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1976-07-28 SPMA Special Meeting of the Town Board of the Town of Wappinger was held on July 28, 1976 at the Town Hall, Mill Street, Wappingers Falls, New York. Notice of said meeting was mailed to each Board member on July 22, Imo1976, calling the meeting for 7:30 P.M. July 28, 1976, for the purposes of transferring funds to pay the Town of Wappinger share for Landfill; consideration of a resolution to direct Rudolph Lapar to replace a hydrant at Old Hopewell Road and MacFarland Road; consid- eration of bidding out corrective actions for Water and Sewer Dis- tricts; consider cost to run in-house pumps for residents within the Districts; consider action on Lombardi's request for payment due to additional expenses (Contract #1); and, any other business that may properly come before the Board. 1 Supervisor Diehl called the meeting to order at 9:00 P.M. Present: Louis Diehl, Supervisor Louis Clausen, Councilman Leif Jensen, Councilman Nicholas Johnson, Councilman Frank Versace, Councilman Elaine Snowden, Town Clerk Others Present: Allan Rappleyea, Attorney to the Town Rudolph Lapar Engineer to the Town Supervisor Diehl stated that the first item on the Agenda to be considered was the bill for the Town's share of closing the Landfill at the Dutchess County Airport. The amount is $19,841.92 for the 3 special assessment and the money is available in the Federal Revenue Sharing Account. MR. CLAUSEN moved that the Comptroller be authorized to pay the amount of $19,841.92 to pay a bill from the Board of Governors Landfill and further, authorize the transfer of the sum of $19,841.92 from account General Government CF5112.4 to account Refuse & Garbage CF8160.4. Seconded by Mr. Johnson Roll Call Vote: 5 Ayes 0 Nays The following Resolution was offered by COUNCILMAN CLAUSEN who moved its adoption: WHEREAS, the fire hydrant at Old Hopewell Road and MacFarland Road has been damaged by a motor vehicle accident, NOW, THEREFORE, BE IT RESOLVED, that the Supervisor and Engineer to the Town are authorized and directed to proceed promptly with informal bids for the repair or replacement of said hydrant, and in the event that informal bids are less than $1,500.00, they are hereby authorized and directed to repair and replace said hydrant immediately, and BE IT RESOLVED, that the Attorney to the Town be instructed to proceed in recovering reconstruction costs of repair and replace- ment of said hydrant from the party who caused the damage. Seconded by: Councilman Johnson Roll Call Vote: 5 Ayes 0 Nays The following Resolution was offered by COUNCILMAN JOHNSON who moved its adoption: WHEREAS the Town of Wappinger Conservation Advisory Council has investigated the possibility of a bike path along Route 9 from the Fishkill line to the Town of Poughkeepsie line and WHEREAS the Federal and State Governments may undertake the cost of construction thereof or in the alternative they may fund said construction, NOW, THEREFORE BE IT RESOLVED the Town of Wappinger hereby authorized the Conservation Advisory Council to make application to the State and Federal Governments for the study and construction of said bike path it being understood that the Town of Wappinger has not made or is not making by the adoption of this resolution any commitment to itself expend funds for said construction. Seconded by: Councilman Clausen Roll Call Vote: 5 Ayes 0 Nays Discussion was held on the corrective actions that will have to be taken in the various water and sewer districts, what work constitutes capital and/or O&M expenditures, and which way to go in respect to payment of total costs. An informational meeting will be held with the residents effected when firm figures are available and this will also serve to ascertain how the majority of the residents in these areas prefer to be assessed for the costs. MR. JENSEN moved that the Engineer be empowered to prepare specs and seek bids for the corrective maintenance items as submitted by the Engineer on his report dated July 7, 1976 of the five Town of Wappinger Sewage Treatment Plants, and further, each Sewage Treatment Plant shall be under a separate bid. Seconded by Mr. Clausen Motion Unanimously Carried The next matter taken into consideration was the cost of running in-house pumps for residents within districts, both for pressure pumps or depressurizing pumps. This was in relation to those isolated cases where the Town provided the pumps for those residents that either experienced too much, or not enough, water pressure from the water system, and