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1972-12-28 SPM1 299 A Special Meeting of the Town Board of the Town of Wappinger was held on December 28, 1972, at the Town Hall, Mill Street, Wappingers Falls, New York. The meeting was set at the December 11, 1972 meeting for the purpose of auditing bills and transfers of accounts for the end of the year. Present: Louis Diehl, Supervisor Louis Clausen, Councilman Harry Holt, Councilman Leif Jensen, Councilman Stephen Saland, Councilman Elaine H. Snowden, Town Clerk Others Present: William Horton, Superintendent of Highways Allan Rappleyea, Attorney to the Town Hugh J. Maurer, Chairman of Recreation Commission Supervisor Diehl called the meeting to order at 7:15 P.M. Bills presented for payment were as follows: General Fund: Highway Fund: Sewer & Water Districts; $12,234.13 9,116.06 12,492.62 MR. CLAUSEN moved the bills be paid, subject to audit. Seconded by Mr. Holt Roll Call Vote: 4 Ayes Mr. Saland--Abstain Mr. Saland wished to discuss the matter that relates to the recent reports of the audit as contained in both the Journal and Southern Dutchess News. He would like to request of Mr. Diehl, the Chief Fiscal Officer of the Town, that all future audits contain a breakdown of all bills in proper catagories and receive monthly 2X and ctima �1iatl5 tapes of all total bills indicating amounts balance "" Ke •i:t . in that account and that we in effect, cease, our present auditing system and initiate a new system whereby the Board will be constant- ly apprised of all current balances in all respective accounts. He thinks by doing this the problem of over -expending the accounts, that the Board so often has to deal with, can be avoided. He would refer 00 Mr. Diehl to an opinion of the State Comptroller (69-818) which provides a balance of various funds at the beginning and endof each month should be included in the Supervisor,'s Monthly Report to the Board. He further referred to Section 125 of Town Law which further sets forth what the Supervisor's responsibilities in this regard are. He, at this point, stated that he will refuse to audit any bills, unless an entirely new auditing proceedure is adopted. Mr. Diehl answered that Mr. Saland was a member of the auditing committee and any bills or accounts to be paid must be signed by them, therefore, along with the Supervisor's office, they pay the bills. What, he presumes Mr. Saland is asking in such a breakdown would seem, off hand, quite impossible, with the staff now employed. He referred back to last years budgetary appropriation for full time comptroller which is again in the budget, stating the need is certain- ly here for one to accomplish this amount of work. As he has heard Mr. Saland say many of the employees are underpaid and overworked, there is no question in his mind this is true in the Suprvisor's Office, even at the point it is now. He also stated that the trans- fers were not a rare case since unexpected expenses do come up that are not foreseen when budgets are prepared. He thinks the answer is that more help is needed, a comptroller is needed, and they are not going to be able to accomplish complete breakdowns. Mr. Saland countered with the fact that these problems have been not only discussed before, but critized in both private and State audit reports, and since he does assume his responsibility, not for the past, but present and future, and since he isn't the Chief Fiscal Officer, feels the only way he can audit bills is by knowing if there is sufficient monies in each account for the proper disbursement of them. This can only be accomplished by a proper Supervisor's monthly statement. Mr. Diehl pointed out that there had been no over expenditures of the total budget for the year, even with the transfers of accounts. He thinks they are all saying the same thing , there is a definite need for a Comptroller. If Mr. Saland is intimating that the funds established for a Comptroller can be utilized for additional personnel 3 to prepare these reports, budgetary allocations and be accomplished. it'could be possible, but under the present present staff, he doesn't see how it can Lists of unpaid obligations for 1972 were submitted by various