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1967-12-31 ----- ., . '. . . . . TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N. Y. S. LICENSE NO. 1B63 MARINE MIDL.AND SANK BLDG. WAPPINGERS FALLS, N. Y. 10 June 1968 Mrs. Elaine Snowden, ~own Clerk Town of Wappingers Wappingers Falls, New York 12590 Deer Mrs Snowden: On request of yourself and the supervisor I have examined the book and records of both your office and the supervisor, and also the Justice of Peace for the year ended December 31 1967. The repprt on that audit is enclosed with the following schedules: EXHIBIT "A"---All income items and fees received EXHIBIT "B"---Revenues all accounts EXHIBIT "C"---Expenditures all accounts EXHIBIT "D't---Reconcilat10n of all funds and accounts EXHIBIT "E"---Tax Accounts, summary of EXHIBIT "F"---Ju.tice of Peace Accounts EXHIBIT "G"---Final analysis on audit. FCM;eb Simcerely yours ~~~eCh, . Public ccount~~~ed in the State of New Jork, #1863 RECEIVED JUN 1 0 1968 ELAINE H. SNOWDEN MEMBER OF" THE NATIONAL SOCIETY OF" PUBLIC ACCOUNTANTS MEMBER OF" THE EMPIRE STATE ASSOC. PUBLIC ACCOUNTANTS .... ; EXHIBIT "Aft TOWN OF WAPPINGERS TOWN CLERIC S'~TEMENT OF GROSS FEE RECEIVED AND NET FEES EARNED GROSS INCOME Hun~ing and Fishing Licenses Huating Lioenses Fishing Lioense Ambu1anoe Dog L oenses MarriAge Lioenses BuIlding permits Fees,books,maps,supp1ies Site P1annine Misce1aneous Gross Income received EXPENDITURHS : Fees paid to County Fees paid to NY State Total fees paid Remitted to Supervisor TOTAL EXPENDITURES VARIANCE (None) $9,069.00 37.00 $~,l06.00 10,751.65 CALENDAR YR 1967 $1114-.75 1861.25 2377.75 314-5.00 4-534.25 224.00 594-3.70 225.90 180.00 2~1.0~ $19 ,8 1.6 ~~~~:~~- - ~~ 1-3 ..,...,.~l:tl 0 1-3 1-31-3 ~ ~ ..,...,. .ti: 000 l=" e'ca~ ~- tzl 1-3 1-3 1-31-3:t: .... .... l=" P' o II> II> II> ., ., .: ~ .: l:tl 1-3 l::-ll::-ll::-l~ ~ ., '" lID H > I 1~~cqCP l::-l 0 Cf.)~ H Cf.) 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"1 i1 OCfJ:rct:J:j P' CD Or:sPJ'1 '1 t:lOO~ ~ laCc:rp. c+ .... ~ 2: ..:::set o tzj~.. c+ >C ~... . Id I'D C< .. 0 ~. o HI P. ~ I o CD .. CD ~ "'" . .... o 0\ .... I\) ......~.....O\O'\QD"".....Vol 0'\1\)0~""'1\)""""'f\)."""". .. .. .. .. .. .. .. .. .. ~~i'~~o\l\) I\)Vol~\1IO~~O""~\O ..........0.... "" 0\ CD \11' 8 .... VI ..... VI ..... .. CD Vol f\) 0\ f\)~"'" 0 ~""'\DVI....".. ~:.o'~ .80~~;'" ~~1~~~~~ <:D0\ll 00f\)~"'" .. 0\ "" (X) .. o 0\ "... . o ~ ..... 0'\ \D~~ .oO\~"" . ~ . . . . . . .....880..... ""f\)~~~f\) o 0\11 ......~VolO\Vol~ 00000 ooooO,OO~O""O\Vol~ · · · · · 000 I b I I b I I. · · · · · 88888bbbo 00 00~8g~~~ '4 ~ .. VI m ~ mi H '~ 0-0 . .. I\) I\) ~ ~.... Vol\1l\D1\) P. ..........0 ~VI\QO 1-3 \DO""''''' q \1I\1ICD~ P. .....~ I\)Vol~CD O\Oo.Dl\)\1I t~ ~ ::z:: H t:J:j H 1-3 :2 o :: -.. I-d ~ ~ t:r.J ~ t:rJ '-' . ~ \.JoIN i~ tx1 VI.....I\)~ q ~:o~C; g 0\000 t:rJ 0000 HI ..... 