2012-149
2012-149
Resolution Rescinding Resolution No. 2012-137 and Re-Authorizing Request for Proposals
for Engineering Services for the Challenger Little League Field Project
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on April 23,
2012.
The meeting was called to order by Barbara Gutzler, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
Barbara Gutzler
William H. Beale
Vincent F. Bettina
Ismay Czarniecki
Michael Kuzmicz
ABSENT:
The following Resolution was introduced by Councilman Bettina and seconded by
Councilwoman Czarniecki.
WHEREAS, by Resolution No. 2012-137, the Town Board adopted a Resolution
requesting proposals for engineering services for the design and construction supervision for
additional work on the Challenger Little League Field project; and
WHEREAS, the Town was unable to comply with the advertising deadlines contained in
said Resolution, and furthermore,"the Resolution incorrectly stated that the Town had received an
additional Community Development Block Grant (CDBG) in the amount of $100,000.00; and
WHEREAS, the CDBG in the amount of $100,000.00 for additional design and
construction amenities at the Challenger Little League Field is still pending; and
WHEREAS, the CDBG requires the Town to request proposals from qualified
professional engineering firms to provide the design and formulation of construction plans,
specifications, bid documents and associated contract administration and inspection services,
together with any necessary coordination with the Dutchess County Department of Planning and
Development and the Town of Wappinger Recreation Challenger Field Committee as more
particularly set forth in the "Request for Proposals for Engineering Services for the Challenger
Little League Field at the Robinson Recreation Complex", a copy of which is attached hereto.
NOW, THEREFORE, BE IT RESOLVED:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. Town Board Resolution No. 2012-137, authorizing proposals for engineering
services for the Challenger Little League Field project is hereby rescinded.
3. The Town Board hereby authorizes the formal solicitation for Request for
Proposals for Engineering Services from qualified professional engineering firms
to provide the design and formulation of construction plans, specifications, bid
documents and associated contract administration and inspection services,
together with any necessary coordination with the Dutchess County Department
of Planning and Development and the Town of Wappinger Recreation Challenger
Field Committee, as more particularly set forth for in the "Request for Proposals
for Engineering Services for the Challenger Little League Field at the Robinson
Recreation Complex".
4. The Town Clerk is directed to publish the Request for Proposals in the form
annexed hereto in the Southern Dutchess News and the Poughkeepsie Journal no
later than May 2,2012.
5. All proposals shall be submitted in a sealed envelope in accordance with the
aforementioned Request for Proposals above identified and such proposals shall
be delivered to Christine Fulton, Town Clerk, no later than noon of May 23,2012.
6. Upon receipt of the proposals, the Town Board shall review same and shall award
the contract for the aforementioned engineering services in accordance with the
Request for Proposals, the Town's Procurement Policy and in accordance with
General Municipal Law ~ 103, except, however, the Town Board expressly
reserves the right to reject any and all proposals in accordance with applicable
law.
The foregoing was put to a vote which resulted as follows:
BARBARA GUTZLER, SUPERVISOR
WILLIAM H. BEALE, COUNCILMAN
VINCENT F. BETTINA, COUNCILMAN
ISMA Y CZARNIECKI, COUNCIL WOMAN
MICHAEL KUZMICZ, COUNCILMAN
Voting:
Voting:
Voting:
Voting:
Voting:
AYE
AYE
AYE
AYE
AYE
Dated: Wappingers Falls, New York
4/23/2012
The Resolution is hereby duly declared adopted.
~; R-K"^-
STINEFULT N, TOWN CLERK
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BARBARA GUTZLER - SUPERVISOR
COUNCIL PEOPLE:
FIRST WARD -------------------------------------------------------- WILLAM H. BEALE
SECOND WARD ---------------------------------------------------- VINCENT BETTINA
THI RD WARD -------------------------------------------------------- ISMA Y CZARNIECKI
FOURTH WARD ----------------------------------------------------- MICHAEL KUZMICZ
TOWN CLERK ------------------------------------------------------- CHRISTINE FULTON
CHAIRMAN OF RECREATION COMMITTEE --------------- RALPH HOLT
RECREATION DIRECTOR --------------------------------------- MARK PRICE
ATTORNEY TO THE TOWN ------------------------------------- ALBERT P. ROBERTS, ESQ.
APRIL, 2012
[R1~cc;~~~~[Q)
PREPARED BY:
APR 1 8 2012
TOWN OF WAPPINGER
TOWN CLERK
TOWN OF WAPPINGER RECREATION DEPARTMENT
TOWN OF WAPPINGER
TOWN HALL
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590
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REQUEST FOR PROPOSALS
FOR
ENGINEERING SERVICES
FOR THE
CHALLENGER LITTLE LEAGUE FIELD
AT
ROBINSON LANE RECREATION COMPLEX
Project Description:
The Town of Wappinger has applied for a grant from the Community Development
Block Grant (CDBG) program in the amount of $100,000.00 to complete the design and
construction of additional amenities for the Challenger Little League Field, located at the
Town of Wappinger Robinson Lane Recreation Complex.
