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2007 (3) lit - ... RECEIVED JUL 0 2 2008 TOWN CLERK - .. lit HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK FINANCIAL STATEMENTS AS OF AND FOR THE YEAR ENDED DECEMBER 31.2007 .. lit III .. ... ... lit ... III ... lit lit . .. .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK TABLE OF CONTENTS DECEMBER 31.2007 .. DESCRIPTION P AGE(S) iI. Independent Auditors' Report .... ............ ............ ....... .............. ..................... ..... ............. ......... ..... 1-2 .. Independent Auditors' Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Basic Financial Statements Performed in Accordance With Government Auditing Standards................................... ................................ 3-4 .. Management's Discussion and Analysis (unaudited) For The Year Ended December 31,2007................ ........................................ ...... 5-8 .. BASIC FINANCIAL STATEMENTS: fill Government-Wide Financial Statements: Statement of Net Assets - December 31, 2007...... ..... ............. .......... ................. ....... ......... .............9 .. Statement of Activities - For The Year Ended December 31, 2007 ......................................... ...... ..... ................. ......................................... ......10 .. Fund Financial Statements: .. Balance Sheet - Governmental Funds - December 31, 2007.................................................. ......11 .. Reconciliation of Governmental Funds Balance Sheet To The Statement of Net Assets - December 31, 2007..............................................................12 .. Statement of Revenues, Expenditures and Changes In Fund Balances- Governmental Funds - For the Year Ended December 31, 2007 .....................................................................................13 fill Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities - For the Year Ended December 31,2007............................................14 .. Statement of Net Assets - Fiduciary Funds - December 31,2007................................................15 .. Statement of Changes in Net Assets - Fiduciary Funds - December 31,2007.............................16 Notes to the Financial Statements ............................ .................. ..................... ......................... 17-27 .. .. ill .. REQUIRED SUPPLEMENTAL INFORMATION SECTION: III Exhibit I Schedule of Revenues, Expenditures and Encumbrances- iIIIt Budget and Actual General Fund - For the Year Ended December 31, 2007 ................................................................................................................... .28 ... iIIIt .. III ... ... ... .. III ill .. .. ... III .. III .. ~~ Beechwood Office Park 267R SOllth Road III SEDORE & COMPANY Poughkeepsie, NY 12601 R4S.4RS,SSI0 84S.4RS.SS47 R4S.8971040 (.'cltified Puh/it' ACt'OUllldIlIJ, f' C www.sedoreco.com .. lUl!!'.' j \f,d. S (nll/flu'lll, (F I .. ,/'711/1'\ F Li'/!i'i'io, /i CPI ii, I .. ( !'i Ii' ji {"J,j INDEPENDENT AUDITORS' REPORT III .. To the Members of the Board of Fire Commissioners Hughsonville Fire District 88 Old Hopewell Road Hughsonville, New York 12537 .. .. We have audited the accompanying financial statements of the governmental activities, each major fund and the remaining fund information of the Hughsonville Fire District, Hughsonville, New York as of December 31,2007, and for the year then ended which collectively comprise the District's basic financial statements as listed in the foregoing Table of Contents. These financial statements are the responsibility ofthe Hughsonville Fire District, Hughsonville, New York's management. Our responsibility is to express an opinion on these basic financial statements based on our audit. .. .. ... We conducted our audit in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in the Government Auditing Standards issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. .. ... .. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the governmental activities, each major fund and the remaining fund information ofthe Hughsonville Fire District, Hughsonville, New York, as of December 31, 2007, and the respective changes in financial position for the year ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated June 11, 2008 on our consideration of the Hughsonville Fire District's, Hughsonville, New York, internal control over financial reporting and our tests of its compliance with certain .. .. 1 .. Large Firm Expertise" Local Firm Service .. .. .. .. provisions of laws, regulations contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion 0 n the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. .. .. Management's Discussion and Analysis and Exhibit I, budgetary comparison information, listed in the Table of Contents, are not a required part of the basic financial statements, but are supplementary information required by accounting principles generally accepted in the United States of America. We applied limited procedures, consisting principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. We did not audit the information and express no opinion thereon. ~~ y ~ etP~s Poughkeepsie, New York 71 June 11, 2008 .. .. .. .. .. ilia ilia ilia .. .. - .. 2 .. .. ilII ~~ Beechwood Office Park 267~ South Road .. SEDORE & COMPANY Poughkeepsie, NY 1261J I ~45.4~5.5511J , ~45.485.5547 ~45.897.11J41J Ccrtifice! Pub!i,. ACCO/llltilllt.l, I' C www.sedoreco.com .. .. REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINMfCIAt/,!i; i/' I STATEMENTS PERFORMED IN ACCORDANCE WITH\I,nl \ {)Iu!