American Red Cross (2)
04/2~/2011 NON 11:18 FAX
~002/003
2010-01-19 JCM
Date Received:
Chris Masterson 0
Christine Fulton ls" 0
'Sue Rose'
1-1 d5..1 JL
1f'
Town of Wappinger
Agreement for the Use of the Town
Hall Facilities for Meetings
ibl.->//I
EOR INTERNAL USE ON--.LY
Received by:
Serial #;
~p~1ica.tion ~ $100.00 '(9'-cert.ofL! " - . JU...{'
o Notified Recreation (date: ) . ~ T8 ~.. ~q /, (
Agreement for the Use of the Town Han Facilities for Meetings
~R)II ro,(/I. f!.e.-J Cross
N&neofcrr~onorChoup
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Name of person ~esel! . e Organization or Group
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Address
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This will confinn the arrangements being requested for your groups' use of the Wappinger Town Hall facHities) as
noted below:
'W
( )
'Senior Ci~ns R.oom
Large Meeting Room
Other: Specify:
The group is not ex.pec,ted to exceed 2-) persons
Date(s): G1.11'5 J II TUne:
. .
IIAPl - &' PM
It should be understood that groups using the Buildings' Facilities for evening meetings must select dates when
Town Meetings are normally scheduled (i.e.) Justice Co~ planning Board, etc.) Special requests will be
considered upon their own meri4 and arrangements can be made for access to, and closing, the building at the close
of your meeting.
You and your Organization hereby agree to adhere to the rules set forth on the attached page by signatur-e of an
authorized member of your Organization or group.
The Town of Wappinger resenres the right to suspend temporarily. this agreement should the Town have need of the
facility for its own purposes. Advance notice will be given as soon as possible on such occasions.
The Town Clerk should be informed promptly of any schedcle change or cancellation of your group activities.
Arrangements for access to specific area to be used should be made with the Town Cler:k at the time this form is
submitted.
No application shall be considered approved until it has been submitted to the Town Clerk for review and
Clearance.
04/25/2011 MON 11118 FAX
~003/003
2010-01-19 JCM
Tenns of the agreement most be strictly adhered to by the c;OIl\rOl:Iing group as any disrega<<! or abuse of the rules
for use oflbe facilities will resolt in 1<:[lDinalion of"'" by 1be offending group. and they will oat be granted
reinstatement.
I have read and ood....tand the rules and ,.gu1atioos for the use of the Facilities in the Town ofWappmger Town
Hall, and will comply with these requirements.
Signed:
For:
Date: Ij /2- IJ J { (
I I I
Approved:
Date:
R~ (flsr
(Name ofOroUP or Organization)
ToWJl Clerk
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Utilization of Town Owned Buildings - Colsey
Meeting 2/28/2011 7:30:00 PM
February 2B, 2011 7:30 PM
Supervisor Colsey opened the discussion at 8: 17 PM. He explained that there has been
confusion about who can use Town Hall to meet and what requirements need to be fulfilled
in order to use it. A diligent search was made to locate a policy on Town Hall usage, but
none could be found. Councilman Bettina asked if a committee could be put together to
draft a Town Hall Usage Policy. Supervisor Colsey invited Councilman Bettina to make a
motion to create the committee. Councilman Bettina made a motion to have a committee be
put together in the Board, in conjunction with the Attorney and the Planner, to come up
with some recommendations for the Board to consider. The motion was seconded by
Councilwoman Czarniecki and passed unanimously. The Committee will consist of
Councilman Bettina, Councilman Paoloni and the Town Attorney, Al Roberts.
Councilman Beale asked what is being done in the interim. The Town Clerk, Chris
Masterson, explained what information is contained in the application. Discussion followed.
Supervisor Colsey closed the discussion at 8:21 PM.
