's meeting, in order to establish where the funds to finance the closure would come from. Hudson Canyon Construction came in with the lowest Bid, for $444,408K. Mr. Paggi, Engineer to the Town, explained that there were six bids, and they were all very close. Mr. Paggi recommended that subject to the completion of all Town Funding requirements, the Board award the contract to Hudson Canyon Construction, as low bidder at $444,408. COUNCILWOMAN VISCONTI felt that the five alternatives presented by Comptroller, Ann Buckley, should be discussed first, before voting on the funding for this project. Mrs. Visconti felt that a Special Meeting should be held to vote on this. SUPERVISOR SMITH set June 18th at 4:30 P.M. for a Special Meeting for the sole purpose of the fund balance, and the Castle Point Landfill closure Bids. Engineer to the Town, Jay Paggi informed the Board that he would have to get a letter off to the DEC, telling them the reason for the delay for the Castle Point Landfill closure.. ATTORNEY TO THE TOWN, AL ROBERTS, requested that his report in reference to calling in a Bond for Evergreen Estates, be tabled tonight. A REQUEST from Charles Ricotta, Building Inspector, for permission to attend a Handicap Course to be held on June 18th, 1997. COUNCILMAN BETTINA moved to approve the request for Mr. Ricotta, Building Inspector to attend the Handicap Course to be held on June 18th, 1997 and his legitimate expenses be a Town charge. Seconded by Mrs. Visconti Motion Unanimously Carried There was no other Business to come before the Board. COUNCILMAN BETTINA moved to close the Town Board Meeting, seconded by Mrs. Visconti and Unanimously Carried. 5 060997.RGM The Town Board Meeting closed at 9:16 P.M. Elaine H. Snowden Town Clerk 2.1