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1973-01-02 ReorgAGENDA - TOWN BOARD ORGANIZATIONAL MEETING JANUARY 2, 1973 1. Supervisor Call Meeting to Order 2. Roll Call 3. Resolutions 1. Appointing Personnel to Town Offices 2. Establishing Salaries 3. Establishing Salary of classified Service Position 4. Establishing Pay Scale for Highway Dept. 5. Establishing Pay Scale for Part Time Clerical Employees 6. Designating Time & Place for Town Board Meetings 7. Appointing Accountant for auditing purposes 8. Designating Official Newspaper 9. Designating Depositories for Town Monies 10. Designating Insurance Agent 11. Establishing Petty Cash for Receiver of Taxes 12. Establishing Petty Cash for Town Clerk 13. Authorizing Temporary Deposits & Investments Town. Funds 14. Authorizing Submission of Supervisor's Annual Report 15. Res. in Opposition to Elimination or Modification of Local Court System 16. Resolution regarding Power Ping. Bd. as to approval of Preliminary Plats, in accordance with Town Law Amendment 17. Establish reimbursement for mileage -18. Appoint Civil Sex ii ce Director 19. Appoint.Supt. of Water & Sewer Plants 4. Term of Robert Heisler expires Jan. ij. Ping. Bd. (7 yr.Term) 5. Appoint Chairmen: Ping. Bd. - Zng. Bd. of Appeals - Recreation Comm. .6a Appoint Representative & Alternate to Association of Towns Annual Meeting.(b1 Grant Permission to attend. The Reorganizational Meeting of the Town Board of the Town of Wappinger was held January 2, 1973, at the Town Hall, Mill Street, Wappingers Falls, New York. Supervisor Diehl called the meeting to order at 7:12 P.M. Present: Louis Diehl, Supervisor Louis Clausen, Councilman Harry Holt, Councilman Leif Jensen, Councilman Stephen Saland, Councilman Elaine H. Snowden, Town Clerk Others Present: William Horton, Superintendent of Highways Allan Rappleyea, Attorney to the Town The following Resolution was offered by COUNCILMAN CLAUSEN who moved its adoption: RESOLVED, that the following persons be and they hereby are appointed to the following offices and positions of employment with the Town of Wappinger to serve in such capacity through the year 1973 unless their services shall be sooner terminated - at the pleasure of the Town Board: NAME OFFICE John Holler Susan Pike Virginia Ferris Thomas Rogers Building Inspector Zoning Administrator Town Historian Recreational Coordinator AND IT IS FURTHER RESOLVED, that the salaries otherwise fixed for the above designated offices and positions shall be paid to the holders of such offices and positions, payable every other Friday throughout the year 1973, with 26 pay periodspuring such year, with the first payday to be January 5, 1973. Seconded by: Councilman Holt Roll Call Vote: 5 Ayes Resolution #2 The following resolution was offered by COUNCILMAN JENSEN who moved its adoption: RESOLVED, that the annual salaries for the following named Town Officers and employees be and the same hereby are fixed and established at the following rates: Supervisor Superintendent of Highways Town Justice Town Justice 1 Councilman 1 Councilman 1 Councilman 1 Councilman Town Clerk Receiver of Taxes Assessor 1 Deputy Town Clerk 1 Deputy Town Clerk Supervisor's Bookkeeper Secretary to Supervisor Building Inspector Zoning Administrator Secretary to Town Justices Clerk to Building Insp. & Zoning Adm. Secretary to Highway Superintendent Secretary to Planning Board Secretary to Zoning Board Recreational Coordinator $ 6,000 13,000 4,800 4,800 3,000 3,000 3,000 3,000 9,500 8,000 12,000 7,000 5,500 3,300 6,500 10,500 9,000 6,500 5,700 3.50 per hour 2,200 2,200 2,000 AND IT IS FURTHER RESOLVED, that the salaries of persons holding the aforesaid positions shall be paid every other Friday throughout the year 1973, with 26 pay period during such year with the first payday to be January 5, 1973. Seconded by: Councilman Holt Roll Call Vote: 5 Ayes The following resolution was offered by COUNCILMAN JENSEN who moved its adoption: RESOLVED, that the annual salary for the following classified Civil Service position in the Town be and the same hereby is fixed and estdblished at the following annual rate: Clerk to the Assessors $ 6,950. AND IT IS FURTHER RESOLVED, that the salary of the person holding such position shall be paid every other Friday through - out the year 1973, with the first payday to be on Friday, January 5, 1973. Seconded by: Councilman Holt Roll Call Vote: 5 Ayes The following resolution was offered by COUNCILMAN CLAUSEN who moved its adoption: RESOLVED, that the pay scale for the following categories of employees hired by the Town of Wappinger Highway Department be and the same hereby is fixed and established at the following minimum to maximum hourly rates: Heavy Operator $4.00 to $4.25 per hour Light Operator 3.86 to 4.11 per hour Laborer 2.92 to 4.00 per hour Foreman 4.55 per hour AND IT IS FURTHER RESOLVED, that all of such Highway Depart- ment employees engaged on an hourly basis shall be paid every other Friday