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1972-12-31 TOWN OF WAPPINGER AUDIT REPORT PERIOD ENDING DECEMBER 31 1972 TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y.S. LICENSE NO. lB63 MARINE MIDLAND BANK BLDII. WAPPINIIERS FALLS, N. Y. (Mrs.) Elaine Snowden, Town vlerk (Mr. ) Louis D. Diehl, Supervisor On request of the Town Board, I have examined the books and records of all offices in the Town of Wappinger for the period ending December 31, 1912. The report on that audit is enclosed with the following schedules: EXHIBIT nAn ---------- TOWIl Clerk Fee and Remittal Schedules EXHIBIT "B" ---------- General Funds - (Town Wide) EXHIBIT nB-l" ---------- General Funds - (Town outside VUlage) EXHIBIT "C" -------.. Recapitulation of Receipts and Balances Special Districts and other Funds. EXHIBIT "D" ---------- Highway Flmds - Recapitulation EXHIBIT "E" --.-------.. Tax Accolmting EXHIBIT IIF " ---------- Justice of Peace - Accountiag EXHIBIT IIG" ---.....----.. Audit Analysis EXHIBIT "H" ---------- Assets - Liabilities - Net Worth Sincerely yours, ~ Q ~ RPA - NYS License #I 1863 1 Licensed in the Education Department - State of New York under Education Laws. MEMBER Of" THE NATIONAL SOCIETY Of" PUBLIC ACCOUNTANTS MEMBER Of" THE EMPIRE STATE ASSOC. PUBLIC ACCOUNTANTS STA TEMENT OF GROSS FEES RECEIVED AND NET FE&S EARNED: TOWN CLERK PAID TO DUTCHESS COUNTY INCOME ITEM: SUPERVISOR DEPT . HEALTH HAtmWl WILLIAMSON HUJlting-FishiJlg-All . 58.00 . . 1,740.00 . HuntiAg- All 60.00 2,798.50 Fishk:1Jlg- All 175.25 2,816.00 Trappiag-Archery,Etc. 129.25 192.50 Dog licenses-Tags 661.00 7.764.70 Marriage Licenses 319.00 61.00 Ambulance 10,425.00 Lottery 3.90 Sub-Division Plans 3,199.00 Salvage 50.00 Bldg.-Road Permits 16,058.00 Fees-Maps-Books 1,095.97 Explosive Licenses 5.00 Other Licenses-Misc. 351.75 . 32,591.12 . 61.00 . 7,547.00 . 7,164.70 TOTAL PAID 1972 $ 28,085.37 $ 55.50 . 7,512.00 $ 6,558.00 DUE and PAID 1973 4,205.25 5.50 35.00 1,206.70 TOTALS . 32,591.12 . 61.00 i 1,547.00 $ 7,764.70 VARIANCES NONE NONE NONE NONE TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y.S. LICENSE Ne. 1B63 MARINE MIDLAND BANK BLDIJ. WAPPINIIERB ,.ALL&, N. Y. EXHIBIT itA III TOWN OF WAPPINGER CALEN~R YEAR 1972 ***** x X)( )( 1I1111 )I l( 1(11)( l( l()( If II J()( l( l( X)( )( It Ill! l( 1I llll )()( )( l( J( Xli 11)( Ill( 1I-*l(1l )( It )( lilt Xl( It X )( )( It II )()( It)( X)( l( It)( If->'-)l It Ill( )( It )( lilt X J CASH ANALYSIS - 12-31-72 BANK STATEMENT Balance per 12-31-72 Bank Statemeat December 1972 Fee Deposited 1973 DUE and UNPAID: DUTCHESS COUNTY - WILLIAMSON DUTCHESS COUNTY - HAU'lMAN N.Y.S. DEPT. HEALTH SUPERVISOR ENDING TOTALS DECEMBER 31, 1972 BA.LANCES: ACCRUALS: . 