departments, in order for the Supervisor to encumber the applicable appropriation account balances. These were received from: the Supervisor's Office; Total $65.30 - Planning & Zoning Boards; Total $190.66 - Building Inspector Department; Total $212.79 - Recreation; Total $959.60 - Highway Department; Total $2,000.00 - Oakwood Knolls Water District; Total $440.03. (These lists are on file in the - Supervisor's Office). MR. DIEHL moved to approve the encumberances of the amounts as read, of the unpaid obligations, for 1972. Seconded by Mr. Clausen. Motion Unanimously Carried Two requests for transfers of funds were received from the Super- visor's Office. The following resolution was offered by COUNCILMAN CLAUSEN who moved its adoption: WHEREAS, the sum of $1,140.00 has been appropriated to Account #A1110.4. This account has been overexpended and overdrawn by the sum of $118.84. In order to meet bills presented for payment, the additional monies were obtained from Account #A8030.4. We, there- fore recommend that the Town Board authorize the transfer of the sum of $118.84 from Account #A8030.4 to Account #A1110.4 in order to eliminate the overdraft and_reimburse said account, and in order to ratify and confirm the previously unauthorized appropria- tion. RESOLVED, that the sum of $118,84 be and the same hereby is appropriated to Account #A1110.4 and that the said sum is hereby transferred thereto from Account #A8030.4. Seconded by Mr. Holt. Roll Call Vote: 4 Ayes Mr. Saland--Abstain The following resolution was offered by COUNCILMAN CLAUSEN who moved its adoption: WHEREAS, the sum of $12,000 has been appropriated to Account #DS5142.1. This account has been overexpended and overdrawn by the sum of $171.08. In order to meet bills presented for payment, the additional monies were obltained from Account #DS5142.4. We, therefore, recommend that the Town Board authorize the transfer of the -sum-of $171.08 from Account #DS=5142.4 to Account #DS5142.1 2 and that the said sum is hereby transferred thereto from Account #DS5142.4. Seconded by Mr. Holt Roll Call -Vote: 4 Ayes Mr. Saland--Abstain MR. DIEHL moved that the Reorganizational Meeting be set for Tuesday, January 2, 1973 at 7:00 P.M., Town Hall, Mill Street, Wappingers Falls, New York. Seconded by Mr. Clausen. Motion Unanimously Carried Mrs. Snowden, Town Clerk, reported that she had received, and placed on file, on December 12, 1972, the Audit Report of the Ton of Wappin- ger finances from the New York State Department of Audit and Control. Mr. Jensen brought the subject up of the need for another employee in the Sewer and Water Departments. Mr. Waddle has started full time employment with the Town in these two departments but will be going to school to take the course necessary for obtaining his Sewer Operators License, and there will be a void when this happens. He, therefore, recommended John Bailey be appointed as another employee under the Sewer and Water Department to work with Mr. Waddle. Mr.•Clausen commented that he thought it behooves the Board to meet in executive session with the Engineer to determine exactly which way the Board wants to go, he didn't believe it was very timely this evening to act on an appointment. It was finally agreed to have a meeting with the Engineer to the Town before making any appoint- ments. Mr. Diehl asked the committee if they had found and/or interviewed anyone for the Comptroller's position. Mr. Holt answered that they had interviewed one individual and the names of three other interest- ed persons. They hope to have this resolved at an early point. Mr. Holt further said he would like to ask the Supervisor's Office, if the office of Comptroller is not filled, to consider implementing a proceedure to issue vouchers which would encumber remaining balances in the various accounts and issue these vouchers -prior to the commit- 3 43. tment of any funds. He believes this would eliminate overexpending accounts, and minimize the transfer of monies. This could be accomplished with the present staff assuming we don't get a comptroller right away. Mr. Diehl asked Mr. Saland if anything further had happened on the Rezoning of Route 9, to which Mr. Salandindicated that in Mr. Lapar's