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Frederick P. Clark Associates, Inc DAVID H. STOLMAN AICP. PP PRESIDENT MICHAEL A. GALANTE EXECUTIVE VICE PRESIDENT 350 THEO. FREMD AVE. RYE. NEW YORK 10580 914 967-6540 FAX: 914 967-6615 CONNECTICUT 203255-3100 HUDSON VALLEY 845 297-6056 LONG ISLAND 516 364-4544 www.fpclark.com email@fpclark.com FREDERICK P. CLARK ASSOCIATES, INC. PLANNING. TRANSPORTATION. ENVIRONMENT AND DEVELOPMENT RYE. NEW YORK FAIRFIELD. CONNECTICUT Supervisor Office FEB 2 4 2011 Received December 10,2010 Supervisor Christopher J. Colsey and the Wappinger Town Board Wappinger Town Hall 20 Middlebush Road Wappingers Falls, New York 12590 Subject: Plannin2: Services A2:reement for 2011 Dear Chris and Members of the Town Board: We are pleased to submit this proposal for the provision of professional planning consulting services to the Town for 2011. SERVICES WHICH WE WILL PERFORM As you know, our planning services include attendance at Planning Board meetings and certain Town Board meetings; the review of applications for proposed developments including subdivisions, site plans, special permits, rezoning requests, etc.; site visits; the preparation of resolutions in connection with the review of development proposals; the preparation of studies and analyses with respect to the Town's land development controls; long-range planning services in connection with the Town comprehensive plan; and the rendering of advice to the Boards on other planning and zoning matters. We are also available to prepare grant and other funding applications for the Town. PERSONNEL With regard to our work for the Town, I am the Principal-in-Charge and will provide services and will supervise the work performed by other professionals on our staff (e.g., traffic engineers, landscape architects, environmental scientists and other planners), as appropriate. John F. Lange, my Senior Associate, will fill in for me when I am unable to attend meetings. FREDERICK P. CLARK ASSOCIATES, INC. PLANNING, TRANSPORTATION, ENVIRONMENT AND DEVELOPMENT RYE, NEW YORK FAIRFIELD, CONNECTICUT Supervisor Christopher J. Colsey and the Wappinger Town Board Page 2 December 10,2010 FEES In recognition of our long-standing relationship with the Town of Wappinger, and as requested by the Town, we utilize a discounted rate schedule for all of our staff for all of our services in the Town. For example, my standard rate in 2011 in other client communities will be $225 per hour. However, my discounted rate in the Town during 2011 will be the same as it was in 2010, 2009, 2008 and 2007 ($150 per hour). This represents a 33% discount. Enclosed is our discounted rate schedule for the Town of Wappinger. Where the services of other professionals on our staff are required, their time would billed in accordance with their respective hourly rates. FEE CONSIDERATIONS It is worth noting that the vast majority of the costs associated with the provision of our planning services to the Town are reimbursed by the applicants who generate the need for such services. This system has the advantage of being the most equitable method of paying for professional review costs. Each applicant pays for the costs associated with the review of his or her application. Those applicants that submit reasonable and well prepared plans and supporting information naturally pay lower review costs. The Town and the general public do not subsidize the costs of the development process for those who require more professional review. Even though the professional reviews associated with the applications before the Planning Board also include those of the Town Attorney and the Town Engineer, the review costs for each of the disciplines should not be expected to be equal. Given the full range of planning, zoning and environmental issues to be considered, as well as our drafting of the resolutions, it is appropriate and to be expected that the professional planning review costs are considerably greater than those typically generated by the Town Engineer and Town Attorney. Similarly, engineering and legal costs are far greater than planning related expenses, if any, associated with other types of Town projects, FREDERICK P. CLARK ASSOCIATES, INC. PLANNING, TRANSPORTATION, ENVIRONMENT AND DEVELOPMENT RYE, NEW YORK FAIRFIELD, CONNECTICUT Supervisor Christopher 1. Colsey and the Wappinger Town Board Page 3 December 10,2010 EFFORTS TO REDUCE COSTS No Billing for Ordinary Expenses. In 1993 and 1994, we did not bill the Town