1997 Ralph Holt Insurance
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TOWN OF WAPPINGER
RECREATION COMMITTEE
P.O. BOX 324
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, N.Y. 12590-0324
CONSTANCE 0, SMITH
Supervisor
Telephone: (914) 297-0720
August 6, 1997
MEMO TO: SUPERVISOR CONNIE SMITH
FROM: RALPH 1. HOLT, CHAIRMAN
RE: nNS~CE
Connie, we keep running into situations concerning insurance coverage. Could
you help us or point us in the right direction to get our answers. The following is a couple of
examples of the problem:
1. We request insurance coverage from an organization if they wish to use Town
facilities (Parks). Little League, Soccer or mens and worn ens softball teams are examples. We
understand that situation. Our question is what if a small group (boy scouts, fire depts, church or
even a group of employees from a store like Home Depot) request use of our parks, do we
require them to show proof of insurance in order to use the park?
2. We sometimes get requests from Town of Wappinger people to do a piece of
work and they volunteer their help. (Clear trails, clean parks and other type of effort). Can we let
them work on Town property and would they be covered or do we turn them away because of the
insurance situation.
I would be grateful for an understanding of the Town's policy concerning our
interface with insurance coverage.
Thank you,
Ralph
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MARSHALL & STERLING, INC.
66 Middlebush Road, Suite 200
Wappinger. Falls, NY 12590
914-297-1700
Fax 914-297-2879
FAX COVERNOTE
PROM .
Town of Wappinger
Connie smith, Supervisor
Janet vilardi j
Client Service Representative
August 25, 1991
TIMB. 2: 10 PM
TOe
ATTN.
DATH:
TOTAL NUMBBR OP PAGES INCLUDING eOVERNO'l'Be 1
REI Recreation Committee Questions
*************.*..**********.................*...**.......***...***
In response to the insurance questions posed by Ralph Holt, I
offer the following:
1) use of Town facilities by groups such as boy scouts, tire
departments, churches, employees from Home Depot, etc.: a
request should be made for the group to furnish the Town with a
certificate of insurance showing general li~bility coverage and
naming the Town of Wappinger as Additional Insured for General
Liability as respects use of the Town's premises.
2) requests from volunteers to work on Town property: in the
event that the Town is alleged to be negligent, the company would
defend the Town. If the Town is found negligent in a court of
law, there would be coverage up to the policy limits. Volunteers
are covered for their actions under the general liability policy,
however, if a volunteer gets injured while performing their
service, there is no coverage for their injuries unless the Town
is found negligent.
If you have any further questions, please feel free to contact
me.
II'- ~.
......
TOWN OF WAPPINGER
CONSTANCE O. SMITH
SUPERVISOR
SUPERVISOR'S OFFICE
20 MIDDLEBUSH ROAD
P.O. BOX 324
WAPPINGERS FALLS, NY 12590'()324
TELEPHONE: (914) 297.2744
FAX: (914) 297-4558
August 27,1997
MEMO TO:
Ralph Holt
FROM:
Constance O. Smith
RE:
INSURANCE
In response to your inquiry of August 6, 1997 pertainirig to insurance, I am
attaching the response to your question that I received from our insurance
carner.
If you need additional information, please feel free to call me.
COS:dlv
Attachment
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i .
RECREATION COMMISSION MINUTES
MEETING FEBRUARY 20, 1992
NEXT MEETING MARCH 19, 1992
The regular meeting of the Town of Wappinger Recreation Commission
was held February 20, 1992 at Schlathaus Park, All Angels Hill Road, Town of
Wappinger, Dutchess County, New York.
The meeting was called to order at 7:30 p.m. by Chairman Ralph J.
Holt. Others present were Senior Citizen Director Kathi Delisa, Commission
Members Terry Fisher, Ellen Korz, Joseph Mastroianni, Stephen Miller, Donald
Rider, Maintenance Supervisor John Vorndran and Town Board Member June Visconti.
Recreation Director Bernie Reimer arrived at 8:10 p.m.
The minutes of the regular January 16, 1992 meeting and the
special meeting of February 6, 1992 were approved on a motion by Mr. Mastroianni
seconded by Mr. Miller with all in favor.