/I/o/if (/'1 /(/I/!I'.'- F It'!!['!'jo, (PI GOVERNMENT AUDITING STANDARDS Ill/il> .H ( /'1 .. ( 1'1 ( /'1 .. To the Members of the Board of Fire Commissioners Hughsonville Fire District 88 Old Hopewell Road Hughsonville, New York 12537 N I\',{[' ( i~1 .. We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information financial statements of the Hughsonville Fire District, Hughsonville, New York as of and for the year ended December 31, 2007, which collectively comprise the District's basic [mancial statements and have issued our report thereon dated June 11, 2008. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in the Government Auditing Standards issued by the Comptroller General of the United States. .. ... Internal Control Over Financial Reportine: .. In planning and performing our audit, we considered the Hughsonville Fire District's internal control over [mancial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements but not for the purpose of expressing an opinion on the effectiveness of the Hughsonville Fire District's internal control over [mancial reporting. Accordingly, we do not express an opinion on the effectiveness of the District's internal control over financial reporting. .. .. Our consideration over internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified a deficiency in internal control over financial reporting that we consider to be a significant deficiency. III ... A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the Fire District's ability to initiate, authorize, record, process, or report financial data reliability in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Fire District's [mancial statements that is more than inconsequential will not be prevented or detected by the Fire District's internal control. The significant deficiency is described as follows: 3 .. - .. .. Large Firm Expertise,.J Local Firm Service .. lit .. The District has not taken adopted a capitalization policy, nor taken a physical inventory of all of its fixed assets. By not adopting a capitalization policy and taking a physical inventory, the District's ability to monitor the existence and locat ion of its assets is limited. .. .. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Fire District's internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. However, we do not believe the significant deficiency described above is a material weakness. ... .. Compliance and Other Matters .. .. As part of obtaining reasonable assurance about whether the Hughsonville Fire District's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that is required to be reported under Government Auditing Standards. .. .. We noted certain immaterial instances of noncompliance that we have also reported to management of the Hughsonville Fire District in a separate letter dated June 11, 2008. .. This report is intended solely for the information and use of the Board of Fire Commissioners and is not intended to be and should not be used by anyone other than these specified parties. ~~ ~,Cf/#-s- Poughkeepsie, New ~~rk' tI June 11, 2008 .. .. ... ... ... 4 ... ... .. .. .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK MANAGEMENT'S DISCUSSION AND ANALYSIS-UNAUDITED DECEMBER 31.2007 III .. The following "Management's Discussion and Analysis" report (MD&A) provides the reader with an introduction and overview to the financial activities and performance of the Hughsonville Fire District for the year ended December 31, 2007, as mandated by GASB #34. This information should be reviewed in conjunction with the audited financial statements of the District. III .. These audited financial statements consist of five parts: The Independent Auditors Report on our financial statements, Managements Discussion and Analysis, Government Wide Financial Statements, Fund Financial Statements, and Notes to the Financial Statements. The Government Wide Financial Statements provide long and short term information about the District's overall financial status. Our analysis of the District's major funds begins on page 10. The fund financial statements provide detailed information about the most significant funds. Some funds are required to be established by State law. .. .. FINANCIAL POSITION SUMMARY .. Net Assets serve as an indicator of the District's financial position. The District's Net Assets exceeded liabilities by $1,166,435, an increase of$73,914 over December 31, 2006. This differs from fund balance in that fixed assets are added and bonded debt is deducted. Total assets amounted to $2,060,202, including net fixed assets of$1,858,440. Assets amounted to $2,120,231 at the end of2006, having decreased by $60,029, including the acquisition of a fire vehicle and other equipment, less depreciation. Liabilities amounted to $893,768, of which $130,143 was due in one year or less and $763,625 is due after one year, representing a decrease of$133,942 over 2006 resulting from payments on long term debt. Revenues amounted to $687,101, with real property taxes of $653,483 being the most significant. Revenues increased $85,271 over 2006 with $70,853 resulting from increased property taxes. Expenses amounted to $618,775 with expenses for public safety of$576,544 being the most significant. Net assets increased by $73,914 for the year from operations. III .. .. .. The following is a summarized comparative description of the District's assets, liabilities and net assets for the years ended December 31,2007 and 2006. .. III .. 5 .. .. .. .. .