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2011-02-28 RGMTown of Wappinger 20 Middlebush Road Regular Meeting Wappingers Falls, NY 12590 townofwappinger.us Agenda Chris Masterson 845-297-5771 Monday, February 28, 2011 • 7:30 PM Town Hall 7:30 PM Meeting called to order on February 28, 2011 at Town Hall, 20 Middlebush Rd, Wappingers Falls, NY. I• Call to Order II. Salute to the Flag III. Adoption of Agenda IV. Executive Session A. Personnel Interviews (Recreation Secretary) B. Attorney Advice -Litigation V. Minutes Approval Monday, February 14, 2011 VI. Correspondence Log 2011-91. Resolution Authorizing the Acceptance of the Correspondence Log VII. Public Portion VIII. Discussions A. Update on Local Laws Implementing the Comp Plan and Other Misc. Zoning Items - Colsey/Stolman B. Utilization of Town Owned Buildings - Colsey IX. Resolutions 2011-92. Resolution Accepting Road Frontage in Connection with the Zeller Subdivision 2011-93. Resolution Implementing a Policy for Town Owned Building Utilization 2011-94. Resolution Substituting Attorney of Record in Connection with Settlement in Third Party Action Commenced by the City of Newburgh Against the Town of Wappinger 2011-95. Resolution Awarding Bid for Pest Control Services 2011-96. Resolution Authorizing Transfer of Escrow for Mid Hudson Chinese Christian Church Amended Site Plan (Account 08-3166) 2011-97. Resolution Authorizing the Attendance of Certified Code Enforcement Officer at the 2011 Hudson Valley NYSBOC Educational Conference in Poughkeepsie, New York, on April 20-22, 2011 2011-98. Resolution Awarding Bid for Alarm Security Monitoring Services 2011-99. Resolution Authorizing Lease of Police Car X. Items for Special Consideration XI. New Business XII. Town Board Review of Vouchers 2011-100. Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board 2011-101. Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board XIII. Adjournment i own 41 wappenger Page I Printed 212312011 Town of Wappinger 20 Middlebush Road Regular Meeting Wappingers Falls, NY 12590 townofwappinger.us Minutes Chris Masterson 845-297-5771 Monday, February 28, 2011 7:30 PM Town Hall I. Call to Order V. Adoption of Agenda Motion To: adopt the Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Ismay Czarniecki, Councilwoman SECONDER: Vincent Bettina, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Ismay Czarniecki ABSENT: Joseph Paoloni Executive Session Motion To: to go into Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Ismay Czarniecki ABSENT: Joseph Paoloni A. Personnel Interviews (Recreation Secretary) B. Attorney Advice -Litigation Motion To: come out of Executive Session RESULT: Attendee Name Christopher Colsey Organization Town of Wappinger Title Supervisor Status Arrived Present Ismay Czarniecki, Councilwoman William Beale Town of Wappinger Councilman Present Abstain Vincent Bettina Town of Wappinger Councilman Present ❑ Ismay Czarniecki Town of Wappinger Councilwoman Present William Beale Joseph Paoloni Town of Wappinger Councilman Late 8:13 PM ❑ David Stolman Town of Wappinger Town Planner Present ❑ Al Roberts Town of Wappinger Town Attorney Present Initiator 0 ❑ ❑ II. Salute to the Flag Joseph Paoloni Voter V. Adoption of Agenda Motion To: adopt the Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Ismay Czarniecki, Councilwoman SECONDER: Vincent Bettina, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Ismay Czarniecki ABSENT: Joseph Paoloni Executive Session Motion To: to go into Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Ismay Czarniecki ABSENT: Joseph Paoloni A. Personnel Interviews (Recreation Secretary) B. Attorney Advice -Litigation Motion To: come out of Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: William Beale, Vincent Bettina, Ismay Czarniecki ABSENT: Christopher Colsey, Joseph Paoloni Minutes Approval Monday, February 14, 2011 ✓ Vote Record - Acceptance of Minutes for February 14, 20116:30 PM Yes/Aye No/Nay Abstain Absent 0 Accepted Christopher Colsey Voter ❑ ❑ ❑ 0 ❑ Accepted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina Seconder 0 ❑ ❑ ❑ Ismay Czar Uiecki Initiator 0 ❑ ❑ ❑ Joseph Paoloni Voter ❑ ❑ O 0 Town of Wappinger Page 1 Printed 3/1/2011 Regular Meeting Minutes February 28, 2011 VI. Correspondence Log RESOLUTION: 2011-91 Resolution Authorizing the Acceptance of the Correspondence Log NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: Vote Record -Resolution RES -2011-91 Yes/Aye No/Nay Abstain Absent 0 Adopted Christopher Colsey Voter ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder 0 ❑ ❑ ❑ ❑ Tabled Ismay Czarniecki Initiator 0 ❑ ❑ ❑ ❑ Wi❑hdrawn Joseph Paoloni Voter ❑ ❑ ❑ 0 Dated: Wappingers Falls, New York February 28, 2011 The Resolution is hereby duly declared adopted. VII. Public Portion Public Comments on the Agenda Items There were no comments from the Public. VIII. Discussions A. Update on Local Laws Implementing the Comp Plan and Other Misc. Zoning Items - Colsey/Stolman Councilman Beale opened the Discussion at 8:06 PM. David Stolman, Town Planner, was present to give an update on the Comprehensive Plan and the associated Local Laws. Mr. Stolman noted that he is working on a series of Local Laws which will implement the Zoning Map changes that are recommended by the Comp Plan. He is approximately two weeks away from having the Local Laws ready. It will be up to the Town Board if they would like to entertain the Local Laws all at once or in groups. Either way, the Local Laws should be ready by the 2nd Meeting in March. Mr. Stolman then discussed a memo that he sent to the Board that covered a list of items that should be addressed. He went on to discuss some of the items. He recommends that the Board prioritize the list into three categories. Discussion followed. Councilman Beale made a motion to have the Town Attorney and Town Planner meet to come up with a prioritized list, based on the Town Planner's Memo that was sent to the Town Board. The motion was seconded by Councilman Bettina and passed unanimously. Supervisor Colsey closed the discussion at 8:17 PM. Motion To: have the Town Attorney and Town Planner meet to come up with a prioritized list based on the Town Planner's Memo that was sent to the Town Board RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: Colsey, Beale, Bettina, Czarniecki, Paoloni B. Utilization of Town Owned Buildings - Colsey Supervisor Colsey opened the discussion at 8:17 PM. He explained that there has been confusion about who can use Town Hall to meet and what requirements need to be fulfilled in order to use it. A diligent search was made to locate a policy on Town Hall usage, but none could be found. Councilman Bettina asked if a committee could be put together to draft a Town Hall Usage Policy. Supervisor Colsey invited Councilman Bettina to make a motion to create the committee. Councilman Bettina made a motion to have a committee be put together in the Board, in conjunction with the Attorney and the Planner, to come up with some recommendations for the Board to consider. The motion was seconded by Councilwoman Town of Wappinger Page 2 Printed 3/112011 Regular Meeting Minutes February 28, 2011 Czarniecki and d passe unanimously. The Committee will consist of Councilman Bettina, Councilman Paoloni and the Town Attorney, Al Roberts. Councilman Beale asked what is being done in the interim. The Town Clerk, Chris Masterson, explained what information is contained in the application. Discussion followed. Supervisor Colsey closed the discussion at 8:21 PM. Motion To: have a committee be put together in the Board in conjunction with the Attorney and the Planner to come up with some recommendations for the Board to consider ......__.. . ................. RESULT: MOVER: SECONDER: AYES: IX. Resolutions ADOPTED [UNANIMOUS] Vincent Bettina, Councilman Ismay Czarniecki, Councilwoman Colsey, Beale, Bettina, Czarniecki, Paoloni RESOLUTION: 2011-92 Resolution Accepting Road Frontage in Connection with the Zeller Subdivision WHEREAS, by Resolution dated December 6, 2010, the Town of Wappinger Planning Board granted Preliminary and Final Subdivision Plat Approvals for a subdivision plat entitled "Final Subdivision for Donald Zeller"; and WHEREAS, one of the conditions of subdivision approval required the applicants to dedicate road frontage along Maloney Road as it intersects with Daley Road; and WHEREAS, the applicants tendered to the Town an original Deed for Road (Maloney Road and Daley Road) together with accompanying TP -584 and RP -5217, all in recordable form and approved by the Attorney to the Town, Albert P. Roberts, by letter dated January 27, 2011. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby accepts the road frontage along Maloney Road in connection with the Zeller Subdivision, previously approved by the Town of Wappinger Planning Board by the acceptance of the above referenced Deed. The Town Board acknowledges that the subject property is encumbered by several mortgages which are expected to be satisfied in the near future. 