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2011-06-20 RGMTown of Wappinger 2 20 Middlebush Road Special Meeting Wappingers Falls, NY 12590 townofwappinger.us Agenda Chris Masterson 845 - 97-5771 Monday, June 20, 2011 6:30 PM Town Hall 6:30 PM Meeting called to order on June 20, 2011 at Town Hall, 20 Middlebush Rd, Wappingers Falls, NY. I. Call to Order II. Pledge of Allegiance III. Public Comments V. Resolutions 2011-231. Resolution Awarding Bid for Little League Challenger Field Project 2011-232. Resolution Authorizing Replacement of Summer Seasonal Employee for the Department of Buildings and Grounds 2011-233. Resolution Authorizing Road Resurfacing Bond VI. New Business VII. Adjournment own of wapptnger Page I Printed 611612011 Town of Wappinger 20 Middlebush Road Special Meeting Wappingers Falls, NY 12590 townofwa ppinger.us Minutes — Chris Masterson 845-297-5771 Monday, June 20, 2011 6:30 PM Town Hall IV. Call to Order Supervisor Christopher Colsey called the meeting to order at 6:30 PM on June 20, 2011. Attendee Name Organization Title Status 'Arrived Christopher Colsey Town of Wa PPmS- �er Su pervisor Present William Beale Town of Wappinger Councilman Present Vincent Bettina Town of Wappinger Councilman Present Ismay Czarniecki Town of Wappinger Councilwoman Present Joseph Paoloni Town of Wappinger Councilman Present Al Roberts Town of Wappinger Attorney to the Town Present Graham Foster Town of Wappinger Highway Superintendent Present Greg Bolner Town of Wappinger Conflict Engineer Present Pledge of Allegiance Public Comments Motion To: open the floor to public comments RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Colsey, Beale, Bettina, Czarniecki, Paoloni Public Comments There were no comments from the public. Motion To: close the floor RESULT: MOVER: SECONDER: AYES: Resolutions ADOPTED [UNANIMOUS] Joseph Paoloni, Councilman Ismay Czarniecki, Councilwoman Colsey, Beale, Bettina, Czarniecki, Paoloni RESOLUTION: 2011-231 Resolution Awarding Bid for Little League Challenger Field Project WHEREAS, at a Town Board meeting held on February 8, 2010, the Town Board was advised by Donna Bolner, Dutchess County Legislator, that the Town of Wappinger was granted a Community Development Block Grant (CDBG) for the construction and installation of handicapped accessible baseball/softball (Challenger) fields and improvements at the Robinson Lane Sports Complex; and WHEREAS, the Town of Wappinger duly solicited requests for proposals for engineering services for the design and construction of the handicapped accessible baseball/softball (Challenger) fields and related improvements as well as for the preparation of contract documents and bid specifications; and WHEREAS, by Resolution 2010-292, adopted by the Town Board on September 27, 2010, the Town Board awarded a bid for the professional engineering services to Clark Patterson Lee in connection with the preparation of bid specifications and contract documents for the construction and installation of handicapped accessible baseball/softball (Challenger) fields and improvements at the Robinson Lane Sports Complex; and WHEREAS, advertisements for bids for the construction and installation of handicapped accessible baseball/softball (Challenger) fields were duly published and the following bids were received: Town of Wappinger Page 1 Printed 6123/2011 Special Meeting Minutes June 20, 2011 Com an Total Sunup Enterprises, Inc. $198,300.00 Arold Construction Co., Inc. $210,075.00 Stoneykill Contracting, Inc. $264,500.00 WHEREAS, by letter dated June 10, 2011, Greg W. Bolner, P.E., of Clark Patterson Lee Design Professionals, has reported that the lowest responsible bidder is Sunup Enterprises, Inc., in the amount of $198,300.00; and WHEREAS, the total estimated costs to complete the construction and installation of the handicapped accessible baseball/softball (Challenger) fields, including contingency expenses, engineering and legal fees is $212,250.00, allocated as follows: Construction Costs per Bid - $198,300.00 Contingency Expenses - $5,000.00 Engineering Fees - $7,450.00 ..rr Legal Fees -1$ 500.00 Total - $212,250.00 WHEREAS, the funding for this project shall be paid as follows: $100,000.00 Community Development Block Grant - Donation from Town of Wappinger Little League Association, Inc. - $17,000.00 Withdrawal from Parkland Trust - $95,250.00 Total - $212,250.00 WHEREAS, the Town Board has determined that the