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK MANAGEMENT'S DISCUSSION AND ANALYSIS-UNAUDITED (CONT'D.) .. DECEMBER 31.2007 Governmental III Activities 2007 2006 Change III Cash and cash equivalents $ 201,762 $ 772,582 $ (570,820) Prepaid expenses 10,000 (10,000) .. Fixed assets 1,858,440 1,337,649 520,791 Total Assets $ 2,060,202 $ 2,120,231 $ (60,029) III Current liabilities $ 130,143 $ 183,317 $ (53,174) Non-current liabilities 763,625 844,393 (80,768) .. Total liabilities 893,768 1,027,710 (133,942) Invested in Capital Assets, net of related debt 1,176,187 1,024,050 152,137 .. Unrestricted net assets (9,752) 68,471 (78,223) Total net assets 1,166,435 1,092,521 73,914 Total liabilities and net assets $ 2,060,203 $ 2,120,231 $ (60,028) .. III .. III ilia III ... 6 III III .. ... III HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK MANAGEMENT'S DISCUSSION AND ANALYSIS-UNAUDITED (CONT'D.) DECEMBER 31. 2007 .. .. Governmental Activities 2007 2006 Change .. Program Revenues Grants and contributions $ 5,486 $ 3,000 $ 2,486 .. General revenues Property taxes 653,483 582,630 70,853 Interest Earnings 30,935 16,102 14,833 III Other revenues 2,784 98 2,686 Total revenues 692,688 601,830 90,858 ilia Expenses Public safety 576,544 530,803 45,741 .. Employee benefits 42,231 12,757 29,474 Total expenses 618,775 543,560 75,215 .. Excess (deficiency) before special items and prior period adjustments 73,913 58,270 15,643 Prior period adjustments 45,000 (45,000) .. Increase (decrease) in net assets $ 73,913 $ 103,270 $ (29,357) III For details of the District's finances, see the accompanying financial statements and Notes thereof. .. GENERAL FUND .. There was a decrease in Fund Balance in 2007 of($71,212) from operations. Real property taxes increased by $70,853 in 2007. This was due to an increase in the District's III budgeted amount to cover fire services provided to the community. The District's significant purchases included rescue vehicle, costing $625,762 as well as other ill equipment. Total capitalized equipment purchases amounted to $689,328. 7 ill ... - .. .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK MANAGEMENT'S DISCUSSION AND ANALYSIS-UNAUDITED (CONT'D.) DECEMBER 31.2007 .. iIlII FINANCIAL STATEMENTS iIlII The District's financial statements are prepared in accordance with generally accepted accounting principles, as promulgated by the Governmental Accounting Standards Board (GASB). The District is structured as governmental funds. See the accompanying Notes to the Financial ilia Statements. III III . .. . III III III - 1M B III 1M liIII .. HUGHSONVll..LE FIRE DISTRICT HUGHSONVILLE, NEW YORK STATEMENT OF NET ASSETS DECEMBER 31. 2006 .. .. GOVERNMENTAL ACTIVITIES ASSETS .. ill Current Assets: Cash and cash equivalents Restricted cash Prepaid expense Capital Assets Vehicles and equipment, net of accumulated depreciation of$834,109 $ 163,247 609,335 10,000 782,582 1,337,649 $ 2,120,231 Total Current Assets .. .. Total Assets .. .. LIABILITIES Current Liabilities: Accounts payable $ 10,392 Accrued interest 7,023 Service Award Program contributions payable 87,361 Current Portion of Long-Term Liabilities: Obligations under capital lease 38,541 Bonds payable 40,000 Total Current Liabilities 183,317 Non-Current Liabilities: Obligations under capital lease 604,393 Bonds payable 240,000 Total Non-Current Liabilities 844,393 Total Liabilities 1,027,710 NET ASSETS Invested in Capital Assets, net of related debt 1,024,050 Unrestricted 68,471 Total Net Assets 1,092,521 Total Liabilities and Net Assets $ 2,120,231 .. .. ... ... ... .. ... .. ... The accompanying Notes to the Financial Statements should be read in conjunction with these Financial Statements. 9 - .. HUGHSONVlLLE FIRE DISTRICT HUGHSONVILLE, NEW YORK STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31.2006 .. FUNCTIONS/PROGRAMS Governmental Activities: CAPITAL GRANTS AND EXPENSES CONTRIBUTIONS NET (EXPENSE) REVENUE AND CHANGES IN NET ASSETS GOVERNMENTAL ACTIVITIES III .. Public Safety $ Interest 530,803 $ 3,000 $ (527,803) 12,757 (12,757) 543,560 $ 3,000 (540,560) General Revenues Taxes: Real Property Taxes 582,630 Unrestricted Investment Earnings 16,102 Miscellaneous 98 Total General Revenues 598,830 Change in Net Assets 58,270 Net Assets at Beginning of Year 989,251 Prior Period Adjustment 45,000 Net Assets at Beginning of Year, as Restated 1,034,251 Net Assets at End of Year $ 1,092,521 III Total Governmental Activities $ .. .. .. .. - .. ... ... .. ... ... The accompanying Notes to the Financial Statements should be read in conjunction with these Financial Statements. .. .. 10 .. !II. ilia - ... The accompanying Notes to the Financial Statements should be read in conjunction with this Financial Statement. ... 11 .. .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK RECONCILIATION OF GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET ASSETS DECEMBER 31. 2006 .. .. .. Total Fund Equity for Governmental Funds $ 712,899 ... Total Net Assets Reported for Governmental Activities in the Statement of Net Assets are Different Because: ... Capital assets used in governmental activities are not financial resources and therefore are not reported in the funds. 