CORRESPONDENCE
A letter and proposal was received from Jim Raleigh of Copeland
Coating Co., Inc. for repair and surface work to the 4 tennis courts at Martz
Field. The total procedure as outlined in his proposal would cost approximately
$11,295.00. Mr. Holt mentioned that there are major low spots and cracks in the
courts which should be repaired. Mr. Raleigh mentioned that to redo the courts
completely would cost approximately $50,000. which Mr. Holt said we were not in
a position to do. Mr. Holt was told that this repair work should last us
approximately 10 years. Another meeting has been scheduled for February 24th for
Mr. Holt to meet with Mr. Martin Wylde of N.Y. Tennis to obtain another proposal
on this work. Mr. Rider asked about some preventive maintenance for the 2 courts
on the other side of the road. Mrs. Visconti mentioned that we should check with
the County Maintenance to see if we could do our work in conjunction with maintenance
they do on their courts.
A request has been received from the Mid-Hudson Road Runners Club
to use the Robinson Lane Recreation Area for their races on Sunday, September 20th.
This request was approved providing that they again bring in their own porta-johns.
A discussion also took place regarding a usage fee. When fees were submitted to
the Town Board special requests such as this was not addressed. After a discussion,
it was suggested that a letter be sent to the Town Board to Amend the Town~.~
on Recreation Fees as follows:
$50.00 for a 1 day event of 100 or more participants.
A letter was received from Floyd Scholz,Tournament Director of
the Dutchess Debs Softball requesting the use of Robinson lane Complex for the
weekend of July 25 and 26 with a raindate of the 27 for their 5th Annual Tournament.
_. '. f
..; l'
RECREATION COMMISSION MINUTES
JULY 8, 1992 MEETING
NEXT MEETING AUGUST 12, 1992 AT SCHLATHAUS PARK
The regular meeting of the Town of Wappinger Recreation
Commission was held July 8, 1992 at Schlathaus Park, All Angels Hill
Road, Town of Wappinger, Dutchess County, New York.
The meeting was called to order at 7:30 p.m. by Chairman Ralph
J. Holt. Others present were Kathi DeLisa, Senior Citizen Director
Bernie Reimer, Recreation Director, Commission Members Ellen Korz, '
Barbara Gutzler, Joseph Mastroianni, Donald Rider and Maintenance
Supervisor John Vorndran. Stephen Miller arrived at 8:00 p.m. and
Terry Fisher arrived at 8:45 p.m.
The minutes of the June meeting were not available to be
approved. They will be submitted at the August meeting for
approval.
CORRESPONDENCE
A letter was received from Peter Wysco, of B.A.T.T., Inc. for
permission to use one possibly two field~ at Robinson Lane for the
purpose of holding baseball instructional sessions for children on
Monday, July 20th to Friday, July 24th from 9:00 a.m to 3;00 p.m.
He mentioned that he recently was told of our new ~~ regarding
fees for the use of facilities and because of his current low
registration, asked that we either lower the fee or waive it. After
a discussion, it was decided that we couldn't discriminate against
anyone and since Grand Slam has already ~aid the fee to run their
camp, Mr. Wysco would have to do the same. The rules have been
established and we will abide by them.
Mr. Rider brought up the request for Soccer to run their camp
in August and mentioned that they had already set their fees before
they knew about our fees to run a camp on Town Recreational areas.
They, too, asked for a waiver and the Commission again denied this
request. The Commission did, however, grant a deferment for the
payment of the fees until their fall program starts and the fee
could be worked into their plan, otherwise we will subtract the
amount from the money they receive from the Town.
A letter was received by Supervisor Smith from the New York
State Parks,Recreation, and Historic Preservation advising the Town
that the application for the Rest Room Facility at Castle Point
submitted for Federal fiscal year 1991 and retained for
consideration in 1992 was not selected for funding.
A request has been received from Philip Fox, of Boots and Bows
Square Dance Group requesting our sponsorship of their activities
1
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. .
GERALD A. VERGILIS"
KENNETH M. STENGER
ALBERT P. ROBERTS
LOUlS J. VIGLOTTI
JOAN F. GARRETT....
