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1964-01-01 Special Census Form - 1 (Effective January 1, 1964) U. S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS WASHINGTON 21S. D. Co NEED FOR A SPECIAL CENSUS AtITHORITY FOR A SPECIAL CENSUS HOW TO OBTAIN A SPECIAL CENSUS CCH1ITMENTS OF THE CCH1UNITY OFFICE SPACE AND EQUIPMENT QUALIFIED PERSONNEL COST OF CENSUS LOCAL COSTS BUREAU CHARGE FOR COMMUNI- TIES UNDER 50,000 FEDERAL SPECIAL CENSUSES Cities, towns, villages, counties, townships and school districts sometimes experience unusual growth, either through annexations or new developments. Frequently such com- munities will find it to their advantage to have a special census taken under Federal supervision. Having a census taken under Federal supervision means it will be consistent with the Federal censuses taken each ten years, and further, many State laws recognize only Federal censuses for distribution of tax funds and other matters. The United States Bureau of the Census is authorized to conduct Federal special censuses. This authority is currently provided in sec. 8 (b) of title 13 U.S.C. THE BUREAU OF THE CENSUS CANNOT CERTIFY THE RESULTS OF ANY CENSUS NOT TAKEN UNDER ITS DIRECT SUPERVISION. When the community desires to have a Federal special census taken, an authorized offi- cial of the community should proceed as follows: 1. Write a letter to the Director of the Census and request an estimate of the cost. Indicate in your letter the approximate population growth which has occurred since the last Decennial Census as of April 1, 1960, or any subsequent census. 2. The Director will reply giving an estimate of the cost. 3. After considering the cost, the community decides to have the Federal Census taken at its expense. An authorized local official should then write to the Bureau requesting that a special census be taken. In making application for the special census, the community agrees to the following: 1. To provide suitable office space equipped with furniture, telephone, type- wri ter, and other equipment necessary for the successful completion of the census. 2. To have available qualified, mature persons who are able and willing to work as enumerators in the special census. The supervisor will interview these people and select those he considers suitable for the work. The decision of the supervisor in such matters is final. 3. The community shall pay the total cost of the census which includes the local costs and the charges of the Bureau as defined below: a. Local costs are payments made directly by the community to those per- sons hired in the locality to conduct the enumeration and to assist in the supervision and clerical ,work of the census. The community will be notified by the Special Census Supervisor of the amount due to each person hired locally. b. For communities with a population under 50,000, a standard rate of Bureau charges has been established. This rate covers the cost of preparing the maps, supervisor's salary, travel and subsistence allowance, tabulation of results, and miscellaneous supplies. The rate has been compiled on the basis of average costs for many censuses and is listed below: (over) COMMUNITIES OF 50,000 AID OVER AND COUNTIES METHOD OF CONDUCTING THE ENUMERATION - 2 - Population Under 500................... 500 through 599............. 600 through 699............. 700 through 799............. 800 through 899............. 900 through 999............. 1,000 through 2,999......... 3,000 through 4,999......... 5,000 through 9,999......... 10,000 through 49,999....... Bureau Fee $275 $320 $355 $385 $405 $420 $432, plus $12 per 100 or fraction, over 1,099 $669, plus $9 per 100 or fraction, over 3,099 $873, plus $33 per 500 or fraction, over 5,499 $1,220, plus $50 per 1,000 or fraction, over 10,999 The Bureau charge, based on the estimated population, will be subject to change when final figures are tabulated. At the time the certifi- cation of the population is issued, the local official authorized to request the census will be notified either to forward an additional amount to the Bureau when the actual count exceeds the est~ated popu- lation, or will be notified that the Treasury Department will refund a specified amount to the community if the actual count is less than the estimated population on which the charge was based. c. A standard Bureau charge is not used for communities of 50,000 popula- tion and over and for counties, regardless of size. An individual estimate of the total cost, including the amount to be sent to the Bureau and the local cost, will be prepared for each such place. Sep- arate accOunts will be maintained and the final charges will be based on the actual costs incurred. (These commitments will later be confirmed by signing the Formal Agreement.) The Special Census Supervisor, who will be a qualified employee of the Bureau of the Census, will make the necessary arrangements for the selection and appointment of the staff, the training of the staff, and the conduct of the enumeration. The schedules used in the census will include for each person whose usual place of residence is in the community, his name, relationship to the head of the household, age, sex, and race. The enumeration may cover such other subjects as the commUnity desires at an additional cost. The enumeration is conducted under the same rules as govern the Federal Decennial Census. Members of the armed forces stationed in the town or city are included in the enumeration, but persons who have entered the armed forces from that particular town or city.and who are now stationed elsewhere are not included. Persons who are staying in the area for the summer only or for the winter only are not enumerated unless they are working in the area or have no usual place of residence elsewhere. Persons enrolled in colleges or universities are enumerated at the place where they live while attending college. All persons employed in connection with the special census are required to maintain the confidentia1natuie of the returns. A preliminary count will be made by the supervisor and the results will be submitted to the local official requesting the census. The schedules, which are the sole property of the Bureau of the Census, must be for- warded to Washington where they will be held in strict confidence so that no indi- vidual information may be divulged. After the final COU.ilt has been n'!ide a certificate of the population will be issued by the Director of the Census.