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013 Received by: ~MastersQD) Christine Fulton Sue Rose Date Received: 0.1- IJ;)5; L!..- FOIL Ser. #: I ~ . 2009-10-16 JCM TOWN OF WAPPINGER Application for Public Access to Records FOIL REOUEST :- FOR INTERNAL USE ONLY DEPARTMENT: ASSESSOR ACCOUNTING CODE ENFORCEMENT PLANNING ZONING FIRE INSPECTOR HIGHWAY RECEIVER OF TAXES RECREATION SUPERVISOR OWN W A TERlSEWER DOG CONTROL OFFICER TOWN ENGINEER TOWN ATTORNEY FOR DEPARTMENT USE ONLY Date Received by Dept Department Head approval: MI 7-5111- ~ Date Applicant Contacted: 1 1 Date FOIL fulfilled or denied: I 1 -- Closed by: a Date: 11} L 9-51 !...L. Notes: Un ~d Pages for a total of $ Amount Due: Name: Michael L. Frank Address: _110 Betsy Brown Road _Port Chester, NY 10573 Agency or firm: Aquarius Capital Telephone #: (914 ) _933-0063_ FAX #: (914) _933-0064 Email address:michael.frank@aquariuscapital.com check here if you are requesting that the records be mailed to this address. SPECIFIC DESCRIPTION OF RECORD: Attached is an RFP and we are interested in knowing what insurance coverages are being requested to be bid for the RFP since no details provided. Can information be emailed to us since RFP deadline is 1/31/11 and ifit is for employee benefits (e.g., medical insurance, actuarial services, etc.) then we would like to submit a proposal. Also, separate from this, if available, can we get a copy of GASB 45 actuarial valuation and fees since we would like to bid on that as well. Thanks and best wishes. FORMAT OF RECORD (if available) I request to be notified when I can come to inspect the record(s) described above I request copies of the records described above and agree to pay the cost of such records in accordance with the fee schedule on the back of this application I request that the records be sent via e-mail to the address listed above I request that the records be faxed to the number listed above :- 2009-10-16 JCM The Town of Wappinger has designated the Town Clerk, by the adoption of Resolution No. 43 of 2002, as the Records Management Officer (RMO). It is the responsibility of the RMO to ensure compliance with the Freedom of Information Law. The Town Clerk's Office houses many of the Town's records and maintains a subject file index of those records. However, each individual Department within the Town of Wappinger government maintains records specific to their office and is designated custodian of such records. Active records are located at the Town Hall, 20 Middlebush Road, Wappingers Falls, NY, 12590. Hours of operation for the Town Hall are 8:30 AM to 4:00 PM, Monday through Friday, excluding holidays named at each Reorganization Meeting and other times during which the Town Supervisor, or other authorized official, directs the Town Hall to be closed, such as for inclement weather or other emergency. FOIL request forms are available at the Town Clerk's Office. To make a request for access to records, fill out the application to include the following: . Name · Agency or Firm (write "self" if making the request for yourself) . Address of applicant . Telephone number of applicant . Fax number of applicant · Notate if you would like copies of the records or would only like to inspect the records · A SPECIFIC description of the records being requested FOIL requests can be faxed, emailed, mailed or dropped off at the Town Clerk's Office. If records are being requested from multiple offices, submit separate requests for each. The cost for copies of records is $0.25 per page for paper copies up to 9" X 14". Copies for most other records will be the cost of reproduction. Other costs will be calculated in accordance with 587 of the Freedom of Information Law. Upon receipt of a FOIL request, the RMO will assign the request a serial number. The request will then be entered into a database and forwarded to the appropriate department. Within 5 days after the receipt of the request, the responsible department will make such record available to the person requesting it, deny such request in writing or furnish a written acknowledgment of the receipt of such request and a statement of the approximate date, which shall be reasonable under the circumstances of the request, when such request will be granted or denied. The approximate date will be within 20 days of the date of receipt. If the request cannot be fulfilled within 20 days, the department will provide the requestor with an exact date that the record will, wholly or in part, be provided or made available. The RMO may require the requestor of certain FOIL requests to sign an affidavit that information being provided will not be used for solicitation or fund-raising purposes and that the requestor will not sell, give or otherwise make such information available to another person for the purpose of allowing that person to use the information for solicitation or fund-raising purposes. A requestor may ask that the Town Clerk certify records being requested. Such requests will require that the requestor pay the appropriate fee for certified copies as set forth in Chapter 122 of the Town Code of the Town of Wappinger. If a request is denied by the RMO or appropriate custodian, the requestor may appeal such denial within seven business days of receipt of denial. Appeals must be submitted in writing and sent to the RMO. The information provided here is posted to assist you with your FOIL request. It will be updated as needed, but is always to be considered subordinate to the Freedom of Information Law and the Town Code of the Town of Wappinger. If at any time, the information posted here contradicts the Freedom of Information Law or the Town Code of the Town of Wappinger, the information posted here is to be deemed invalid. or nterna se nN Staff Member Phone Number Called E-mail Address (if annlicable) Date Messal!e Left (Y IN) Record of Attempts to Contact Applicant F I IV 01 Notes & Comments LEGAL NOTICE TOWN OF WAPPINGER REQUEST FOR PROPOSALS INSURANCE CONSULTANT/AGENT Submissions Due January 31, 2011 The Town of Wappinger, Dutchess County, New York is seeking proposals and/or bids for the selection of an insurance consultant and agent that will municipal insurance consultation in matters to include policy placement, risk management and claims for the Town of Wappinger. Proposals will be considered from consultants and agents who are fully licensed within the State of New York and hold a minimum oHive (5) years of municipal insurance experience. Prospective candidates may inspect the Town's current insurance policies through the office of the Town Clerk through compliance with the Freedom of Information process. SUBMISSION REQUIREMENTS: Licensed candidates meeting the minimum experience requirement shall submit two copies of their qualifications and proposals no later than January 31, 2011 at 4:00 pm (EST), to the following address: Town Board Town of Wappinger Attention: Hon. Christopher J. Colsey, Supervisor 20 Middlebush Road Wappingers Falls, New York 12590 SELECTION: The Town of Wappinger reserves the right to reject any or all proposals, or any part of a proposal, and to select the proposals that seem to be in the best interest of the Town of Wappinger. The Town of Wappinger will negotiate a fee with the firm or firms selected. The selection process includes a public vote at a Town Board meeting to award any proposals or bids. Date: January 4,2011 BY ORDER OF THE TOWN BOARD TOWN OF WAPPINGER 8977