1,337,649 .. Current service award liabilities and long-term liabilities, including bonds payable are not due and payable ... in this period and therefore are not reported in the funds. (951,004) Accrued interest is not reported in the funds. (7,023) ... Total Net Assets of Governmental Activities $ 1,092,521 .. .. .. .. ... ilia .. ... The accompanying Notes to the Financial Statements should be read in conjunction with this Financial Statement. - 12 .. III HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE YEAR ENDED DECEMBER 31.2006 .. .. CAPITAL TOTAL GENERAL PROJECTS GOVERNMENTAL .. FUND FUND FUNDS REVENUES Real Property Taxes $ 582,630 $ $ 582,630 .. Use of Money and Property 7,260 8,842 16,102 Miscellaneous Local Sources 98 98 State Aid 3,000 3,000 .. Total Revenues 592,988 8,842 601,830 EXPENDITURES .. Public Safety 526,803 31 ,354 558,157 Employee Benefits 67,059 67,059 Debt Service 53,760 53,760 ... Total Expenditures 647,622 31,354 678,976 Excess of Revenues Over Expenditures (54,634) (22,512) (77,146) .. Other Financing Sources: Proceeds of debt 642,934 642,934 Operating transfers in 113,197 80,000 193,197 .. Operating transfers out (80,000) (113,197) (193,197) Total Other Financing Sources 33,197 609,737 642,934 .. Excess (Deficiency) of Revenue and Other Sources Over Expenditures and Other Uses (21,437) 587,225 565,788 ... Fund Balance, December 31, 2005, as Originally Stated (9,738) 111,849 102,111 .. Prior Period Adjustment 45,000 45,000 Fund Balance, December 31, 2005, as Restated 35,262 111,849 147,111 .. Fund Balance, December 31, 2006 $ 13,825 $ 699,074 $ 712,899 .. .. .. The accompanying Notes to the Financial Statements should be read in conjunction with this Financial Statement. ... 13 .. HUGHSONVILLE FIRE DISTRICT .. HUGHSONVILLE, NEW YORK RECONCILIATION OF STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS .. TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31.2006 .. Net Change in Fund Equities - Governmental Funds $ 565,788 .. The Change in Net Assets reported for Governmental Activities in the Statement of Activities is different because: .. Governmental funds report all capital outlays as expenditures. However, in the statement of activities, the cost of certain assets is allocated over their estimated useful lives and reported as .. depreciation expense. This is the amount by which capital outlay expense exceeded depreciation in the current period. 88,076 .. In the statement of activities, the service award liability for the current period is accrued, whereas in governmental funds, the required III annual contribution is reported when due. 6,337 Bond proceeds are reported as financing sources in governmental .. funds and thus contribute to the change in fund balance. In the statement of net assets, however, issuing debt increases long-term liabilities and does not affect the statement of activities. Similarly, III repayment of principal is an expenditure in the governmental funds but reduces the liability in the statement of net assets. .. Proceeds of debt (642,934) Repayments: Bond Principal 40,000 .. In the statement of activities, interest is accrued on outstanding .. bonds, whereas in governmental funds, an interest expenditure is reported when due. 1,003 .. Net Change in Net Assets of Governmental Activities $ 58,270 III ... ... ... The accompanying Notes to the Financial Statements should be read in conjunction with this Financial Statement. 14 ill . HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK STATEMENT OF NET ASSETS FIDUCIARY FUNDS DECEMBER 31. 2006 . .. SERVICE AWARD iliII PROGRAM ASSETS iIIII Cash and Cash Equivalents $ 9,017 Investments 289,875 Contnbutions Receivable 87,361 iIIII Total assets $ 386,253 .. LIABILITIES iliII Liabilities $ 240 Total liabilities 240 .. NET ASSETS .. Held in Trust for Service Award Program Benefits 386,013 Net Assets 386,013 .. TOTAL LIABILITIES AND NET ASSETS $ 386,253 iIIII .. iIIII .. .. iIIII The accompanying Notes to the Financial Statements should be read in conjunction with these Financial Statements. ... 15 .. .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK STATEMENT OF CHANGES IN NET ASSETS FIDUCIARY FUNDS DECEMBER 31. 2006 .. .. SERVICE AWARD PROGRAM III ADDITIONS .. Contributions $ 28,070 Investment Earnings 12,171 III Total Additions 40,241 iiIt DEDUCTIONS .. Benefits 15,600 Total Deductions 15,600 .. Change in Net Assets 24,641 II. Net Assets - January 1, 2006 361,372 .. Net assets - December 31,2006 $ 386,013 .. .. .. ill ... II. The accompanying Notes to the Financial Statements should be read in conjunction with these Financial Statements. .. 16 .. iIIt .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31. 2007 .. NOTE A - Summary of Accountine: Policies The Hughsonville Fire District, Hughsonville, New York ("the District") was incorporated under the provisions of the State of New York. The District operates under a District Corporation form of government, consisting of a Board of five Fire Commissioners. The President serves as the Chief Executive Officer and the Treasurer as the Chief Fiscal Officer of the District. .. .. .. The District provides fire protection medical services to residents and businesses of the Hughsonville Fire District which is located in the Town of Wappinger, Dutchess County, New York. .. The financial statements of the District have been prepared in conformity with generally accepted accounting principles (GAAP), as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles, some of which are as follows: .. 1. The Reportine: Entity The District, for financial purposes, includes all of the funds and account groups relevant to the operations of the Hughsonville Fire District, Hughsonville, New York. The financial statements include organizations, functions and activities that are controlled by or dependent upon the District. Control or dependence is determined on the basis of budget adoption, taxing authority, funding and appointment of the respective governing board. .. .. 