absence, Mr. Rappleyea:had not been ableto complete, the necessary paperwork. - Mr. Diehl, in regard to the present and future Town Hall, reported that Mrs. Reese had contacted him in respect to the Town Hall, and speaking for herself and others interested in seeing the Town Hall remaining in the Village, asked Mr. Diehl to contact William Gindele and have him advise or check to see if there is any finan- cial aid available _if the Town should consider staying in the Village. Mr. Gindele did inform him there is one agency that is possibly available and interested in this area, where funds might be available. This information he turned over to Mr. Clausen. At this point Mr. Diehl introduced Assemblyman Elect Benjamin Roosa. Mr. Roosa spoke briefly to the Board, just to let the Board know that he was interested in finding out what is on their mind, as the officials of the Town of Wappinger, and if there is anything that is concerning them he would appreciate them letting him know so if he can do anything or open any doors he'd be only too happy to do what he can. He mentioned the move afoot to abolish the local court system, and asked the Board's feelings toward such a move. The Board indicated to him that Judge Bulger had already apprised them of this, and they were against the abolishment of the local court system. He also touched on finances for Transportation projects, and the thought being promoted to consolidate the Highway Departments, on a county wide basis and abolishing the local Highway Departments. All of which he left as food for thought for the Board. Mr. Diehl mentioned the Short Line Bus route and the fact that there 304 are no stopping points in Wappinger. It is his understanding that anyone wishing to go to New York City must catch this bus in-Fishkill. Mr. Rappleyea suggested he couldwrite the Interstate Commerde Com- mission, and if this route can be expanded he will present the Board with an appropriate resolution asking Short Line to do so. Mr. Clausen asked Mr. Rappleyea if he had any report as yet on Widmer Road, Shapiro property. Mr. Rappleyea said he hoped to have a resolution for the Board at their next meeting. He expects to have an agreed price shortly. MR. HOLT moved the meeting be adjourned, seconded by Mr. Clausen and unanimously carried. i. Meeting adjourned at 8:17 P.M. Spec. Mtg. 12/28/72 Elaine H. Snowden Town Clerk WARRANT To Louis Diehl , Supervisor Town of Wappinger County of Dutchsss , New York. The following claims, having been presented to the Town Board of the Town of Wappingor , and duly audited and allowed at a meeting thereof held on the 28th day of December , 1972 , in the amounts hereinafter respectively specified,and a certificate thereof having been duly filed in my office as Town Clerk, you are hereby authoized and directed to pay to each of the following claimants the amount allowed upon his claim as hereinafter stated: CLAIM No. NAME OF CLAIMANT AMOUNT FUND OR ALLOWED ACCOUNT OTHER INFORMATION Sloper-Willen Community 891 Aabulanc a Ssrvice,Inc. 8,250.00 A4540.4 892 Francis Sherow 137.00 A1620.1 A1620.4 2.33 893 Elaine H. Snowden 2.83 83620.4 .50 Petty Caah 894 Custom Cleaning Contr. 125.00 A1620.4 895 Susan J. Pike 5.10 18010.4 896 James T. Guarino 263.80 A3510.1 897 G mage Wells 132.61 A3510.1 898 899 900 901 902 903 904 905 906 907 908 909 910 911 912 Sdna C. Winters 21.25 A7110.1 A7510.1 50.00 Virginia Ferris 53.00 A7510.4 3.00 The Pendell Press 8.90 A7140.4 R. J. Brooker Co., Inc. 112.95 88020.4 R. J. Brooker Co., Inc. 15.75 A1220.4 Now York Telephone 11.02 A1620.4 A1440.4 833.42 Rudolph E. Leper, P.E. 833.48 11440.4 .06 A1420.4 375.00 Allan Rapplsysa 666.74 81420.4 291.74 Highway Acct. IDR5110.4 37.79 83620.4 Highway Acct. X85140.4 175.00 83620.4 The Revenue Sharing Advisory Service, ][mc. 28.50 A1220.4 Goldsmith Bros. 13.55 A1220.4 Highway Acct. NDR5110.4 49.37 A7110.4 Dr. Daniel J. Hannigan 165.00 A3510.4 Wappingers Sand s Gravel Corp. 528.00 A7110.4 913 John Pray 192.00 A7110.4 3,,?,4H 104A. tr-- In Witness Whereof, I have hereunto set my hand and the Seal of the Town of this 29th day of December , 19 72 [SEAL] Town Clerk • WARRANT To Louis Diehl , Supervisor Town of WapPir , County of PMt4 iQitlu , New York. The following claims, having been presented to the Town Board of the Town of Wappinger , and duly audited and allowed at a meeting thereof held on the 28th day of December , 19.14_, in the amounts hereinafter respectively specified, and a certificate thereof having been duly filed in my office as Town Clerk, ydu are hereby authorized and directed to pay to each of the following claimants the amount allowed upon his claim as hereinafter stated: CLAIM No. NAME OF CLAIMANT . (AMOUNT FUND OR ALLOWED ACCOUNT 934 Ralph Vinall 453.00 A7110.4 915 Dave Alexander,Inc. 1,680.00 A7110.4 916 George Schlathaus 25.00 A7110.4 917 Hugh J. Maurer 32.30 A7110.4 918 William J. Frederickson 98.00 A7110.4 919 A'1 Pence Co, Inc. 800.00 A7110.4 The Windsor Building 920 Supplies Co., Inc. 123.00 A7140.4 921 Clove Excavators, Inc. 2,761.92 A7110.4 922 Williamson Law Book Co. 48.66 A1110.4 923 Clifford Thospe 12.00 83620.4 924 Great Hear Spring Co. 30.00 A1620.4 Eggleston Office 925 Equipment. Co., Inc. 54.43 A1620.4 Automatic Voting 926 Machine Division 29.34 A1450.4 927 R. H. Lingo, Inc. 67.90 0132.4 OTHER INFORMATION 928 James Spratt, P.E. 100.00 A1620.4 A6410.4 3.84 929 W. and S.D. Hews 21.60 16410.4 17.76 930 W. and S.D. Mews 15.84 88020.4 931 Pitney Rowse 45.00 A1620.4 932 Pauline Egan 7.50 A1220.1 �a'A3y.►3 T- t in Witness Whereof, I have hereunto set my hand and the Seal of the Town of Wapping•= this39th - day of December 2CVLSi-ut.s.4' 19 74 Town Clerk [SEAL] SPECIAL DISTRICTS To WARRANT Louis Diehl Town of. ppinger 11aWin9er , Supervisor , County of ------.8V 19l** , New York. The following claims, having been presented to the Town Board of the Town of , and duly audited and allowed at a meeting thereof held on the 2thday of D I. II,. , 19.12-, in the amounts hereinafter respectively specified, and a certificate thereof having been duly filed in my office as Town Clerk, you are hereby authorized and directed to pay to each of the following claimants the amount allowed upon his claim as hereinafter stated: CLAIM No. 218 219 220 221 322 223 224 225 226 227 NAME OF CLAIMANT • Sylvia C. Johnson AMOUNT FUND OR ALLOWED ACCOUNT Sall 6 Company. inc. 1 .096.88 Axton -Cross Company Wallace & Tiernan Division PINNWALT Corporation 80.95 OTHER INFORMATION Rockinahaa yarns Expansion Project 50.00 083-8l.30.4 80.24 SS341130.4 883-8130.4 Axton -Cross Company 1Williaa?. Miens, Jr. IR. 8. Lingo, inc. Axton -Cross Company 152.28 11.11 30.52 114.21 Robert J. Sanna,Slec.Cont. 131.05 Shaker,Travis & Quinn,Incj 192.53 228 IShaker,Travis a Quinn,Inc1 496.00 15.60 1 41.25 Pund Vou 893 tlaine R. Snowden Gen. Pund you 932 1:uline Sean $81.8130.4 811-8130.4 3.70 883-8130.4 3.71 882-8130.4 3.70 883-8130.4 882-8130.4 •113.8320.4 882-8320.4 SW2-8320.4 813-8130.4 883-8130.4 q;,1,1 To- C Petty club In Witness Whereof, I have hereunto set my hand and the Seal of the Town of Wappinger this- 2 ....-.--..day of December [SEAL] , 19 72 A` - --- Town Clerk WARRANT To LmilisAe..M1 11.E , Supervisor Town of Hsppin9sr , County of Outchsa , New York. The following claims, having been presented to the Town Board of the Town of , and duly audited and allowed at a meeting thereof held on the MOppingsr .28.th_.day of._..liscal■bar , 19.12__, in the amounts hereinafter respectively specified, and a certificate thereof having been duly filed in my office as Town Clerk, you are hereby authorized and directed to pay to each of the following claimants the amount allowed upon his claim as hereinafter stated: CLAIM No. NAME OF CLAIMANT AMOUNT FUND OR ALLOWED ACCOUNT OTHER INFORMATION 295 Spoor-Lasher Co. 1065. 0E5110.4 196 Fbsnsr Mt. Sand $ Grovel 38.5 005110.4 297 Edgerton Sales Corp. 390.0+ 0E5110.4 298 Clove Excavators 4056.+ 085110.4- 150.081 OS5142.4- 3906.00 292__ Capitol Highway Memorial* 1532.5+ 005120.4 300 Thilrn Eautnlnt 4.4 1 0.4 301 Wolter Smith Melding 33.1 0115130.4 302 Hudson 8iverr Sales 37. 0145130.4 303 Joiner Associates 32.4 0115130.4 _304 S . Goodrich 453.5 0115130.4 305 (Hosing Supply Co. 306 9 0115130.4 306 8abph C. Merman Co. 1166. 0115130.4 (///14,404 In Witness Whereof. this 28th day of Oscewbsr �:� ., 1972 have hereunto set my hand and the Seal of the Town of WaP01011 r [SEAL] Town Clerk