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1966-12-31 - ,:._-_._~.:-...._-~ ".~':'~':+---' ..-... ~ _.._.~.._~....- .. ... .. HERMAN BERNSTEIN CERTIFIED PUBLIC ACCOUNTANT 44 CANNON STREET POUGHKEEPSIE, NEW YORK 12602 .. (914) GLOBE 4-7740 ... December 19, 1967 ... .. Mrs. Elaine Snowden, Town Clerk Town of Wappingers Wappingers Falls, New York .. Dear Mrs. Snowden: ... In accordance with your i~structions we have 0xamined the books and records of your office and those of the Town Supervisor for the year ended December 31, 1966. .. .. We are pleased to present the report based on our ex- amination consisting of the following: .- ... Exhibit "A" Statement of Gross Fees Received and " Net Fees Earned. Exhibit "B" General and Special Funds - Revenues. Exhibit "C" General and Special Funds - Expenditures Exhibit "D':' Reconciliation of General and Special Funds. Exhibit "E" Tax Account - Summary Exhibit "F" Comments. .. .. Respectfully submitted, .. -!/ .. /J -r-:- iL{.(:-~T'... /je~~ Herman Bernstein Certified Public Accountant .. .. HB:emg ... .. II. .. .. .. EXHIBIT "A" III ... TOWN CLERK, TOWN OF WAPPINGER STATEMENT OF GROSS FEES RECEIVED AND NET FEES EARNED GROSS FEES RECEIVED FOR CALENDAR YEAR 1966 ... ... GROSS FEES RECEIVED $ 1,253.00 2,545.75 1,893.00 2,645.00 3,648.00 198.50 3,602.75 535.00 469.35 460.50 269.00 $ 17,519.85 .. HUNTING & FISHING LICENSES HUNTING LICENSES FISHING LICENSES AMBULANCE DOG LICENSES MARRIAGE LICENSES BUILDING PERMITS RENTAL INCOME SEARCH FEES & BOOK & MAPS SITE PLANNING MISCELLANEOUS .. .. .. III LESS: TOTAL FEES PAID TO STATE & COUNTY AGENCIES 8,670.75 .. VARIANCE $ 8,849.10 8,849.10 -0- .. NET FEES EARNED FEES REMITTED TO SUPERVISOR II. .. .. ,-" .. ... .. .. .. - (f;t ~ HERMAN BERNSTEIN, CPA .. ... EXHIBIT "B" .. .. TOWN OF WAPPINGERS GENERAL & SPECIAL FUNDS - REVENUES FOR YEAR ENDED DECEMBER 31, 1966 .. .. REVENUES TAX COLLECTOR MORTGAGE TAXES PER CAPITA ASSISTANCE INTEREST & PENALTIES AMBULANCE MISCELLANEOUS PART-TOWN : BUILDING PERMITS PART-TOWN : SUBDIVISION FEES NEW HACKENSACK FIRE CHELSEA FIRE HUGHSONVILLE FIRE CAMILLI LIGHT CHELSEA LIGHT HUGHSONVILLE LIGHT ROCKING FARMS FEES OF ASSESSORS ASSURITY DOG LICENSES FINES & PENALTIES RENTAL OF TOWN OWNED PROPERTY FEES OF TOWN CLERK HIGHWAY FUND - ITEM 1 HIGHWAY FUND - ITEM III HIGHWAY FUND - ITEM IV TEN YEAR TOWN HIGHWAY PROGRAM TOTAL REVENUES ADD: FED. W!H FICA N.Y.S. W!H TOTAL REVENUES TO GENERAL FUND $ 21,962.61 72,848.58 64,437.86 1,587.15 2,555.00 3,042.77 4,126.60 1,133.10 31,941.78 5,505.37 9,326.26 880.46 2,608.31 1,200.00 20.00 2 , L, 0 0 . 0 0 1,948.36 6,431.00 530.010 1,084.7'5 151,784.2CY 24,831.70 21,988.74/ 7 , 560 . 00'" ... ... .. - .. .. .. ill .. lilt lilt ... .. iii .. $441,734.60 13,404.50 9,409.37 1,696.64 $466,245.11 HERMAN BERNSTEIN,CPA $ .18,,558.97 11}294.64 1}100.00 5}414.04 5,,624.31 2,,669.60 1,,919.65 767.00 5,,305.33 :',,243.61 1,,622.96 16,,313.65 4,,800.60 25.00 72.55 25.00 404.50 9,,041.14 53,,116.2L;. 