Challenger Program
TOWN OF WAPPINGER
RECREATION CHAIRMAN
Ralph J. Holt
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590
(845) 297-4158 - Main
(845) 297-0720 - Direct
(845) 297-8451- Fax
www.townofwappinger.us
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. TOWN SUPERVISOR
Christopher J. Colsey
TOWN BOARD
William H Beale
Vincent Bettina
Ismay Czarniecki
Joseph P. Paolon;
Recreation Department
MEMO TO:
Supervisor Christopher Colsey
Councilman William H. Beale
Councilman Vincent Bettina
Councilwoman Ismay Czamiecki
Councilman Joseph P. Paoloni
Suner~ ,;.... -- ..~~ice
AUf, 7 :'0
Received
August 16, 2010
FROM:
RE:
Challenger Program Progress Report
The purpose of this memo is to keep you appnsed of our progress and statue of the Challenger
Program.
As you are aware, we sent out requests (RFD's) for the engineering services we will need to help
us build a handicapped accessible baseball field. To this end we have received two (2) requests to
gain this position. We also received a letter from another engine~ring firm, not submitting a cost
proposal, but indicating that they stand ready to assist us by offering their services at a reduced
price, in cooperation with their colleagues. This is fine, but only time will tell if we will be able
to take them up on their offer.
The two (2) requests we have received are from Morris Associates and Clark Patterson Lee. We
have met with both firms and thank them for their assistance in understanding the problem we are
faced with. After much discussion, we have decided to request our Town Board accept the
proposal as submitted by Clark Patterson Lee.
Both firms are well known and have excellent staffs. Since we are controlled by resources
available we are looking at both dollars and staffs. The lowest bid came from Clark Patterson
Lee and that is the firm we recommend to you for your approval as the engineering firm that will
help us construct the challenger field.
Sincerely,
~'1~/~
Ralph J. Holt, Chairman
RJH:eam
Ene. Lawrence J. Paggi
Clark Patterson Lee
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Clark Patterson Lee
DESIGN PROFESSIONALS
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July 8, 2010
Mr. John C. Masterson, Town Clerk
Town of Wappinger
20 Middlebush Road
Wappingers Falls, New York 12590
JUL 1,2 2010
TOWN OF WAPPINGER
TOWN CLERK
Re: Fee Proposal for Engineering Services for Town of Wappinger Little League Field at Robinson
Lane Recreation Complex
Dear Mr. Masterson:
Listed below please find our fee proposal for the Little League Field at Robinson Lane Recreation
Complex.
The following is our proposed fee for providing Engineering services for the Challenger Little League
Field. Our fee is provided in lump sum format.
Cost for Engineering Services (Lump Sum): $7,450.00
Standard reimbursable items will be billed as an added expense.
Thank you for considering our proposal. If you have any questions or require more information, please
feel free to contact me at extension 1120.
We look forward to building a lasting relationship with the Town of Wappinger.
Very truly yours,
Clark Patterson Lee
Th!E!~:E
Vice President
900 Corporate Boulevard
Newburgh, NY 12550
clarkpatterson.com
845.567.6700 TEL
845.567.9614 FAX
;
MORRIS ASSOCIATES
.ENGINEERING CONSULTANTS, PLLC
~ Elks Lane, Poughkeepsie, New York 12601 Tel: (845) 454-3411 Fax: (845) 473-1962
o 64 Green Street, Suite 1, Hudson, New York 12534 Tel: (518) 828-2300 Fax: (518) 828-3963
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July 9, 2010
Honorable Christopher Colsey, Supervisor
Town of Wappinger
20 Middlebush Road
Wappinger Falls, NY 12590
JUlI ;-2 2010
TOWN OF WAPPINGER
TOWN CLERK
RE: Proposal for Engineering Services for
The Challenger Little League Field
At the Robinson Lane Recreation Complex
Dear Supervisor Colsey:
Morris Associates is pleased to provide you with our proposal and scope of services for
the construction of the proposed Challenger Little League Field at the Town of Wappinger's
Robinson Lane Recreation Complex.
This office is prepared to provide engineering services for the above referenced project
as follows:
1. SCOPE OF SERVICES:
Phase One - Field Data Collection and Design Mapping
A. Verify existing site conditions and rough layout of the area proposed for the field in
the company of the Little League and Recreation representatives.
B. Photograph existing conditions in the area proposed for the field.
C. Prepare an existing site map/survey with contours for use in the design of the field.
Phase Two - Project Estimates
Prepare a detailed cost estimate for completion of the project. The estimate will include
all items necessary to accomplish the project. These items include:
· Costs for engineering design, preparation of bid documents, contract administration
and inspection.
· Costs for construction of the field with detailed estimates for materials used in the
construction.
Morris Associates recognizes that, due to limited funds, an important part of their role in
this project will be to meet with the Town's Recreation Committee and Little League
representatives to coordinate the solicitation of donations of material and/or work to help defray
costs for construction of the field. Based on these meetings and confirmation of donations, a
decision will be made about going forward with the design and bidding of the project. The scale
and details of the project will likely vary based on available funds as well as donations of
services and materials that are obtained.
Christopher Colsey, Supervisor
Town of Wappinger
July 9, 2010
Page 2
Re: Proposal for Engineering Services
Therefore, the quoted costs for services, especially in Phase Three - Site Design and
somewhat in Phase Four - Bidding, Inspection and Contract Administration will be determined
upon mutual agreement of Morris Associates and the Town based on the ultimate scale of the
project. We have provided a range of costs that could be expected for Phases Three and Four.
