2010-2922010-292
Resolution Awarding Bids for Professional Services in Accordance with the Community
Development Block Grant
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on
September 27, 2010.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina
Ismay Czarniecki
Joseph P. Paoloni
The following Resolution was introduced by Councilman Paoloni and seconded by
Councilman Beale.
WHEREAS, the Town of Wappinger was awarded a grant in the amount of $100,000.00
in respect to a Dutchess County Community Development Block Grant (CDBG) application
toward the construction of handicapped accessible baseball/softball field at Robinson Lane; and
WHEREAS, the constituted Committee has met regularly to plan the project; and
WHEREAS, all professional services over an expected value of Seven Thousand dollars
must be sought through a Request for Proposal process; and
WHEREAS, the Town of Wappinger Community Development Block Grant (CDBG)
Committee issued Requests for Proposal as confirmed through the Chairman's memo of August
16, 2010; and
WHEREAS, two proposal packets and one letter of inquiry were received in response to
the posting and publication; and
WHEREAS, the Town of Wappinger Community Development Block Grant (CDBG)
Committee opened and reviewed all bids on August 5, 2010; and
WHEREAS, the following proposals were received:
Company Challengers Prop_ram
Clark Patterson Lee $7,450.00
Morris Associates $26,000.00
WHEREAS, the Town of Wappinger Community Development Block Grant (CDBG)
Committee Chair, in his memo dated August 16, 2010, as forwarded with the bid documents to
the Town Board in support of this resolution, has recommended the bids to be awarded to Clark
Patterson Lee for the proposal amount of Seven Thousand, Four Hundred Fifty Dollars
($7,450.00).
NOW, THEREFORE, BE IT RESOLVED, the Town of Wappinger Town Board
hereby awards the bids in accordance with the written advice of the Town of Wappinger
Community Development Block Grant (CDBG) Committee Chair, to Clark Patterson Lee for the
proposal amount of Seven Thousand, Four Hundred Fifty Dollars ($7,450.00) and for such
improvements to be paid through CDBG grant funds.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
AYE
ISMAY CZARNIECKI, COUNCILWOMAN
Voting:
AYE
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
9/27/2010
The Resolution is hereby duly declared adopted.
(ZCML:;�
HN C MASTERSON, TOWN CLERK
RECREATION CHAIRMAN
Ralph J. Holt
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590
(845) 297-4158 - Main
(845) 297-0720 - Direct
(845) 297-8451— Fax
www.townofwappinger.us
August 16, 2010
TOWN OF WAPPINGER
Recreation Department
TOWN SUPERVISOR
Christopher J. Colsey
TOWN BOARD
William H. Beale
Vincent Bettina
Ismay Czarniecki
Joseph P. Paoloni
ice
MEMO TO: Supervisor Christopher Colsey
AU(; 7 ;':0
Councilman William H. Beale ReCeiVed
Councilman Vincent Bettina
Councilwoman Ismay Czarniecki
Councilman Joseph P. Paolom
FROM: o e
RE: Challenger Program Progress Report
The purpose of this memo is to keep you apprise of our progress and statue of the Challenger
Program.
As you are aware, we sent out requests (RFD's) for the engineering services we will need to help
us build a handicapped accessible baseball field. To this end we have received two (2) requests to
gain this position. We also received a letter from another engineering firm, not submitting a cost
proposal, but indicating that they stand ready to assist us by offering their services at a reduced
price, in cooperation with their colleagues. This is fine, but only time will tell if we will be able
to take them up on their offer.
The two (2) requests we have received are from Morris Associates and Clark Patterson Lee. We
have met with both firms and thank them for their assistance in understanding the problem we are
faced with. After much discussion , we have decided to request our Town Board accept the
proposal as submitted by Clark Patterson Lee.
Both firms are well known and have excellent staffs. Since we are controlled by resources
available we are looking at both dollars and staffs. The lowest bid came from Clark Patterson
Lee and that is the firm we recommend to you for your approval as the engineering firm that will
help us construct the challenger field.
Sincerely,
4�zx <�' 910 e /Zdloc
Ralph J. Holt, Chairman
RJH:eam
Enc. Lawrence J. Paggi
Clark Patterson Lee