153,,5-.20.52 1,,446.70 33,,204.60 18,,545.20 1,,810.23 15,,160.44 7,,332.20 6,,977.66 7,,000.00 11,,026.80 12,,830.47 141.70 116.00 817.00 850.81 17,,197.25 214.75 4,,500.00 6,,906.46 4,,921.69 250.00 15}577.01 9,446.06 $469,112.34 'HERMAN BERNSTEIN" CPA .. . .. TOWN OF WAPPINGERS GENERAL & SPECIAL FUNDS - EXPENDITURES FOR YEAR ENDED DECEMBER 31, 1966-- lilt .. ACTUAL .. EXPENDITURES .. ELECTIONS TOWN HALL & OFFICES ANNUAL AUDIT & EXAMINATION EMPLOYEES RETIREMENT SYSTEM TOWN SHARE - FICA SANITARY LAND FILL COMP. INSURANCE OFF. BONDS & UNDERTAKINGS FIRE & LIABILITY OTHER INSURANCE PRINTING & ADVERTISING ATTORNEYS FEES & LITIGATION ZONING COMMISSION BOARD OF APPEALS PLANNING BOARD POSTAGE REFUND OF SUB. FEES BUILDING INSPECTION SPECIAL DISTRICT FUNDS HIGHWAY FUND - ITEM I HIGHWAY FUND - ITEM II HIGHWAY FUND - ITEM III HIGHWAY FUND - ITEM IV COUNCILMEN/ TOWN CLERK SUPERV I SOR ./ JUSTICE OF THE PEACE / SUPERINTENDENT OF HIGHWAYS ENGINEERING SERVICES ASSESSORS TAX COLLECTOR - OTHER DOG WARDEN POLICE, CONSTABLES & DEPUTY SHERIFFS TRAFFIC - SIGNS, SIGNALS, LIGHTING PARKS & PLAYGROUNDS PATRIOTIC OBSERVANCES TOVIN !; I BR.A;{Y IMPROVEMENTS - TOWN HALL CONTINGEN7 PURPOSES VETERANS ORGANIZATIONS FOR ROOMS ASSESSMENTS OF TOWN HIGHWAY FUND - ITEM IA lilt .. .. .. .. .. .. .. .. .. ... .. l1li .. EXHIBIT "c" BUDGET $ 21,300.00 9 " 2 0 0 . 0 0 ~: 1,,200.00 8,,000.00 3,500.00~: 2,000.00 700.00 4,,600.00:: 1,,750.00 1,800.00 10,000.00 8,600.00:: 600.00 4,120.00 25.00 8,600.00:: 55,744.28 162,,200.00 2,500.00 29" 450. OO~: 26,,000.00 1,900.00 1 4 " 5 0 0 . 0 0 ~: 8,,000.00 8,,000.00 7,,000.00 1 0 " 5 0 0 . 0 0 ~: 13,,300.00 400.00 1,100.00 1,000.00 16,854.00~: 4,,500.00 3,,000.00~: 5,,000.00 450.00 24,,960.00 ,- <'''-_~~_~''''''~i'H''';>._, '~""^l""-,':':.~~-l'-:f"'~J).<i:'~mfimm:?"Ja~~'~ .. .. EXHIBIT "C" (CONT'D) .. .. .. TOWN OF WAPPINGERS GENERAL & SPECIAL FUNDS FOR YEAR ENDED DECEMBER 31, lL~6:6' .. .. ACTUAL BUDGET .. ADD: FED W/H FICA N.Y.S. W/H TOTAL EXPENDITURES FROM GENERAL FUND $ 12,299.89 8,601.95 1,696.64 $491,710.82 $ .. .. DUES ASSOCIATION OF TOWNS AMBULANCE SERVICE MAPS & DESCRIPTION 135.00 1,000.00 10,780.00 4,600.00 $498,868.28 .. .. (X) - EXCEEDED BUDGET .. .. .. III . .. ... .. .. .. HERMAN BERNSTEIN,CPA ;."',..,...;".; "'fA . .. .. II III III ... III .. ... .. ), .. "<' III .. III III ... ... ... .. ... - . TOWN OFWAPPINGERS RECONCILIATION-OF GENERAL & SPECIAL FUNDS FOR YEAR ENDED DECEMBER 31, 1966 BEGINNING BALANCES - JANUARY 1, 1966 GENERAL FUND SPECIAL DISTRICT FUNDS HIGHWAY FUND TRUST & AGENCY FUNDS ASSURITY ACCOUNT BID & GUARANTEE ADD: REVENUES - EXHIBIT "B" LESS: EXPENDITURES - EXHIBIT "C" ENDING BALANCES - DECEMBER 31, 1966 BANK BALANCES AS RECONCILED, DECEMBER 31, 1966 GENERAL FUND $ SPECIAL DISTRICT FUNDS HIGHWAY FUND TRUST & AGENCY FUNDS ASSURITY ACCOUNT BID & GUARANTEE ENDING BALANCES - DECEMBER 31, 1966 $ 72,538.50 3,776.01 45,562.85 2,989.10 -0- 1,900.00 53,644.95. 