8000 0000 TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT N. Y. S. LICENSE NO. 1863 MARINE MIDLAND BANK BLOB. WAPPINGERS f"ALLS, N. Y. EXHIBIT "D" RECONCILATION OF SPECIAL AND GENERAL FUNDS BALANCE OS ALL ACCOUNTS JANUARY 1 1967 General Fund ~53,644.95 ~p ~pecial District Funds 2,990.26 Highway Funds 35,564.41 Trust,Agency funds 4,901.13 Assurity Accounts 2,300.00 Bid & Guarantee Accounts 1,900.00 ADD: INCOME ITEMS SCHEDULE B Total LESS EXPENSES SCHEDULE C ENDING BALANCE AS OF DECEMBER 31 1965 $101,300.75 858,381.63 959,682.38 808:8~3.10 150 7 9.28 Sillm1ARY OF BANK BALANCES General funds Highway funds Assurity accounts Bid & Guarantee funds Special District funds Social Security Funds Certificate Deposits TOTAL ALS ACCOUNTS 12-31-67 $85,745.55 11,940.25 3,250.00 1,900.00 16,252.06 1,701.42 $120,789.28 30,000.00 I 150,789.28 Tax Anticipation Revenue Anticipation Bond Anticipation Total General purposes Bond Anticipation Highway Special Districts: Anti Notes Oakwood Water Oakwood Sewer TOTAL INDEBTNESS (There was no balance as and none were redeemed INDEBTNESS UNPAID $11,300.00 64,950.00 12,547.00 S 88,797.00 70,608.71 38,932.71 54,315.00 93,247.71 $252,653.42 of January 1 1967 during 1967). MEMBER OF" THE NATIONAL SOCIETY OF" PUBLIC ACCOUNTANTS MEMBER OF" THE EMPIRE STATE ASSOC. PUBLIC ACCOUNTANTS EXHIBIT "E" TOWN OF WAPPINGERS----------------------------TAX ACCOUNT Y~:AR ENDED DECEIvIBER 31 1967 ITEM 1: Taxes Receivable: -T;) Source: Town Village Rettd School taxes Chelsea Fire Diet Hughsonville Fire New Hacken. Fire Cheleea,Light Hughaonville,Lt. Cameli Lt. Total Taxes Receivable,regular Less NYNHRR Taxes Less: Erroneous assessments Adjusted Tax Roll Less: Collection of assessments Taxes due and unpaid ITEM II :Receipts: Collection of taxes Petty Cash TOTAL RECEIPTS ITEM III: Expenditures: Petty CashS Chelsea Fire District S New Hackensack Fire Hughsonville Fire Chelsea Light Hughsonville Light Cameli Light County Treasurer Supervisor,general fund Highway Item 1 A Item 1 Item 2 item 3 Item 4 Paid Direct to County Treas. TOTAL EXPENDITURES . $622,874.82 101,258.06 123,580.55 6,408.52 8,487.41 65,895.80 1,784.25 5,361.15 209_.8.4 $838,773.56 100.00 100.00 6,391.94 65,718.44 8,444.26 1,784.25 5,361.15 209.84 430,635.51 39,023.00 24,570.00 160,643.00 2,700.00 21,950.00 29,600.00 41.742.17 '935,860.40 3,668.48 1,461.50 1930,730.42 838,773.5' . 91,956.S6 1838,873.56 J838.873.56 AUDIT REPORT JUSTICE OF PEACE PRESIDING JUSTICE: VINCENT FRANCESE BALANCE; per sta"t"ementof 1/1/67 DEPOSITS: From Fines,forfeitures From Bail,due others AOCOUNTABILITY EXPENDED: To state Dept Audit Control To Bail returns, others fees Adjusted balance per audit BALANCE per st8tement of 12/31/67 Less Check #238 outstanding Adjusted bank statement balance Variance DUE AND UNPAID: Due Audit and Control 730.00 Monies held in bail 120.00 Total Honies on Hand $850.00 Total Monies due $850.00 Variance --0--- *************************************************************** BALANCE per statement of 12/31/67 Add outstanding deposit Total Less Check #248 outstanding Adjusted bank statement balance variance DuE Ai"JD UNPAID: Due audit and control Bail and bonds held Total monies on hand Total due and unpaid veriance from previous period carried over EXHIBIT "F" TOWN OJ!' ':iAPPINGERS PRESIDING JUSTICE: WILLIM1 Balance: Te-r"s-Calement of 1/1/67" " DErOSITS: From fines, forfeitures From Bail,due others ACCOUNTABILITY EXPENDED: " To State Dept Audit ~ontrol To Bail returns, others fees Adjusted balance per audit n CALENDAR YJ"AR 1967 $970.50 $4223.00 1172.00 5395.00 6365.50 $3,798.50 1,1:117.00 5515.50 $ 850.00 $ 900.00 50.00 $850.00 - --0:1;- BULGER ---'--"-..