Phase Three - Site Design
A. Prepare construction plans for the field.
B. Prepare construction specifications and contract documents for solicitation of bids
and contract award for the project.
Please note, the following is assumed in the development or these tasks:
· All drawings prepared shall be created using AutoCad design and drafting software.
· The Town of Wappinger will be responsible for the selection of materials for the park
based upon their research and coordination with the Contractor.
· Construction Specification Institute specifications will not be developed. All construction
information will be included with the plans.
· Morris Associates will work closely with the selected Contractor to provide only the
information needed for the construction.
Phase Four - Bidding, Inspection and Contract Administration
· Advertise for solicitation of bids for the project.
· Coordinate pre-bid meeting and conference.
· Provide evaluation and a recommendation for the selection of the successful bidder.
· Provide inspection and reports to the Town of construction.
· Provide estimates and recommendation for payment to the contractor during
construction.
· Provide punch list and assure satisfactory completion of the project.
2. SCHEDULE OF PAYMENTS:
The fee schedule is based on actual time spent on similar projects which is used in
estimating the cost of your specific project. Every effort will be made to keep the cost of the
construction documents and meeting times to a minimum. Morris Associates is required to
provide specific information in the construction documents to assure that proper inspections can
be done during the construction phase of the project. The estimated cost for the above project
is as follows:
E:ldocumentslProposalsl20101Challenger Little League Field - Wappingers.doc
, ~
Christopher Colsey, Supervisor
Town of Wappinger
July 9, 2010
Page 3
Re: Proposal for Engineering Services
Phase One................................................................................................................... $4,000.00
Phase Two.................................................................. .hourly estimated to bill $2,000.00
Phase Three............ ...... ...... hourly according to schedule in Appendix and based on project
scope determined in Phase Two $20,000 - $35,000.00
Phase Four......... amount to be determined based on inspection coverage required
$10,000 - $25,000.00
We have included and attached in a document Entitled Proposal for Engineering
Services for the Challenger Little League Field all items specified in the RFP of June 2010.
Morris Associates is ready and enthusiastic to begin work and help bring this important project
to completion. Morris Associates has worked closely with the Dutchess County Department of
Planning (DCDOP) on over 25 Community Development Block Grant (CDBG) funded projects in
the past and we are thoroughly familiar with policies, procedures and the process for funding
projects. This working knowledge makes Morris Associates uniquely qualified to insure a
successful project for the community.
Thank you for this opportunity. If you have any questions or wish to discuss this
proposal, please call me at 454-3411 ext 30 or my cell (914) 475-5749.
Iy yours,
IS ASSOCIATE ,
~obert J. Gray,
Managing Engi
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Enclosure
Cc: Raymond Jurkowski, PE, Partner
E:ldocumentslProposalsl2010\Challenger Little League Field - Wappingers.doc
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LAWRENCE J. PAGGI, PE, PC
Consulting Engineering
Phone 845 897 2375
1070 Route 9, Suite 205 Plaza 9
Fishkill, New York 12524
Fax 845 897 2239
July 9, 2010
Hon. Christopher Colsey, Supervisor
T own of Wappinger
20 Middlebush Road
Wappingers Falls, New York 12590
Challenger Little League Field /
Robinson Lane Recreation Complex
Supervisor Office
JUL 1 t 2010
Received
Re:
Dear Supervisor Colsey and Town Board Members:
Thank you for the opportunity to submit a proposal for engineering services for the design of a
Challenger Little League Field at the Robinson Lane Recreation Complex. We have researched
the Challenger program and associated field requirements, including contacting Little League
Headquarters in Williamsport, Pa.
At this point in time I do not feel as though I have a clear enough understanding of the project
scope to offer a cost proposal for engineering services. However, recognizing the merit of this
project I would like to offer my firm's services on an hourly basis at rates that are reduced fifty
percent from our standard hourly rate schedule. If you would like to pursue this proposal further
I can provide you a listing of reduced rates.
It seems to me that most, if not all of the professionals in our area would recognize the merit of
this project and would be willing to help in some way. So as an alternative, I also offer to donate
a portion of the required engineering services in cooperation with my colleagues who may be
inclined to do the same. I would be happy to discuss this further with you at your convenience.
I commend you for undertaking this project and I wish you the very best in hope that the
Challenger Field will come to fruition.
L ence J. Paggi,
resident
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Clark Patterson Lee
DESIGN PROFESSIONALS
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July 8, 2010
Mr. John C. Masterson, Town Clerk
Town of Wappinger
20 Middlebush Road
Wappingers Falls, New York 12590
JUL 1 2 2010
~
TOWN OF WAPPINGER
TOWN CLERK
Re: Fee Proposal for Engineering Services for Town of Wappinger Little League Field at Robinson
Lane Recreation Complex
Dear Mr. Masterson:
Listed below please find our fee proposal for the Little League Field at Robinson Lane Recreation
Complex.
The following is our proposed fee for providing Engineering services for the Challenger Little League
Field. Our fee is provided in lump sum format.
Cost for Engineering Services (Lump Sum): $7,450.00
Standard reimbursable items will be billed as an added expense.
Thank you for considering our proposal. If you have any questions or require more information, please
feel free to contact me at extension 1120.
We look forward to building a lasting relationship with the Town of Wappinger.
Very truly yours,
Clark Patterson Lee
Th~~:E
Vice President
900 Corporate Boulevard
Newburgh, NY 12550
clarkpatterson.com
845.567.6700 TEL
845.567.9614 FAX