2,990.26 35,564.41.. 4,901.13 2,300.00 1,900.00 EXHIBIT "0" $126,766.46 4-66,245.11 593,011.57 491,710.82 $101,300.75 $101,300.75 .HERMAN BERNSTEIN,CPA .. .. .. EXHIBIT "Ell TOWN OF WAPPINGERS TAX ACCOUNT - SUMMARY FOR YEAR ENDED DECEMBER 31, 1966 .. . . SCHEDULE 1 - TAXES RECEIVABLE ADJUSTED TAX ROLL LESS: COLLECTIONS OF ASSESSMENTS , ::ES RECE IVABLE .. .. SCHEDULE 2 - RECEIPTS COLLECTIONS OF ASSESSMENTS PENALTIES OVERPAYMENT RECEIVED PETTY CASH DEPOSIT TOTAL RECEIPTS .. .. SCHEDULE 3 - DISBURSEMENTS CHELSEA FIRE DISTRICT NEW HACKENSACK FIRE DISTRICT HUGHSONVILLE FIRE DISTRICT CHELSEA LIGHT DISTRICT HUGHSONVILLE LIGHT DISTRICT GENERAL FUND HIGHI-'IAY ITEM I HIGHI-'IAY ITEM IA HGIHWAY ITEM III HIGHWAY ITEM IV COUNTY TREASURER INTEREST FEE REFUND OF OVERPAYMENT PETTY CASH TOTAL DISBURSEMENTS .. .. .. .. . .. .. . .. . . $695,691.90 613,335.72 $613,335.72 1,586.01 70.46 100.00 I $ 5,505.37./ 31,941.78"- 9,326.26"-- 880.46../ 2,608.31,r' 21,962.61 142..954.00--- 7,560.00"'- 157.90- 20,200.00' 370,237.89 1,587.15 70.46 100.00- '. $ 82,356.18 $615,092.19 $615.092.19 HERMAN BERNSTEIN,CP ~, - - Exhibit "F" - - Town of Wappingers Comments For Year Ended December 31, 1966 ... ... 1. The enclosed statements are prepared on a cash rather than accrual basis. These statements, therefore, do not reflect the financial position of the municipality but only the flow of cash received and disbursed. It is suggested that in the future periods a balance sheet, reflecting the assets, lia- bilities and reserves of the municipality, be set up and a more comprehensive accounting system used. ... - - 2. We have examined the records in accordance with generally accepted auditing standards, and accordingly included such tes~~ of the accounting records and such other auditing pro- cedures as we considered necessary In the circumstances. - 3. Adequate internal controls are not in effect, as follows: - a. Inadequate daily cash control b. Deposits and disbursements are not tied in with Journals. c. PJl1bulance fees are :10t collected pl"omp'tly and do not approach the amount of related expenditures. Perhaps an alternate method of providing ambulance service, such as purchasing an ambulance, should be considered. d. No clear record of taxes due and penalties is main- tained currently. e. Tax roll and receipts journal should be kept currently pos~ed. - - .. ... 4. Several of these matters have been discussed with you during the course of the audit engagement and a new accounting system has been suggested. We would be pleased to assist you in installing this system if it is approved, and provide you with additional information on this and any other pertinent matter you request. ... ... .. ... .. .. HERMAN BERNSTEIN,CPA