4,516.05 876.90 $ 1,206.70 35.00 5.50 4,205.75 $ 5,452.95 $ 5,452.95 ~**lH(lf-*l()()( l(ll)()llt )()I)I)(lt)l~ l( )llH(1t It It)( lIX)( Xl( I NOTATION ' There is a definite improvement in the operation of this office. MEMBER OF" THE NATIONAL BOCIETY OF" PUBLIC ACCOUNTANTS MEMBER OF" THE EMPIRE STATE ASSOC. PUBLIC ACCOUNTANTS STA TE AID INCOME: Per Capita Taxes Tax Loss - Railroati TOTAL STATE AID TOTAL .A.LL REVENUE SOURCES NON INCOME ITEMS * Return Petty Cash ACCOUNTABILITY: ~EPHONE 297-3650 GENERAL TOWN WIDE FUNre: BALANCE AS OF JANUARY 1, 1972' RECEIPTS. Tax Collectors Fees Property Taxes Property Tax Penalties Town Clerks Fees * Ambulance I!lterest on Cert. Debts Dog Licenses - Permits Other Licenses - Permits Fines - Forfeitures Miscellaneous Income TOTAL LOCAL INCOME EXPENDITURES. hsurance & Duel! . Surety Bonda ** Personal Services Public Safety Public Health Transportation Economic Deve10pement Veterans Services Recreation - Culture Shared Services - Buildings Debt Service - Principal Interest Employee Benefits NOB-Budgetar,y - Authorized Home - Community TOTAL DISBURSEMENTS FRANK C. MANNING PUBLIC ACCOUNTANT N.Y.S. LICENSE NO. 18153 MARINE MIDLAND SANK 8LDIlI. WAPPINIlIERS ..ALL&, N. Y. EXHIBIT "B" CALENDAR YEAR 1972 . 154,002.13 . 2.93 156,340.00 5,272.35 2,263.08 10,320.00 3,425.55 3,123.64 110.00 10,628.50 5,490.07 t' 196,976.12 $ 95,009.00 256.17 $ 95,265.17 . 292,241.29 200.00 $ 446,443.42 3,600.04 5,298.00 117,049.27 13,549.22 27,000.00 21,361.63 967.56 350.00 35,461.78 25,888.36 22,460.00 3,396.82 19,955.93 3,131.69 2,178.57 $ 301,648.87 CERTIFIED BALANCE AS OF DECEMBER 31, 1972 $ 144,794.55 There is an excess of $18,150.79 over estimates on thIS account MEMBER OF' THE NATIONAL SOCIETY OF' PUSLIC ACCOUNTANTS MEMBER OF' THE EMPIRE STATE ASSOC. PUSLIC ACCOUNTANTS 1. con't. TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y.S. LICENSE NO. 1863 MARINE MIDLAND BANK 8LDII. WAPPINIIER8 FALL&, N. Y. EXHIBIT " B It (1) TOWN (F WAPPINGER CON'T. GENERAL FUNDS - TOWN - OUTSIDE VILLAGES: BEGINNING BALANCE AS OF 1-1-72 RECEIPTS: Real Property Taxes DEPARTMENT INCOME: Zonhg Planning Board Building Insp8ctia.a INTEREST INCOME: OTHER INCOME: Cab1evisioa Re-imbursements STATE AID: Per Capita Youth Progra.nus Mortgage Taxes NON REVENUE: 5 Year Serial Bond SUB-TOTAL: ACCOUNTABILITY: EXPENDITURES : Un-.11ocated Insurance Attorney Engilleer PUBLIC SAFETY: Advertise & PrintiBg Playgrounds & Recreation Library Celebrations Zon11lg & PlanniJag TOTAL DISTRIBUTED EXPENSE . 