for any ordinary expenses in connection with our municipal (non-reimbursable) work. As a result of a discussion with the Town in 1995, we agreed to not bill the Town for any ordinary expenses in connection with our work reviewing applications (reimbursable work) as well. Such expenses for which we no longer charge include mileage, mailing costs, faxes, and the normal printing of our memos. We will once again continue this practice during 2011. Grouping of Site Visits. Another of the methods we will continue to utilize to keep our costs down is that we make every effort to group daytime site inspections in order to be as efficient as possible and to spread the travel time over a number of different applications. No Administrative Costs. It is also important to realize that our hourly rates already have built into them the cost of secretarial and administrative time. That is, we do not bill, as some consultants do, for secretarial and administrative staff time; we only bill for professional staff time. MISCELLANEOUS As has always been our policy, evening meetings are charged as one-half day of time (3-1/2 hours), unless the actual time spent at such a meeting is more than 3-1/2 hours, in which case the actual time is charged. However, travel time to and from evening meetings is not charged at all. It is understood that meetings will be scheduled at mutually convenient times, insofar as possible. Bills for our services will be submitted on a monthly basis. This proposal does not include any architectural, legal or engineering services, other than traffic engineering. It does not include participation in any court cases. Such an arrangement, if desired, would be subject to a separate agreement. However, the Town would agree to compensate us for any time and expense involved in connection with a subpoena issued to us for our attendance in court to testify in any matter relating to the Town's planning arid zoning activities occurring during any period of our service to the Town. FREDERICK P. CLARK ASSOCIATES, INC. PLANNING, TRANSPORTATION, ENVIRONMENT AND DEVELOPMENT RYE, NEW YORK FAIRFIELD, CONNECTICUT Supervisor Christopher J. Colsey and the Wappinger Town Board Page 4 December 10,2010 It is also understood that payment to Frederick P. Clark Associates, Inc. for services provided in accordance with this proposal is not contingent on the Town receiving any payment from third parties who are not a party to this agreement. If you have any questions regarding this letter, please let me know. If, however, this proposal is satisfactory as presented, we would appreciate it if you would endorse the enclosed copy of this letter in the space provided below, and return the endorsed copy to me for our files. We sincerely value the relationship which we have established with the Town of Wappinger. We look forward to the opportunity to continue to serve the Town's consulting needs. Further, we desire that our work for the Town be of maximum effectiveness in assisting the Planning and Town Boards in carrying out their responsibilities. If there is any way in which you feel we can be more useful or improve our efforts, at any time, please do not hesitate to contact me directly. Best regards. Very truly yours, ~ David H. StoIman, AICP, PP President Enclosures: 2 Approved: Signature Date Printed Name j:\docs2\proposals\2011 proposalslwappinger 201 J.dhs.doc:ev FREDERICK P. CLARK ASSOCIATES, INC. PLANNING, TRANSPORTATION, ENVIRONMENT AND DEVELOPMENT RYE, NEW YORK FAIRFIELD, CONNECTICUT DAVID H. STOLMAN AICP, PP PRESIDENT Town of Wappinger 2011 Discounted Schedule of Hourly Charges MICHAEL A. GALANTE EXECUTIVE VICE PRESIDENT President: $150* 350 THEO. FREMD AVE. RYE, NEW YORK 10580 914967-6540 Executive Vice President: FAX: 914 967-6615 $186 CONNECTICUT Vice President: 203255-3100 $165 HUDSON VALLEY Senior Associates: 845 297-6056 $140-$155 LONG ISLAND Associates: 516 364-4544 $120-$135 www.fpciark.com Senior Computer Graphics Specialist: email@fpciark.com $118 Computer Graphics Specialists: $92 Interns: $70-$80 * David H. Stolman's hourly rate in the Town of Wappinger is discounted from $225 in other communities. This represents a 33% discount. The above charges are inclusive of all secretarial, clerical and administrative services, local telephone, postage and other customary overhead expenses. Hourly charges for court appearances to present expert testimony will be 1.5 times those stated above. j:\docs2Iproposals\2011 proposals\wappinger 2011 rates.dhs.doc:ev