2. Basic Financial Statements - Government-Wide Statements .. .. The District's basic financial statements include both government-wide (reporting the District as a whole) and fund financial statements (reporting the District's major funds). Both the government-wide and fund financial statements categorize primary activities as either governmental or business type activities. The District's fire protection services and general administrative services are classified as governmental activities. .. In the government-wide Statement of Net Assets, the governmental activities columns is presented on a consolidated basis by column, and is reported on a full accrual, economic resource basis, which recognizes all long-term assets and receivables as well as long-term debt and obligations. The District's net assets are reported in three parts-invested in capital assets, net of related debt; restricted net assets; and unrestricted net assets. The District first utilizes restricted resources to finance qualifying activities. .. ... ... The government-wide Statement of Activities reports both the gross and net cost of each of the District's functions or activities. The functions are also supported by general government revenues (property taxes, certain intergovernmental revenues, and charges, .. ... 17 .. II1II .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS (CONT'D.) DECEMBER 31. 2007 .. NOTE A - Summary of Accountine: Policies (Continued) ilia III etc.). The Statement of Activities reduces gross expenses by related program revenues, operating and capital grants. Program revenues must be directly associated with the function (public safety, in the case of the District). Operating grants include operating- specific and discretionary (either operating or capital) grants while the capital grants column reflects capital-specific grants. III The net costs are normally covered by general revenue (property taxes and interest income, etc). ... This government-wide focus is more on the sustainability of the District as an entity and the change in the District's net assets resulting from the current year's activities. ... 3. Basic Financial Statements- Fund Financial Statements .. The financial transactions ofthe District are reported in individual funds in the fund financial statements. Each fund is accounted for by providing a separate set of self- balancing accounts that comprises its assets, liabilities, reserves, fund equity, revenues and expenditures/expenses. Funds are organized into three major categories: governmental, proprietary, and fiduciary. An emphasis is placed on major funds within the governmental and proprietary categories. A fund is considered major ifit is the primary operating fund ofthe District or meets the following criteria: III III a. Total assets, liabilities, revenues, or expenditures/expenses of that individual governmental or enterprise fund are at least 10 percent of the corresponding total for all funds ofthat category or type; and, III .. b. Total assets, liabilities, revenues, or expenditures/expenses of the individual governmental fund or enterprise fund are at least 5 percent of the corresponding total for all governmental and enterprise funds combined. The following fund types are used by the District: - A. Governmental Funds III The focus of the governmental funds' measurement (in the fund statements) is upon determination of financial position and changes in financial position (sources, uses, and balances of financial resources) rather than upon net income. ... .. - 18 III .. II1Ia HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS (CONT'D.) DECEMBER 31. 2007 .. III NOTE A - Summary of Accounting: Policies (Continued) The following is a description of the governmental funds of the District: 1. General Fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. The General Fund is considered a major fund and is presented separately. 2. Capital Projects Fund is used to account for financial resources to be used for the acquisition or construction of major facilities or equipment. ill. .. B. Fiduciary Funds III Fiduciary Funds are used to report assets held in a trustee or agency capacity for others and therefore are not available to support District's programs. The reporting focus is on net assets and changes in net assets and are reported using accounting principles similar to proprietary funds. The District's fiduciary funds are presented in the fiduciary fund financial statements. Since by definition these assets are being held for the benefit of a third party and cannot be used to address activities or obligations ofthe government, these funds are not incorporated into the government-wide statements. 4. Basis of Accounting: ... III III III Basis of accounting refers to the point at which revenues or expenditures/expenses are recognized in the accounts and reported in the financial statements. It relates to the timing of the measurements made regardless of the measurement focus applied. .. A. Accrual .. The governmental activities in the government-wide financial statements and fiduciary fund financial statements are presented on the accrual basis of accounting. Revenues are recognized when earned and expenses are recognized when incurred. B. Modified Accrual ... ... The governmental funds financial statements are presented on the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual; i.e., both measurable and available. "Available" means collectible within the current period or within 60 days after year-end. Expenditures are generally recognized under the modified accrual basis of accounting when the related liability is incurred. The exception to this general rule is that principal and interest on general obligation long-term debt, if any, is recognized when due. .. - - 19 .. l1li .