450 So 2,274.00 , 1,,328.50 $ 500.00 4,135.00 $ 77,82h.00 3,812.40 91,065.31 $ 101,995.00 $ 18,053.00 $ 30,690.07 $ 4,635.00 $ 172,701.71 $ 15,000.00 **ll II l( II ~l X)I)( II If If $ 5,689.00 4,000.00 6,000.00 $ 816.23 13,600.77 12,500.ott 300.00 16,541.78 $ 15,689.00 12,287.51 $ 71,735.79 PAGE ONE CALENDAR YEAR 1972 t '65,687.09 $ 343,074.78 $' 408,161.87 MEMBER OF THE NATIONAL SOCIETY OF PUBLIC ACCOUNTANTS MEMBER OF THE EMPIRE STATE ASSOC. PUBLIC ACCOUNTANTS .. TELI!:PHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y." LICENSE NO. '863 MARINE MIDLAND SANK 8LDQ. WAPPINIJERB "ALL" N. Y. IIHIBIT "B" TCWN OF WAPPINGER GENERAL FUNDS - TOWN - OUTSIDE VILLAGES: CON'T. UNDISTRIBUTED EXPENSE: Emp1a,yee Benefits Principal Reduction Note Interest Expense TOTAL UNDISTRIBUTED EXPENSE NON-BUDGETED EXPENSE: Trust & Surety TOrrAL ALL EXPENDITURES BALANCE - DECEMBER 31, 1912 $ 35,037.28 50,450.00 11.332.89 $ 162,820.17 PAGE THREE $ 15,042.88 $ 249,598.84 159,163.03 There is an anexpended balance of $108,779.78 over estimates on this account MEMBER OF" THE NATIONAL BOCIETY OF" PUBLIC ACCOUNTANTS MEMBER OF" THE EMPIRE STATE ASSOC. PUBLIC ACCOUNTANTS TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y." LICENSE NO. ,S1I3 MARINE MIDLAND BANK BLDG. WAPPINGERS F'ALL&, N. Y. EXHIBIT "C n T<MN OF WAPPINGER SPOOIAL DISTRICTS AND OTHER FUNDS CALENDAR YEAR 1972 BALANCE ,INCOME EXPENDED BlLANCE NAME OF DISTRICT 1-1-72 DURING 72. DURING 72' RBHADDG 12/31/72 .~ . . . Hughsonv111e Lighting 10,288.24 2,713.63 8,369.10 4,632.77 Chelsea Lighting 1,895.84 1,374.18 3,027.40 232.62 Cameli Lighting 187.25 177,75 274.22 90.78 Roekingham Sewer ll,972.65 39,475.06 30,881.29 20,566.42' Oakwood Knolls Wtr./Ser. 239.28 14,819.70 13,001.22 2,057.76 Fleetwood Water ~ond 222.83 74,763.12 73,369.07 1,616.88 Fleetwood Wate~sewer 5,018.61 14,086.53 1,,778.43 3,326.71 Fleetwood Wtr. er. Bond 2,571.26 118,017.38 115,572.54 ,,016.10 Oakwood Sewer SOM 2.85 1,778.70 1,778.70 2.85 Oakwoocl Water .1:ioJld 47.98 1,1,2.00 1,152.00 47.98 Roekingham Capital 66,103.67 23,000.46 16,451.00 72,653.13 Rock:lngham Expansion 75,472.9, 89,301.68 43,415.36 121,359.27 Storm Sewer Account 1,101.61 1,127,204.28 1,079,978.08 48,327.81 Sewer Improvement II 1 000 50,000.00 38,804.28 11,195.72 Highway Machine Bond 124.00 2.64 000 126.64 Highway Equiptment ~ond 524.40 11.14 000 535.54 Land Acq. Bond Account 822.02 000 000 822.02 Highway Garage Account 9,048.00 89.43 000 9,137.43 D. Brouthers Park 1,181.20 24.40 000 1,205.60 .Martz Memorial Park 2,01,.30 41.77 000 2,057.07 1971 Bond Series 000 1,325,040.06 1,305,826.33 19,213.73 OTHER FUNDS: Trust and Agencies 4,677.64 519,413.35 515,273.27 8,817.72 TOTAL . 193,517.65 . 3,402,487.66 .' 3,262,962.29 . 