2011-0502011-50
Resolution Authorizing the Purchase and Implementation of Upgrade to Code
Enforcement, Fire, Planning and Zoning Software
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on January
24, 2011.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor - Christopher J. Colsey
Councilmembers - William H. Beale (arrived 6:34 PM)
Vincent F. Bettina (arrived 6:34 PM)
Ismay Czarniecki
Joseph P. Paoloni (departed 10:00 PM)
ABSENT:
The following Resolution was introduced by Supervisor Colsey and seconded by
Councilwoman Czarniecki.
WHEREAS, the Town of Wappinger Tentative Budget for Fiscal Year 2011, as finalized
on November 18, 2010, has provided for expenses related to the replacement of code
enforcement software to allow for the upgrade and integration of the functions of Code
Enforcement, Fire, Planning and Zoning through budget line B3620.201; and
WHEREAS, budget line B3620.201 has an appropriation in the amount of Eight
Thousand Dollars ($8,000.00) reflecting a multi-year payment schedule; and
WHEREAS, the current software was purchased in 2002 and does not meet the reporting
standards, operating permit standards and other State mandated reporting functions; and
WHEREAS, the current software does not provide for options to track and report
performance standards, such as inspection volume and schedules; and
WHEREAS, the Code Enforcement Office has employed a series of manual "work-
around" actions to meet the current standards of the NYS Uniform Building Code to maintain
compliance; and
WHEREAS, proposals have been sought from vendors specializing in respective
software; and
WHEREAS, the department has had presentations or has met with various vendors,
including those presented at trade shows; and
WHEREAS, it appears to be in the best interest of data conversion and functional
continuity to purchase the upgraded version of the current software suite (SCA); and
WHEREAS, the SCA proposal, as provided to the Town Board in advance of this
resolution, contains the following:
Building, Code Enforcement, Fire upgrade $5,900
Installation/Training $3,000
Planning & Zoning Module $17,510
Installation/Training $3,000
Annual Maintenance $2,900
Total $33,310
WHEREAS, the multi-year payment schedule may extend to five (5) years; and
WHEREAS, the Town Board hereby authorizes the Town Supervisor to execute a
contract with Software Consulting Associates, Inc., to purchase the SCA Code Enforcement,
Fire, Planning and Zoning software suite at a total cost not to exceed Thirty-three Thousand,
Three Hundred Ten Dollars and 00/100 ($33,310.00).
NOW, THEREFORE, BE IT RESOLVED, as follows:
I . The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby authorizes the Town Supervisor to execute a contract
with Software Consulting Associates, Inc., to purchase the SCA Code
Enforcement, Fire, Planning and Zoning software suite at a total cost not to
exceed Thirty-three Thousand, Three Hundred Ten Dollars and 00/100
($33,310.00).
3. The Town Board hereby authorizes the Town Supervisor to execute a multi-year
payment contract for the purchase of said SCA software suite.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
ABSENT
ISMAY CZARNIECKI, COUNCILWOMAN
Voting:
AYE
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
1/24/2011
The Resolution is hereby duly declared adopted.
_(LrN'L
HN C. MASTERSON, TOWN CLERK
Software Consulting Associates, Inc,
Proven Municipal Software
Jan. 14t", 2011
Mr. Chris Colsey
Supervisor
Town of Wappinger 20 Middlebush Road
Wappingers Falls, NY 12590
Dear Chris:
Per your request, I have prepared pricing for the upgrade of your current SCA
Building Department System to the new MunicityTM software. This price is based on a
property parcel count of approximately 9,500.
The cost of purchasing the software and the related professional services are outlined
below. This quotation is good for 12 months. If you decide to proceed with this
purchase, please contact me to prepare the actual purchase contracts.
PRICE QUOTE FOR SOFTWARE UPGRADE TO MUNICITY
Purchase of Municity Building Department and Code Enforcement Module including
the Fire Safety features. This purchase will be treated as an upgrade and is discounted
substantially from the price a new customer would pay ($ 22,500). We are pleased to
offer this portion of the product for $ 5,900. This price will include the conversion of
your current building department data from the current SCA software.
II. Installation & Training — Building and Code Enforcement
We expect the install and training to require approximately 30 hours
Or $ 3,000
III. Purchase of Planning and Zoning Modules for Municity
Since a Planning and Zoning module did not exist in the former version of the SCA
Building Department software, this module is considered a new purchase.