Town of Wappinger, New York - Meeting Portal
Page 1 of 3
Resolution Implementing a Policy for Town Owned Building Utilization
Legislative File
#
Status
Department
Meeting
Category
Sponsors
Functions
Information
Vote
Voter
Voter
Initiator
Seconder
Voter
Yes/Aye
Yes/Aye
Yes/Aye
Yes/Aye
Yes/Aye
RES-2011-93
Christopher Colsey
William Beale
Vincent Bettina
Ismay Czarniecki
Joseph Paoloni
Tabled
Town Board
Dec 31, 2029
Misc Town Board Decisions
Supervisor Christopher
Colsey
None
Attachments
Download Document Body
History
Tabled 02/28/2011 07:30 PM
Document Body
WHEREAS, the Town Board is the custodian of all Town owned properties; and
WHEREAS, the Town of Wappinger is frequented by organizations seeking to use the
public meeting spaces, to include the large meeting room, Senior Center, Schlathaus Park office
building and Courtroom; and
WHEREAS, through a search initiated by the Town Clerk, a definitive policy could not be
located in respect to the utilization of Town Hall; and
WHEREAS, the purpose of this resolution is to establish objective standards for the use of
Town Hall; and
WHEREAS, the following utilization policies for Town owned buildings is hereby
established and shall not require individual approvals from the Town Board:
1. Organizations, clubs and committees as established through Town of Wappinger
Town Code or established at a public session through the authority of the Town
Board and/or Town Supervisor
2. Other governmental agencies or sub-agencies for the purpose of matters related to
public information, public welfare or public hearings of matters related to the
citizenry of the Town of Wappinger
3. Organizations as approved through contract by the Town Board, to include, but
not limited to, Little League, Pop Warner Football, Wappinger Football League, and
Wappinger United Soccer, shall have access to Town owned buildings through a
schedule established through the Recreation Department and under the continuous
and present oversight of a Town representative
4. Wappinger political organizations, as constituted by the Dutchess County Board
of Elections, shall have access to town owned buildings through a schedule
established through the Town Clerk's office and under the continuous and present
oversight of a Town representative
5. Not for profit organizations operating for the primary purpose of public health or
welfare, such as a blood drive or health clinic
WHEREAS, the following utilization policies for Town owned buildings is hereby
http://wappingertownny.iqm2.com/citizens/Detail- LegiFile.aspx?ID=2842&Print= Y es
4/27/2011
Town of Wappinger, New York - Meeting Portal
Page 2 of3
established and shall require individual approvals from the Town Board:
1. For-profit organizations
2. Any other group not specifically enumerated as approved without Town Board
approval
WHEREAS, all organizations with exception to organizations, clubs and committees as
established through Town Code or under the authority of the Town Board and/or Town Supervisor,
whether specifically approved or requiring approval by the Town Board, shall complete an
application for utilization ofthe Town owned building, and the schedule of use posted on the Town
electronic calendar as maintained by the Town Clerk; and
WHEREAS, all organizations with exception to organizations, clubs and committees as
established through Town Code or under the authority ofthe Town Board and/or Town Supervisor,
and Wappinger political organizations as constituted by through the Dutchess County Board of
Elections shall have on file, or present upon submission of an application, a valid Certificate of
Insurance with liability limits set at a minimum of One Million Dollars per incident, specifically
naming the Town of Wappinger as an "additional insured" on the respective policy; and
WHEREAS, all organizations with exception to organizations, clubs and committees as
established through Town Code or under the authority of the Town Board and/or Town Supervisor,
Wappinger political organizations as constituted by through the Dutchess County Board of
Elections and organizations as approved through contract by the Town Board shall pay a fee of One
Hundred Twenty-Five Dollars for a maximum of six (6) hours of building utilization, and Twenty-
Five Dollars per hour thereafter, payable to the Town of Wappinger to offset expenses related to
personnel, energy consumption and room preparation/clean-up; and
WHEREAS, this policy shall be deemed suspended during any periods established as a
State of Emergency by the Town Supervisor
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby adopts the aforementioned utilization policies for Town
owned buildings with an appeal process through written petition by the Applicant to
the Town Board and deliberated upon at a regularly scheduled Town Board meeting.
3. These policies shall be deemed suspended during any periods established as a
State of Emergency by the Town Supervisor.
Meeting History
Feb 28, 20117:30 PM. Town Board
Regular Meeting
RESULT:
MOVER:
SECONDER:
AYES:
TABLED [UNANIMOUS] Next: 12/31/202912:00 AM
Vincent Bettina, Councilman
Ismay Czarniecki, Councilwoman
Christopher Colsey, William Beale, Vincent Bettina, Ismay Czarniecki, Joseph Paoloni
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4/27/2011
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