2007
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Board of Fire Commissioners
Ronald P. Andrews - Chairman
Joseph DiPressi - Deputy Chairman
Mark Liebermann - Robert Scott Bostwick
Jason Morse Sr.
Glenn M. Kramer - Chief of Department
Bruce M. Flower - 1st Assistant Chief
Timothy N. Laffin - 2nd Assistant Chief
September 25,2008
Chris Masterson
Town of Wappinger
Town Clerk
20 Middlebush Road
Wappingers Falls, NY 12590
Dear Mr. Masterson,
Enclosed is the response to the Year Ended December 31, 2007 audit for the
Hughsonville Fire District. Ifthere are any questions you can call the fire district office at
845-297 -4194.
Yours truly,
~ ~;;f
Michael Schappert
Treasurer
Hughsonville Fire District
RECE\\JED
SEP 2 9 2008
TOWN CLERK
P.O. (]3o~545 - r[own of Wappinger
J{uglisonvilCe, :New ryor~12537
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www.HFD45.ora
;Meets Secona'TVeanesaay
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<ref: (845) 297-4194
'fax; (845) 297-4560
Board of Fire Commissioners
Ronald P. Andrews - Chairman
Joseph DiPressi - Deputy Chairman
Mark Liebermann - Robert Scott Bostwick
Jason Morse Sr.
Glenn M. Kramer - Chief of Department
Bruce M. Flower - 1st Assistant Chief
Timothy N. Laffin - 2nd Assistant Chief
September 10, 2008
Re: District response to Year Ended December 31, 2007 Audit
Section I
Findine: 1 - Fixed Assets
The District has not adopted a capitalization policy. Also, the District has not taken a recent
physical inventory which is then related to its accounting records.
District Response
The District has adopted a capitalization policy on May 18, 2008. The firematic officers take an
annual inventory of all equipment. This inventory will be submitted to the district secretary to
keep on file.
Section II
Findine: lA - Cash Disbursements
During our test of cash disbursements, we noted that some selections required written quotes or
bid documentation, however written documentation was not always available.
District Response
The District has implemented a Quote/Bid worksheet at its November 2007 meeting that
requires written documentation to be completed and submitted to the treasurer for filing.
Findine: IB - Cash Disbursements
5 of the 25 selections did not have purchase orders included with the supporting
documentation.
District Response
The District has revamped its purchasing policy as of its May 2008 meeting to better define the
procedures that are to be followed. It also outlines who is responsible for the various portions
of paperwork.
.
Findine: 2 - Interfund Transfers
During our audit, we noted that there were transfers recorded between the General Fund and
Capital Reserves, however cash was not moved.
District Response
The district treasurer is working with the auditors to understand if this is just an entry problem
in the bookkeeping entry or a misunderstanding between the district and the auditors.
Respectfully submitted
~~
Michael Schappert
Treasurer
Hughsonville Fire District