2012-113
2012-113
Resolution Authorizing Town Records Management and Disposition Day
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on March 12,
2012.
The meeting was called to order by Barbara Gutzler, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
Barbara Gutzler
William H. Beale
Vincent F. Bettina (arrived at 7:38 PM)
Michael Kuzmicz
ABSENT:
Ismay Czarniecki
The following Resolution was introduced by Councilman Kuzmicz and seconded by
Councilman Beale.
WHEREAS, the State of New York has established standards for records retention and
disposition through the State Archives and Records Administration, pursuant to Section 57.25 of
the Arts & Cultural Affairs Law;
WHEREAS, the Town of Wappinger has adopted a Records Retention and Disposition
Schedule, MU-1 as codified in Town Code Section 50-10; and
WHEREAS, the Town Clerk is the designated Records Management Officer; and
WHEREAS, each Town department maintains records which require storage and/or
disposition in accordance with the New York State Archives Records Retention Standards; and
WHEREAS, each Town department has a designated records custodian, with the name
of the records custodian placed on file with the Town Clerk's office; and
WHEREAS, the Town Board acknowledges that compliance with the Records Retention
and Disposition Schedule MU-1 is required and hereby schedules Tuesday, March 27, 2012 as
Records Management and Disposition Day; and
WHEREAS, all Town departments shall be closed to the public on March 27, 2012 to
comply with the Records Management and Disposition Schedule; and
WHEREAS, the Town Board designates the Town Clerk, Town Supervisor, Town
Historian, Attorney to the Town, and Engineer to the Town, to serve as a Records Advisory
Committee; and
WHEREAS, the Town Board authorizes an expenditure not to exceed $540.00 for onsite
document shredding with HV Shred, Inc.
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby establishes Tuesday, March 27, 2012 as the Records
Management and Disposition Day for the purposes of compliance with Records
Retention and Disposition Schedule MU-1.
3. The Town Hall and all Town departments shall be closed to the public for
compliance with the New York State Archives Records Retention Standards.
All Town Departments shall coordinate records disposition under the direction of the Town
Clerk, who shall supervise and direct the disposition of all Town records in accordance with
Chapter 50-11 of the Town Code.
The foregoing was put to a vote which resulted as follows:
BARBARA GUTZLER, SUPERVISOR
WILLIAM H. BEALE, COUNCILMAN
VINCENT F. BETTINA, COUNCILMAN
ISMA Y CZARNIECKI, COUNCIL WOMAN
MICHAEL KUZMICZ, COUNCILMAN
Voting:
Voting:
Voting:
Voting:
Voting:
AYE
AYE
AYE
ABSENT
AYE
Dated: Wappingers Falls, New York
3/12/2012
The Resolution is hereby duly declared adopted.
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