2012-143
2012-143
Resolution Authorizing Change Order No.2 for Little League Challenger Field Project
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on April 9,
2012.
The meeting was called to order by Barbara Gutzler, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
Barbara Gutzler
William H. Beale
Vincent F. Bettina
Ismay Czarniecki
Michael Kuzmicz
ABSENT:
The following Resolution was introduced by Councilman Beale and seconded by
Councilman Kuzmicz.
WHEREAS, by Resolution adopted by the Town Board on June 20, 2011, the Town
Board awarded a bid to Sun Up Enterprises, Inc. in the amount of$198,300.00 for the
construction and installation of a handicapped accessible baseball/softball field designed to meet
handicap accessibility requirements which is to be known as the Challenger Field, located at the
Robinson Lane Sports Complex; and
WHEREAS, by Resolution adopted by the Town Board on August 22,2011, the Town Board
approved Change Order No.1 to the aforementioned contract in the amount of $6,465.00, which
resulted in a revised contract sum in the amount of $204,765.00; and
WHEREAS, Greg W. Bolner, P.E. of Clark Patterson Lee Design Professionals, the
Engineer for this project, has identified additional work necessary to make the Challenger Field
compliant with handicapped accessibility requirements, and has recommended that the Town
Board approve Change Order No.2 to the Contract in accordance with his letter dated April 9,
2012; and
WHEREAS, the Town is committed to having the Challenger Field available for play for
individuals with handicapping conditions this 2012 recreation season and particularly for Little
League opening day, April 21, 2012; and
WHEREAS, upon completion of the work authorized by the Change Order, the
Challenger Field will meet handicap accessibility requirements.
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby approves Change Order No.2 to the above mentioned
Contract in the amount of$36,613.50 which Change Order will bring the revised
Contract sum to the amount of$241,378.50 all as set forth in a letter dated April 9,
2012 from Greg W. BoIner, P.E. of Clark Lee Patterson Design Professionals to the
Town Board, a copy of which is affixed hereto and made a part hereof.
3. The Town Board further directs that the funding for this Change Order shall be paid
out of the Parkland Trust Fund.
The foregoing was put to a vote which resulted as follows:
BARBARA GUTZLER, SUPERVISOR
WILLIAM H. BEALE, COUNCILMAN
VINCENT F. BETTINA, COUNCILMAN
ISMA Y CZARNIECKI, COUNCIL WOMAN
MICHAEL KUZMICZ, COUNCILMAN
Voting:
Voting:
Voting:
Voting:
Voting:
AYE
AYE
AYE
AYE
AYE
Dated: Wappingers Falls, New York
4/9/2012
The Resolution is hereby duly declared adopted.
'~~~ERK
Clark Patterson Lee
DESIGN PROFESSIONALS
April 9, 2012
Supervisor Barbara Outzler
and Members of the Town Board
Town of Wappinger
20 Middlebush Road
Wappingers Falls, NY 12590
Re: Town of Wappinger
CDBG . Little League Challenger Field
Field Surface
Dear Supervisor Outzler and Members of the Town Board:
It has been brought to my attention that opening day of little league is April 21st. In an effort to have
items addressed before opening day for which the contractor was put on notice in October of last
year, Ralph Holt and I met with the contractor on April 2nd. At this meeting, it was discussed that the
transition from the rubberized surface to the asphalt subsurface does not meet handicap accessibility
requirements. To achieve this, the contractor would need to either caulk the edge or complete the
surfacing not included in the original contract. It is our recommendation that the Town consider
issuing a change order to complete the surfacing. This will make the field playable for the 2012
season. The surfacing is provided by a specialty contractor and having the same contractor provide
the additional surfacing will result in consistency in quality and product warranty and cost savings to
the Town. As specified in the bid documents, the contractor is responsible for addressing any soil
settlement that has occurred along the edge of the surface prior to opening day.
This results in a change order in the amount of $36,613.50, which includes a $600.00 credit, for a
total contract amount of $241,378.50.
With regard to full handicap accessibility, the 2012 grant is intended to be used to fund the necessary
parking and field access which were not completed in 2011 due to lack of sufficient funds.
If you have any questions, please contact me at 845-567-2011 en. 2119.
Sincerely,
CLARK PA'ITERSON LEE
17. . - /' lAJ. ~ C/..
O:~r, P.E.
Principal
cc: Albert P. Roberts, Esq., Town Attorney
Ralph Holt, Recreation Committee Chairman
900 Corporats Boulevard
Newburgh, NY 12550
clarkpaltersorJ,com
B45,5676700 TEL
84:i567,9614 FAX