Scope of Project:
In anticipation of CDBG being awarded to the Town, the Town is requesting proposals
from qualified engineering firms to provide design and construction supervision for
additional work needed to complete the Challenger Little League Field and related
amenities as follows:
1. Phase I: Provide ADA compliant design plans and specifications for the
Challenger Little League Field and related amenities, which shall include parking
lot, dugouts, walkways, additional asphalt surfaces, outfield grading and safety
netting, as needed.
2. Phase II: Provide design plans, bid specifications and regulatory permitting for
handicap restroom facilities, including septic holding tank and extension of
potable water supply from existing on-site facilities.
3. The engineering firm's duties shall include the preparation of ADA compliant
design/construction plans, bid specifications and complete bid documents for
Phase I and Phase II, consistent with General Municipal Law ~ 103. The
engineering firm's duties shall also include contract administration and inspection
services including all necessary coordination with the Dutchess County
Department of Planning and Development and the Town of Wappinger
Recreation Challenger Field Committee, as needed.
4. The successful engineering firm must work closely with the Town of Wappinger
Recreation Challenger Field Committee during the design Phase for the parking
lot, dugouts, walkways, asphalt surfaces, outfield grading and safety netting.
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Schedule:
It is anticipated that the Town Board will select and award the engineering services
design project at the June 11, 2012 Town Board meeting.
The engineering firm who has been awarded the design project must complete the
design and bid specifications for Phase I of the project within 30 days from date of
Award, and for Phase II of the project within 90 days from the date of the Award.
Proposal Requirements:
All proposal quotations must be submitted in writing, in sealed envelopes, and delivered
to Christine Fulton, Town Clerk, Town of Wappinger, 20 Middlebush Road, Wappingers
Falls, New York 12590 no later than noon of May 23,2012. The proposal quotations
must include all the information listed below. The written proposals will be opened at
noon on May 23,2012. The Town of Wappinger Recreation Challenger Field Committee
will evaluate the bids and conduct interviews as necessary and supply a written
recommendation to the Town Board prior to June 5,2012.
All responding engineering firms must supply the following information:
Firm Experience:
1. Experience: Describe the experience of the firm in providing
design services and specifications for Little League, Challenger (ADA compliant)
or Miracle League fields.
2. Identify the key personnel and their specific project roles. Include specific
experience and qualifications for these individuals as well as availability
and commitment of these personnel consistent with the anticipated project
scope.
3. Provide resumes of key staff. Resumes may include indirect experience
to demonstrate the abilities of the proposed staff.
4. References: Provide references for projects where the firm has been the
design firm for the design of recreational facilities. Include the name of the
organization and contact person's name and telephone number, and the
budget for the project.
Technical Questions:
Technical questions will be accepted up to Monday, May 21,2012 and should be
directed to the Town of Wappinger Recreation Director, Mark Price, or his designated
representative, at telephone number: 845-297-0720.
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Proposal Evaluation:
Firms will provide all the minimum information required above. Additional
information can be provided for the Town to evaluate the proposal.
Representatives of the Town of Wappinger Recreation Challenger Field Committee
will interview respondents to this RFP as part of the evaluation process. The
Town will select a firm based on experience and cost of services. The Town
reserves the right to select a firm that provides the most complete proposal that
meets the proposal requirements.
Contract:
The successful firm will be required to execute a contract with the Town of
Wappinger.
Insurance:
Simultaneously with the execution of the contract for engineering services, the
successful engineering firm shall provide at its own expense, proof of the following
insurance, naming the Town as additional insured or certificate holder, in the form of a
Certificate of Insurance:
a. Statutory Worker's Compensation coverage, in compliance with the
Compensation Law of the State of New York.
b. General Liability Insurance coverage in the comprehensive general liability
form including blanket contractual coverage for the operation of the program
under the Agreement in the-amount of $2,000,000 combined
single limit for bodily injury and property damage, including XCU
coverage. The Town must be listed as additional named insured on a primary,
non-contributory basis.
c. Automobile liability insurance coverage for all owned, leased, or non-owned
vehicles in the amount of $2,000,000 per occurrence. The
insurance shall include coverage for bodily injury and property damage.
The Town must be listed as additional named insured on a primary, non-
contributory basis.
d. Excess liability coverage in the amount of $2,000,000.00.
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