2010-2492010-249
Resolution Authorizing the Town Supervisor of the Town of Wappinger to Suspend the
Procurement Policy in Respect to Purchase Orders Under the Proposed Sum of Five
Hundred Dollars for Non -Highway Department Purchases
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on August
16, 2010.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina (arrived at 6:26PM)
Ismay Czarniecki
Joseph P. Paoloni
The following Resolution was introduced by Councilman Bettina and seconded by
Councilwoman Czarniecki.
WHEREAS, the Town Board adopted Town Code Chapter 46: Procurement Policy, on
March 25, 1996; and
WHEREAS, the Town Board last amended Town Code Chapter 46: Procurement Policy
through Local Law No 1 of 2005, on January 24, 2005; and
WHEREAS, the Town Board affirmed the Procurement Policy establishing the purchase
procedures for the Town of Wappinger at the Annual Reorganization meeting of 2010; and
WHEREAS, Town Code §46-5: Methods of purchase for goods, services, and public
works contracts outlines the following procedures:
Estimated Method
Amount of
Purchase
Contract
$0 to $500
Purchase order signed only by department head
$501 to $1,250
Purchase order signed by department head and countersigned by
Town Supervisor; no countersignature of Supervisor is required for
Highway Department purchases if purchase order is signed by
Highway Superintendent
$1,250.01 to
2 verbal quotations; purchase order signed by department head and
$5,000
countersigned by Supervisor
$5,000.01 to
3 written/fax quotations or written request for proposals; purchase
$9,999.99
order signed by department head and countersigned by Supervisor
$10,000 and over
Formal bid pursuant to General Municipal Law § 103
Estimated Amount
of Method
Public Works
Contract
$0 to $500
Purchase order signed only by department head
$501 to $1,250
Purchase order signed by department head and countersigned by Town
Supervisor; no countersignature of Supervisor is required for Highway
Department purchases if purchase order is signed by Highway Superintendent
$1,250.01 to $5,000
2 Verbal quotations; purchase order signed by department head and
countersigned by Supervisor
$5,000 to $10,000
3 written/fax quotations or written request for proposals; purchase order signed
by department head and countersigned by Supervisor
$10,000.01 to
3 written/fax quotations or written request for proposals; purchase order signed
$19,999.99
by department head and countersigned by Supervisor
$20,000 and over
Formal bid pursuant to General Municipal Law § 103
WHEREAS, national, state and local economic circumstances are of a concern to the
Town Board in respect to limiting expenses borne upon Town of Wappinger residents; and
WHEREAS, the Town of Wappinger is diligently reviewing the budget status on a
quarterly basis, to include the year-to-date status of revenues, expenses and fund balances.
THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes Town
Supervisor Christopher Colsey to suspend, through December 31, 2010, Town Code §46-5(A),
which states "$0 - $500 Purchase order signed only by department head" for non -Highway
Department purchases.
THEREFORE, BE IT FURTHER RESOLVED that the Town Board hereby directs all
non -Highway Department proposed purchase orders in accordance with Town Code §46-5(A) to
be presented to the Town Supervisor and Town Accountant prior to the initiation of any
purchases.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE
WILLIAM H. BEALE, COUNCILMAN Voting: AYE
VINCENT F. BETTINA, COUNCILMAN Voting: AYE
ISMAY CZARNIECKI, COUNCILWOMAN Voting: AYE
JOSEPH P. PAOLONI, COUNCILMAN Voting: AYE
Dated: Wappingers Falls, New York
8/16/2010
The Resolution is hereby duly declared adopted.
HN C. MASTERSON, TOWN CLERK