Letter 3
TOWN OF WAPPINGER
TOWN CLERK
GLORIA J. MORSE
SUPERVISOR
JOSEPH RUGGIERO
TOWN CLERK'S OFFICE
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590-0324
(845) 297-5771
TOWN COUNCIL
VINCENT BETTINA
CHRISTOPHER J. COLSEY
JOSEPH P. PAOLONI
ROBERT L. VALDATI
January 15.2001.
Supervisor Ruggiero and Members of the Town Board:
The following was accomplished while I was acting in the capacity of Records
Management Officer for the Town of Wappinger in the year 2001:
An initial meeting with our New York State Records Advisory Officer to
review our record storage facilities and record management.
Upon his recommendation, Town Records were removed from upstairs in the
Highway Building to Oakwood.
The vault in Town Hall was cleaned, and some records destroyed according
to the MU-1 schedule (see attached sheets). Some records were dated, color
coded and relocated to Oakwood for future disposition. The vault floor is now
clear, and shelved records are accessible.
The only wooden shelving in the vault was replaced with metal shelving. A
rolling library stair was refurbished and is in use in the vault.*
Some metal shelving was put in place in Oakwood to get records off the
concrete floor.
Areas were photographed showing initial appearance, and as work
progressed.
A second meeting with our Records Advisory Officer to inform him of our
improvements.
Attended New York State Education Department sponsored workshop in
reference to grant application.
*Graham Foster obtained the rolling library stairs and metal shelving from
Texaco at no cost to the Town.
UPON CHECKING WITH MR. LOWRY WE FOUND THAT PURSUANT TO
PAGE 66 5 (249) WE COULD DESTROY THE TOWN CLERK'S CASH
BOOKS AFTER A SIX (6) YEAR RETENTION PERIOD.
PERIOD COVERED METHOD OF
DESTRUCTION
2/92 to
3/91 to
3/90 to
2/89 to
2/88 to
10/86 to
7/85 to
3/84 to
9/82 to
3/81 to
7/79 to
10/77 to
6/7 6 to
2/7 5 to
10/73 to
11/66 to
1/65 to
10/65 to
1/64 to
2/61 to
10/60 to
4/60 to
10/59 to
4/59 to
10/58 to
4/58 to
11/57 to
3/57 to
11/56 to
3/56 to
10/55 to
10/53 to
2/51 to
3/50 to
8/93
2/92
2/91
3/90
2/89
1/88
10/86
7/85
3/84
9/82
2/8'1
7/79
10/77
6/76
1/75
8/68
10/65
11/66
1/65
11/61
2/61
10/60
4/60
10/59
3/59
10/58
4/58
10/57
3/57
11/56
3/56
5/54
2/52
2/51
DATE OF
DESTRUCTION
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
shredded
recycled
recycled
recycled
recycled
recycled
recycled
recycled
recycled
recycled
recycled
recycled
recycled
recycled
recycled
3/20/01
3/2010 1
3/20/01
3/20/01
3/20/01
3/20/01
3/20/01
3/20/01
3/21/01
3/21/01
3/21/01
3/21/01
3/21/01
3/21/01
3/21/01
3/21/01
3/21/01
3/21/01
3/21/01
3/22/01
3/22/01
3/22/01
3/22/01
3/22/01
3/22/01
3/22/01
3/22/01
3/22/01
3/22/01
3/22/01
3/22/01
3/22/01
3/23101
3/23/01
PURSUANT TO THE RECORD RETENTION AND DISPOSITION
SCHEDULE MU-1, PAGE 61, BANKING AND INVESTMENT, THE
FOLLOWING RECORDS WERE SHREDDED THE WEEK OF JUNE 26,
2001:
SECTION AND ITEM
1.(263) BANK STATEMENTS
2.(264) CANCELLED CHECKS
1978-1988
1978-1988
5.(267) DEPOSIT BOOKS FOR CHECKING ACCOUNT 1978-1988
7.(269) DEPOSIT SLIPS
1978-1988
QUANTITY: 1 FILE BOX (2 cubic feet)
SCHEDULE MU-1
MISCELLANEOUS
PAGE 85
Chattel mortgages and conditional sales 10.(330) b
4 file boxes of chattel mortgages and conditional sales dated 1957-
1965 were shredded during the month of June 2001. (8 cubic feet)
(A few were kept for archives)