proposed action is an Unlisted Action pursuant to Article 8 of the Environmental Conservation Law, Part 617 NYCRR (commonly known as SEQRA) and pursuant to Local Law No. 6 of 1992 (the Town's Environmental Quality Review Law); and WHEREAS, the Town Board has determined that the proposed Resolution is an action for which there are no other Involved Agencies and that the Town Board is therefore, by default, the only Involved Agency, and is the Lead Agency for this action; and WHEREAS, the Town Board has determined that there are no adverse environmental impacts associated with the adoption of this Resolution and hereby issues a Negative Declaration of Significance, and the Town Clerk is directed to file the Declaration as provided by law. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the construction of handicapped accessible baseball/softball (Challenger) fields, including related improvements and professional fees at a maximum estimated cost of $212,250.00. 3. The Town of Wappinger hereby awards the bid for the construction and installation of handicapped accessible baseball/softball (Challenger) fields and improvements at the Now Robinson Lane Sports Complex to Sunup Enterprises, Inc., in the amount of $198,300.00. 4. The Town Board also directs the use of the Community Development Block Grant fund in the amount of $100,000.00 and the $17,000.00 donation from the Town of Wappinger Little League Association, Inc., be applied towards the costs of the construction and installation of handicapped accessible baseball/softball (Challenger) fields with the balance of the proceeds to be taken from the Parkland Trust account. 5. The Town Board hereby authorizes the sum of $95,250.00 to be withdrawn from the Parkland Trust fund to pay for part of the costs of the construction and installation of handicapped accessible baseball/softball (Challenger) fields, including related professional fees and contingency expenses. 6. The Town Board hereby authorizes the Supervisor to execute the contract documents as prepared by Clark Patterson Lee, and to issue the Notice of Award and Notice to Proceed to Sunup Enterprises, Inc., after the Attorney to the Town has confirmed that Sunup Enterprises, Inc., has signed the contract documents and has supplied the necessary Performance Bond, Payment Bond and insurance certificates as required by the bid specifications. 7. The Town Board has reviewed the Proposed Action pursuant to Article 8 of the Environmental Conservation Law, Part 617 NYCRR (SEQRA) and pursuant to Local Law 6 of 1992, and hereby determines that there are no adverse environmental impacts associated with the adoption of this Resolution, and hereby issues a Negative Declaration of Significance for this project. 8. The Town Clerk is hereby directed to file the Negative Declaration of Significance with the Department of Environmental Conservation as provided by law. ..w Town of Wappinger Page 2 rrinteu u1z.)1zm Special Meeting Minutes June 20, 2011 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2011-231 as Amended olsey Voter Yes/Aye R1 No/Nay O Abstain Absent LEIAdopted FWilliani e Voter p ❑ ❑ ❑ 0 na Seconder p 0 0 ❑ n cki Voter p 0 0 ❑ i Initiator p 0 0 0 0 Dated: Wappingers Falls, New York June 20, 2011 The Resolution is hereby duly declared adopted. Motion To: accept the resignation of Robert Wilson RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: Colsey, Beale, Bettina, Czarniecki, Paoloni Motion To: go into Executive Session at the conclusion of this Meeting to discuss the specifics so that the Town Board protects the privacy of those individuals that are on medical disability RESULT: ADOPTED [3 TO 21 MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: William Beale, Vincent Bettina, Ismay Czarniecki NAYS: Christopher Colsey, Joseph Paoloni RESOLUTION: 2011-233 Resolution Authorizing Road Resurfacing Bond WHEREAS, the Town of Wappinger has approximately 100 miles of Town owned and/or maintained Town roads; and WHEREAS, Graham Foster, Highway Superintendent, has implemented a plan to pave at least 5 miles of roads per year; and WHEREAS, Graham Foster has determined that the estimated cost to pave 5 miles of roads in this fiscal year will be approximately $750,000.00; and WHEREAS, the Town Board is desirous of funding the cost of such paving and/or resurfacing of roads by the issuance of Serial Bonds of the Town of Wappinger in accordance with Local Finance