throughout the year 1973, with the first payday to bqon Friday, January 5, 1973. Seconded by: Councilman Jensen Roll Call Vote: 5 Ayes The following resolution was offered by COUNCILMAN HOLT who moved its adoption: RESOLVED, that the pay scale for all extra part time clerical employees engaged to perform services for the Town Board of this Town and/or its officers, officials, and agencies be and the same hereby is fixed and established at a maximum hourly rate of $2.75 per hour, and it is further RESOLVED, that all of such extra part time clerical employees engaged on an hourly basis shall be paid every other Friday through- out the year 1973, with the first payday to be on Friday, January 5, 1973. Seconded by: Councilman Clausen Roll Call Vote: :5 Ayes The following resolution was offered by (SUPERVISOR DIEHL who moved its adoption: RESOLVED, that monthly meetings of the Town Board of the Town of Wappinger shall be held at 8:00 P.M. at the Town Hall, Mill Street, in the Village of Wappingers Falls, Town of Wappinger, Dutchess County, New York, in the evening of the second Monday of each month, or at such other place or places within the Town of Wappinger as the Town Board shall from time to time designate. Seconded by: Councilman Holt Roll Call Vote: 5 Ayes The following resolution was offered by COUNCILMAN CLAUSEN who moved its adoption: RESOLVED, that Francis Manning, a Licensed Public Accountant of the Town of Wappinger be and he hereby is retained. to audit the accounts and reports of the Town Supervisor, the Town Clerk and Town Justices for the Year 1972, and it is further RESOLVED, that the said accountant receive reasonable compensa- tion for the productive services which he shall render to the Town in this connection. Seconded by: Councilman Holt Roll Call Vote: 5 Ayes The following resolution was offered by COUNCILMAN CLAUSEN who moved its adoption: RESOLVED, that the Marine Midland National Bark of Southeastern New York, the Dutchess Bank and Trust Company, and Empire National Bank, each being a banking institution maintaining banking rooms and offices in Dutchess County, New York, be and they each hereby are severally designated as depositaries'of the monies of this Town, and it is further RESOLVED, that the Town Clerk be and she hereby is directed to give notice of such designation to each of said banking insti- tutions. Seconded by: Councilman Jensen Roll Call Vote: 5 Ayes The following resolution was offered by COUNCILMAN CLAUSEN who moved its adoption: ,RESOLVED, that the W&SD News, a newspaper regularly published in the Town of Wappinger, Dutchess County, New York, and having a general circulation in this Town, and being a newspaper entered as second class mail matter, be and the same hereby is designated as the official paper of this Town, and it is further RESOLVED, that the Poughkeepsie Journal and the Evening- News, newspapers published in the County of Dutchess and having general circulation therein, be and they hereby are designated as additional newspapers for the publication of Town notices, subject to the limitations of Section 64, Subdivision 11 of the Town Law of the State of New York, and it is further RESOLVED, that the Town Clerk be and she hereby is authorized and directed to give notice of such designation to the publishers of such newspapers. Seconded by: Councilman Jensen Roll Call Vote 5 Ayes The following resolution was offered by COUNCILMAN HOLT who moved its adoption: RESOLVED, that the Marshall & Sterling Inc. Wappingers Branch, a general insurance agency doing business in the Town ofWappinger, Dutchess County, New York, be and it hereby is designated as the insurance agent for this town. Seconded by: Councilman Clausen Roll Call Vote: 5 Ayes The following resolution was offered by COUNCILMAN HOLT who moved its adoption: RESOLVED, that a petty cash fund not to exceed the sum of $200.00 and the same hereby is established for the Receiver of Taxes, and it is further RESOLVED, that payments from said petty cash account be made and that the Supervisor of this Town be reimbursed for'advances made to such account in accordance with the provisions of Section 64, Subdivision .La of the Town Law of the State of New York. Seconded by: Councilman Clausen Roll Call Vote: 5 Ayes The following resolution was offered by COUNCILMAN JENSEN who moved its adoption: WHEREAS, the Town Clerk of the Town of Wappinger has numerous requests for the expenditure of small amounts of cash for postage, supplies, and miscellaneous items, for various departments of the Town of Wappinger. NOW, THEREFORE, BE IT RESOLVED, that the Town Clerk is hereby authorized and directed to establish a petty cash fund in the sum of $50.00 for the use of said Town Clerk. Seconded by: Councilman Clausen Roll Call Vote: 5 Ayes The following resolution was offered by COUNCILMAN CLAUSEN who moved its adoption: WHEREAS, it has come to the attention of this Town Board of the Town of Wappinger that there are