333,042.55 XX There is a balance over to 1973 of ~46,965.00 in Revenue 0haring care must be taken on expenditures of these funds for purposes allocated ONLY MEMBER OF' THE NATIONAL SOCIETY OF' PUBLIC ACCOUNTANTS MEMBER OF' THE EMPIRE STATE ASSOC. PUBLIC ACCOUNTANTS TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y." LICENSE ND. 1863 MARINE MIDLAND BANK BLOB. WAPPINI3ERB ,.ALL&, N. Y. EXHIBIT "D " TOWN OF WAPPINGER HIGHWAY FtJNIS CALENDAR YEAR 1972 CALENDA.R YEAR 1972 )( )( Xl( )()( )( )( )()( )( )( )( JOt X)( )()( lflllOlIOlllllll *,ll )( It IOHllOOOOllOOOf )()( If)( Ie Ie I( )( If)( )( Ie lO( l()( )( 101 )( )( JI X lO( )( x )( )( XlI X X )(It Ie )( )(lOOt ACCOUNT IJJMBER DR DB III DS DE - Repairs, Etc. Bridges Machinery Snow, Etc. Improvements BALANCES 1-1-72 . 46,879.43 . 124.09 $ 11,620.96 $ 12,893.76 $ 4,212.19 RECEIPTS 1972 199,.58.5.84 4,000.00 .5.5,787.32 31,901.1.5 3.5,000.00 SUB-TOTAL 1972 $ 246,46.5.27 $ 4,124.09 $ 67,408.28 . 44,794.91 $ 39,212.19 EXPENDED 1972 236,649.17 3,994.71 .53,7.34.17 41,103.81 34,324.35 BALANCE 12/31/72 $' 9,816.10 . 129.38 $ 13,674.11 $ 3,691.10 $ 4,887.8b. TOTAL ALL BANIANCES $ 32,198..53 $ 7.5,130.43 $ 98 ,680.69 December 31, 1972 December 31, 1971 December 31, 1910 TOTAL UNEXPENDED APPROPRIATION OVER/UNIER APPROPRIATIOlttS WASl . .51,803.90 )(X)( l(1I11l( XlIlf.X)( XII KIIIIX XI( II H*~ IIXXXX XXXXH' MEMBER OF" THE NATIONAL BOCIETY OF" PUBLIC ACCOUNTANTS MEMBER OF" THE EMPIRE STATE ASSOC. PUBLIC ACCOUNTANTS TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y.S. LICENSE NO. 1863 MARINE MIDLAND SANK 8LDllI. WAPPINllIERB FALLS, N. Y. EXHIBIT "EIt TOWN OF WAPPINGER TAX ACCOUNT CALENDAR YEAR 1972 ITEM I: Tax Warrants Lees: Collected by' Comm. of Finance Collectable Warrants Acid: Petty Cash on Bani TOTAL $ 2,3S1,286.80 94,423.29 . 2,256,863.51 200.00 $ ITEM II: Less: Uapaid Taxes . 2,257,063.51 447,624.40 I'rD( III : Actual Cash on Hand - Collections $ 1,809,439.11 ITEM IV: EXPENDITURES: A.. CODll1issioner of F:iJumce B. Supervisor L. Diehl - (Direct) C. L. Diehl - Petty Cash TOTAL $ 1,105,086.12 693,354.41 200.00 . 1, 798,6b.O.53 ITEM V: ACCRUALSt * Due and U'llpaici to COJIIII.. of Fin.a.l'lce '!'Of A L 32,101.40 $ 1,830,741.93 ITEM VI: ADJUSTl-fENTS: Less 5% deductions - add to Item II IT1!J1 VII: TOTAL EXPENDITURES $ 21,302.82 $ 1,809,439.11 1. VARIANCE *** Paid 6-5-72 Dutchess l.iovnty COIII1. of Finance Check II 427 - 832,101.40 VARIANCES Check 11480 marked on Daily Book as payee Louis Diehl, but actually made out to WappiAgers Central School for $ 1,353.29. Check ir1 fact belonged to Wappillgen Central School. 2. Cheek II 466 on Da~ Book for $1,000,000.00 marked vom - was in fact ruB through Bank Records, but marked as a re-cieposit to accolmt coverea by Bank Memo. ibis check was to Wappagers Central School District and. with Bank MEmlo coverillg deposit of said' check back to Town of Wapp1:llger Accouat, Ihis ill fact cancels out a:rq debits or credits but becomes an exchange item, but ciid leave account overdrawn at this point. MEMBER OF' THE NATIONAL SOCIETY OF' PUBLIC ACCOUNTANTS MEMBER OF' THE EMPIRE STATE ASSOC. PUBLIC ACCOUNTANTS TELE. 'HONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y.S. LICENSE NO. lB63 MARINE MIDLAND BANIC BLDG. WAPPINGERS ,.ALL" N. Y. EXHIBIT n F It TOWN OF WAPPINGER dDIT REPORT JUSTICE OF PEACE PRESIDING JUSTICE. VINCENT FRANCESE BALANCE. Per Statement of 1/1/72 DEPOSITS: FiJles - Forfeitures Civil Actioms Criminal Acti.ns CALENDAR YEAR 1972 . 7,025.01 586.80 460.0$ . 920." TOTAL RECEIPTS Bail - Due others TOTAL ACCOUNTABILITY EXPENDED. State Dept. Audit and Contre1 Bail Returns - Due others Bail Forfeit - Murphy TOTAL EXPENDITURES ADJUSTED BALANCE PER AUDIT BALANCES ALL SOURCES 12/31/72 $ 8,071.8' 1.395.00 $ 9,466.80 10,386.8' 8,115.80 1,215.60 30.M $ 9,36e.8e 1,026.00 1,026.00 VARIANCESt DUE AND UNPAID - A CCRUALSt Due Audit and Control Bail Monies outstanding TOTAL MONIES ACCRUED AND UNPAID BANK RECONCILATTON. Balance 12/31/72 Per statement (No float - deposits or checks) VARIANCE $ 726.0C) 300.eo $ 1,026.01 1,026." 000 ~H,,* April report to Town .!joard - Item II 2, Should read $29.00 - ..t $24 . as shown on report. Also annual report should read $586.80 on Total Monies taken in on aivU Cases. Also total from all sources should be $8,071.80 - Net $8,067.80 as shown on report. MEMBER OF" THE NATIONAL SOCIETY OF" PUBLIC ACCOUNTANTS MEMBER OF" THE EMPIRE BTATE ASSOC. PUBLIC ACCOUNTANTS TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y.&. LICEN8E NO. 1853 MARINE MIDLAND BANK BLDII. WAPPINIIER8 ,.ALL&. N. Y. TOWN OF WAPPINGER EXHIBIT .. F .. AUDIT REPOR'l JUS'lICE OF PEACE PRESIDING JUSTICE: WILLIAM BULGER BALANCE. Per Statememt of 1/1/72 DEPOSITSt Fines - Forfietures Civil Actions Bail - due others TOTAL RECEIPTS TOTAl, ACCOUNTABILITY EXPENDED: State Dept. Audit Control Bail Returns - due others AillUSTED BALANCE PBR AUDIT: BALANCES ALL SOURCES 12/31/72 VARIANCES $ 23,095.00 287.7. b., 795.00 22,006.7. 4,810.eO DUE AND UNPAID - ACCRUALSI Due Audit ad Control $ Outstanding Bail Monies TOTAL MONIES ACCRUED AND UNPAID BANK RECONCILATIONI Balance 12/31/72 Per Statement $ Add - OutstandiRg Deposit BANK BALANCE AS AillUSTED VARIANCE 2,094.10 33S.'8 2,G99." 331.81 MEMBER OF THE NATIONAL BOCIETY OF PUBLIC ACCOUNTANTS MEMBER OF THE EMPIRE STATE ASBOC. PUBLIC ACCOUNTANTS CALENDAR YEAR 1972 $ 1,068.10 28,111.1' 29,245.1' 26,816.78 2,429.00 2,429.88 $ 2,429." 2,429._ 001 TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y." LICENSE NO. lS63 MARINE MIDLAND BANK BLDII. WAPPINIIERB F"ALL&, N. Y. EXHIBIT "G n TOWN OF WAPPINGER A UDIT ANALYSIS CALENDAR YEAR 1912 1. We have examined all records, with accepted methods, and have made such tests deemed necessary. The records are kept on a cash basis, with no accrual balances shown or kept. However, the enclosed report has intended to show such assets _ liabilities and net worth. 