3. The Town Supervisor, Christopher J. Colsey, is authorized to execute any and all documents necessary to record such Deed in the Dutchess County Clerk's Office. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2011-92 - R1 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Christopher Colsey Initiator 0 ❑ ❑ ❑ ❑ Defeated William Ll Beale Voter 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina seconder a ❑ ❑ ❑ ❑ Withdrawn Ismay Czarniecki Voter 0 ❑ ❑ ❑ Joseph Paoloni Voter Rl ❑ ❑ ❑ Dated: Wappingers Falls, New York February 28, 2011 The Resolution is hereby duly declared adopted. RESOLUTION: 2011-93 Resolution Implementing a Policy for Town Owned Building Utilization WHEREAS, the Town Board is the custodian of all Town owned properties; and WHEREAS, the Town of Wappinger is frequented by organizations seeking to use the public meeting spaces, to include the large meeting room, Senior Center, Schlathaus Park office building and Courtroom; and WHEREAS, through a search initiated by the Town Clerk, a definitive policy could not be located in respect to the utilization of Town Hall; and WHEREAS, the purpose of this resolution is to establish objective standards for the use of Town Hall; and Town of Wappinger Page 3 Printed 3/1/2011 Regular Meeting Minutes February 28, 2011 WHEREAS, the following utilization policies for Town owned buildings is hereby established and shall not require individual approvals from the Town Board: 1. Organizations, clubs and committees as established through Town of Wappinger Town Code or established at a public session through the authority of the Town Board and/or Town Supervisor 2. Other governmental agencies or sub -agencies for the purpose of matters related to public information, public welfare or public hearings of matters related to the citizenry of the Town of Wappinger 3. Organizations as approved through contract by the Town Board, to include, but not limited to, Little League, Pop Warner Football, Wappinger Football League, and Wappinger United Soccer, shall have access to Town owned buildings through a schedule established through the Recreation Department and under the continuous and present oversight of a Town representative 4. Wappinger political organizations, as constituted by the Dutchess County Board of Elections, shall have access to town owned buildings through a schedule established through the Town Clerk's office and under the continuous and present oversight of a Town representative 5. Not for profit organizations operating for the primary purpose of public health or welfare, such as a blood drive or health clinic WHEREAS, the following utilization policies for Town owned buildings is hereby established and shall require individual approvals from the Town Board: 1. For-profit organizations 2. Any other group not specifically enumerated as approved without Town Board approval WHEREAS, all organizations with exception to organizations, clubs and committees as established through Town Code or under the authority of the Town Board and/or Town Supervisor, whether specifically approved or requiring approval by the Town Board, shall complete an application for utilization of the Town owned building, and the schedule of use posted on the Town electronic calendar as maintained by the Town Clerk; and WHEREAS, all organizations with exception to organizations, clubs and committees as established through Town Code or under the authority of the Town Board and/or Town Supervisor, and Wappinger political organizations as constituted by through the Dutchess County Board of Elections shall have on file, or present upon submission of an application, a valid Certificate of Insurance with liability limits set at a minimum of One Million Dollars per incident, specifically naming the Town of Wappinger as an "additional insured" on the respective policy; and WHEREAS, all organizations with exception to organizations, clubs and committees as established through Town Code or under the authority of the Town Board and/or Town Supervisor, Wappinger political organizations as constituted by through the Dutchess County Board of Elections and organizations as approved through contract by the Town Board shall pay a fee of One Hundred Twenty -Five Dollars for a maximum of six (6) hours of building utilization, and Twenty -Five Dollars per hour thereafter, payable to the Town of Wappinger to offset expenses related to personnel, energy consumption and room preparation/clean-up; and WHEREAS, this policy shall be deemed suspended during any periods established as a State of Emergency by the Town Supervisor NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby adopts the aforementioned utilization policies for Town owned buildings with an appeal process through written petition by the Applicant to the Town Board and deliberated upon at a regularly scheduled Town Board meeting. 