HV Shred Inc
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Town of Wappinger
20 MIODL.EBUSH ROAD
WAPPINGER FALLS, NY 12590
PURCBASZ OaDIR & VOUCHJl1il
Department;
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DO "tOT ~fTE IN 'THIS SO)(
HV SHlUID INC.
D8la V$tI/Nt( ~d
FUND.APPROPR~~ON AMOUNT
AI4\tl.4l0 $300 00
A I 0 10.400 St8~ 00
I
TOTAL .1 $480 00
ABSl'RAOT NO. l
ClAIM~
MA/ltMNb
ADDRPS
lfiJlMS ~ue on R=eipt
';1!NDOR'&
-'" R&FNO.
OATe$ IINJ QuIIrIIIy OUClUP'nON 0' MATefUALS OR SliRl/tellS I,III\lf f'RICIii. ~
8/20109 1.00 Shredding of b.'lllGlivc ~ord:i as approve by 1M RMO 15480 100 5480 100
TOTAL 5480.00
I. ,-1~A -Po-oO '.'RI,,"'III11 ""1 un",. .1It u ...UII 480.00" - .. .- .
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II un &If ,"fI'I. n,llh y.lt'. 1I11~1I. ii' '1IIIIll...III",,,' lIlIlutll64 ".t.,,,.. uUIIIl1l'/ U IU Ill.. 111"( 'UIII ,"I b,1 Un ,.~ " IlhllMl.lhlllltt. IIn ~ lilt ,I~.t
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DEPARTMENT APPROVAL APPROVAI>fOR PAYME \
The above services or materials were rendered or 12lTtiI3-11 '*"'"r":.~ ~ ap.' 1nd1elle4~" "
furnished to the munlclpallty on the dates stated and the v-,
chargel are correct
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AUTttORIZSD OFFtclAl
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COMPTROLLER
DATE
Chris Masterson
From:
Sent:
To:
Subject:
Judith Papo [judith@hvshred.com)
Wednesday, August 12, 2009 11 :41 AM
Chris Masterson
Updated quote for shredding service
Chris,
~"-1~?f
Turning 55 boxes into 92 is a good problem in our book.
will drop the rate to $30 per bin. Still estimating we
described per bin, we will agree not to exceed $480 for
(,\' th the increased volume, we
Cel! fit 6 of the boxes you
tl, total shredding project.
If you I ve got a target date in mind, let me know and we WJ L get it on the calendar. The
next available date we have is next Thursday, August 20th.
Thanks for keeping me up to' date on ,the progress of the pJ I ect.
Regards,
Judith
Judith H. Papo
(845) 705-7279
judith@hvshred.com
www.hvshred.com
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Original Message -----
From: "Chris Masterson" <CMasterson@townofwappinger.us>
To: "Judith Papo" <judith@hvshred.com>
Sent: Friday, July 10, 2009 1:44:39 PM (GMT-0500) Arnerica/Nw York
Subject: RE: Quote for shredding service
Judith, "
Sorry I had to rush off the phone earlier. . What I was sayi;
was looking at the email you had sent to Cheryl when I thou
you had just sent. As you can see below, I did get your pI
did, in tact, give the not, to exceed amount of $360.
may have 'been'confusing;
lit I was looking at the one
; IO,sal for my ,boxes' and you
I
Sorry for the confusion. As I said before, I will let you I;,OW as things progress.
Thanks again,
Chris
-----Original Message-----
From: Judith Papo [mailto:judith@hvshred.com]
Sent: Tuesday, July 07, 2009 4:04 PM
To: Chris Masterson
Subject: Quote for shredding service
Dear Chris,
1
Thank you for your call this afternoon. As I mentioned du
goal at HV Shred is to be THE shredding service for Dutche
pri vilege to have the opportunity to provide a quote for t II
office.
.ng our phone conversation,
County, so it is our
Wappinger Town Clerk's
our
I know you already have an idea of who we are but I still
introduction. My partner and I started HV Shred to introd I
shredding service to the Hudson Valley. My husband has a :
and we were disappointed with the service and the prices w.
an independent pharmacy, we always try to use local vendor.
wanted to use a local company, we were going to have to st
a security matter and we wanted to use a company we knew w
ke _to start with a short
:e a local provider of
Ilarmacy in Hopewell Junction
were being quoted. Also, as
We understood that if we
I-t one ourselves. Shredding is
could trust.