now or may be in the future funds and monies, except proceeds of loans and monies the invest- ment of which is otherwise provided for by law, belonging to the Town which are or which may be in excess of the amount required for immediate expenditure to pay current expenses and obligations and, WHEREAS, it is or it may be to the advantage of the Town to deposit and/or invest all or part of such funds in special time deposit accounts in, or certificates of deposit issued by, banks or trust companies located and authorized to do business in this State, short term obligations of the United States of America and/or the State of New York, and, WHEREAS, it appears that the temporary deposit and/or invest- ment of such excess and surplus funds may be beneficial and profitable to the Town of Wappinger, NOW, THEREFORE, IT IS HEREBY RESOLVED, that the duly elected, qualified and acting Supervisor of the Town of Wappinger be and he hereby is author- ized, empowered and directed to deposit and/or invest such surplus and excess funds of this Town in the aforesaid manner pursuant to Section II of the General Municipal Law of the State of New York, and it is further RESOLVED, that such temporary deposits and/or investments shall be secured, registered or held, as the case may be in the manner prescribed by:Section 11 of the:General Municipal -.Law of the State of New York, and it is further RESOLVED, that the aforesaid Supervisor of this Town be and he hereby is authorized, empowered and directed to take all steps necessary from time to time to carry out and implement this resolution. Seconded by: Councilman Holt Roll Call Vote: 5 Ayes The following resolution was offered by COUNCILMAN CLAUSEN who moved its adoption: WHEREAS, Subdivision 10 of Section 29 of the Town Law requires that the Supervisor of each Town prepare and file with the Town Clerk within 30 days after the expiration of each fiscal year, an annual .financial report:. accounting for all kmonies received:_and: disbursed by him, together with the certificates or certificate of the bank or trust company where Town monies are deposited, showing the amount of such monies on deposit with said bank or trust company, and cause a certified copy of .such report to be pub-lished in the official newspaper, WHEREAS, in lieu of preparing the report required by Subdivi- sion 10 of Section 29 of the Town Law, the Town Board may determine by resolution, that the Supervisor shall submit to the Town Clerk within 60 days after the close of the fiscal year, a copy of the report to the State Comptroller required by Section 30 of the General Municipal Law and the Town Clerk shall cause a summary of such report to be published within 10 days after receipt thereof in a form approved by the State Comptroller in the official news- paper. NOW, THEREFORE, IT 'IS HEREBY RESOLVED, that in lieu of preparing the report required by Subdivision 10 of Section 29 of the Town Law, the Supervisor shall submit to the Town Clerk within 60 days after the close of the fiscal year, a copy of the report to the State Comptroller required by Section 30 of the General Municipal Law and that the Town Clerk shall cause a summary of such report to be published within 10 days after receipt thereof in a form approved by the State Comptrol- ler in the official newspaper. Seconded by: Councilman Holt Roll Gall Vote: 5 Ayes The following resolution was offered by COUNCILMAN HOLT who moved its adoption: WHEREAS the Town Board of the Town of Wappinger has become aware of certain efforts in the New York State Legislature for the reorganization of the Court system of the State of New York, and WHEREAS it has come to the attention of the Town Board of the Town of Wappinger that as part of the proposed reorganization, the local court system may be modified or eliminated, and WHEREAS the -local court system of this State has served the citizens and community for many years past and provided prompt and efficient justice readily available and accessible to all citizens, and WHEREAS the local court system has long provided a unique system whereby matters are handled by personnel who are familiar with local problems, thus resulting in a greater degree of true justice, and WHEREAS the local court system has long provided an efficient system of justice at a minimum cost, and L L WHEREAS elimination or modification of the local court system could well result in the deprivation of the accessibility of the local citizenry to prompt and efficient justice, now therefore BE IT RESOLVED that the Town Board of the Town of Wappinger is opposed to any modification or restructuring of the court system of the State of New York which would include the modifica- tion or eliminationof the local court system and urges its representatives to do all in their power to defeat any such proposals, and BE IT FURTHER RESOLVED that the Town Clerk is hereby author- ized and directed to forward a certified copy of this resolution to Governor