3. These policies shall be deemed suspended during any periods established as a State of Emergency by the Town Supervisor. Town of Wappinger Page 4 Printed 311/2011 Regular Meeting Minutes February 28, 2011 The foregoing was put to a vote which resulted as follows: ❑ Adopted ❑ Adopted as Amended Christopher Colsey Voter Yes/Aye 0 No/Nay Abstain Absent ❑ Defeated William Beale Voter a ❑ No/Nay ❑ � Tabled Vincent Bettina Initiator 0 � ❑ ❑ ❑ Withdrawn Ismay Czamieck❑ Seconder 0 William Beale ❑ 0 Jose h Paoloni Voter 0❑ ❑ ❑ ❑ Seconder 0 ❑ ❑ ❑ ❑ Withdrawn 0 Dated: Wappingers Falls, New York 0 ❑ ❑ ❑ February 28, 2011 Voter 0 ❑ ❑ ❑ The Resolution is hereby tabled. RESOLUTION: 2011-94 Resolution Substituting Attorney of Record in Connection with Settlement in Third Party Action Commenced by the City of Newburgh Against the Town of Wappinger WHEREAS, by Resolution 2011-53, adopted by the Town Board on January 24, 2011, the Town Board authorized settlement of an action commenced by the City of Newburgh, as Third Party Plaintiff, against the Town of Wappinger, in connection with claims arising out of the Consolidated Iron Super Fund Site in Newburgh, New York, and authorized the Supervisor and/or Attorney to enter into a Settlement Agreement; and WHEREAS, since the Resolution was approved by the Town Board, the firm of Wagstaff & Cartmell, LLP, was substituted for the firm of Zarin & Steinmetz as the attorneys of record to receive the settlement proceeds. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board acknowledges that the firm of Zarin & Steinmetz has been substituted as the attorneys of record in place of Wagstaff & Cartmell, LLP. The firm of Zarin & Steinmetz is designated as the attorneys to receive the proceeds of settlement and the attorneys of record for the Plaintiff that will execute the Settlement Agreement Between Consolidated Iron Joint Defense Group and Town of Wappinger, New York, for the Consolidated Iron and Metal Superfund Site, a copy of which is affixed hereto. 3. Christopher J. Colsey, Supervisor, and Albert P. Roberts, Attorney to the Town, are hereby authorized to enter into the above mentioned Settlement Agreement in substantially the same form as attached hereto, together with such other documents as may be necessary to fully settle and resolve all claims against the Town of Wappinger as set forth in the Settlement Agreement. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2011-94 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Christopher Colsey Voter 0 ❑ 0 ❑ ❑ Defeated William Beale Initiator 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Ismay CzamiFl. cki Voter 0 ❑ ❑ ❑ Joseph Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York February 28, 2011 The Resolution is hereby duly declared adopted. RESOLUTION: 2011-95 Resolution Awarding Bid for Pest Control Services WHEREAS, by Resolution 2010-375, adopted by the Town Board on December 13, 2010, the Town Board authorized the solicitation of bids for Pest Control Services as set forth in the aforementioned Resolution; and WHEREAS, a Request for Proposal was prepared by Town Supervisor Christopher Colsey and published in the legal advertisement section of the Poughkeepsie Journal and Southern Dutchess News, plus mailed to area pest control firms; and Town of Wappinger Page 5 Printed 31112011 Regular Meeting Minutes February 28, 2011 WHEREAS, the following bids were received: Company Bid Price: Ultimate Pest Control $ 50.00 monthly Orkin Pest Control $ 132.77 monthly WHEREAS, the lowest bid proposal for monthly pest control services for the Town Hall, Highway Garage and Recreation Barn is Ultimate Pest Control Services, 14 Montfort Road, Wappingers Falls, NY, 12590 in the amount of Fifty Dollars per month. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town of Wappinger hereby awards the bid for monthly pest control services for the Town Hall, Highway Garage and Recreation Barn to Ultimate Pest Control Services, 14 Montfort Road, Wappingers Falls, NY, 12590, in the amount of Fifty Dollars per month. 3. The Town Board hereby authorizes the Supervisor to execute the contract documents as prepared for routine pest control services with Ultimate Pest Control Services, 14 Montfort Road, Wappingers Falls, NY, 12590. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2011-95 Yes/Aye No/Nay Abstain Absent 0 Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Initiator 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Tabled Ismay Czamieck❑ Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Joseph Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York February 28, 2011 The Resolution is hereby duly declared adopted. RESOLUTION: 2011-96 Resolution Authorizing Transfer of Escrow for Mid Hudson Chinese Christian Church Amended Site Plan (Account 08-3166) WHEREAS, on or about December 8, 2008, Suo-Lun Huang, as Deacon of the Mid - Hudson Chinese Christian Church (hereinafter the "Applicant") filed an application for Amended Site Plan Approval under Application Number 08-3166; and WHEREAS, on or about December 12, 2008, the Applicant deposited Seven Thousand, Five Hundred Dollars ($7,500.00) into an application review escrow account with the Town of Wappinger for payment of the fees of the Town's professionals to review the application; and WHEREAS, additional deposits in the amounts of Two Thousand, Six Hundred One Dollars and 20/100 ($2,601.20) and Four Thousand, One Hundred One Dollars and 30/100 ($4,101.30) were made respectively on July 7, 2009 and April 6, 2010; and WHEREAS, Resolution of Amended Site Development Plan Approval was granted by the Planning Board on September 21, 2009; and WHEREAS, the current balance in application review escrow account number 08- 3166 is Six Thousand, Six Hundred Three Dollars and 80/100 ($6,603.80) and Applicant has requested a transfer of Three Thousand, Seven Hundred Fifty Dollars ($3,750.00) from the above mentioned application review escrow account into a post planning escrow account, by letter dated February 10, 2011; and WHEREAS, the transfer into the post planning escrow account would leave a balance of Two Thousand, Eight Hundred Fifty -Three Dollars and 80/100 ($2,853.80) in the application review escrow account as of the date of this Resolution. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes a transfer of Three Thousand, Seven Hundred Fifty Dollars ($3,750.00) from application review escrow account number 08-3166 into a post planning escrow account. Town of Wappinger Page 6 Printed 3/1/2011 Regular Meeting Minutes February 28, 2011 The foregoing was put to a vote which resulted as follows: 0 Adopted El Adopted as Amended Christopher Colsey Voter Yes/Aye 0 No/Nay Abstain Absent - ❑ Defeated William Beale Initiator R1 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina Voter 0 Initiator ❑ ❑ - ❑ Withdrawn Ismay CzarnieckO Seconder 0 0 ❑ 0- Joseph Paoloni Voter 0 ❑ Tabled ❑ ❑ 0 ❑ 0 ❑ 0 11 Dated: Wappingers Falls, New York 0 ❑ ❑ ❑ February 28, 2011 Voter 0 ❑ ❑ ❑ The Resolution is hereby duly declared adopted. RESOLUTION: 2011-97 Resolution Authorizing the Attendance of Certified Code Enforcement Officer at the 2011 Hudson Valley NYSBOC Educational Conference in Poughkeepsie, New York, on April 20- 22,2011 WHEREAS, the Town of Wappinger employs NYS Certified Code Enforcement Officers for the purposes of zoning, building, and related matters of local and State code compliance; and WHEREAS, in accordance with the statutes as promulgated by the State of New York, each Certified Code Enforcement Officer must annually gain twenty-four (24) hours of training; and WHEREAS, the Mid Hudson Valley Chapter of NYSBOC is offering eighteen (18) hours of training at their annual conference of April 20 - 22, 2011, at the Poughkeepsie Grand Hotel in Poughkeepsie, New York, at the cost of $285.00 per person; and WHEREAS, the Town of Wappinger Final Budget for Fiscal Year 2011 has an appropriation through Line Item B3620.408 in the amount of Two Thousand Dollars ($2,000.00); and WHEREAS, the following personnel employed by the Town of Wappinger are NYS Certified Code Enforcement Officers: George Kolb, Susan Dao, Sal Morello, Barbara Roberti, and Mark Liebermann. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes George Kolb, Susan Dao, Sal Morello, Mark Liebermann and Barbara Roberti, of the Office of Code Enforcement, to attend the 2011 Hudson Valley Code Enforcement Officials Educational Conference, to be held April 20 - 22, 2011, in Poughkeepsie, New York, at an expense not to exceed $285.00 per person for a total not to exceed One Thousand, Four Hundred Twenty -Five Dollars ($1,425.00) from Budget Line B3620.408. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2011-97 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Christopher Colsey Initiator 0 ❑ ❑ 0 ❑ Defeated William Beale Voter 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina Seconder 0 ❑ 0 ❑ ❑ Withdrawn Ismay Czarniecki Voter 0 ❑ ❑ ❑ Joseph Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York February 28, 2011 The Resolution is hereby duly declared adopted. RESOLUTION: 2011-98 Resolution Awarding Bid for Alarm Security Monitoring Services WHEREAS, the Town of Wappinger buildings at Carnwath Farms Park have pre- existing alarm systems and periodic monitoring; and WHEREAS, in the interest of cost effectiveness, the Town Supervisor solicited bids from various alarm security monitoring services; and WHEREAS, the following written bids were received and forwarded to the Town Board in support of this resolution: Town of Wappinger Page 7 Printed 3/1/2011 Regular Meeting Minutes February 28, 2011 Comipany Ruildinp, Bid Price: Platts Country Village Dormitory $288/annually Platts Country Village Barn $288/annually Commercial Instruments Dormitory $828 4.00/annually Commerical Instruments Barn WHEREAS, the lowest bid proposal for annual alarm security monitoring services for the Carnwath Farms Park (dormitory) is Platts Country Village in the amount of Two Hundred Eighty -Eight Dollars ($288.00) per year; and WHEREAS, the lowest bid proposal for annual alarm security monitoring services for the Carnwath Farms Park (barn) is Platts Country Village in the amount of Two Hundred Eighty - Eight Dollars ($288.00) per year. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board of the Town of Wappinger hereby awards the bid for annual alarm security monitoring services for the Carnwath Farms Park (dormitory) to Platts Country Village in the amount of Two Hundred Eighty -Eight Dollars ($288.00) per year. 3. The Town Board of the Town of Wappinger hereby awards the bid for annual alarm security monitoring services for the Carnwath Farms Park (barn) to Platts Country Village in the amount of Two Hundred Eighty -Eight Dollars ($288.00) per year. 4. The Town Board hereby authorizes the Town Supervisor to execute the contract documents for annual alarm security monitoring services with Platts Country Village. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2011-98 Yes/Aye No/Nay Abstain Absent ll Adopted Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 2 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Initiator ❑ a ❑ ❑ ❑ Tabled Ismay CZamieck'l Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Jose h Paoloni Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York February 28, 2011 The Resolution is hereby duly declared adopted. RESOLU'T'ION: 2011-99 Resolution Authorizing Lease of Police Car WHEREAS, the Town of Wappinger owns a police car that is used by the Dutchess County Sherriff s Office to Patrol the Town of Wappinger that is in need of repair, and, as the cost of repair is too high, replacement is necessary; and WHEREAS, it is more cost effective for the Town to lease a police car rather than buy a police car, because the useful life of a police car is approximately four (4) years, which is the term of the lease; and WHEREAS, a lease of a police car is more economical than a purchase because the lessor may take the depreciation of the police car as a tax deduction and the Town of Wappinger may not, as it does not pay taxes; and WHEREAS, The Cruisers Division, 420 Mount Pleasant Avenue, Mamaroneck, New York, the agent for Country Ford Mercury, Inc., has submitted an estimate to lease a fully equipped police car for $8,672.71 per year for four years with a $1.00 buyout at the end of the lease term; and WHEREAS, the lease agreement is approved as Westchester County Contract Number 8000013;and WHEREAS, pursuant to General Municipal Law § 103(3) and County Law § 408-a, the lease agreement is deemed to be the lowest bid and the Town of Wappinger