Law. NOW, THEREFORE, BE IT RESOLVED, as follows: I . The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board directs the Attorney to the Town, Albert P. Roberts, to coordinate the necessary Bonding Resolutions and related legal work with Douglas Goodfriend of Orrick, Herrington & Sutcliffe, LLP, and directs that such Bond Resolutions and related legal work be drafted as soon as practicable and to be placed on the next available Town Board agenda. own of Wappinger Page 3 Printed 6/23/2011 Special Meeting Minutes June 20, 2011 The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2011-233 Yes/Aye No/Nay Abstain Absent ❑ Adopted0 Christopher Colsey Voter ❑ ❑ ❑ � ❑ ❑ p Adopted as Amended William Beale Voter � ❑ ❑ ❑ Defeated Vincent Bettina Seconder 0 ❑ - ❑ El ❑ Tabled❑ Czarniecki Initiator ❑ ❑ Withdrawn Joseoh Paoloni VoterEl Dated: Wappingers Falls, New York June 20, 2011 The Resolution is hereby duly declared adopted. V. New Business Councilwoman Czarniecki New Business Councilwoman Czarniecki noted that she was informed by the Town Historian, Mary Schmalz, that there will be Historian training on Tuesday, July 26th, 2011. She would like for the Town Board to authorize Ms. Schmalz to attend. Councilman Bettina seconded the recommendation. Supervisor Colsey pointed out that this topic is not on the Agenda and would need to be added to the Agenda by unanimous consent. He has not had the opportunity to look at this training program. For that reason, he asks that Councilwoman Czarniecki present this for the next Agenda. Councilman Beale asked how much the class will cost. Ms. Schmalz replied that it is a three-day training class and the total cost will be $100. After July 5th, it will cost $125. Ms. Schmalz claims to have attended this class every year for the last two years. Councilman Beale asked if this could be added to the next Agenda. Supervisor Colsey confirmed that it could. The next Meeting is on June 27th, 2011. Councilman Beale stated that the Board will put the item on the next Agenda and vote for it. Vl. Executive Session Motion To: go into Executive Session ............._............................ RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: Colsey, Beale, Bettina, Czarniecki, Paoloni A. Unspecified Topic Motion To: come out of Executive Session at 6:50 PM RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Colsey, Beale, Bettina, Czarniecki, Paoloni VII. Resolutions R aSOLtJTION: 2011-232 Resolution Authorizing Replacement of Summer Seasonal Employee for the Department of Buildings and Grounds WHEREAS, the Supervisor of Buildings & Grounds received the resignation of Robert Wilson due to alternate employment; and WHEREAS, the Supervisor of Buildings & Grounds issued a memo dated June 16, 2011, entitled "Position Vacancy," as provided to the Town Board in support of this resolution, and therein has requested approval for the following summer seasonal Buildings & Grounds employee: NAME START DATE RATE BUDGET LINE David Hongach June 21, 2011 $9.00 A7110.105 was Town of Wappinger Page 4 Printed 612-1/2011 -WOO Special Meeting Minutes June 20, 2011 WHEREAS, the summer seasonal employee is authorized for employment through September 2, 2011, extended only beyond this date through the motion or resolution of the Town Board upon written request of the Supervisor of Buildings & Grounds, NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the Supervisor of Buildings & Grounds to initiate summer seasonal employment with the aforementioned person in accordance with the practices and policies of the Town of Wappinger. 3. The summer seasonal employee is authorized for employment through September 2, 2011, extended only beyond this date through the motion or resolution of the Town Board upon written request of the Supervisor of Buildings & Grounds. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2011-232 ❑ Adopted Yes/Aye No/Nay Abstain Absent 0 Adopted as Amended Christopher Colsey Voter R 0 0 0 ❑ Defeated William Beale Seconder p 0 0 0 ❑ Tabled Vincent Bettina Initiator 9 ❑ ❑ ❑ ❑ Withdrawn Ismay Czarniecki Voter R 0 ❑ 0 Jose h Paoloni Voter R 0 0 0 Dated: Wappingers Falls, New York June 20, 2011 The Resolution is hereby duly declared adopted. VIII. Adjournment RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: Colsey, Beale, Bettina, Czarniecki, Paoloni The meeting adjourned at 6:51 PM. '1 +hn C. Masterson Town Clerk own of Wappinger Page 5 Printed 6/2312011