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS (CONT'D.) DECEMBER 31. 2007 .. NOTE A - Summary of Accountinl! Policies (Continued) .. 5. Financial Statement Amounts .. A. Budl!ets The District employs a formal budgetary accounting system as required by law. During the year, a budget was adopted and modified by the Board for the General Fund. However, for the Capital Projects Fund, budgets are established at the project level and continue until the project is completed. Unused appropriations of the annually budgeted funds lapse at the end of the year. B. Cash and Investments .. .. .. Cash includes amounts in demand and time deposits, as well as, short -term investments. State statutes and the District's own written investment policy govern the investment policies of the District. Demand and time deposits, and certificates of deposit not covered by Federal Deposit Insurance, must be collater alized by the banking institutions with investments governed under state statutes. .. The cash and investments of the District at December 31, 2007, are as follows: III III GENERAL CAPITAL PROJECTS FUND FUND TOTAL Interest Bearing Accounts $ 39,622 $ 162,143 $ 201,765 TOTAL $ 39,622 $ 162,143 $ 201,765 .. III Governmental Accounting Standards Board Statement No. 40 Deposit and Investment Risk Disclosure, directs that deposits be disclosed as exposed to custodial credit risk if they are not covered by depository insurance or collateralized by securities held by the District or its agent in the District's name. Deposits and investments at December 31, 2007 were entirely covered by federal depository insurance or collateral held by the District's custodial bank in the District's name and is not subject to custodial credit risk. .. ... - - ... 20 .. .. .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS (CONT'D.) DECEMBER 31. 2007 .. NOTE A - Summary of Accountine: Policies (Continued) .. C. Pension Plan -Volunteer Firefie:hter Service Award Proe:ram 1. Plan Description The District contributes to the Hughsonville Fire District Volunteer Firefighter Service A ward Program, a plan of deferred compensation (Le. a non -qualified plan under the Internal Revenue Code). The District Board of Fire Commissioners of the Hughsonville Fire District is the Trustee and Plan Administrator for the Service Award Program. The District Board of Trustees retains an independent third party pension plan administration firm to assist them in administering the Service A ward Program. In addition, plan investments are made through an independent broker who advises the District Board of Fire Commissioners with regard to the investment of the Program assets. .. .. .. .. .. All persons who are active volunteer firefighters of the District in accordance with the by-laws of the Hughsonville Fire Company are eligible to become participants in the Service Award Program. An individual firefighter's earned Service Award equals $20 per month for each year of service credit earned to a maximum of 20 years with lifetime monthly Service Award payments commencing upon attainment of age 62. A firefighter earns a year of service credit for a calendar year if he or she earns a minimum number of points for participation in volunteer firefighter activities under a point system and meet any other active volunteer firefighter requirements imposed by the District/Fire Company. A volunteer firefighter's earned Service A ward vests after the firefighter earns five years of Service A ward Pro gram service credit. Death and disability benefits are also provided to volunteer firefighters under the Service A ward Program. The Service Award Program was established in accordance with Article 11- A of the New York State General Municipal Law. 2. Plan Investments .. .. .. - The Program assets can be invested in Money Market Funds, Mutual Funds, U.S. Government Securities, and Certificates of Deposit and are recorded at fair market value. They are not subject to the collateral requirements described in Note A.6. 3. Funding Status of the Program The amount shown below as the pension benefit obligation is a standardized disclosure measure of the present value of earned Service Awards (Le. for this purpose, a firefighter's earned Service Award is considered to be a pension benefit), estimated to be payable in the future as a result of volunteer firefighter service rendered to date. The difference between the pension benefit obligation and the accumulated plan assets is the unfunded portion of the pension benefit obligation (Le. the unfunded pension 1M 1M .. - .. 21. - .. ... HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS (CONT'D.) DECEMBER 31.2007 .. NOTE A - Summary of Accountin2 Policies (Continued) benefit obligation). This measure is intended to assess the funding status of the District's Service Award Program on a going concern basis and assess progress made in accumulating sufficient assets to pay earned Service Awards when due. The calculation of the pension benefit obligation is independent of the actuarial funding method used to determine annual contributions payable to the Service Award Program Trust Fund. ... .. ... The pension benefit obligation was computed as part of an actuarial valuation performed as of December 31, 2007. Significant actuarial assumptions used in the valuation include: ... a. the rate of return on the investment of present and future assets of 6% a year, compounded annually; and, .. b. the actuarial value of earned Service Awards calculated on the assumption that each participating firefighter continues to be an active volunteer firefighter, lives to age 62 and his or her post age 62 mortality is in accordance with the 1994 Unisex Pensioners Mortality Table for males projected to 2007 with Scale AA. .. The actuarial valuation performed as of December 31, 2007 used the following: .. Actuarial Cost Method Amortization Method Remaining Amortization Period - prior service cost Asset valuation method Attained Age Level Dollar .. 