is not required to solicit competitive bids NOW, THEREFORE, BE IT RESOLVED, as follows: I . The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the Supervisor to execute a four (4) year lease Town of Wappinger Page 8 Printed 3/1/2011 Regular Meeting Minutes February 28, 2011 contract with Country Ford Mercury, Inc., 5400 S. Division Street, Guthrie, OK, 73044, in accordance with the terms of the proposal submitted herewith by The Cruisers Division. The foregoing was put to a vote which resulted as follows: 0 Adopted ❑ Adopted as Amended Christopher Colsey Seconder Yes/Aye 21 No/Nay 0 Abstain Absent ❑ Defeated William Beale Initiator p ❑ ❑ 0 0 0 ❑ Tabled Vincent Bettina Voter p 0 ❑ ❑ Withdrawn Ismay Czarniecki Voter p 0 ❑ 0 Jose h Paoloni Voter 8 0 ❑ Dated: Wappingers Falls, New York February 28, 2011 The Resolution is hereby duly declared adopted. X. New Business Councilman Beale New Business Councilman Beale noted that the Marist College ROTC is seeking permission from the Town Board to utilize Carnwath for another training exercise. They also mentioned that they have personnel available for spring clean-up on the trails. The ROTC is also asking to be able to use the Chapel as a map room during the exercise. Discussion followed. Councilman Beale made a motion to allow ROTC to use the grounds, starting tomorrow, one day per week, on Tuesdays, and the Chapel. The motion was seconded by Councilwoman Czarniecki and passed unanimously. Motion To: allow ROTC to use the grounds, starting tomorrow, one day per week, on Tuesdays, and the Chapel RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: Colsey, Beale, Bettina, Czarniecki, Paoloni Councilwoman Czarniecki New Business Councilwoman Czarniecki noted that the Town clean-up is approaching. She would like the Town to reach out to the Boy Scouts and any other groups that might be interested in helping. Councilman Bettina recommended asking the ROTC. Supervisor Colsey noted that a church group has recently contacted his office about the clean-up. Councilman Beale recommended doing a roadside clean-up and a park clean-up. Discussion followed. Supervisor Colsey New Business Supervisor Colsey noted that there is a stormwater training school coming up. The school will be held in Millbrook at the Cornell Cooperative and will cost $5.00. Supervisor Colsey asked the Town Clerk, Chris Masterson, to give an update on the upcoming Committee on Open Government seminar. Mr. Masterson noted that there are 72 people enrolled. It will take place on March 15th, at 7:00. The seminar will be led by Bob Freeman, Executive Director of the New York State Committee on Open Government. Topics to be covered include Open Meetings Law and Freedom of Information Law. This seminar will be during Sunshine Week, 2011, which is March 13th to March 19th. Councilman Beale noted that this seminar is a great opportunity for the local governments and political subdivisions in the area. Mr. Masterson listed some of the local agencies that have been invited. Councilman Beale then noted that the seminar will be broadcast on the internet over the Town website. Mr. Masterson confirmed that he has attempted to have the invitation distributed to every Town in New York State. Town of Wappinger Page 9 Printed 3/1/2011 Regular Meeting Minutes February 28, 2011 XI. Town Board Review of Vouchers RESOLUTION: 2011-100 Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Claim Packet: 2011 - J =VendorA (General Townwide) B (General PartTown) DB (Highway) CAMO Pollution $750.00 CAMO Pollution $620.00 Central Hudson $3,720.27 Verizon $26.01 Empire $4,012.11 $939.47 $6,591.58 Home Depot $294.00 Home Depot $49.31 Home Depot $8.55 Home Depot $32.91 Mid Hudson Fasteners $290.42 Sedore & Company $2,396.00 Carquest $16.59 $158.23 Hyatt's Garage $225.00 Frederick Clark $7,476.67 Frederick Clark $160.50 Frederick Clark Frederick Clark Frederick Clark Frederick Clark Arkel Motors $271.00 Herbert Redl Global Translation $140.00 Kearns Electric $182.03 NYSBOC $250.00 NYSBOC $25.00 NYSBOC $25.00 NYSBOC $25.00 NYSBOC $25.00 Justice Court $22,537.00 Grainger $810.28 Staples $56.24 Conrad Geoscience $480.75 J Masterson -Petty $25.90 Cash Spiegel Brothers $180.00 Christopher Colsey $24.00 Cablevision $274.65 Poland Springs $179.08 CDW-G $1,921.12 R Dees Auto Tops $225.00 All State Town of Wappinger Page 10 Printed 3/1/2011 Regular Meeting I erizo W' I Minutes February 28, 2011 