--' - $ 355.50 $9,183.00 1,937.98 $ $7,958.50 694.98 8,653.48 $ 2,823.00 $2,446.00 402.00 2,848.00 25.00 12/31/67 2,823.00 ---0--- 1,905.00 915.00 $2,823.00 $2,820.00 $ 3.00 TELEPHONE 297-3650 FRANK C. MANNING PUBLIC ACCOUNTANT TOWN OF WAPPINGER -- N.Y.S. LICENSE NO. 1863 MARINE MIDLAND BANK BLDG. WAPPINOERS FALL.S, N. Y. CALENDAR YEAR 1967 AUDIT ANALYSIS 1. We have examined all records with the accepted methods, and have made such tests deemed necessary. The records are kept on a strictly cash basis with no accrual balances shown or kept. On a cash basis the true condition of the town is show up to and including the final posting dates but do not reflect the total picture but do accurately show the flow of cash items. 2. During the examination we have kept an open mind as the advisability of having the books and records maintained on a computerized basis but now feel that unless this work could be combined with either the county or other town- ships it would not be advisable for financial reasons. 3. It is stronly advised that a comprehensive listing of all equipment owned or leased by the town be kept on a current basis. 4. It has been noted that additional penalties for overdue water, light, sew- age payments to the town are cut off without additional penalties beyond the normal dates. It is understood that under present law this can not be dona. I strongly advise that measures be taken to correct this with heavier penalties being made against those persons taking over the ninety days. 5. Efforts were made during the examination to tie down or explain in the Bid and Guarantee accounts the source of, and disposition, if any, of a sum of $1900.00 carried from 1965. This item is still carrmed on the books and cash available. The town clerk has asked the marine midland Bank of Wappingers to get copies of other means of establishing who originally deposited this money with the town, so that adequate disposition be made of this sum, and if it does not have to be returned, due to transpiring of Statute of Limitations that it be returned to the General Fund. The Town Attorney should be contact- ed to establish the present status. 6. Efforts were also made to see if the $2300.00 balance carried from previous years in the Assurity Account could be disposed of either by return to the own- ers or to the General Account. It is suggested on these accounts, also, that your Town Attorney be contacted to establish the limitation date f6r the contractors to request return of the monies due them, if completion has been made on the purpose of the Assurity. GENERAL SUmmARY: It is felt that the books are being kept in an orderly manner and no crit- icism of any major items are hereby intended or inferred. MEMBER OF" THE NATIONAL SOCIETY OF PUBLIC ACCOUNTANTS MEMBER OF THE EMPIRE STATE ASSOC. PUBLIC ACCOUNTANTS