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2011-1272011-127 Resolution Authorizing the Town Clerk to Purge Records in Respect to Tabled and Obsolete Resolutions At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on March 28, 2011. The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor - Christopher J. Colsey Councilmembers - William H. Beale Vincent F. Bettina (Arrived at 7:34 PM) Ismay Czarniecki Joseph P. Paoloni ABSENT: The following Resolution was introduced by Councilwoman Czarniecki and seconded by Councilman Beale. WHEREAS, the Town Board authorized a Records Management Day through Resolution 2011- 074; and WHEREAS, the Town Clerk has initiated the disposition of numerous records in accordance with the MU -1 Disposition Schedule, to inlcude physical purging and transfer to electronic access format; and WHEREAS, the Town Clerk utilizes a software suite entitled MinuteTraq to maintain records of Town Board meetings, amongst other functions; and WHEREAS, various parties to include the Town Supervisor and Town Board routinely initiate actions for consideration through resolutions by the Town Board at public meetings; and WHEREAS, such resolutions may be tabled by the majority of the Board for reasons to include the solicitation of further information, increased period of consideration and other reasons; and WHEREAS, in the event of resolutions not tabled to a date specific, the Town Clerk creates a fictional depository meeting to hold the tabled resolutions; and WHEREAS, such depository holds numerous tabled resolutions for which there appears to be no expected future action; and WHEREAS, such resolutions within MinuteTraq are attached hereto; and WHEREAS, the Town Clerk also has a depository of obsolete initiatives in hardcopy form eleigible for purging, to include: handicapped facilities, commercial vehicles and accessory renovations to residential structures; and WHEREAS, the Town Board hereby authorizes the Town Clerk to purge the tabled resolutions as existing within MinuteTraq and obsolete hardcopy initiatives within the Town Clerk's files, as they are deemed obsolete. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the Town Clerk to purge the tabled resolutions as existing within MinuteTraq and obsolete hardcopy initiatives within the Town Clerk's files, as they are deemed obsolete. The foregoing was put to a vote which resulted as follows: CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE ISMAY CZARNIECKI, COUNCILWOMAN Voting: AYE JOSEPH P. PAOLONI, COUNCILMAN Voting: AYE Dated: Wappingers Falls, New York 3/28/2011 The Resolution is hereby duly declared adopted. w� JrC. MASTERSON, TOWN CLERK 3/21/2011 1:15 PM Legislative File Search Page 1 Doc ID Status Doc # Short Title Department Meeting 1328 Tabled RES -2007-70 Town Truck Local Law Supervisors Office 04/09/07 07:30 PM 1353 Tabled RES -2007-92 Create Town Code Chapter 66 -Ambulance N... Supervisors Office 05/29/07 07:30 PM 1436 Tabled RES -2007-173 Accept New Swartz Arch. Group Fee Schedu... Supervisors Office 09/10/07 07:30 PM 1442 Tabled RES -2007-175 Soccer Fields Supervisors Office 09/10/07 07:30 PM 1454 Tabled RES -2007-176 Soccer Field Bond Supervisors Office 09/10/07 07:30 PM 1496 Tabled RES -2007-220 Award Camwath Roof Bid Supervisors Office 12/27/10 07:30 PM 1497 Tabled RES -2007-221 Carnwath Abatement Supervisors Office 12/27/10 07:30 PM 1512 Tabled RES -2007-238 Waive Assembly Permit Fee Supervisors Office 12/27/10 07:30 PM 1514 Tabled RES -2007-240 Adopting Comprehensive Plan Supervisors Office 12/27/10 07:30 PM 1515 Tabled RES -2007-241 Adopt Findings Statement GEIS Supervisors Office 12/27/10 07:30 PM 1526 Tabled RES -2007-252 Carnwath Bond Supervisors Office 12/26/07 07:30 PM 1570 Tabled RES -2008-24 Appointing Comptroller Town Clerk 01/14/08 07:00 PM 1573 Tabled RES -2008-27 Appointing an Emergency Services Coordina... Town Clerk 01/14/08 07:00 PM 1633 Tabled RES -2008-88 Town Highway Garage Town Clerk 12/27/10 07:30 PM 1634 Tabled RES -2008-86 Expand Comp Search Town Clerk 12/27/10 07:30 PM 1635 Tabled RES -2008-87 Expand Account Clerk Search Town Clerk 12/27/10 07:30 PM 1661 Tabled RES -2008-109 Disaster Preparedness Committee Town Clerk 12/27/10 07:30 PM 1743 Tabled RES -2008-183 Escrow Refund DCH Toyota Town Clerk 06/23/08 07:00 PM 1762 Tabled RES -2008-209 Air Saw, Sander, Jumping Jack Bonding Town Clerk 12/27/10 07:30 PM 1763 Tabled RES -2008-210 Telephone Bonding Town Clerk 07/23/08 07:00 PM 1764 Tabled RES -2008-211 Senior Center Furniture Bonding Town Clerk 07/23/08 07:00 PM 1823 Tabled RES -2008-263 Bid for Re -Evaluation Services Town Board 09/22/08 07:00 PM 1883 Tabled RES -2008-327 Appointing Recreation Assistant Town Board 12/27/10 07:30 PM 1902 Tabled RES -2008-346 Abstract of Claim and Warrant for Payment o... Town Board 12/08/08 07:00 PM 1903 Tabled RES -2008-347 Abstract of Claim and Warrant for Payment o... Town Board 12/08/08 07:00 PM 1917 Tabled RES -2008-361 Recreation Commission Chair Interview Can... Town Board 12/27/10 07:30 PM 1927 Tabled RES -2008-371 Adopting Bi -Weekly Pay Periods Town Board 12/27/10 07:30 PM 2036 Tabled RES -2009-108 Appointing a Member to the Planning Board Town Board 12/27/10 07:30 PM 2200 Tabled RES -2009-255 Removal of Cranberry Hills Property Town Clerk 12/27/10 07:30 PM 2215 Tabled RES -2009-273 Town Attorney to Draft a Local Law Term Li... Town Board 09/28/09 07:00 PM 2264 Tabled RES -2009-320 Cancelling Town Board Meeting of December Town Board 12/27/10 07:30 PM 2267 Tabled RES -2009-324 Impose Term Limits for Members of the Tow... Town Board 12/27/10 07:30 PM 2278 Tabled RES -2009-334 Resolution Scheduling a Special Town Boar... Town Board 12/27/10 07:30 PM 2341 Tabled RES -201044 Appointing Members to the Ethics Committee Town Board 01/25/10 07:00 PM 2460 Tabled RES -2010-125 Appointing the Positionof Zoning Administrat... Town Board 04/12/10 07:00 PM 2563 Tabled RES -2010-226 Appointing a Joint Planning Board Secretary Town Board 09/13/10 06:00 PM 2594 Tabled RES -2010-254 Appointing Part -Time Assessor's Aid Town Board 09/13/10 06:00 PM