The list price of this module is $ 21,890. However since the town of Wappinger is
an existing customer with several SCA products, we will discount this purchase
20% or $ 4,380 for a net cost of $ 17,510
Software Consulting Associates, Irtc.
54 Elizabeth Street, Suite 17, Red Hook, NY 12571 -• 845-758-0104 - Fax 845-758-0 - http://www.sca-corp
1
5&,A,.,5oftware Consulting Associates,, Inc,
Froven Municipal 5oftware
IV. Install and Training for Planning and Zoning
The training and setup of planning and zoning will require approximately 30 hours of
effort or $ 3,000.
V. Palm Pilot or Laptop remote device Support
SCA offers a remote device interface that can use either Palm Pilots or Field Laptops.
The cost of this support is the same regardless of the option selected.
The cost is $ 1,000 for the first device and $ 300 per additional device. These prices
are for the software only and do not include the actual palm pilots or Laptops.
Note: Another alternative would be to use laptops and have them connect via
cellular internet connection directly into the main town network. Under this
configuration, there will be no cost for the software (since there is none) but
there would be other (non SCA) costs for air cards and cell phone time.
The example used here for pricing would be for 3 palms or 3 laptops.
Under this configuration, the cost would be $ 1,600
If the palm or laptop interface is purchased, the annual service cost increases by $ 100
per device.
VI. Annual Maintenance
The annual service and support contract for all of the modules will be combined into
one contract. The cost of this service will be $ 2,900 per year if planning and zoning
are selected. If only building department and code enforcement are selected,
the annual maintenance will be $ 1,800.
VII. Summary:
Building Dept, Code Enforcement
and Fire Safety Module — Upgrade
including data conversion $ 5,900
Install & Training — Building Dept 3,000
Planning & Zoning Purchase 17,510
Planning & Zoning Training / Setup 3,000
Annual Maintenance — Entire Suite 2,900
Total Investment Incl First Year of Service $ 33,310
Software Consuffing Associates, Inc.
54 Elizabeth Street, Suite 17, Red Hook, W 12571 - W-758-0104 - Fax 845-758-0884 - http://V*mv.sca-corp
Software Consulting Associates, Inc,
Proven Municipal Software
Thanks again for the opportunity to present this quotation and for your loyalty as
an SCA client. We appreciate your business and we look forward to working with you
on this project.
Best Regards,
Wil LaBossier
General Manager
Software Consulting 'associates, lt)c.
54 Elizabeth Street, Suite 17, Red [look, NY 12571 - 845-758-0104 - Fax 845-758-0884 - hftp://trnm,.sca-corp
Software Consulting associates, Inc.
...� Proven Municipal Software
Jan. 14', 2011
Mr. Chris Colsey
Supervisor
Town of Wappinger 20 Middlebush Road
Wappingers Falls, NY 12590
Dear Chris:
Per your request, I have prepared pricing for the upgrade of your current SCA
Building Department System to the new MunicityTM software. This price is based on a
property parcel count of approximately 9,500.
The cost of purchasing the software and the related professional services are outlined
below. This quotation is good for 12 months. If you decide to proceed with this
purchase, please contact me to prepare the actual purchase contracts.
PRICE QUOTE FOR SOFTWARE UPGRADE TO MUNICITY
Purchase of Municity Building Department and Code Enforcement Module including
the Fire Safety features. This purchase will be treated as an upgrade and is discounted
substantially from the price a new customer would pay ($ 22,500). We are pleased to
offer this portion of the product for $ 5,900. This price will include the conversion of
your current building department data from the current SCA software.
Il. Installation & Training — Building and Code Enforcement
We expect the install and training to require approximately 30 hours
Or $ 3,000
III. Purchase of Planning and Zoning Modules for Municity
Since a Planning and Zoning module did not exist in the former version of the SCA
Building Department software, this module is considered a new purchase.
The list price of this module is $ 21,890. However since the town of Wappinger is
an existing customer with several SCA products, we will discount this purchase
20% or $ 4,380 for a net cost of $ 17,510
Software Consulting Associates, Inc.
54 Elizabeth Street, Suite 17, Red Hook, NY 12571 - 845-758-0104 - Fax 845-758-0 - http:// .sca-corp
Software Consulting Associates, Inc.