5 years Fair value ... The total unfunded pension benefit obligation applicable to the District's volunteer firefighter participants in the Service Award Program was $334,283 as of December 31, 2006, however the calculation as of December 31, 2007 was not complete as of issue date. .. .. ... ... ... ... 22 ... .. .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS (CONT'D.) DECEMBER 31. 2007 .. NOTE A - Summary of Accountine: Policies (Continued) .. The District has a pension obligation equivalent to the unfunded required contributions, described as follows: .. Actuarial Valuation Date 12/31/05 12/31/06 12/31/07 Actuarial Value of Plan Assets $361.372 $386.013 $414.893 Liability $113.144 $87.361 ~34.214 Actuarial Accrued Liability 12/31/05 12/31/06 12/31/07 Beginning Balance $74,249 $113,144 $87,361 Accrued Interest 10,862 2,190 2,000 Contribution Due 28,003 62,027 26,000 Decrease (Payment Described Below) (0) (90.000) (81.147) Ending Balance $113.144 $87.361 $34.214 The change in net assets are as follows: Contributions Accrued $26,000 Interest Due on Unpaid Contributions 2,000 Net Investment Income 18,600 Benefits Paid (17.720) Net Increase 28,880 Net Assets January 1, 2007 386.013 Net Assets December 31, 2007 ~414.893 .. .. .. .. ... .. .. .. 4. Actuariallv Determined Contribution Requirements and Contributions Made The District contribution to the Service A ward Program Trust Fund for the calendar year ended December 31, 2007 of $26,000 was estimated in accordance with actuarially determined requirements computed through the actuarial valuation performed as of December 31, 2007 and is due in 2007. The liability is included in the Statement of Net Assets. The contribution consisted of: .. .. a. $ 26,000 normal cost and fees; b. There is no past E.A. service cost. The computation of the service award program contribution requirements for the current fiscal year was based on the same actuarial assumptions, benefit provisions, actuarial funding method, and other factors used to determine the program contribution requirements in prior years. .. .. .. 23 - lilt .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS (CONT'D.) DECEMBER 31. 2007 .. NOTE A - Summary of Accountine: Policies (Continued) .. 5. Trend Information .. Three year funding trend information is as follows. The net pension obligation is equivalent to the unfunded actuarial liability representing unpaid contributions. 12/31/05 12/31/06 12/31/07 .. Annual Pension Cost $28.003 $25.880 $26.000 Percentage Contributed 0% 0% 100% .. Net Pension Obligation $113.144 $87.361 $34.214 D. Property Taxes .. .. The District submits an approved budget to the Town of Wappinger for submission to the Dutchess County Commissioner of Finance by December 5 th of the previous year. The County then establishes the warrant for the year which is due and payable on or about January 1 of each year. The Town collects the taxes and forwards the District's levy in full. E. Lone:-Term Oblie:ations Long-Term Debt is recognized as a liability of a governmental fund when due, or when resources have been accumulated in the debt service fund for payment early in the following year. For other Long-Term Obligations, only that portion expected to be fmanced from expendable available financial resources is reported as a fund liability of a governmental fund. The full amount of such obligations is reported in the Statement of Net Assets. .. .. .. F. Insurance .. .. The Hughsonville Fire District assumes the liability for most risk including, but not limited to, property damage and personal injury liability. Such risks are covered by the purchase of commerchil insurance. Judgments and claims are recorded when it is probable that an asset has been impaired or a liability has been incurred and the amount of loss can be reasonably estimated. Workers compensation coverage is provided through a retrospective policy, wherein premiums are recorded based on the ultimate cost of the experience to date of workers in similar occupations. .. .. .. .. 24 .. iii .. .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS (CONTID.) DECEMBER 31. 2007 .. NOTE A - Summary of Accountine Policies (Continued) .. .. G. Capital Assets Capital assets purchased or acquired are reported at historical cost or estimated historical cost. Contributed assets are reported at fair market value as of the date received. Additions, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. Depreciation is provided on the straight-line basis over the estimated useful lives Of 5-20 years. .. .. Interfund Activity .. Interfund activity is reported as either loans, services provided, reimbursements or transfers. Loans are reported as interfund receivables and payables as appropriate and are subject to elimination upon consolidation. The District generally records interfund transactions as transfers. Balances and transfers between governmental or proprietary funds are netted as part of the reconciliation to the government-wide financial statements. The District reflected the use of General Fund funds in the amount of $144,569 by the Capital