HV Shred is a NYS licensed on-site mobile document shreddj company--all the shredding
takes place right in the parking lot. As part of our ser~ :e, we provide a certificate of
destruction for your records which serves as hard copy SUpi lrt; that the Town. is doing.i ts
due diligence to comply with the federal regulations whid '-equire proper disposal of
consumer private information. Helping to protect the envjj mment, we.recycle all shredded
paper. To further differentiate ourselves, we are also hat I'Y to provide an annual
Identity Theft Prevention program for all our clients--we -so give talks to Rotaries (
Kiwanis, and other civic organizations. As a CPA myself, unders:tandthe vital ..
importance of handling confidential materials properly.
We base our pricing on the number of tips of our 64 galloL lJin. Each bin holds
approximately 200-250 pounds. This takes out variables SUIl as half-empty boxes "md. the
speed of the shredder. We have a bin counter mounted to :letruck wl1i,chcarefully '.
accounts for each bin shredded. We transfer the materiah -rom you~ containers. (boxes,
bags, file cabinets etc.) into our 64 gallon bin, wheel th bin out to our truck where the
bin is lifted and tipped into the shredder chute. Our stc'" of the art mobile document
shredder uses a combination of random cross-cut/pierce ane) r:ear motioI1 to destroy
materials well beyond reconstruction. Via a color monitor mounted to the truck, you.can
witness the entire shredding process first hand. (Our webc' ce has a short clip of :the
shredding knives in action http://www.hvshred.com/about. hUll L click the "Watch the
Landshark Shred" link)
To help you estimate, we can fit approximately 6-7 of the ! I)xeswi.th dimensions you
described per bin. We only charge for the bins we fill, Wj':1 a charge of $40 per bin. For
55 boxes, I would estimate we could complete the job in 8- 0 bins. As Chamber members, we
shred the first bin free. As a hard number, we will not e' ~eed $360 for the shredding
proj ect. I f we are able to complete the service in fewer i ins, we will invoice for the
lower amount.
Most of our clients reuse their boxes. If you wish us to : ceak down your boxes and
recycle them, we charge a small fee of 50 cents per box. '1'1 is is not a streamofrevenue
for us, but just to cover our cost for time and recycling.
There are no additional fuel fees or site fees. The price we quote is the price ~e
charge.
Wappingers in right in our backyard, So we can likely sch' lule within 48 hours ~f not
sooner. Our regular days in the area are Wednesday or Thl, sday.
Please e-mail or give me a call with any questions or iSSl S., I am .alsohappy to stop by
in person.
Sincerely,
Judith
Judith H. Papo
(845) 705-7279
judith@hvshred.com
www.hvshred.com
We Put the Confidence in Confidential
2
I '--..r ~_ .......---.._ ___ '_" . . ._, _ _ _ ___
10 " TOWN OF WAPPINGER
iOWN Cl..5FlK SUf'EJ'IVJ8Ofl
CHRIS MASTE.RSON OHRISTO~HEFl J. COl.SEY
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TOWN OOUHOtL
WlWAM H. l!Il!A,t.E
VINCENT BeTTINA .
MAUREEN McCAm'H'f
JOSEPH P. lI'AOLONI
TOWN CLERK'S OFFICE
. 20 MIOOLeBUSH ROAD
WAPPINQERS FALl.S. NV 1~
(80'15) 297oS171
FAX: (S46) 296.1478
The Following Fax Message'Consi8ts of ~
Including Cover Sheet
Pages '
FAX TELEPHONE NUMBER (845) 2HS-1476
(for" y6:
ifJ'2Ioo
~Q,-fL
QRJ\J'~
61017- fQ79
fJYShreJ
DATE:
l' () iB.eM:
REFERENCE:
IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CONTACT' -'.'
SENDER IMMEDIATELY.
, "
Sender:
IIV HV Shred, Inc.
~ cloJudith Papo
~ 16 Griffen Street
Poughquag, NY 12570
Invoice/Service Statement
Date Invoice #
'" 8/26/2009: >/,' .' .; i :..~. \
AUG26D
Bill To
Town of Wappinger Town Clerk
Chris Masterson
20 Middlebush Road
Wappingers Falls, NY 12590-4004
Terms
Due on receipt
C
...-, , '" "
Description Quantity Rate Amount
Secured on-site document shredding clean out bin tips .... .... "
1/\ 3,0.00 540.00
Discount to reflect prenegotiated maximum (per August 20th purchase ] , ~60.00 ..-:-,'.' ~60"OO "
order)
CERTIFICATE OF DESTRUCTION " . ..
-- .._~-
HV Shred, Inc, certifies that all material covered by this service statement have been . ' "
destroyed in a manner the information cannot be reconstructed or etrieved, The service ~ .. , ; , ' ,',
was provided on the date indicated above, ' . .' 'C '. '
"
Subtotal $480.00
I Sales Tax (o.(] Yo) $0.00
Phone # E-mail
Total, $480.00 '
(845) 705-7279 Judith@hvshred,com