__..__....� Froven Municipal aaftware
IV. Install and Training for Planning and Zoning
The training and setup of planning and zoning will require approximately 30 hours of
effort or $ 3,000.
V. Palm Pilot or Laptop remote device Support
SCA offers a remote device interface that can use either Palm Pilots or Field Laptops.
The cost of this support is the same regardless of the option selected.
The cost is $ 1,006 for the first device and $ 300 per additional device. These prices
are for the software only and do not include the actual palm pilots or Laptops.
Note: Another alternative would be to use laptops and have them connect via
cellular internet connection directly into the main town network. Under this
configuration, there will be no cost for the software (since there is none) but
there would be other (non SCA) costs for air cards and cell phone time.
The example used here for pricing would be for 3 palms or 3 laptops.
Under this configuration, the cost would be $ 1,600
If the palm or laptop interface is purchased, the annual service cost increases by $ 100
per device.
VI. Annual Maintenance
The annual service and support contract for all of the modules will be combined into
one contract. The cost of this service will be $ 2,900 per year if planning and zoning
are selected. If only building department and code enforcement are selected,
the annual maintenance will be $ 1,800.
VII. Summary:
Building Dept, Code Enforcement
and Fire Safety Module — Upgrade
including data conversion
Install & Training — Building Dept
Planning & Zoning Purchase
Planning & Zoning Training / Setup
Annual Maintenance — Entire Suite
Total Investment Incl First Year of Service
Software Consultitag Associates, 'nr-.
$ 5,900
3,000
17,510
3,000
2,900
$ 33,310
54 Elizabeth Street., Suite 17q lied Hoaok, NY 1257.1 - 845-758-0104 a Fax 345-758-0804 - http:l/ vy.sca-corl
software Consulting Associates., Inc,
Proven Municipal Software
Thanks again for the opportunity to present this quotation and for your loyalty as
an SCA client. We appreciate your business and we look forward to working with you
on this project.
Best Regards,
Wil LaBossier
General Manager
Software Consulting Associates, Inc.
54 Elizabeth Strut, Suite 17, Recd Hook, NY 12571 - 845-758-0104 - Fax 845-758-0884 - http://tr ivw.sca-corp
Chris
From: Wil [Wil@SCA-CORP.COM]
Sent: Friday, January 14, 2011 10:58 AM
To: Chris Colsey
Subject: Municity Upgrade
Chris,
We appreciate that you and your staff took the time to meet with us today.
I forwarded the original invoice and the updated proposal to you in an earlier email.
Some other notes that may be relevant to the board:
The original software was purchased in 2002.
The new software meets all the new State requirements such as: Annual State Reports, Operating Permits, and new requirements for
COs.
The new software integrates much more seamlessly with the new NY State building codes and requirements.
The new software leverages new technologies such as Microsoft Outlook, Microsoft Word, Microsoft Outlook, and Google Maps.
The new software is built on a platform that better positions the town for other technologies such as providing information to the
public via a web -site, portable device support, including iPhones and Android phones or tablets.
Let me know if you have any other questions,
Sincerely,
Wil LaBossier
General Manager
wil ,sca-coip.com
Software Consulting Associates, Inc.
54 Elizabeth Street, Suite 17
Red Hook, NY 12571
Phone: (845) 758-0104
Fax: (845) 758-0884
TO:
Town of Wappinger
George Kolb, Building Inspector
20 Middle Bush Road
Wappingers Falls, NY 12590
PO #
INVOICE
Invoice #
6013
Invoice Date
2/25/2002
Project Code
WFBL1
PLEASE INCLUDE OUR INVOICE NUMBER ON YOUR PAYMENT. THANK YOU!
DESCRIPTION
QUANTITY
RATE
AMOUNT
PURCHASE OF SCA BUILDING DEPARTMENT SYSTEM - BASE SYSTEM
MODIFICATIONS PER LETTER OF JANUARY 25, 2002
INSTALLATION & TRAINING
DATA CONVERSION - PARCEL MASTER FILE
ANNUAL SERVICE FOR 2002 (PRO RATED THROUGH 12/3 1/0 1)
1,900.00
2,175.00
600.00
500.00
417.00
1,900.00
2,175.00
600.00
500.00
417.00
NOTE: Data conversion from Govern will be billed separately upon completion.
TOTAL $5,592.00