THOMAS R. DAVIS
EMANUEL F. SARIS
VERGILIS, STENGER, ROBERTS, PERGAMENT & VIGLOTTI, LLP
ATIORNEYS AND COUNSELORS AT LAW
1136 ROUTE 9
WAPPINGERS FALLS, NEW YORK 12590
(845) 298-2000
FAX (845) 298-2842
OF COUNSEL:
IRA A. PERGAMENT
LEGAL ASSISTANT:
AMY E. DECARLO
e-mail: VSRP@BcstWeb.nct
POUGHKEBPsm OFFICE
276 MAIN MALL
POUGHKEBPSm, NY 12601
(845) 452-1046
KAREN P. MACNISH
KEVIN T. McDERMCYIT
STEVEN K. PATTERSON
JAY B. RENFRO
*ADMl'lTBD TO PRACTICE
IN NY &: FLA.
**ADMlTl'ED TO PRACTICB
IN NY &: CONN.
PINE PLAINS OFFICE
2990 CHURCH ST.
P.O. BOX 21
PINE PLAINS, NY 12567
(518) 398-9857
ADDRESS RBPIX TO: ( ) POUGHKEBPSIB
( ) WAPPINGBRS
( ) PINB PLAINS
September 10, 2003
Recreation Commission
Town of Wappinger
20 Middlebush Road
Wappingers Falls, New York 12590
Attention:
Mr. Ralph 1. Holt, Chairman
Re: Recreation Commission Regulations for Use of Facilities
File No. 12951.0301
Dear Mr. Holt:
Enclosed herewith please find original form for the Town of Wappinger Recreation
Commission Regulations for Use of Facilities including the insurance language update
requested by Jack Peluse of Marshall & Sterling.
Very truly yours,
VE STENGER, ROBERTS, PERGAMENT & VIGLOTTI, LLP
JAYB. RENFRO
JBR/bg
Enclosure
cc: Vincent Fabiano
,<
TOWN OF WAPPINGER RECREATION COMMISSION
REGULATIONS FOR USE OF FACILITIES
1. No alcoholic beverages are permitted in Park area.
2. All fields are to be groomed at the end of playing duration for next users of field.
3. All adjacent areas should be policed and picked up prior to leaving.
Failure to comply with these regulations will result in immediate cancellation of the
program.
APPLICATION
1. NAME AND ADDRESS OF ORGANIZATION
2. PHONE
3. FACILITY REQUESTED
4. DA TE(S)
TIME(S)
5. NAME OF PERSON IN CHARGE OF GROUP
ADDRESS
PHONE
I have read and understand the regulations for the use of facilities in the Town of
Wappinger and will comply with these regulations.
The undersigned warrants and represents that he/she/they have the authority to
sign this Agreement on behalf of
(name of organization)
shall indemnify and hold harmless the Town of
(name of organization)
Wappinger against all claims on account of injury, loss or damage arising or alleged to
arise out of or in connection with the occupancy of the Town of Wappinger premises
including all expenses incurred by the Town of Wappinger in the defense settlement or
satisfaction thereof including expenses of legal counsel.
In addition,
agrees to provide to the Town of
(name of organization)
Wappinger, a Certificate of Insurance, which indicates a current Commercial General
1
.
~
Liability policy is in force, with
as the first named insured
(name of organization)
written with an insurance company with an A.M. Best's rating of "A" or better. The
occurrence limit must indicate a limit not less than $1,000,000.00. The Town of
Wappinger must be named as an additional insured.
No approval is granted or implied unless and until all requirements as outlined
above have been submitted to, received and accepted by the Town of Wappinger.
I UNDERSTAND THAT THIS APPROVAL DOES NOT BECOME
EFFECTIVE UNTIL A $1,000,000.00 LIABILITY INSURANCE PO LICY NAMING
THE TOWN OF WAPPINGER AS AN ADDITIONAL INSURED IS SUBMITTED.
Signature
FEE PAID
APPROVED BY
DATE
FACILITIES ASSIGNED
DA TE(S)
TIME(S)
2