Nelson E. Rockefeller, Senator Warren Anderson, Assemblyman Perry Duryea, Senator Jay P. Ro-1ison,- and: Assemblyman Benjamin Roosa. Seconded by: Councilman Clausen Roll Call Vote: 5 Ayes The following Resolution was introduced by COUNCILMAN HOLT who moved _its adoption: WHEREAS, because of an ,amendment to Section 276 of Town Law, effective January 2, 1973, the Town of Wappinger Planning Board required specific authority to approve_. preliminary plats within that part of the Town outside any incorporated city or village; and WHEREAS giving the Planning Board an option to require a subdivider to submit a preliminary plat is desirable for protection of the pubLic interest in land subdivision; now therefore be it RESOLVED that the Town of Wappinger Planning Board shall have the power to approve preliminary plats within the Town of Wappinger, outside the limits of any incorporated ,city or village in accord- ance with the requirements of Sections 276, 277, 278, Article 16 of the Town Law as amended in addition to all other powers pre- viously granted to it; and be it further RESOLVED that the Town Clerk shall file with the Clerk of the County of Dutchess a certificate, certifying that said Planning Board has been authorized to review and approve preliminary plats as well as final plats for new subdivisions of land in the Town of Wappinger in accordance with Sections 276, 277, and 278, Article 16, as amended, of the Town Law; and be it further RESOLVED that this resolution shall take effect immediately. Seconded by: Councilman Clausen Roll Call Vote: 5 Ayes MR. HOLT moved that the prevailing rate of 10c a mile for Town business, be continued. Seconded by Mr. Clausen. Motion Unanimously Carried MR. DIEHL moved to appoint Charles Albertson as the Civil Defense Director for the Town of Wappinger for the year 1973. Seconded by Mr. Clausen. Motion Unanimously. Carried MR. JENSEN moved that the appointment of a Superintendent of the Water and ,Sewer Plants be tabled pending further discussion with the Engineer to the Town.. Seconded by Mr. Holt. Motion Unanimously Carried The term of office of Robert Y. Heisler as a member of the Town of Wappinger Planning Board expires January 4, 1973, thereby con- stituting the necessityofan appointment. The matter was placed before the Board for their consideration. MR. HOLT moved to table the appointment until the January 8, 1973 meeting to .review the situation, but withdrew his motion. The following resolution was offered by. SUPERVISOR DIEHL, who moved its adoption: RESOLVED, that Robert Y. Heisler be and he hereby is appointed to fill the vacancy on the Planning Board of the Town of Wappinger which has occurred by reason of the expiration of the term of Robert Y. Heisler, and it is further RESOLVED, that the said Robert Y. Heisler is hereby appointed to the said Town Planning Board for a term which shall expire on the 4th: day of January 1980. Seconded by Mr. Clausen Roll Call Vote: 5 Ayes The matter of yearly appointments of Chairmen for the Planning Board, Zoning Board of Appeals and Recreation Commission was placed before the Board for their consideration. MR. HOLT moved to table the appointment of a Chairman for the Planning Board to January 8, 1973. Seconded by Mr. Jensen. Roll Call Vote: Louis Diehl Abstain Louis Clausen Nay Motion Failed Harry Holt Aye Leif Jensen Aye Stephen Saland Abstain MR.CLAUSEN moved that Robert Y. Heisler be reappointed as the Chairman of,the Planning Board. Seconded by Mr. Diehl. Roll Call Vote: Louis Diehl Aye Louis Clausen Aye Harry Holt Nay Leif Jensen Nay Stephen Saland Abstain Motion Failed MR. JENSEN moved that Arthur Kalaka be reappointed as the Chairman of the Zoning Board of Appeals. Seconded by Mr. Holt Roll Call Vote: Louis Diehl Aye Louis Clausen Aye Harry Holt Aye Leif Jensen Aye Stephen Saland Aye Motion Unanimously Carried MR. HOLT moved that Hugh J. Maurer be reappointed as the Chairman of the Recreation Commission. Seconded by Mr. Jensen. Roll Call Vote: Louis Diehl Aye Louis Clausen Aye Harry Holt Aye Leif Jensen Aye Stephen Saland Aye Motion Unanimously Carried MR. DIEHL moved that Mr. Holt be appointed as the Town Representative to the Association of Towns Annual Business Session (5 P.M. Tues, February 6, 1973). Seconded by Mr. Clausen. Motion Unanimously Carried 10 MR. DIEHL moved that Mr. Clausen be appointed as the Alternate Representative to the Association of Town's Annual Business Session. Seconded by Mr. Holt. Motion Unanimously Carried MR. CLAUSEN moved that permission be granted ,to any Town Officer, Official and employee that desires to attend the Annual Associa- tion of Town's meeting, February 5th, 6th, 7th, 1973 in NeW York City, and that their legitimate expenses be a Town charge. Seconded by Mr. Holt. Motion Unanimously Carried MR. HOLT moved the meeting be adjourned, seconded by Mr. Saland and unanimously carried. The meeting adjourned at 8:00 P.M. Reor. Mtg. 1/2/73 Elaine H. Snowden Town Clerk