V n fireless Wilson Oil Hannaford Westhook Sand/Gravel A-1 Supply D & M Electrical Lipiro's Redline Totals VendorHGDT14T92 CAMO Pollution CAMO Pollution Central Hudson Verizon Empire Home Depot Home Depot Home Depot Home Depot Mid Hudson Fasteners Sedore & Company Carquest Hyatt's Garage Frederick Clark Frederick Clark Frederick Clark Frederick Clark Frederick Clark Frederick Clark Arkel Motors Herbert Redl Global Translation Kearns Electric NYSBOC NYSBOC NYSBOC NYSBOC NYSBOC Justice Court Grainger Staples Conrad Geoscience J Masterson -Petty Cash Spiegel Brothers Christopher Colsey Cablevision Poland Springs CDW-G R Dees Auto Tops All State Verizon Wireless Wilson Oil Hannaford Westhook Sand/Gravel A-1 Supply $302.65 $5.48 $255.82 $35,892.01 $510.40 $21.00 $12,101.50 $809.28 $2,485.29 $5,547.04 $16,558.84 $750.00 $5,787.50 $175.50 $75.00 $2,797.50 $75.00 $20,403.45 Town of Wappinger Page 11 Printed 3/1/2011 Regular Meeting Minutes February 28, 2011 D & M Electrical $48,772.43 Lipiro's Redline I, John C. Masterson, Town Clerk of the Town of Wappinger, hereby certify that the vouchers listed above were audited by a majority of the Town Board at the public meeting of February 28, 2011, and allowed to the claimants the amount opposite his/her name. The Town Supervisor is hereby authorized to submit such claims to the Accounting Department for payment. The foregoing was put to a vote which resulted as follows: Vote Record -Resolution RES -2011-100 A (General Townwide) B (General PartTown) Yes/Aye No/Nay Abstain Absent * Adopted Christopher Colsey Voter 0 ❑ � ❑ ❑ ❑ Adopted as Amended William Beale Initiator 0 ❑ ❑ DC Sheriff ❑ Defeated Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ ❑ Tabled Ismay Czarniecki Seconder 0 ❑ 0 ❑ Withdrawn Joseph Paoloni Voter ❑ 0 ❑ Dated: Wappingers Falls, New York February 28, 2011 The Resolution is hereby duly declared adopted. RESOLUTION: 2011-101 Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Claim Packet: 2011 - K Vendor A (General Townwide) B (General PartTown) DB (Highway) CAMO Pollution Central Hudson $2,116.34 Pitney Bowes $636.00 Wapp Little League $8,000.00 DC Sheriff $2,188.86 $11,419.45 Conklin Services $166.25 Hyatt's Garage $450.00 Chemung Supply $1,152.00 Patricia Maupin $6.00 Arkel Motors $861.10 Printable Services NOCO Distribution $1,265.77 Hud Riv Truck Equip $452.81 Workplace -St. Francis $720.00 $780.00 J. Masterson -Petty $8.75 Cash Vantage Equip $245.78 RDS Systems WB Mason $631.41 Clark Patterson Lee Amazon $27.14 Wilson Oil $2,543.60 Wilson Oil $2,609.60 Totals $14,313.40 $12,059.61 $9,907.85 Town of Wappinger Page 12 Printed 3/1/2011 Regular Meeting Minutes February 28, 2011 PLEASE ADD THIS 2010 BILL A fund Interstate Refrigerant $1,862.00 Vendor SU WU T96 CAMO Pollution Yes/Aye El $6,685.92 r.. Central Hudson Absent ❑ Defeated Pitney Bowes William Beale Initiator Wapp Little League ❑ 0 0 DC Sheriff ❑ Tabled Conklin Services Seconder RI Hyatt's Garage 0 ❑ Chemung Supply Ismay Czarnecki Patricia Maupin p ❑ Arkel Motors 0 Printable Services $211.28 $211.28 NOCO Distribution ❑ 0 Hud Riv Truck Equip Workplace -St. Francis J. Masterson -Petty Cash Vantage Equip RDS Systems $165.47 $165.48 WB Mason Clark Patterson Lee $4,635.75 Amazon Wilson Oil Wilson Oil Totals $7,062.68 $4,635.75 $376.75 I, John C. Masterson, Town Clerk of the Town of Wappinger, hereby certify that the vouchers listed above were audited by a majority of the Town Board at the public meeting of February 28, 2011, and allowed to the claimants the amount opposite his/her name. The Town Supervisor is hereby authorized to submit such claims to the Accounting Department for payment. The foregoing was put to a vote which resulted as follows: 0 Adopted ❑ Adopted as Amended Christopher Colsey Voter Yes/Aye El No/Nay ❑ Abstain Absent ❑ Defeated William Beale Initiator p ❑ 0 0 ❑ ❑ ❑ Tabled Vincent Bettina Seconder RI ❑ 0 ❑ ❑ Withdrawn Ismay Czarnecki Voter p ❑ ❑ 0 Jose h Paoloni Voter a ❑ 0 0 Dated: Wappingers Falls, New York February 28, 2011 The Resolution is hereby duly declared adopted. Town of Wappinger Page 13 Printed 3/1/2011 Regular Meeting Minutes February 28, 2011 XII. Adjournment RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Colsey, Beale, Bettina, Czarniecki, Paoloni ...__......................._.... ...._____...__......__... The meeting adjourned at 8:43 PM. 4hn C. Masterson Town Clerk Town of Wappinger Page 14 Printed 3/1/2011