10
2010-01-19 JCM
FOR INTERNAL USE ONLY
Town of Wappinger
Agreement for the Use of the Town
Hall Facilities for Meetings
Received by: Chris Masterson v/'
Christine Fulton 0
Sue Rose 0
Date Received: 5- / II / -L12
Serial #: / 0
\ A)()I;VW bl6
o Application W$l00.'60 erL:ert.ofLl
~ Notified Recreation (date:..')1 Jt/) )
Agreement for the Use of the Town Hall Facilities for Meetings
':b "t"t\\~S:. ~V'fto)T'1 D~PJ\t2.T I-\LA,. OF PvAL..\'- W".uL5a.- eNGIMI'~I~6-
Name of Organization or Gr~up
-::l€FF t\\<INs.. ~ ~.E..
Name of person r~resenting the Organi ation or Group ..J
J 3 S \ f(.o\l~ ~ I ~'" ~~ "\1 M..t-t J N ' .., ~ I ~ 5"' +0
Address
A8' .2130
Phone No.
This will confirm the arrangements being requested for your groups' use of the Wappinger Town Hall Facilities, as
noted below:
Senior Citizens Room
Large Meeting Room
Other: Specify:
The group is not expected to exceed 40 persons) 0
Date(s): Lvta (':3'III\&I(" '2f IO)~' ('T"'~~, !eft Time: -=1 ~OfJ - -I :00 t',t\
It should be understood that groups using the Buildings' Facilities for evening meetings must select dates when
Town Meetings are normally scheduled (i.e., Justice Court, Planning Board, etc.) Special requests will be
considered upon their own merit, and arrangements can be made for access to, and closing, the building at the close
of your meeting.
( )
K
You and your Organization hereby agree to adhere to the rules set forth on the attached page by signature of an
authorized member of your Organization or group.
The Town of Wappinger reserves the right to suspend temporarily this agreement should the Town have need of the
facility for its own purposes. Advance notice will be given as soon as possible on such occasions.
The Town Clerk should be informed promptly of any schedule change or cancellation of your group activities.
Arrangements for access to specific area to be used should be made with the Town Clerk at the time this form is
submitted.
No application shall be considered approved until it has been submitted to the Town Clerk for review and
Clearance.
2010-01-19 JCM
Terms of the agreement must be strictly adhered to by the contracting group as any disregard or abuse of the rules
for use of the facilities will result in termination of use by the offending group, and they will not be granted
reinstatement.
I have read and understand the rules and regulations for the use of the Facilities in the Town of Wappinger Town
Hall, and will comply with these requireme ts.
Date:
b c.'t:>P ftJ6'wl:UtN6-
(Name of Group or Organization)
~W'o /
~$;~~
5/41'D
Signed:
For:
Approved:
Date:
2010-01-19 JCM
Rules For Use Of Town Hall Facilities For Group Meetin2s
1) Using Group assumes responsibility for any damage to furnishings, equipment, or property.
2) Food, beverages, and paper products, ifused, will be provided by using group.
3) Group using Senior Citizen Room shall not use the TV, Kitchen, or Kitchen equipment and/or
Senior Citizen provisions.
4) No food or beverages are to be furnished and lor served when using the Large Meeting Room.
5) Using group agrees to restore tables, chairs, etc. to places where found at beginning of session,
clean tables and discard rubbish, if applicable.
6) Groups using Senior Citizen Room will close and lock windows and doors and turn off lights at
end of each session.
7) Strict adherence to: "NO SMOKING" regulations must be observed.
Dutchess County
Public Works
William R. Steinhaus
County Executive
Highway Systems
Management
Divisions
Charles E. Traver
Commissioner
County Superintendent
of Highways
Robert H. Balkind, P.E.
Director of Highway
Construction & Maintenance
Gregory V. Bentley, P.E.
Director of Engineering
626 Dutchess Turnpike
Poughkeepsie
New York
12603
H.C.M. Div. (845) 486-2900
Fax (845) 486-2920
Eng. Div. (845) 486-2925
Fax (845) 486-2940
May 10,2010
Supervisor Office
MAY 1 2 2010
Received
Supervisor Christopher Colsey
Town Hall
20 Middlebush Road
Wappinger Falls, NY 12590
RE: PIN 8755.86 -RECONSTRUCTION OF MIDDLEBUSH ROAD (CR 93)
FROM PLEASANT LANE TO CAMELI DRIVE
TOWN OF WAPPINGER, DUTCHESS COUNTY
Dear Supervisor Colsey:
Dutchess County Department of Public Work (DCDPW), in cooperation with the
New York State Department of Transportation and the Federal Highway
Administration, is planning to hold a Public Information Meeting (PIM) for the
above-referenced project. Since Town Hall is in close proximity to the proposed
work, we would like to conduct the PIM at Town Hall with your permission.
Enclosed please find an application/agreement for use of Town Hall Facilities for
either Wednesday, June 16, or Thursday, June 17,2010. As part of submitting this
application/agreement, DCDPW is requesting that the one hundred dollar fee be
waived.
Project Information Meetings are best conducted in evening hours as it often allows
greater participation by local residents. Typically a PIM is conducted between 7:00
and 9:00 pm, with registration from 6:30 pm to 7:00 pm. The PIM will present a
brief technical presentation by the County's representatives of proposed highway
improvements with a request for public input and a follow-up question and answer
session. Attached are preliminary design plans of the proposed work that essentially
involves "softening" existing vertical and horizontal curvature to improve highway
safety as well as some drainage improvements.
Please do not hesitate to contact me ould you have any questions concerning the
information submi
Jefferson
Assistant ivil Engineer II
Is
c: Gregory V. Bentley, P.E., Director of DCDPW-Engineering
David Lawson, P.E., Maser Consulting
\ www.dutchessny.gov