2011-0892011-89
Resolution Authorizing Amendments to the 2011 Town of Wappinger Budget in Respect to
the Highway Department
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on February
14, 2011.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina
Ismay Czarniecki
Joseph P. Paoloni
The following Resolution was introduced by Councilman Beale and seconded by
Councilwoman Czamiecki.
WHEREAS, the Town of Wappinger adopted the Final Budget for Fiscal Year 2011 on
November 18,2010; and
WHEREAS, the Town Highway Superintendent has issued a memorandum dated
January 31, 2011 in respect to nearly depleted budgets for sand and salt due to the unusual
frequency of December 2010 and first quarter 2011 snow and ice storms, plus snow removal
employee overtime; and
WHEREAS, the Town Highway Superintendent has proposed a proposed aggregate of
funds to satisfy the shortfall in the amount of $190,000.00; and
WHEREAS, the Town of Wappinger Final Budget for Fiscal Year 2011 includes a line
item for salt in the amount of $325,000.00 (DB 5142-400); and
WHEREAS, the Town of Wappinger Final Budget for Fiscal Year 2011 includes a line
item for grit and sand in the amount of $42,500.00 (DB 5142-401); and
WHEREAS, the Town of Wappinger Final Budget for Fiscal Year 2011 includes a line
item for snow removal personnel in the amount of $76,000 (DB 5142-100); and
WHEREAS, the Town Accountant has issued a memo dated February 7, 2011 which
outlines the financial impacts of the storms for Fiscal Year 2011; and
WHEREAS, short term borrowing by the Highway (DB Fund) from other funds include
$120,000.00 from the B Fund on January 6, 2011 and an additional $120,000.00 from
Wappinger United Water on January 24, 2001; and
WHEREAS, the aforementioned borrowings shall be paid back to the respective sources
on or before February 28, 2011 from the budgeted 2011 tax revenues; and
WHEREAS, the Town Accountant has proposed a budget amendment in the form of a
transfer of funds from the General Fund (B Fund) Fund Balance to the Highway (DB Fund) Fund
Balance in the amount of $190,000.00 to cover any shortfalls identified by the Town Highway
Superintendent; and
WHEREAS, the Town Accountant has provided advice to the Town Supervisor in
advance of this resolution that the (unaudited) General Fund (B Fund) Unrestricted Fund Balance
as of February 7, 2011 is $262,095.00; and
WHEREAS, the Town Accountant has provided advice to the Town Board within the
February 7, 2011 memo noting that budget transfers between the General Fund (B Fund) and
Highway (DB Fund) are of the same taxpayer levy base and are not constituted as loans requiring
repayment or interest accrual; and
WHEREAS, the proposed budget amendments do not affect the overall budgeted amount
for the funds or department(s) or the public tax levy for fiscal year 2011.
NOW, THEREFORE, BE IT RESOLVED:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby authorizes the Town Supervisor and Town Accountant to
amend the Town of Wappinger Budget adopted for the 2011 Fiscal Year through
the transfer of funds in the amount of One Hundred Ninety Thousand Dollars
($190,000.00) from the General Fund (B Fund) Fund Balance to the Highway
(DB Fund) Fund Balance.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
AYE
ISMAY CZARNIECKI, COUNCILWOMAN
Voting:
AYE
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
2/14/2011
The Resolution is hereby duly declared adopted.
I'- CA k'
J HN C. MASTERSON, TOWN CLERK
TOWN ACCOUNTANT
Fredrick Awino
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590
W W W.TO WNOF WAPPINGER. US
PHONE: (845) 297-
0060
FAX: (845) 297-7214
TOWN OF WAPPINGER
Date: February 7, 2011
To: Town Board
ACCOUNTING OFFICE
Cc: Town Supervisor
Re: DB 2011 Sand and Salt Budget
TOWN SUPERVISOR
Christopher J. Colsey
TOWN BOARD
William H. Beale
Vincent Bettina
Ismay Czarniecki
Joseph P. Paoloni
TOWN CLERK
Chris Masterson
HIGHWAY SUPERINTENDENT
Graham Foster
I refer to a memo from the Highway Superintendent, Graham Foster, to the Town Board dated
January 31, 2011. Per the memo, Mr. Foster is requesting an additional $190,000 to fund the
2011 Sand and Salt budget because the budget allocation has been exhausted. The Highway
(DB) Fund has taken a hit from the series of winter storms that we have witnessed in the past
several weeks, which have created unforeseen extra expenses on sand, salt and overtime for
employees.
The DB Fund had previously borrowed $120,000 from B fund on 1/6/2011 and an additional
$120,000 from Wappinger United on 1/24/2011. These borrowings will be paid back on or
before 2/28/2011 from the 2011 budget tax revenues.
The purpose of this memo is to inform the Town Board that since B Fund and DB Funds are
within the same taxpayer base, the Town Board may wish to consider transferring $190,000 from
B to DB funds through a budget amendment. This transfer would be like a grant that would not
have to be paid back. The effect of this action would be to boost DB fund balance, reduce B fund
balance and provide the much needed funds in the Highway department.
Sincerely,
Fredrick Awino
Town Accountant
TOWN OF WAPPINGER
S1!PI;RINTENDENT
Graham Foster
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(945)297-94 1 -Office
(R45) 656-5031 -Cell
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JANUARY 31, 2011
FO: TOWN BOARD
FROM: GRAHAM FOSTER
HIGHWAY DEPARTMENT
10 HIGHWAY DRIVE
WAPPINGERS FALLS, NY 12590
SlJl3JI- CT: SAND/ SALT BUDGET 2011
JAN s 12011
SUPERVISOR
Christopher I Colsey
TOWN BOARD
William IL Reale
Vincent Bettina
Ismay Czarniecki
Joseph P. Paoloni
TOWN OF W APPI ER
i W Nj CLERK
Co date we have exhausted our 2011 budget for sand. Our inventory was very low on 1 / 1 / 1 1 due
to the fact we had exhausted our 2010 budget, which necessitated an immediate need at the begin-
ning of January. We currently have six to eight weeks of winter plus next fall to get through. I
estimate we will need an additional $40,000 to get through year end.
Our salt account is also nearly depleted, once current open orders are received and paid. and we
should look at finding an additional $150,000 for salt to get through year end.
Date Prepared: 02/07/2011 11:07 AM
TOWN OF WAPPINGER
GLRO1401.0
Report Date:
02/07/2011
Page 2 of 2
Alt sort:
YTD Fund Summary Report
Prepared By: ACCOUNTANT
Account Table: A,B & DB
Fiscal Year: 2011 Period From: 1 To: 2
Fund
Description
Beg. Year YTD YTD
Unexpended
Encumbrances
Unencumbered
Balance Receipts Expenses
Balance
Balance
A
GENERAL FUND TOWN WIDE
(579,054.84) 277,843.39 191,981.18
(493,192.63)
984.00
B
GENERAL FUND PART TOWN
303,638.42 0.00 39,197.20
264,441.22
2,346.12
262,095.10
DB
HIGHWAY FUND
166,449.37 250,000.00 249,030.58
167,418.79
281,330.96
(113, 17)
Grand Total
(108,967.05) 527,843.39 480,208.96
(61,332.62)
284,661.08
(345,993.70)
NOTE: One or more accounts were not printed due to Account Table restrictions.
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