whether or not there should be a fair and equitable rebate on their O&M charges for electricity used in the operation of this pump. MR. CLAUSEN moved that the Town Board set a policy whereby any resident having an in-house pump for the purpose of maintaining proper water pressure be credited by the district at the rate of $1.00 per month for electrical charge. Seconded by Mr. Versace Motion Unanimously Carried The matter of the request by Mr. Lombardi for reimbursement for additional fill used under Contract #1 Wappinger Sewer Improvement Area was taken into consideration. At this point the Board called for a recess. Supervisor Diehl called a recess at 9:30 P.M. Supervisor Diehl called the meeting back to order at 9:35 P.M. All Board members still present. 439 MR. CLAUSEN moved that the question on Lombardi's request for additional payments for gravel and/or fill required for use in Contract #1 Wappinger Sewer Improvement Area be referred to Allan Rappleyea, Attorney to the Town for an opinion letter. Seconded by Mr. Diehl Motion Unanimously Carried Mr. Jensen, in discussion of the motion, verbalized his displeasure at putting the matter off again, he had hoped all the information would have been in fron of the Board so that they could have voted to settle the question once and for all. Mr. Diehl mentioned that the Recreation Commission was going to clear out the trees and undergrowth at the back of the Town Hall, and asked if the Board would be agreeable to having the back steps painted and repaired. The Board agreed this item should be attended to without any further ado. A draft of a Release, for execution by property owners where the Town goes on the property to repair a water line, was placed before the Board for their consideration. This brought up the matter of emergency powers for repairs of curb cock leaks. Mr. Fiehl felt the Water and Sewer Committee should be blessed with it, Mr. Versace felt the Supervisor, during the days should act in an emergency, and the release forms should be between the Supervisor's office and the Highway Superintendent, since he would have to be there anyway if a break occurred in a road. MR. JENSEN moved that the Supervisor's Office be empowered to handle the emergency powers for curb cock repairs, and executing the Release and that on other hours the Water and Sewer Committee can be called. Seconded by Mr. Versace. Motion Unanimously Carried 0 Mr. Diehl informed the Board that he had received a second notice from the County on Mosquito Control (this was regarding the use of a Town Highway employee to work with the County Mosquito Control while spraying in the Town of Wappinger). As far as he was concerned, we'reinto the month of August, and he would recommend notifying the County that the Town of Wappinger is not providing manpower to help with their mosquito program. MR. JENSEN moved that the Supervisor be directed to send a letter to the County Executive stating that the Town of Wappinger is not interested in mosquito control. Seconded by Mr. Johnson. Motion Unanimously Carried Mr. Versace commented that, the Board having directed the Assessor to prepare the Assessment Rolis for the Special Districts, Mr. Logan mentioned to him that he would like direction as to what properties in the planning stage were to be included on these rolls. Mr. Versace said he would move that all subdivisions with preliminary approval be placed on these Assessment Rolls. This recommendation led to a lengthy discussion on the pros and cons of the matter. It developed that, in order to be consistent, inclusion of all sub- divisions with preliminary approval. MR. CLAUSEN moved that the Assessor of the Town of Wappinger be directed to include on the Assessment Rolis for the Districts and Improvement Areas all those subdivisions that have received prelim- inary approval as of July 28, 1976, and further, the formulas to be used for Wappinger Sewer Improvement Area #1 and Central Wappinger Water Improvement are to be those used to compute last years rolls, with the exception of Wildwood Sewer District and Tall Trees Water District, which shall use the engineering report to compute the assessments; it is further directed that the Assessment Rolls for the Districts and Improvement Areas be presented by the Assessor on or before October 15, 1976 to the Town Clerk. Seconded by Mr. Johnson. Roll Call Vote: 5 Ayes 0 Nays The following report was received: July 12, 1976 Town Board Town of Wappinger Mill Street Wappingers Falls, N.Y. Re: Rockingham Farms Control System for Water Tank Gentlemen: We have received information on changing of the control system in the Rockingham Tank (letter attached). In addition to the above, a wet tap of the tank feeder, a drain, and some copper tubing will be required. We propose to house the valves and air tank in a standard manhole. Our estimate for the above work is as follows: 1. Control System - $100 credit $775.00 2. Wet tap, corporation stop and drain valve, plus piping (including labor & material) 400.00 3. Excavation & placement of manhole (including labor & material) 600.00 Estimated Total Cost $1,775.00 Your authorization is requested. Very truly yours, Rudolph E. Lapar, P.E. MR. JENSEN moved that the Engineer be directed to work in concert with Camo Pollution to have the control system installed at the water tank in Rockingham Farms at a cost of $1,775.00 Seconded by Mr. Clausen. Motion Unanimously Carried Mr. Clausen mentioned that he had a call from Mr. Vivaldo, who stated that the odor from the Oakwood Sewer Plant was unbearable. Upon talking with Mr. Cacchio, it seems that this is due to the fact that there isn't enough flow to the system to somehow treat 2 42 the effluent to reduce the odor. Mr. Clausen told Mr. Vivaldo that he would ask the Board if they could direct Mr. Cacchio and/or Mr. Lapar to see if there was any other way to look into the problem of reducing the odor. Mr. Lapar elaborated on the technical problems which caused the odor problem. Mr. Jensen indicated that the Board either collectively or individually, over the last few months, had received Camo's reports on this problem, and one of the things discussed was the sludge problem which is causing this odor, corrective measures to keep down the odor would be to keep returning the sludge, and continually moving it from one tank to another. If the Board felt they wanted to go for the additional cost, since the operators would have to activate the pumps manually, it would be an additional cost to the O&M. Mr. Clausen also reported that Mrs. Arndt had, a month or two ago, a sewage back-up in her basement, and had it again last week. She asked if someone from the Town could go out there and investigate the problem. Mr. Rappleyea brought up the subject of Mr. Buyakowski's Kent Ridge Subdivision. The roads having been completed to the last coat of blacktop, so, in keeping with the economic climate, Mr. Rappleyea suggested the Board should try to cooperate with him. He indicated that the deed for the road, and a performance bond, (unsigned specimen) had been submitted for Board approval and recommended the Board approve as to amount and form of the bond and deed subject to the approval of the Planning Board and the presenta- tion to the Town Clerk of the actual bond in the amount of $32,543.00. Mr. Clausen mentioned having been contacted by Norman Scofield regarding the road in his subdivision. It appears that Mr. Scofield's proposal is to have Clove Excavators put in the road ($rook Place) that would meet with Mr. Horton's approval, and upon his approval, the Town Board would release his cash bond to pay Clove Excavator for the cost. If the Board would be willing to do this, Mr. Scofield and Mr. Horton could be ready to make an agreement to have that road put in. Mr. Rappleyea stated he had recommended to Mr. Scofield's attorney to give the Town an assign- ment of their bond to Clove and the Town will state that when the road is improved to the Town's satisfaction, the Town will pay Clove. MR. JOHNSON moved that the Town Board of the Town of Wappinger approves of the form and the amount of the bond of the Republic Insurance Company and SBS Equities Inc. in the total amount of $32,543.00 in accordance with the recommendation of the Engineer to the Town and, authorizes the Building Inspector to issue building permits on the approval of the Planning Board of the terms and the amount of the bond and upon the presentation to the Town Clerk of the bond in the form that is approved herewith. Seconded by Mr. Clausen. Motion Unanimously Carried MR. CLAUSEN moved that the Town Clerk be asked to send a letter to DWS advising them that if they are awaiting any answers from the Town Board and/or the Engineer to the Town relating to water and sewer facilities and/or any otherbroblems to please remind the Town Board by letter as to the informd on they are awaiting. Seconded by Mr. Diehl. Motion Unanimously Carried MR. CLAUSEN moved to adjourn the meeting, seconded by Mr. Johnson and unanimously carried. The meeting adjourned at 10:40 P.M. J L. Elaine H. Snowden Town Clerk Spl. Mtg. 7/28/76