2. Payment on BAN did not meet Section 21.00 Local Finance Law on following Notes or Bonds: Oakwood Knolls Water - Balance 12-31-11 - $ 38,400.00 - No reduction Oakwood Knolls Sewer - Balance 12-31-71 - $ 53,900.00 - No reduction Rockingham Farms Sewer - Balance 12-31-11 - $lBl,()(X).oo - No reduction These should be reduced under 50% requirement. 3. In numerous cases, it was found, that many items as shown to the Town Board for unexpended balances were not up to date as shown on Recapitulation of Accounts Books - 18: Account DS-51h2.4 - (Account Book shows $3,331.30 - when actual balance was $2,588.04). 4. Billing has improved in district billing over prior years. are now being tendered in manner prescribed in 1971 report. and sewer are now being submitted as requested also. lemittance advices Late bills for water 5. Better itemization of bills submitted for payment should be made. Purpose of bills are too general. 6. There is a definite improvement over prior years audits in all offices of the Town, with less corrective work having to be done. Therefore,:many less hours spent on correcting these errors as in previous years. 7. There were no errors as noted in any published reports. MEMBER OF' THE NATIONAL BOCIETY OF' PUBLIC ACCOUNTANTEI MEMBER OF' THE EMPIRE E1TATE ASElOC. PUBLIC ACCOUNTANTS TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N.Y.S. LICENSE Ne. 1863 MARINE MIDLAND BANK BLDQ. WAPPIN13ERS ,.ALL", N. Y. SCHEDULE It H .. TOWN OF WAPPINGER ASSETS CERTIFICA TE DEPOSIT BALANCES General Fund t 100,000.00 General Fund. 80,000.00 Rockhgham Sewer Acct. 10,000.00 Rockingham Sewer Dist. Acct. 8,000.00 Rocldngham Expansion 88,350.00 Rockingham rams Expansion 33,000.00 .tl.ocldnghaJl1 Farms Capital Acct. 72,653.00 Fleetwood Manor Water Bond 1,600.00 Fleetwood Manor Sewer Dist. & Water 1,500.00 Fleetwood Manor Sewer ~ond 5,000.00 General Fund 100;000.00 Stonn Sewer Account 48,300.00 Highway FUDd 40,000.00 General Fund 47,000.00 TOTAL CERTIFICATE DEPOSITS ACCOUNTS ADD C 2::RTIFIED BANK BALANCES ADD TOWN CLERKS PETTY CASH BALANCE TOTAL ALL ASSETS DECEMBER 31, 1972 **'l~'HHHH~ LIABILITIES EXEMPT FROM DEBT LIMIT: Notes Anticipated Bonds $ 273,300.00 165,400.00 NOT EXEMPT FROM DEBT LIMIT: Bond Anticipated Notes Exempt and Non-exempt others $ 116,OOO.OO 1,139,200.00 TOTAL ALL NOTES AND BONDS TOTAL ALL CASH ASSETS TOTIL ALL LIABILITIES . ANALYSIS 716,203.71 1,693,900.00 EXCESS OF LIABILITIES OVER ASSETS CALENDAR YEAR 1972 $ 635,403.00 80,750.71 50.00 $ 716,203.71 $ 438,700.00 $ 1,255,200.00 $ 1,693,900.00 $ 977,696.29 MEMBER OF" THE NATIONAL SOCIETY OF" PUBLIC ACCOUNTANTS MEMBER OF" THE EMPIRE BTATE ASBOC. PUBLIC ACCOUNTANTS