Reserve Fund at year-end. .. - H. Use of Estimates .. The preparation of basic financial statements, in conformity with accounting principles generally accepted in the United States of America, requires management to make estimates and assumptions that affect the amounts reported in the basic financial statements and the accompanying notes. Actual results could differ from those estimates. .. .. I. Risk Manaeement The District assumes the liability for most risk including, but not limited to, property damage and personal injury liability. Such risks are covered by the purchase of commercial insurance. Judgments and claims are recorded when it is probable that an asset has been impaired or a liability has been incurred and the amount of loss can be reasonably estimated. Workers compensation coverage is provided through a retrospective policy, wherein premiums are recorded based on the ultimate cost of the experience to date of workers in similar occupations. .. .. .. .. 25 .. III III HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS (CONTID.) DECEMBER 31. 2007 ... NOTE B - Capital Assets The following is a summary of the changes in Capital assets for the year: III BALANCE BALANCE JANUARY 1, DECEMBER 31, III Governmental Activities: 2007 ADDITIONS (DISPOSALS) 2007 Vehicles $ 2,064,702 $ 625,762 $ - $ 2,690,464 Equipment 107,056 63.566 170,622 .. Total $ 2,171,758 $ 689,328 $ - $ 2,861,086 Less Accumulated Depreciation .. Vehicles $ 817,356 $ 146,171 $ - $ 963,527 Equipment 16,754 22,365 39,119 Total Accumulated Depreciation 834,110 168,536 1,002,646 .. Governmental Activities Capital Assets, Net $ 1,337,648 $ 520,792 $ - $ 1,858,440 .. *Depreciation was charged to governmental activities as follows: Public Safety $ 168.536 Total Depreciation Expense $ 168,536 III NOTE C - Lon2- Term Debt .. .. The District borrows money in order to acquire equipment or construct buildings and public improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. The provision to be made in future budgets for capital indebtedness represents the amount, exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of long -term liabilities. .. 1. Serial Bonds Payable III The District may borrow an amount for any object or purpose for which has a period of probable usefulness has been established. The Serial Bonds Payable, as of December 31,2007, are as follows: III .. PURPOSE Vehicles ORIGINAL ISSUE DATE 06/10/03 FINAL MATURITY DATE 06/09/13 INTEREST RATE 4.30% ORIGINAL AMOUNT OF ISSUE $ 400,000 $ 400,000 AMOUNT OUfSTANDING AT DECEMBER 31, 2007 $ 240,000 $ 240,000 .. TOTAL .. 26 .. .. .. HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK NOTES TO THE FINANCIAL STATEMENTS (CONT'D.) DECEMBER 31. 2007 .. NOTE C - Lonl!- Term Debt (Continued) .. 2. Chanl!es in Lonl! Term Debt The changes in the District's indebtedness during the year ended December 31, 2007 are summarized as follows: III BALANCE JANUARY 1, 2007 $ 280,000 642.934 BALANCE DECEMBER 31, 2007 240,000 604,393 AMOUNTS DUE WITIDN ONE WAR $ 40,000 40.768 ADDmONS (RIDUCTIONS) $ - $ (40,000) $ (38.541) ... Serial Bonds Obligations Under Capital Lease .. TOTAL $ 280,000 $ - $ (78,541) $ 844,393 $ 80,768 3. Amortization of Bonded Debt .. The annual requirements to amortize bonded debt, as of December 31, 2007, are as follows: . YEAR ENDING DECEMBER 31. PRINCIP AL INTEREST TOTAL 2008 40,000 10,320 50,320 2009 40,000 8,600 48,600 2010 40,000 6,880 46,880 2011 40,000 5,160 45,160 2012 40,000 3,440 43,440 2013 80,000 1,720 81,720 TOTALS $ 280,000 $ 36,120 $ 316,120 NOTE D - Ca pital Leases .. .. .. III! .. In 2006, the District entered into two capital leases for fIre equipment and a fIre vehicle, with a total asset cost of $642,934. These leases are considered to be capital leases for accounting purposes, wherein, at the end of the lease the District retains ownership of the asset. At December 31, 2007, the annual capital lease payments are as follows: YEAR ENDING CAPITAL DECEMBER 31. LEASES 2008 69,463 2009 69,463 2010 57,841 2011 57,841 2012 57,841 Thereafter 520,569 Less: Interest Portion (228,625) TOTALS $ 604,393 .. ... ... .. III 27 .. .. .. III III REQUIRED SUPPLEMENTAL INFORMATION iii III iii .. iii .. iii - .. III ilia ... .. .. EXHIBIT I ill HUGHSONVILLE FIRE DISTRICT HUGHSONVILLE, NEW YORK lIa SCHEDULE OF REVENUES, EXPENDITURES AND ENCUMBRANCES BUDGET AND ACTUAL - GENERAL FUND FOR THE YEAR ENDED DECEMBER 31. 2006 .. ORIGINAL! V ARlANCE .. AMENDED FAVORABLE BUDGET ACTUAL (UNFAVORABLE) REVENUES IIlIIII Real Property Taxes $ 582,630 $ 582,630 $ Use of Money and Property 2,530 7,260 4,730 Miscellaneous Local Sources 500 98 (402) .. State Aid 3,000 3,000 Total Revenues 585,660 592,988 7,328 Appropriation of Prior's Year's Fund Balance IIlIIII Total Revenues and Appropriation of Prior Year's Fund Balance 585,660 592,988 7,328 EXPENDITURES AND ENCUMBRANCES iiIII Public Safety 370,160 526,803 (156,643) Employee Benefits 80,500 67,059 13,441 - Debt Service 55,000 53,760 1,240 Total Expenditures and Encumbrances 505,660 647,622 (141,962) .. Excess (Deficiency) of Revenues and Appropriation of Prior Year's Fund Balance Over (Under) . Expenditures and Encumbrances 80,000 (54,634) (134,634) Other Financing Sources (Uses): . Operating Transfers in 113,197 113,197 Operating Transfers out (80,000) (80,000) . Total Other Financing Sources (Uses) (80,000) 33,197 113,197 Excess (Deficiency) of Revenues and Appropriation of . Prior Year's Fund Balance and Other Sources Over (Under) Expenditures, Encumbrances and Other Uses $ $ (21,437) $ (21,437) . ... See independent auditor's report ... ... 28 -